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administrative officer executive assistance

Facilitative Employment Services (Private) LIMITED

We are seeking an organized and proactive Administrative Officer to manage dailyoffice operations, procurement, vendor coordination, and general administrativesupport. The ideal candidate will ensure smooth day-to-day functioning of the officewhile handling ad-hoc tasks efficiently.Key Responsibilities:&#61623; Oversee procurement of office supplies, equipment, and services, ensuringcost-effectiveness and quality.&#61623; Manage vendor relationships, including negotiation, contracting, and timelypayment coordination.&#61623; Handle day-to-day office administration such as facility upkeep, meetingarrangements, and courier handling.&#61623; Maintain inventory and ensure adequate stock of office supplies.&#61623; Coordinate with service providers for repairs, maintenance, and utilities.&#61623; Ensure compliance with company policies and administrative procedures.&#61623; Perform any other official tasks as and when required by Senior ManagementQualifications:* Bachelor&rsquo;s degree in business administration or related field.* 2&ndash;4 years of experience in administration, procurement, or officemanagement.* Strong organizational and time management skills.* Good communication and negotiation abilities.* Proficiency in MS Office (Word, Excel, Outlook).What We Offer:&#61623; Competitive salary and benefits.&#61623; A collaborative and supportive work environmentLanguage:&#61623; English and Urdu (Preferred)Work Location: In personJob Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Administrative Officer/ Executive Assistance

RPK Critter Care & Animal Hospital, DHA Karachi

About RPK Critter Care &amp; Animal Hospital:RPK Critter Care &amp; Animal Hospital is a leading establishment dedicated to providing exceptional care and medical services for pets and animals. Our hospital offers a comprehensive range of veterinary services, ensuring the health and well-being of our furry patients.Job Description:We are seeking a personable, organized, and customer-focused Front Desk Officer to join our team. The Front Desk Officer will be the first point of contact for our clients, ensuring a welcoming and efficient experience while managing administrative tasks to support the smooth operation of the hospital.Responsibilities:- Greet clients and visitors with a friendly and welcoming demeanor.- Manage incoming calls, emails, and inquiries, directing them to the appropriate staff members.- Schedule appointments and manage the hospital's calendar efficiently.- Maintain patient records, ensuring accuracy and confidentiality.- Handle billing and process payments accurately.- Provide information and assistance to clients regarding hospital services, procedures, and general inquiries.- Assist in administrative tasks, including filing, data entry, and inventory management.Requirements:- Bachelors / Intermediate or equivalent; additional certification in customer service is a plus.- Proven experience in a customer service or administrative role.- Excellent communication and interpersonal skills.- Proficiency in using office software and ability to learn new software systems.- Strong organizational skills and attention to detail.- Ability to multitask and work effectively in a fast-paced environment.- Compassion and empathy for both animals and their owners.Benefits:- Competitive compensation- Opportunity for growth within the company- Supportive and friendly work environment- Contribution to the well-being of animalsHow to Apply:Please submit your resume and cover letter to hr@rpkccah.comJob Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Front Desk Officer

Premier Tubular Inspection Service Pvt Ltd.

Job Opportunity: Personal Assistant to COOCompany: Premier Tubular Inspection Services Position: Personal Assistant to COO Salary: Market CompetitiveLocation: KarachiAbout the Role: Premier Tubular Inspection Services is looking for a highly organised and proactivePersonal Assistant to support our Chief Operating Officer (COO). The ideal candidate will be professional, detail-oriented, and capable of managing a variety of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the COO&rsquo;s schedule, appointments, and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Coordinate internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist in day-to-day administrative tasks and project follow-ups.</li></ul>Requirements:<ul><li>Proven experience as an executive or personal assistant is preferred.</li><li>Excellent organizational and time management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure.</li></ul>Why Join Us:<ul><li>Work in a dynamic and professional environment.</li><li>Opportunity for growth and career development.</li><li>Competitive market-based salary.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs65,000.00 per monthWork Location: In person

Personal Assistant to COO

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Assistant to CEO. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary, or Data Entry Officer.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Interested candidates may send their resume to hr@digitechio.com with the subject line: &ldquo;Assistant to CEO &rdquo;.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Assistant to CEO

RECH INTERNATIONAL

Front Desk Officer (Females Only)Location: PECHS Block 6, Karachi Job Type: Full-time Salary: PKR 30,000 &ndash; 35,000 per monthJob SummaryWe are looking for a professional and customer-oriented Front Desk Officer to manage front desk operations and assist with daily administrative tasks. Candidates living near PECHS / Mehmoodabad will be preferred.Responsibilities<ul><li>Greet visitors, manage walk-ins, and handle incoming phone calls</li><li>Handle courier management and maintain related logs/records</li><li>Prepare and send quotations as required</li><li>Print invoices and delivery challans</li><li>Maintain front office filing and documentation</li><li>Provide general administrative and clerical support</li></ul>Requirements<ul><li>Intermediate or Graduate</li><li>Minimum 1 year of experience as a Front Desk Officer/Receptionist</li><li>Strong communication and customer service skills</li><li>Proficient in MS Excel and basic computer operations</li><li>Presentable, organized, punctual, and able to multitask</li></ul>Candidates who live near will be preferred.How to ApplyPlease send your CV to careers@rech.com.pk and mention &quot;Front Desk Officer&quot; in the subject line.Job Type: Full-timeWork Location: In person

Front Desk Officer - Read the description before applying

HR viewpoint

Sales Officer / Executive for our client Medical Diagnostic Firm (Medical Device).Urgently Required Sales Officer / Executive (Male)Salary : Market competitiveLocation: KarachiExperience: 1 to 2 Years .Education: BSC / MSC / PharmDJob Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Sales Officer / Executive for our client Medical Diagnostic Firm (Medical Device).

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

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