administrative project coordinator

JD Link Inc

Administrative Coordinator Location: New York City, NY (On-site) Employment Type: Full-Time | Immediate Hire Company: The Sunday Collective, JD Link Inc. BrandAbout UsThe Sunday Collective is a premium fashion brand under JD Link Inc., dedicated to timeless design, quality craftsmanship, and conscious innovation. We are passionate about creating elevated pieces that reflect both sophistication and sustainability. Learn more about us at thesundaycollective.com.Overview We are seeking a detail-oriented and proactive Administrative Coordinator to support our office operations and CPA team. This is a full-time, on-site position located in New York, NY. The Administrative Coordinator will handle daily administrative tasks, manage conference rooms, support customer service efforts, and assist with organizational responsibilities. The role involves maintaining clear communication across teams, contributing to financial tasks, and ensuring smooth office operations.This position offers exposure to multiple business functions and the opportunity to grow within a collaborative and professional environment.Key Responsibilities&middot; Provide comprehensive administrative support to maintain efficient office operations.&middot; Support the CPA office with monthly compilation reports and bookkeeping reconciliations.&middot; Prepare and process documents, invoices, and payments accurately and on time.&middot; Manage and maintain office supplies, conference rooms, and vendor relationships.&middot; Assist in project coordination, tracking progress, and following up on key deadlines.&middot; Support general customer service and reception duties as needed.Qualifications&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field preferred.&middot; 1-2 years of experience in an administrative or coordinator role.&middot; Strong organizational and time-management skills with the ability to prioritize multiple tasks.&middot; Excellent written and verbal communication skills in English.&middot; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.&middot; Self-motivated, detail-oriented, and adaptable in a fast-paced environment.Employee Benefits&middot; Comprehensive top-tier medical, vision, and dental insurance&middot; Annual year-end bonus&middot; Tuition assistance programWho You Are You&rsquo;re dependable, professional, and take pride in keeping things organized and efficient. You communicate clearly, work well across teams, and have a proactive mindset that helps you anticipate needs and solve problems before they arise.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearApplication Question(s):<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools</li><li>&bull;	Excellent written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative or coordinator : 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Coordinator

ReliefWeb

<div>
 Pakistan
 
 
 ADMINISTRATIVE COORDINATOR PAKISTAN M/F
 
 
 Organization
 
 
 <ul>
 <li>
 Secours Islamique France
 
 
 </li>
 </ul>
 Posted 31 Oct 2025 Closing date 31 Dec 2025
 
 
 
 About Us
 
 
 
 Created in 1991, Secours Islamique France (SIF) is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world's most deprived populations.
 
 
 Mission
 
 
 Reporting to the Head of Mission, the Administrative Cordinator will be in charge of managing the finance teams in the mission.
 
 
 Your main tasks will be as follows (non-exhaustive and evolving list):
 
 
 <ul>
 <li>
 Contribute to the mission&rsquo;s operational strategy and decision-making by analyzing challenges and proposing solutions ;
 </li>
 <li>
 Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;
 </li>
 <li>
 Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;
 </li>
 <li>
 Supervise recruitment, onboarding, and performance management of administrative and finance staff ;
 </li>
 <li>
 Compile and submit regular administrative and financial reports to the Head of Mission.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 Diploma required: 5 years' higher education (business school, management and business administration) ;
 </li>
 <li>
 Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;
 </li>
 <li>
 Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;
 </li>
 <li>
 Proficiency in project cycle management and IT tools ;
 </li>
 <li>
 Ability to quickly assess administrative shortcomings and implement corrective measures ;
 </li>
 <li>
 Managerial skills and ability to work both in an emergency and on major projects ;
 </li>
 <li>
 Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;
 </li>
 <li>
 Fluent English essential.
 
