administrative project coordinator

SEA, Ltd.

<div>SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the &quot;why&quot; when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our Maryland Heights office. This position will support a busy team of technical engineers. Previous legal experience (paralegal, legal assistant or similar) is preferred but professional office experience is required. Qualified candidates will have demonstrated strong attention to detail and follow-up.
*Please note that this is an in-office opportunity*
Essential Job FunctionsResponsibilities:<ul><li>
Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects</li><li>
Responsible for document proofreading and letter composition</li><li>
Maintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules
</li><li>Uploading images and documents to electronic files</li><li>
Handles verbal and written client communications</li><li>
Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge</li><li>
Maintains office files and databases</li><li>
Spreadsheet creation, data entry and manipulation</li><li>
Manage meeting and lab exam scheduling, both in-person and virtually</li><li>
Provide back up support for performing conflict checks</li><li>
Serve as receptionist as needed Answer in-bound telephone calls</li><li>
Assist with time and cost entry and reviewing of invoicing</li><li>
Regular and predictable physical presence in the office</li></ul>
Position Requirements:<ul><li>
Bachelor's degree preferred but commensurate experience is considered</li><li>
Paralegal, Legal Assistant or Legal Secretary experience highly preferred</li><li>
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign</li><li>
A minimum of five (5) years of professional office experience</li><li>
Proactive approach to workflow</li><li>
Ability to pivot between tasks as priorities change quickly</li><li>
Ability to perform essential functions in a cyber-secure environment</li><li>
Excellent writing skills and proofreading skills</li><li>
Strong attention to detail</li><li>
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills</li></ul>
Physical Requirements:<ul><li>
Ability to lift 20 lbs.</li><li>
Ability to communicate with colleagues and clients</li><li>
Ability to answer phones</li><li>
Ability to maneuver around the office</li><li>
Ability to file folders</li><li>
Ability to use a computer/keyboard</li></ul>
Benefits:<ul><li>
Two medical plan options
</li><li>Dentalvision coverage</li><li>
401(k) with company match</li><li>
Paid vacation, sick days and holidays</li><li>
Company-paid STD, LTD and life insurance</li></ul>
SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.</div>

Administrative Assistant (Project Coordinator)

Blueprint Technologies

<div>Who is Blueprint?

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We're bold, smart, agile, and fun.

What does Blueprint do?

Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.

Why Blueprint?

At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.

We are looking for an Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.

In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.

Responsibilities:
<ul>
<li>Calendar Management (30%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.</li>
<li>Project Coordination (30%): Contribute to confidential, high-profile projects from initial design through execution, gaining early-stage development experience and exposure to emerging technologies</li>
<li>Expense Reporting (20%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.</li>
<li>Travel Coordination (20%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.</li>
<li>General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.</li>
<li>Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.</li>
</ul>
Qualifications:
<ul>
<li>4+ years of experience in administrative or executive administrative roles</li>
<li>2+ years of calendar management experience, preferably supporting managerial-level or higher executives</li>
<li>2+ years' experience with MS productivity tools (e.g., Outlook, Teams, Excel)</li>
<li>2+ years' experience with project management or coordinating projects end‑to‑end</li>
<li>Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.</li>
<li>Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.</li>
<li>Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>High School Diploma or GED required</li>
<li>Ability to work a hybrid schedule 3-4 day per week onsite</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.</li>
<li>Previous experience working with Microsoft's executives and familiarity with internal processes and tools is highly desirable.</li>
</ul>
Compensation Information

At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market.

For candidates based in Washington State, the anticipated salary range is $24.04 to $28.47 USD/hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate's qualifications and could fall outside the stated range

Equal Opportunity Employer

Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:
<ul>
<li>Medical, dental, and vision coverage</li>
<li>Flexible Spending Account</li>
<li>401k program</li>
<li>Competitive PTO offerings</li>
<li>Parental Leave</li>
<li>Opportunities for professional growth and development</li>
</ul>
Location: This role is hybrid in the Redmond office (3-4 days per week onsite)</div>

Administrative Assistant / Project Coordinator

Wildlife Innovations

Job Overview We are a California-based environmental consulting firm seeking a dynamic and detail-oriented Part-Time Project/Admin Coordinator to join our team. This role offers opportunity to contribute to diverse wildlife recovery and management projects while providing essential administrative support. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive approach to managing schedules, vendors, and office operations, all while supporting our mission to deliver outstanding service and efficient operations.Duties<ul><li>Assisting with payroll processing</li><li>Handle bookkeeping tasks including invoicing, expense tracking, and maintaining accurate financial records</li><li>Maintain organized digital filing systems</li><li>Assist with tracking and maintaining business certifications and permits</li><li>Manage calendars, schedule appointments, and coordinate meetings for team members and clients</li><li>Assist with other tasks as assigned</li></ul>Experience<ul><li>Proven experience in administrative roles</li><li>Demonstrated supervisory experience or team management capabilities</li><li>Familiarity with scheduling management tools and calendar coordination</li><li>Experience with vendor management, budgeting, and bookkeeping</li><li>Strong organizational skills with an eye for detail in clerical tasks such as filing and record keeping</li><li>Excellent communication skills, both verbal and written</li><li>Ability to multitask efficiently across administrative duties</li></ul>To Apply: Submit, as a single pdf document, your resume, cover letter, and contact information for at least three (3) references to Jake Manley at jakemanley@wildlifeinnovations.net, with the subject line Project/Admin Coordinator (Environmental Consulting). Make sure resumes and cover letters clearly highlight experience and any applicable certifications relevant to the Duties to be performed. Phone inquiries are not accepted.Pay: $20.00 - $35.00 per hourExpected hours: 10.0 &ndash; 24.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Part-Time Project/Admin Coordinator

