administrative project coordinator

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

Forensic Analytical Consulting Services

<div>About FACS 
At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation&rsquo;s leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance&mdash;delivering measurable impact with every client engagement.
Our Values 
We live our mission through three core values:<ul><li>
People First: Support our team and clients, promote professional growth, and value collaboration.</li><li>
Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.</li><li>
Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.</li></ul>
About FACS &amp; You 
At FACS, your expertise isn&rsquo;t just valued&mdash;it&rsquo;s impactful. Join a team where your work contributes to safer, healthier communities. 
Ranked as &quot;Best Places to Work&quot; for five consecutive years, we provide training, mentorship, and support for professional certifications to help you grow and succeed.
Curious to see what we do?<ul><li>
Watch our video to learn more about life at FACS.</li><li>
About Us &ndash; Learn more about FACS and what we stand for.</li><li>
FACS Experts &ndash; Meet our team and see who you&rsquo;ll be working with.</li></ul>
About the Role 
The Project Coordinator Administrative Assistant supports the office&rsquo;s administrative operations while providing assistance with project coordination. This role involves managing day-to-day administrative tasks, helping track project progress, and ensuring smooth communication between team members and stakeholders.
Responsibilities<ul><li>
Support Project Managers with administrative aspects of technical projects, including maintaining project contracts, gathering project-specific information and paperwork, performing data entry, and assisting with project invoicing.</li><li>
Pick up or drop off supplies, lab samples, or items requested by the technical team.</li><li>
Coordinate maintenance of office space and equipment, including tracking and scheduling equipment calibration and repairs as needed.</li><li>
Maintain inventory and organization of office supplies, warehouse items, and equipment.</li><li>
Create and maintain purchase orders for supplies or items ordered.</li><li>
Answer incoming phone calls and provide accurate information regarding company services, forwarding calls to the appropriate personnel as needed.</li><li>
Prepare for meetings, including organizing conference rooms, ordering food, setting up projectors and laptops, and gathering necessary supplies.</li><li>
Plan office events, such as employee recognition events, annual holiday parties, and happy hours.</li><li>
Manage, schedule, and maintain accurate records for employee certifications, trainings, and annual medical evaluations.</li><li>
Prepare and send packages via US mail, FedEx, or UPS.</li><li>
Book hotel and travel reservations for employees for projects and events.</li><li>
Collaborate with Human Resources and Accounting departments as needed on projects and administrative tasks.</li></ul>
Qualifications<ul><li>
High School Diploma; Associate&rsquo;s Degree preferred.</li><li>
2+ years of work experience in a customer-centric or operations role.</li><li>
Effective, professional, and clear communication skills, both written and oral.</li><li>
Ability to maintain confidentiality and discretion when handling sensitive information.</li><li>
Proficiency with Microsoft Office and the ability to learn new computer programs.</li><li>
Self-motivated, organized, and detail-oriented.</li><li>
Capable of working independently with strong time-management skills.</li></ul>
<h3 class="jobSectionHeader">Physical &amp; Work Requirements:</h3><ul><li>
Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.</li><li>
Ability to lift and carry equipment up to 50 lbs.</li><li>
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.</li><li>
Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.</li></ul>
Compensation and Rewards
Competitive base salary with performance-based bonus structure tied to individual and team achievements.
Comprehensive benefits package, including:<ul><li>
401(k) retirement plan with company matching contributions</li><li>
Medical coverage with company-paid premiums for employees and dependents</li><li>
Vision and dental plan options</li><li>
Flexible Spending Accounts (health care and dependent care)</li><li>
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon</li><li>
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance</li><li>
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday</li><li>
Tuition Reimbursement Program to promote higher education</li><li>
Paid training and certifications to support career advancement</li><li>
Incentive Bonus Plan and Donation Matching Program 
</li></ul>Wage Transparency: 
Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience. 
Equal Opportunity Employer: 
Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans. 
Employment Contingency: 
Employment is contingent upon successful completion of background check and drug screening.</div>

Project Coordinator/Administrative Assistant

Alida Global

Job Summary:We are seeking a detail-oriented and proactive Project Coordinator to support the planning and execution of exhibition stands and interior fit-out projects. The ideal candidate will coordinate between internal teams, clients, and suppliers to ensure timely and high-quality project delivery.---Key Responsibilities:- Assist Project Manager in planning, execution, and delivery of exhibition/fit-out projects- Coordinate with design, production, procurement, and site teams- Track project timelines, deliveries, and installation schedules- Handle client communication and follow-ups on project details- Prepare documentation: work orders, material requisitions, reports- Support on-site team during installation and dismantling phases- Ensure compliance with company standards and client requirements---Requirements:- Bachelor's Degree or Diploma in Engineering, Interior Design, or related fieldJob Type: Full-timePay: From QAR3,500.00 per month

Administrator and Project Coordinator

Worley

A global professional services company in the UAE is seeking an Admin Coordinator. The role involves assisting project managers, coordinating tasks, and ensuring smooth communication. Ideal candidates will have strong organizational and communication skills, with a minimum requirement of a high school diploma. Join us to contribute to sustainable energy solutions and develop your career in a diverse environment.

