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back office administrator

administrative officer

Al Rabia Investment

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

Administrative Officer

ALRABIA INVESTMENT AND MANAGEMENT

Inspire Management Training Center

The Administrator will manage daily administrative operations for a Veterinary Support Center in Qatar. The role includes coordinating with internal departments, maintaining documentation, supporting operational tasks, and ensuring effective communication between management, veterinary staff, trainers, and other support teams. Experience in equestrian, veterinary, or stable environments is preferred.Key Responsibilities:<ul><li>Coordinate daily administrative activities between management, veterinarian, trainers, accountant, storekeeper, and PRO.</li><li>Manage documentation, attendance tracking, filing systems, and administrative records.</li><li>Handle purchasing follow-ups, supplier coordination, and delivery monitoring.</li><li>Support budgeting, expense tracking, and preparation of periodic reports.</li><li>Facilitate communication between departments to ensure smooth operations.</li><li>Provide logistical and general administrative support as required.</li><li>Apply knowledge of horse operations or veterinary/stable workflows when relevant.</li><li>Ensure proper adherence to organizational procedures and accurate record-keeping.</li></ul>Qualifications, Experience and Skills:<ul><li>Minimum 5 years of experience in administration or coordination roles.</li><li>Experience in stud farms, equestrian centers, or veterinary clinics is strongly preferred.</li><li>Strong organizational, communication, and coordination skills.</li><li>Proficiency in documentation, reporting, and basic administrative systems.</li><li>Fluency in Arabic and English.</li><li>Locally available candidates with a valid visa and QID are preferred</li><li>Overseas candidates are also welcome to apply.</li></ul>Benefits:<ul><li>Competitive Salary and other Benefits</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Administrator (Horse Breeding / Veterinary Support Center: 5 years (Required)</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Administrative Officer (Stud Farms / Veterinary Support Center)

Excellence Training Center

We&rsquo;re Hiring: Administrative OfficerLocation: Excellence Training Centre, Doha, QatarExcellence Training Centre is on the lookout for a young, energetic, and experienced administrative professional to join our dynamic team!Key Responsibilities:<ul><li>Manage daily operational errands efficiently</li><li>Coordinate with departments and maintain schedules</li><li>Be active, hardworking, and able to multitask under pressure</li><li>Demonstrate excellent communication skills and coordinate effectively with staff and clients</li><li>Bank-related experience is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Basic Salary &amp; Allowances: QAR 2,000</li><li>Accommodation Allowance: QAR 750</li><li>Health Insurance: Hammad Hospital Health Card</li><li>Annual Leave: 21 paid days per year</li><li>Airfare: One-way ticket every year or round-trip every two years</li><li>Gratuity: Eligible upon completion of contract, as per Qatar Labour Law (based on final salary and duration of service)</li></ul>Commission Structure:<ul><li>Refund Avoidance: 5% commission on avoided refunds</li><li>Sales: 10% commission on successful sales</li><li>Recruitment: QAR 100&ndash;300 per successful hire</li><li>Staff Training: QAR 100&ndash;300 per staff member trained</li></ul>This role is ideal for someone who&rsquo;s dedicated, enthusiastic, and looking to grow&mdash;with great potential to earn through attractive commissions.Kindly apply by filling out this form: https://forms.gle/1QcpPnVWKWeBFKNG6Thank youJob Type: Full-time

Admin Officer for Qatar

One Imperium

Role Summary Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.Key Responsibilities<ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul>Qualifications &amp; Requirements<ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul>Performance Indicators (KPIs)<ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul>Job Type: Full-time

Female Senior Administrative Executive

ABOUT US:Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.With over 14 years of experience and registered under the Ministry of Education &amp; Higher Education, we are trusted by some of Qatar's most reputed companies to train their staff. Our clients include Qatar Airways, Qatar Foundation, Qatar Gas, Qatar Development Bank, and many more.Responsibilities:<ul><li>Office Coordination: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li>Client Handling: Greet and assist walk-in clients, handle inquiries, and provide accurate information about our services.</li><li>Scheduling and Documentation: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li>Reporting: Prepare and maintain reports, update CRM and internal systems regularly.</li><li>Compliance: Ensure adherence to internal procedures and relevant regulations.</li><li>Cross-Functional Tasks: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul>Requirements:<ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office and basic tech tools.</li><li>Sense of ownership, professionalism, and attention to detail.</li><li>Male candidates preferred.</li></ul>Compensation:<ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul>Additional Benefits:<ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li><li>Gratuity: As per Qatar Labor Law upon completion of contract</li></ul>Timings &amp; Days:<ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul>Job Location:<ul><li>Doha, Qatar</li></ul>Job Type: Full-timePay: From QAR2,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Operations Support Executive

Equinox Global Investments Spc

Responsibilities:<ul><li>Handle administrative duties and carry out relevant inspections on the company&rsquo;s property portfolio to ensure property complies with relevant Health, Safety and Environment requirements</li><li>Ensure all duties and inspections are carried out in compliance with Qatar and the Civil Defense Regulations</li><li>Assist in developing and ensuring building rules, regulations and compliance activities are in accordance with approved / developed company procedures, relevant statutory provisions and are effectively and efficiently administered</li><li>Provide administrative, procedural and technical advice on fire prevention and safety matters for the company in accordance with legislation, regulations and codes relevant to the position, and carry out the responsibilities of a Fire Prevention Officer</li><li>To interpret and implement relevant statutory codes and company requirements</li><li>Undertake necessary training to become proficient in carrying out the duties of a Building /Fire Prevention Officer</li><li>Assist in the development, training, implementation and follow up on compliance of relevant Health and Safety systems and procedures e.g. Evacuation Procedures, Risk Assessments, Hazard Inspections, etc.</li></ul>Requirements:<ul><li>Minimum 6 years HSE experience gained from construction or real estate sector</li><li>Effective written communication skills</li><li>Demonstrated ability to manage time, plan and prioritize projects and tasks.</li><li>Well adept of Qatar regulations, requirements, regulations, bylaws and typical policies in relation to Health &amp; Safety, Fire Safety etc relevant to position</li><li>Knowledge of health &amp; safety requirements and safe work practices</li><li>Knowledge of fire management systems, fire plan drawings, etc.</li><li>Knowledge of construction techniques and practices</li><li>A practical knowledge of the administrative and technical provisions of Qatar Civil Defense Rules which are based on NFPA.</li><li>Health &amp;Safey or Engineering qualification</li></ul>Personal Attributes<ul><li>Able to work without direct supervision</li><li>Able to set parameters with others and assert legislative and policy requirements with others, to ensure personal and public safety</li><li>Cooperative with others; able to work with a range of people and in a team</li><li>Calm under pressure and with positive attitude to challenges</li><li>Achievement orientated; sets and pursues goals</li><li>Able to positively present self and represent the company</li></ul>Job Type: Full-timePay: Up to QAR5,000.00 per month

HSE Officer

Explore 382+ Administrative officer in Doha Qatar Jobs In Qatar Jobs In Qatar Jobs In Qatar Moph License Jobs In Qatar this December. Find roles across top companies and apply now to boost your career.

382 administrative officer jobs IN Doha Qatar Jobs In Qatar Jobs In Qatar Jobs In Qatar Moph License Jobs In Qatar

Administrative Officer

Administrative Officer

Administrative Officer (Stud Farms / Veterinary Support Center)

Admin Officer for Qatar

Female Senior Administrative Executive

Operations Support Executive

HSE Officer