human resources & office administration executive Jobs in Mumbai

human resources & office administration executive

administrative officer

SINCLUS

<div>
 
 
 SINCLUS
 
 is a Recruitment / Staffing Company specialized in sourcing of engineering professionals for Global Organizations in the Oil and Gas / Power / Infrastructure sectors.
 
 
 
 
 
 
 Job Title: Administrative Officer
 
 
 
 
 Location:
 
 Mumbai
 
 
 
 Industry:
 
 Staffing &amp; Recruitment Agency
 
 
 
 Key Responsibilities
 
 
 
 Manage day-to-day administrative tasks.
 
 
 Handle human resources functions such as recruitment, on boarding, and employee records maintenance.
 
 
 Coordinate employee welfare programs and initiatives.
 
 
 Assist in payroll administration and benefits coordination.
 
 
 Maintain compliance with company policies and procedures.
 
 
 Support management in various HR projects and initiatives.
 
 
 Ensure a smooth office operation by overseeing facilities and supplies management
 
 
 __________________________________________________________________________
 
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Graduate in any discipline
 </li>
 <li>
 Minimum 2&ndash;5 years of experience
 </li>
 <li>
 Strong communication and negotiation skills.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive remuneration with performance-linked incentives.
 </li>
 <li>
 Professional development and career growth opportunities.
 </li>
 <li>
 Exposure to a global client base and multinational work environment.
 </li>
 </ul>
 
 
 
 
 Interested candidates may send their updated resume to
 
 sin14
 
 
 
 @sinclus.com
 
 
 
 
 Regards,
 
 
 
 SINCLUS
 
 
 
 
 Follow us on:
 
 Facebook
 
 |
 
 LinkedIn
 
 |
 
 You tube
 
 |
 
 WhatsApp
 
 |
 
 Instagram
 
 
 Visit us: www.sinclus.com |
 
 
 Download Mobile App
 
</div>

Administrative Officer

Singapore Tourism Board

<div>
 
 
 What the role is:
 
 
 
 Based in either STB New Delhi or STB Mumbai, the Assistant Manager will be responsible for overseeing the Finance, Administration, and some Human Resource functions of the STB India office. The officer will also support ad-hoc projects in collaboration with team members to strengthen Singapore&rsquo;s positioning as a compelling destination for Indian leisure and MICE travellers.
 
 
 
 
 
 
 What you will be working on:
 
 
 
 The Assistant Manager will be responsible for managing the Finance, Administration, and Human Resource functions for the STB India team. He/She will be based in either STB New Delhi office or STB Mumbai office, and will be required to travel to the other STB office outside of the city where he/she is based i.e. New Delhi or Mumbai. The officer will also support incentive-related processes and other ad-hoc projects as assigned. Details of the key responsibilities are as follows:
 
 
 
 
 
 
 (1) Finance
 
 
 
 The officer will oversee the day-to-day financial operations of both STB New Delhi and STB Mumbai offices, including processing invoices and payments through STB&rsquo;s internal Workday platform. He/she will also be responsible for financial reporting and functions such as administering tax deductions in compliance with local regulatory requirements, monitoring budgets, and managing month-end and year-end closing processes. The officer will work closely with the STB Headquarters Finance team to ensure adherence to corporate policies and reporting timelines.
 
 
 
 
 
 
 (2) Administration
 
 
 
 The officer will lead and/or support procurement and tender processes, ensuring proper documentation and audit trails for all financial and administrative transactions, in consultation with the STB Headquarters Finance and Procurement teams where required. He/she will serve as one of the points of contact for the generic email accounts of STB New Delhi and STB Mumbai, and will maintain an inventory of marketing collaterals such as souvenirs and guidebooks. The role also includes planning and producing collaterals for marketing, trade, and media engagements, as well as promotional events, in collaboration with team members. The officer will oversee office leasing arrangements, including rental equipment and other administrative contracts (e.g. office vehicles and manpower support) that require periodic review and renewal.
 
 
 
 
 
 
 (3) Human Resource
 
 
 
 The officer will liaise with the appointed payroll agency to ensure timely and accurate payroll administration. He/she will manage staff welfare activities and coordinate individual training programmes as the office&rsquo;s Training Coordinator. The officer will also maintain the STB India intranet page (Batik) as the office Knowledge Manager, and provide administrative support to the Regional Director, India, Middle East, South Asia, and Africa (IMESA).
 
 
 
 
 
 
 (4) Incentives Processing and Ad-hoc Projects
 
 
 
 The officer will support the administration of incentive programmes implemented by STB India to promote Singapore as a compelling MICE destination. He/she will also assist with ad-hoc projects and assignments as required by the Area Directors of STB New Delhi and STB Mumbai.
 