Van Cleef Engineering Associates

<div><div>Van Cleef Engineering Associates, LLC (Van Cleef) is a dynamic, multi‐disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.
Van Cleef is proud to have been recognized in PA and NJ as a &ldquo;Best Place to Work&rdquo; for 2025 - another great reason to choose to work with Van Cleef!
We are currently seeking an Assistant Project Coordinator/Administrative Assistant to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position is full time, 5 days per week on-site.
Responsibilities include, but are not limited to:<ul><li>
Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies</li><li>
Perform online and in-person research for the engineering and survey departments (e.g., property information, deeds, and maps)</li><li>
Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries</li><li>
Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents</li><li>
Support proposal development and finalization for new and ongoing projects</li><li>
Coordinate and maintain client project files, databases, and electronic/physical filing systems</li><li>
Upload and organize documents for shared drives and agency submissions</li><li>
Reproduce plans and reports, including copying, binding, and preparing for submission</li><li>
Prepare and maintain new client system files and database records</li><li>
Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files</li><li>
Adhere to company document management procedures and assist in internal document retention and archival projects</li><li>
Prepare packages for mailing and deliver to mail drop-off locations as needed</li><li>
Answer phones, greet visitors and assist with general office administration as needed</li><li>
Occasionally deliver documents to township, County, and State Government agencies</li></ul>
Qualifications:<ul><li>
High school diploma required; Associate or Bachelor's degree preferred.</li><li>
Minimum of 3+ years of administrative support experience, highly preferred in a professional engineering or construction consulting firm.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro).</li><li>
Strong organizational and time management skills, with high attention to detail.</li><li>
Excellent written and verbal communication skills, with a professional and customer service-oriented demeanor.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li><li>
Familiarity with engineering terminology or industry experience is highly desirable.</li><li>
Strong data management and interpersonal skills.</li></ul>
What We Offer
We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Young Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work life balance to guide our decisions and empower employees.<ul><li>
Medical/Rx Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Traditional and Roth 401(k) retirement savings plan with company match</li><li>
Paid holidays, vacation and sick days</li><li>
Company-paid Life insurance</li><li>
Company-paid Long-Term Disability insurance</li><li>
Tuition reimbursement program (postgraduate)</li><li>
Professional Licensing reimbursement</li><li>
Gym membership reimbursement</li><li>
Flexible Spending Account (FSA)</li></ul>
 Compensation:
Hourly Salary Range: $23 - $28 commensurate with experience.
Additional Information
Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.
This position is not eligible for H1-B or any other visa sponsorship.
We thank all applicants; however, only shortlisted candidates will be contacted.</div></div>

Assistant Project Coordinator/Administrative Assistant

IronMountain Solutions

<div>501656 Administrative Coordinator

Work Location: Huntsville, AL

Schedule: Full Time

IronMountain Solutions, Inc. is seeking a highly motivated and organized individual as an Administrative Coordinator. This position is located at the IMS Corporate office in Huntsville, AL. This role is part of a team that requires a demonstrable sense of urgency while working independently. We require proactive support to get things done, but also someone who can suggest and implement ways to improve processes for long-term success. A successful candidate will be customer-service oriented, have strong attention to detail and quality, have great organization skills, and can switch gears at a moment's notice. An active DoD Secret level security clearance or the ability to obtain one is required.
<div>
Job Duties: 
<ul><li>Greet visitors, in person or on the telephone, and direct them accordingly</li><li>Organize virtual calls, meeting rooms, and catering in multiple areas</li><li>Answer IMS telephone and direct calls accordingly</li><li>Assist in the maintenance of office supply inventory</li><li>Assist with receipt of goods and relocate to stockroom</li><li>Manage multiple calendars in Outlook</li><li>Maintain conference rooms, supply rooms and copier area</li><li>Route incoming mail/shipments and process outbound mail/shipments</li><li>Must be able to effectively multitask and work independently without constant supervision</li><li>Provide excellent customer support and ability to communicate with all levels of leadership and/or customers</li><li>While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.</li></ul></div>
<div>
Education and General Experience: 
<ul><li>A High School diploma and at least three years of administrative experience in an office environment with proficiency with Microsoft Office is required.</li><li>This position is full-time, performing various administrative functions.</li><li>Additional working hours or on-call time are possible according to company needs.</li><li>A successful candidate will possess strong organizational and communication skills, a team-oriented philosophy, and problem-solving skills.</li><li>Candidates must be able to effectively multitask and work independently without daily guidance and supervision.</li><li>Must currently hold or be eligible to obtain a U.S. SECRET security clearance. Per federal requirements, only U.S. citizens are eligible for this level of clearance.</li></ul></div>