 
 </li>
 </ul>
 
 Conditions
 
 
 
 <ul>
 <li>
 6 months, full time, renewable;
 </li>
 <li>
 Contract start date: Immediately ;
 </li>
 <li>
 Remuneration according to profile;
 </li>
 <li>
 Per diem, guesthouse;
 </li>
 <li>
 Health insurance - 60% covered by SIF;
 </li>
 <li>
 Repatriation/liability insurance - 100% covered by SIF;
 </li>
 <li>
 Break allowance during the 3 and 9 month breaks;
 </li>
 <li>
 Airfare to and from the mission location to home - paid by SIF at 6 and 12 months.
 
 
 </li>
 </ul>
 
 A Committed HR Policy
 
 
 
 Secours Islamique France considers diversity a strength. We therefore review all applications as long as they demonstrate the required skills for the position.
 
 
 SIF enforces zero tolerance toward any form of fraud, corruption, moral harassment, abuse, or violence of any kind, and more generally, any violation of legislation, regulations, or the internal code of conduct.
 
 
 As a humanitarian NGO, the principle of "Do no harm" is central for SIF: we ensure that the respect and safety of the children we support in our projects remain a primary consideration for all our staff and partners.
 
 
 Our charter represents a true commitment: we mobilize all our personnel in the promotion, dissemination, and respect of the principles it sets forth.
 
 
 Together, let us rise to the challenge of solidarity that transcends differences.
 
 
 How to apply
 
 
 ADMINISTRATIVE COORDINATOR PAKISTAN M/F - Beetween
 
 
 Job details
 
 
 Country
 
 
 <ul>
 <li>
 Pakistan
 
 
 </li>
 </ul>
 City Islamabad Source
 
 
 <ul>
 <li>
 Secours Islamique France
 
 
 </li>
 </ul>
 Type
 
 
 <ul>
 <li>
 Job
 
 
 </li>
 </ul>
 Career category
 
 
 <ul>
 <li>
 Administration/Finance
 
 
 </li>
 </ul>
 Years of experience
 
 
 <ul>
 <li>
 5-9 years
 
 
 </li>
 </ul>
 Share
 
 
 <ul>
 <li>
 Share this on Facebook
 </li>
 <li>
 Share this on X
 </li>
 <li>
 Post this on LinkedIn
 </li>
 </ul>
</div>

ADMINISTRATIVE COORDINATOR PAKISTAN M/F

CrewBloom

We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.
 The ideal candidate will have a background in project management or administrative leadership, excellent organizational and communication skills, and the ability to manage multiple priorities in a remote, fast-paced setting.
 