 
 
 
 
 
 What we are looking for:
 
 
 <ul>
 <li>
 At least 5 years&rsquo; working experience in finance and administration.
 </li>
 <li>
 Possesses working knowledge and practical experience in finance, taxation, regulatory reporting and procurement operations in India.
 </li>
 <li>
 Ability to identify operational risks and work collaboratively with the team to develop and implement mitigation measures.
 </li>
 <li>
 Demonstrated capability to prioritise and complete tasks effectively in alignment with project timelines and budget requirements.
 </li>
 <li>
 Strong organisational and multitasking skills, with the ability to manage multiple workstreams across finance, administration, and HR functions
 </li>
 <li>
 Meticulous attention to detail and adherence to corporate governance, compliance, and documentation standards, with maintenance of accurate records and audit trails
 </li>
 <li>
 Effective communication and interpersonal skills to work collaboratively with internal teams, external vendors, and stakeholders.
 </li>
 <li>
 Proactive and resourceful, with the ability to take initiative and resolve operational issues independently.
 </li>
 <li>
 Strong team player with a collaborative and positive working attitude.
 </li>
 <li>
 Familiarity with Singapore&rsquo;s culture, systems, or work environment would be advantageous
 </li>
 <li>
 Strong business data analytics skills, with the ability to interpret and present insights to support decision-making
 </li>
 <li>
 NTO, tourism or hospitality background would be an added advantage
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 Role Type: Individual contributor role, based in STB New Delhi or STB Mumbai.
 </li>
 <li>
 Employment Contract: The appointment will be on a two-year contract. Subject to good performance and meeting expectations throughout the contract term, the officer may be considered for conversion to a permanent position thereafter.
 </li>
 <li>
 Reporting Structure: The officer will report to the Area Director of STB New Delhi or STB Mumbai for all administrative and office-related matters depending on where is physically based.
 </li>
 <li>
 Travel: Domestic (pan-IN) and international travel (principally to Singapore) will be required.
 </li>
 </ul>
 
 
 
 
 
 Application Status:
 
 
 
 Shortlisted candidates will be contacted within 2 weeks from closing date of this job posting. We regret to inform only shortlisted candidates will be notified.
 
</div>

Assistant Manager, India (Mumbai) (2 year contract)

Reliance Industries Limited

<div>
 
 Job Responsibilities :
 
 
 
 <ul>
 <li>
 Responsible for providing Security &amp; asset protection of property, personnel, material and information in his assigned Zone / duty place area with the help of his team comprising company officers and outsourced staff under the supervision of his Zonal Security Head.
 </li>
 <li>
 Check &amp; deploy adequate manpower for managing access control &amp; Property Protection in the zone.
 </li>
 <li>
 Monitor checking of valid incoming/outgoing vehicles/men/material from the zone.
 </li>
 <li>
 Monitor and randomly check Material gate passes and tally authorized signatures.
 </li>
 <li>
 Ensure smooth &amp; incident free traffic movement (men &amp; vehicle) in company premises.
 </li>
 <li>
 Update/plan strategic initiatives for betterment &amp; improvement of Access Control System.
 
 
 
 </li>
 </ul>
 
 Education Requirement :
 
 
 
 
 Necessary
 
 :
 
 
 Graduate - Any disciple
 
 
 
 Desirable
 
 :
 
 
 <ul>
 <li>
 Post Graduate - Any
 </li>
 <li>
 LLB/LLMor knowledge of Land of law-Criminal, IR and labour law
 </li>
 <li>
 Traffic &amp; Road Safety - IIMs (Delhi &amp; Bangalore)/state traffic police /RGSS road safety management PGM.
 
 
 
 </li>
 </ul>
 VIP Protection Courses - RGSS/ SPG/ NSG / Defence Services
 
 
 
 Experience Requirement :
 
 
 
 Min 05 Experience in Security Function with RGSS/ Asset Protection &amp; Access Control Officer / Intelligence &amp; Vigilance Officer/ Assistant. Security Executive.
 
 
 
 Skills &amp; Competencies :
 
 
 
 <ul>
 <li>
 Contingencies handling and support
 </li>
 <li>
 Resource planning and deployment.
 
 
 
 </li>
 </ul>
 Audit, mock drill and governance
</div>

Sub Area Security Manager - CBG Kakinada ( 82375606 )

Sub Area Security Manager - CBG Ludhiana ( 82372873 )

Medpace

<div>
 Medpace is a rapidly growing global full-service Contract Research Organization with our global headquarters in Cincinnati, OH and operations in more than 40 countries. As we continue to expand our recruitment efforts in Mumbai, we are excited to announce our newest open position of Human Resources (HR) Assistant.This position will act in an administrative capacity, providing support to the local and regional HR function.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 General administrative support of the global HR function including interview scheduling, general recruitment assistance, and document management;
 </li>
 <li>
 Assist in CV sourcing, coordination of screening and verification of compensation information;
 </li>
 <li>
 Manage onboarding and off-boarding activities for employees;
 </li>
 <li>
 Collaborate with multiple internal departments on HR related needs;
 </li>
 <li>
 Perform special projects as assigned by the HR Director;
 </li>
 <li>
 Handle sensitive and/or confidential employee information; and
 </li>
 <li>
 Provide excellent customer service to all employees.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 6 months - 1 year experience preferred in HR administrative support
 </li>
 <li>
 Bachelor's degree in Human resources
 
 
 </li>
 </ul>
 
 Why Medpace?
 