Project Admin & Coordination Specialist

TMC Middle East

<div>
 
 TMC Middle East is currently engaged in a consulting project with one of the Top Client in UAE.
 
 
 
 
 
 We are seeking a highly capable expert to join our client for this prestigious assignment.
 
 
 
 
 
 
 About the Role:
 
 
 
 Position: Administrative Co-ordinator
 
 
 Location: Abu Dhabi, UAE
 
 
 Experience: 2+ Years
 
 
 Department: VAT &amp; FTA
 
 
 Mandatory: Arabic communication
 
 
 Salary: 5,000 to 8,000 AED + Self Benefits
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 
 &squf; Analyses and document business process and problems to develop solutions to enhance efficiencies.
 
 
 &squf; FTA cases registration (Share Folder, excel and oracle system)
 
 
 &squf; FTA reconciling (weekly &amp; monthly basis)
 
 
 .Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports.
 
 
 &squf; Draft &amp; issue VAT verification reports.
 
 
 &squf; Monthly MIS preparation.
 
 
 &squf; Manage and follow up all kind of e-mails related to the department, contact the customers and clients based on business needs.
 
 
 Ensure a high standard of report output and quality control.
 
 
 
 
 
 
 
 
 Please share your CV with the title of Admin
 
 
 Mail ID : vigneshwari.sivalingam@tmc-employeneurs.com
 
</div>

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Project Coordinator | MAF LifeStyle | Real Estate &amp; Projects Delivery
 
 
 
 Role Summary
 
 
 
 The Project Coordinator will support the project team in administrative and project delivery tasks including document control, tracking, contract and legal coordination, and financial forecasting. The role involves managing administrative activities across the project portfolio and ensuring key deliverables are met within set deadlines, working closely with the team on major initiatives.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Review all the project phases are documented, and the supporting documents are archived.
 </li>
 <li>
 Maintain projects portfolio tracker is always updated.
 </li>
 <li>
 Track tender exercises under the Project Manager&rsquo;s guidance and ensure deadlines are met.
 </li>
 <li>
 Ensure that the financial tracking forecast is always updated.
 </li>
 <li>
 Track placement of orders for consultants and contractors as per the directions set by the Project Manager.
 </li>
 <li>
 Coordinate with Internal and External Consultants, Suppliers and Contractor to ensure that deadlines are met.
 </li>
 <li>
 Timely responses to queries (verbal or written) as per the Majid Al Futtaim Lifestyle SLA.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Degree in Administration is preferred, ideally in a "built environment" subject and a relevant professional qualification
 </li>
 <li>
 AX and MS office certification
 </li>
 <li>
 3-5 years of experience with Project administration experience.
 </li>
 <li>
 Sap system experince is a pluse
 </li>
 </ul>
</div>

Project Coordinator

Larsen & Toubro

<div>
 The
 
 Transmission Line Project Site Coordinator
 
 is responsible for ensuring
 
 smooth execution, monitoring, and coordination of all field activities
 
 along the transmission line corridor, including tower foundations, tower erection, conductor stringing, and substation interface works. The role serves as a
 
 critical link between the project management team, engineering departments, subcontractors, and field personnel
 
 , ensuring that work is executed according to
 
 project schedules, technical specifications, and organizational standards
 
 .
 
 
 The Site Coordinator monitors
 
 daily progress of on-site activities
 
 , identifies bottlenecks, coordinates logistics and manpower deployment, and facilitates timely resolution of technical or administrative issues. The role ensures
 
 strict compliance with safety, quality, and environmental standards
 
 , working closely with HSE and QA/QC teams to enforce procedures and maintain site discipline.
 
 
 A key responsibility is
 
 tracking and reporting project performance
 
 &mdash; maintaining accurate records of work progress, material usage, manpower deployment, and delays. The coordinator also supports site inspections, documentation of permits, and coordination with local authorities and stakeholders to ensure unhindered project execution.
 
 
 By maintaining effective communication, resolving site challenges proactively, and ensuring adherence to project plans, the Transmission Line Site Coordinator plays a
 
 pivotal role in achieving timely, safe, and quality-driven completion
 
 of the transmission line project while optimizing resource utilization and operational efficiency
</div>

Project Coordinator Civil

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