Core Competencies
 <ul>
<li>Strong organizational and project coordination skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Exceptional time management and multitasking in a fast-paced, remote environment.</li>
</ul>
Attention to detail and strong problem-solving mindset.
 <ul>
<li>Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration tools (Teams, Email Scheduler).</li>
<li>Ability to manage multiple stakeholders and coordinate across departments.</li>
<li>Creative thinker with initiative to suggest and implement improvements.</li>
<li>Professionalism, reliability, and discretion in handling sensitive information.</li>
</ul>
Job Responsibilities
 Project Coordination & Administration
 <ul>
<li>Oversee daily project and office operations, ensuring smooth workflow.</li>
<li>Prepare correspondence, memos, and reports.</li>
</ul>
Manage procurement, inventory, and travel logistics.
 <ul>
<li>Maintain a cash journal and coordinate with accounting for reporting.</li>
<li>Schedule meetings and organize appointments.</li>
<li>Update and maintain office and project policies and procedures.</li>
<li>Coordinate with IT and vendors for equipment and service needs.</li>
<li>Manage contracts, invoices, and budgets.</li>
</ul>
Research & Proposals
 <ul>
<li>Research and compile grant and proposal submissions using existing materials.</li>
<li>Submit drafts to the Managing Director for review and approval.</li>
</ul>
Social Media & Communications
 <ul>
<li>Develop and maintain a social media plan aligned with leadership direction.</li>
<li>Schedule and publish approved content using libraries, newsletters, and AI tools.</li>
</ul>
Operations & Human Resources Support
 <ul>
<li>Support C-suite documentation and coordination needs.</li>
<li>Assist with onboarding new hires and addressing employee queries.</li>
<li>Plan internal/external events such as meetings and conferences.</li>
<li>Provide general support to visitors and collaborators.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as a Project Manager or Administrative Officer.</li>
<li>Knowledge of office systems, project coordination, and administrative best practices.</li>
<li>Proficiency in MS Office and online scheduling/collaboration tools.</li>
<li>Excellent organizational and prioritization skills in fast-paced settings.</li>
<li>Strong written and verbal communication skills.</li>
<li>Detail-oriented with sound judgment and problem-solving ability.</li>
<li>Bachelor’s degree required; a graduate qualification in Business, Project Management, or related field preferred.</li>
</ul>
Minimum Technical and Work Environment Requirements: 
<ul>
<li>Internet Connection:</li>
<li>Primary internet connection with a minimum speed of 15 Mbps.</li>
<li>Backup internet connection with at least 10 Mbps.</li>
<li>Backup connection must be capable of supporting work during a power outage.</li>
<li>Primary Device:</li>
<li>Desktop or laptop equipped with at least:</li>
<li>Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.</li>
<li>A minimum of 8 GB RAM.</li>
<li>Backup Device:</li>
<li>Must meet or exceed the performance of an Intel Core i3 processor.</li>
<li>Must be functional during power interruptions.</li>
<li>A functioning webcam.</li>
<li>A noise-canceling USB headset.</li>
<li>A quiet, dedicated home office space.</li>
<li>Peripherals and Workspace: A smartphone for communication and verification purposes.</li>
</ul>
Benefits: 
<ul>
<li>Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.</li>
<li>Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.</li>
<li>Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.</li>
<li>Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.</li>
<li>Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.</li>
<li>Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.</li>
</ul>

Project & Administrative Coordinator

University of Alabama, Birmingham

<div></div><div><div><div><div><div>Description<div></div>
ADMINISTRATIVE PROJECT SPECIALIST-CFAR
University of Alabama at Birmingham
General Responsibilities<ul><li>
To administer the logistics of specified projects or programs within an administrative unit/area in the Center for Aids Research (CFAR).</li><li>
To implement, manage and provide technical expertise and to make independent decisions relevant to the development and submission of specific detailed reports on behalf of the organizational leaders.</li><li>
To operate with a high degree of independence, facilitating recurring events and special projects on behalf of the leadership.</li><li>
To manage budgets, prepare and monitor reports for compliance, lead audits and ensure projects and individual goals are met.</li></ul>
Key Roles &amp; Responsibilities<ul><li>
Administers personnel standards, performance issues, staffing, payroll, service quality control, and other matters associated with the productivity and operations of the CFAR. Provides technical expertise and training for CFAR staff as it relates to Kronos, Oracle, general UAB policies and processes and CFAR-specific policies.</li><li>
Serves as the CFAR Human Resources Administrator. Maintains confidential HR records and assurance of privacy of HR matters, provides feedback and cautionary communications. Point of contact with institutional officials on complex HR issues. Initiates and monitors compliance of required training and documentation.</li><li>
Possesses technical expertise in university systems and processes, including complex domestic and international travel, purchasing, payments and reimbursements. Manages specified budgets and payments in accordance with CFAR budget considerations. Administrates patient transportation voucher program in collaboration with the 1917 Clinic. Conducts periodic audits of the process and proper use of vouchers.</li><li>
Ensures day to day function and oversight of the CFAR facilities and equipment. Coordinates vendors, repairs, renovations, purchases and installations. Point of contact for facility and equipment use by other schools/departments/divisions and external groups. Coordinates with IT to ensure computer access and compliance, and proper function and access to the CFAR server and related databases.</li><li>
Leads coordinator of recurring meetings and special events hosted by the CFAR. Ensures timelines, milestones and budgetary considerations are met. Responsibility for on campus or off-site venue booking, catering, travel, correspondence, quotes, contracts, and facility coordination. Serves as the point of contact for visiting scholars, guest speakers, and CFAR advisory groups, including arrangement of travel, schedules and visit-related activities.</li><li>
Develops CFAR communications for sharing across online platforms (LinkedIn, email, etc) as well as print media.</li><li>
Manages the calendar and appointments for the CFAR Director and Administrator, including communicating with collaborators across time zones and in a constantly shifting daily schedule.</li><li>
Performs other duties as assigned.</li></ul>
Knowledge, Skills, Abilities &amp; Work Characteristics<ul><li>
Highly organized individual with the ability to multi-task and prioritize</li><li>
Prior experience managing communications is desirable as well.</li><li>
Work experience may substitute for a degree for the right candidate.</li><li>
Degrees in Administration, HR, communications or business/marketing</li></ul>
Salary Range: $47,665-$77,455<div> 
</div></div><div>
Qualifications<div></div>
Education<ul><li>
Bachelor's degree in a related field and five (5) years of related experience required.</li><li>
Work experience may substitute for education requirement.</li></ul> 
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.<div> 
</div></div><div>
Primary Location: University</div><div>
Job Category: Clerical &amp; Administrative</div><div>
Organization: 310008500 Center for AIDS Research</div><div>
Employee Status: Regular</div><div>
Shift: Day/1st Shift</div><div>
Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible</div></div></div></div></div><div></div>