 
 
 People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
 
 
 The work we&rsquo;ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
 
 
 
 Medpace Perks
 
 
 
 <ul>
 <li>
 Flexible work environment
 </li>
 <li>
 Competitive compensation and benefits package
 </li>
 <li>
 Competitive PTO packages
 </li>
 <li>
 Structured career paths with opportunities for professional growth
 </li>
 <li>
 Company-sponsored employee appreciation events
 </li>
 <li>
 Employee health and wellness initiatives
 
 
 </li>
 </ul>
 
 Awards
 
 
 
 <ul>
 <li>
 Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
 </li>
 <li>
 Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
 
 
 </li>
 </ul>
 
 What To Expect Next
 
 
 
 A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
</div>

HR Assistant

GNH India Pharmaceuticals Limited

<div>
 
 Responsibilities:-
 
 
 <ul>
 <li>
 
 Assisting with the drafting of legal documents, such as memos, briefs, contracts, and letters
 
 
 </li>
 <li>
 
 Draft and review contracts, NDAs, and vendor agreements, ensuring legal clarity and enforceability.
 
 
 </li>
 <li>
 
 Conduct legal research on regulatory frameworks including FDA guidelines, cosmetic labelling norms, and advertising laws for the BPC industry.
 
 
 </li>
 <li>
 
 Support compliance efforts related to Intellectual Property, trademarks, and e-commerce regulations.
 
 
 </li>
 <li>
 
 Providing general administrative support to the legal team, such as organizing files, scheduling meetings, and managing calendars
 
 
 </li>
 </ul>
 <ul>
 <li>
 Assisting with compliance-related tasks, reviewing policies and procedures, and ensuring adherence to relevant laws and regulations.
 
 </li>
 </ul>
 
 
 
 Requirements
 
 
 
 Required Qualifications :-
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Law (LLB)
 
 
 </li>
 <li>
 
 1&ndash;4 years of legal experience in a corporate environment or law firm.
 
 
 </li>
 <li>
 
 Strong knowledge of contract law, regulatory frameworks, and compliance requirements.
 
 
 </li>
 <li>
 
 Excellent drafting, negotiation, and communication skills.
 
 
 </li>
 <li>
 
 Strong attention to detail, analytical ability, and time-management skills.
 
 
 </li>
 <li>
 
 Ability to collaborate with cross-functional teams.
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Paid sick time
 
 </li>
 <li>
 Provident Fund
 
 </li>
 </ul>
</div>

Legal Associate

JSW Steel

<div>
 
 
 Role
 
 
 
 Secretary to CXO
 
 
 
 
 
 
 Location
 
 
 
 BKC, Mumbai
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 We are looking for a Bright, Dynamic, highly organized and proactive
 
 Secretary to CXO
 
 to provide executive support to our leadership office. This role requires exceptional communication skills, attention to detail, and the ability to manage confidential information with high professionalism. Ideal candidate need to have ability to communicate &amp; manage senior external stakeholders
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CXO&rsquo;s calendar, appointments, meetings, and travel schedules.
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, and draft minutes.
 </li>
 <li>
 Maintain and organize important documents, reports, and correspondence.
 </li>
 <li>
 Serve as the primary point of contact between the CXO&rsquo;s office and internal/external stakeholders.
 </li>
 <li>
 Support in preparation of presentations, analysts, reports, and communication materials.
 </li>
 <li>
 Track and follow up on key deliverables, ensuring timely closure.
 </li>
 <li>
 Assist in event planning, team engagements, and leadership reviews.
 </li>
 <li>
 Handle confidential information with discretion and integrity.
 </li>
 <li>
 Perform general administrative tasks to ensure smooth functioning of the CXO&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Ambitious Graduate / post graduate in any discipline; Additional certifications / degree is a plus.
 </li>
 <li>
 6&ndash;14 years of experience supporting senior leadership/executive office.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong MS Office skills (Excel, Word, PowerPoint). Exposure to tools like Power BI is a plus
 </li>
 <li>
 High level of work commitment, professionalism, discretion, and integrity.
 </li>
 <li>
 Ability to multitask, prioritize, and work in a fast-paced environment.
 </li>
 <li>
 Strong interpersonal and stakeholder management skills.
 </li>
 <li>
 Flexibility to align with executive&rsquo;s work timings and schedules, e.g. during travel
 </li>
 </ul>
 
 
</div>

Secretary to CXO

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