IronMountain Solutions is an Equal Opportunity Employer</div>

Administrative Coordinator

CHRISTUS Health

<div>Description 
Summary:
The Coordinator Projects II is responsible for the administration and coordination of the department and team&rsquo;s various aspects of project plans, communications, and support deliverables. The Project Coordinator is responsible for vendor negotiations and site logistics as well as providing onsite program coordination. The incumbent must work independently and establish procedures and workflows as necessary. The Coordinator Projects deals with highly sensitive and confidential information and interacts with internal and external partners at all levels throughout the organization.
Responsibilities:
<ul><li>Knows, understands, incorporates and demonstrates the CHRISTUS Health Mission, Vision and Values in behaviors, practices and decisions.</li><li>
Coordinate multiple, parallel projects using formal project planning techniques.</li><li>
Direct the activities of staff both on-site and off-site during the project life cycle (Corporate/System locations, Hospital locations).</li><li>
Conduct customer and internal project calls as needed, as the customer&rsquo;s single point of contact.</li><li>
Proactive and customer-centric interface between the customer and the company, while ensuring that internal customers, technical staff and upper management are kept aware of project status, issues and escalations.</li><li>
Work with department or team leaders in large scale project activities. Possibly including tracking escalations, tracking material and scheduling resources.</li><li>
Research best practices (i.e., initiatives and programs) to enhance initiatives.</li><li>
Support the management of the department budget, reconcile invoices, track spend using excel spreadsheet.</li><li>
Monitor, organizes and expedites flow of work through supervisor&rsquo;s office. Follow up on pending matters; furnishes and obtains information from other departments&rsquo; staff and management, or outside representatives. Makes decision on behalf of supervisor as authorized.</li><li>
Manages own projects as assigned by department leadership team, with responsibility for meeting deadlines. Such projects may require data analysis and multi-organization coordination.</li><li>
Performs computer-based correspondence, documents, charts and reports. Independently initiates and composes non-routine correspondence, with documentation, for signature by management team. Develops report formats, charts and presentations. Uses and maintains database systems.</li><li>
Organizes and maintains file systems to ensure current and easily accessible information.</li><li>
Copies and distributes documents to ensure accurate and timely customer service.</li><li>
Reviews and prioritize incoming mail.</li><li>
Maintains and coordinates schedule for designated staff members, including travel and conference arrangements. Has authority to commit to, change and/or cancel appointments and meetings.</li><li>
Assists team members with ongoing processes and special projects as assigned.</li></ul>
Requirements:
Education/Skills
<ul><li>High School Diploma required</li><li>
Bachelor's Degree preferred</li><li>
Academic training in secretarial science or other general undergraduate study is preferred.</li><li>
Strong interpersonal skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently.</li><li>
Strong organizational/follow up skill.</li><li>
Strong composition, spelling, grammar skills and proof-reading skill.</li><li>
Proven ability to compose and edit correspondence, create graphs and develop layouts.</li><li>
Ability to perform multiple tasks simultaneously.</li><li>
Excellent proven computer skills (Microsoft Office).</li></ul>
Experience
<ul><li>Minimum of 2 years of professional experience in an office demonstrates increasing responsibility.</li><li>
2 Years Supply Chain/Purchasing Experience is preferred</li><li>
Previous experience coordinating multiple projects is preferred.</li></ul>
Licenses, Registrations, or Certifications
<ul><li>None</li></ul>
Work Schedule: 
8AM - 5PM Monday-Friday
Work Type:
Full Time</div>

Coordinator Projects II - Administration

Talenthue

Hiring an organized and detail-oriented Administrative Coordinator to support day-to-day operations across multiple teams. You&rsquo;ll manage admin workflows, coordination tasks, email handling, reporting support, and process tracking to keep everything running smoothly.Requirements<ul><li>Manage and coordinate refund processing with Finance and Account teams</li><li>Handle review management across platforms and ensure timely responses</li><li>Coordinate mystery shopping and quality-check programs</li><li>Monitor and triage incoming emails, forwarding to relevant departments</li><li>Compile weekly performance reviews and maintain logs/records</li><li>Perform data entry and update partner/store information</li><li>Maintain accurate documentation, filing systems (digital + physical)</li><li>Support calendar scheduling, meeting coordination, and internal comms</li><li>Assist partner onboarding by preparing documentation and coordinating setup</li><li>Provide general administrative support to operations, sales, and marketing teams</li></ul>Specifications<ul><li>Prior experience in an administrative or coordination role</li><li>Strong Excel and MS Office skills</li><li>Comfortable working with CRMs and data entry</li><li>Excellent written/verbal communication</li><li>Strong time management and multitasking skills</li><li>High attention to detail, punctual, and reliable</li><li>Food delivery / restaurant / e-commerce ops experience is a plus</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs75,000.00 per monthWork Location: In person

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