ADMINISTRATIVE PROJECT SPECIALIST-CFAR

Vistas Global

<div><h2 class="jobSectionHeader">Job Description</h2>
We are seeking a proactive and detail-oriented Administrative Coordinator to provide comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the department. The role involves managing documentation, scheduling, correspondence, and assisting management with reporting, logistics, and coordination tasks. The ideal candidate will demonstrate strong organizational and communication skills, the ability to multitask effectively, and professionalism in handling confidential information within a fast-paced corporate environment.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Coordinate and support day-to-day administrative operations.</li>
<li>Manage correspondence including emails, memos, and internal communications.</li>
<li>Maintain accurate records, reports, and documentation.</li>
<li>Schedule and organize meetings, appointments, and events.</li>
<li>Track and follow up on departmental deliverables and deadlines.</li>
<li>Assist with procurement requests, expense tracking, and document processing.</li>
<li>Ensure confidentiality of all sensitive and official information.</li>
<li>Liaise effectively with internal teams to support business operations.</li>
<li>Provide logistical and clerical support as required by management.</li>
<li>Assist with HR and operational activities such as attendance tracking and onboarding.</li>
</ul><h2 class="jobSectionHeader">Skills</h2>
<ul><li>Strong organizational and time management skills with attention to detail.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and general office administration.</li>
<li>Skilled in managing confidential documents, correspondence, and scheduling.</li>
<li>Ability to handle multiple priorities under pressure in a professional manner.</li>
<li>Reliable, adaptable, and committed to maintaining a high standard of administrative support.</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>Minimum 3 &ndash; 5 years of administrative experience, preferably in banking or financial services.</li>
<li>Fluency in Arabic and English is mandatory.</li>
<li>This is a full-time position based in Qatar.</li>
</ul>
Job ID: 22102501-114VG</div>

Wärtsilä Corporation

<div></div><div><div><div><div><div>Administrative Coordinator
</div></div></div></div><div><div><div><div><div>W&auml;rtsil&auml; is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world&rsquo;s widest portfolio and service network, we &ndash; W&auml;rtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.</div> 
<div></div>
<div>
Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.</div><div></div> 
We are always on the lookout for a talent with a growth mindset - are you the one? 


We are looking for an enthusiastic and proactive Administrative Coordinator to support daily operations and resource management, ensuring seamless on-site services and business activities. In this role, you will also take ownership of identifying improvement opportunities, driving solutions, and implementing enhancements across the organization to foster continuous growth and efficiency. 
<div></div>
<div>
The preferred location for this position is in Istanbul, T&uuml;rkiye. However, the office is located in Tuzla, so ideally, you either live nearby or are willing to relocate to the area. This position offers a hybrid working model, with the flexibility to work 3 days in the office and 2 days from home each week.</div> 


We are committed to investing in your professional growth and development, offering you the opportunity to build a long-term career with us in a dynamic and supportive environment. 


Your role and responsibilities 


As an Administrative Coordinator your work will focus on these responsibilities: 

<ul>
<li>Planning, scheduling and allocating Field Services' Resources in T&uuml;rkiye supporting specific internal customers.</li>
<li>Follow up and contribute to target and KPI achievement.</li>
<li>Field Service processes and tools according to Business as well as Quality, Health, Safety and Environmental.</li>
<li>Ensuring continuous quality development of the field service delivery.</li>
<li>Support the development of own competences as well as competences within own department.</li>
<li>Support/be active in improving the QEHS performance within the department.</li>
<li>Strive for continuous improvements/propose improvements in processes/way of working.</li>
<li>Report near misses (WeCare).</li>
<li>Approve invoices related to the business.</li>
<li>Issue invoices and credits in SAP.</li>
<li>Issue POs in SAP and WeBuy.</li></ul> 


As an Administrative Coordinator your work will also focus on these administrative tasks: 

<ul>
<li>Admin handling hour registration/corrections in CATS, prepare for Team leader to approve for salary.</li>
<li>Travel Expense reporting support for FS Resources.</li>
<li>&quot;Maintainer&quot; and &quot;Key-user&quot; of Confidential Data Platform (CDP). Keep data maintained.</li>
<li>Support FS Resources with FS Mobility.</li>
<li>Visa; vaccination; travel support.</li>
<li>Support in ordering working clothes for FS, and follow-up the cleaning agreement.</li>
<li>Support with purchasing materials the department.</li>
<li>Support with invoicing/ of FS/CM orders as well as invoicing related tasks.</li>
<li>Support to open/handle orders.</li>
<li>Continuously stay up to date with company policies and guidelines providing administrative support in connection with Resources' planning.</li></ul> 


Requirements for the position 

<ul>
<li>Proficiency in both written and spoken English and Turkish is a must.</li>
<li>Experience with SAP.</li>
<li>Advanced proficiency in Microsoft Excel.</li>
<li>Safety-oriented mindset.</li>
<li>Resource planning experience is an advantage.</li>
<li>Organizational abilities with a proactive and problem-solving approach.</li>
<li>Understanding of general financial principles.</li>
<li>Knowledge of local legislation and labor laws.</li>
<li>Strong skills in reporting and data analysis.</li></ul> 


As an ideal candidate you might also have... 

<ul>
<li>BSc. in economics or equivalent is beneficial, but not a requirement.</li>
<li>Teamworking skills.</li>
<li>Able in communication at all levels.</li></ul> 


Why you and us? 


You are valued &ndash; as your true self. At W&auml;rtsil&auml; YOU matter. We value diversity and are committed in supporting inclusive work community. 

Your growth is supported. We believe in continuous learning &amp; teamwork. W&auml;rtsilian community has your back when it comes to development opportunities &ndash; so you can develop beyond your potential. 


You get to make a difference. Innovation and sustainability are important for us. Every day, we - W&auml;rtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality. 


Contact &amp; next steps 


Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered. 


Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way. 


Are you still wondering if you should apply and would like to get something clarified? Please reach out to Gokce Tanriverdi, Manager Resources and Operations via email at gokce.tanriverdi@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).<div> 
Last application date: 20/11/2025</div> 
<div></div>
<div>
At W&auml;rtsil&auml; we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 
 
Please note that according to W&auml;rtsil&auml; policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.</div></div></div></div></div></div><div></div>

Worley

A global professional services company in the UAE is seeking an Admin Coordinator. The role involves assisting project managers, coordinating tasks, and ensuring smooth communication. Ideal candidates will have strong organizational and communication skills, with a minimum requirement of a high school diploma. Join us to contribute to sustainable energy solutions and develop your career in a diverse environment.

Project Admin & Coordination Specialist

Search 10000+ Administrative project coordinator jobs near you this November. New roles added regularly across leading industries. Apply today.

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