administrative project coordinator

Perkins&Will

<div>
 Common and baseline responsibilities of an
 
 Administrative Assistant/ Project Coordinator
 
 , include but are not limited to:
 
 
 <ul>
 <li>
 Provides project support to Project Managers and Principals of different practice areas.
 </li>
 <li>
 Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
 </li>
 <li>
 Analyzes data related to projects (staffing, timelines, etc.)
 </li>
 <li>
 Works with Project Manager to keep staffing data up to date.
 </li>
 <li>
 Updates client contracts with negotiated terms and incorporates edits.
 </li>
 <li>
 Submits client contracts to legal department for review and tracks review process.
 </li>
 <li>
 Sends correspondence to Consultants and General contractors.
 </li>
 <li>
 Requests Certificate of Insurance certificates from legal department.
 </li>
 <li>
 Assist the Director of Operations/Project Managers with administrative tasks.
 
 
 </li>
 </ul>
 Based on local studio needs, the Administrative Assistant/ Project Coordinator may also perform the following tasks:
 
 
 <ul>
 <li>
 Assists studio leaders with travel arrangements and/or expense reports.
 </li>
 <li>
 Organizes and schedules meetings and appointments related to projects and areas of practice.
 </li>
 <li>
 Orders lunches and sets up for internal meetings and client meetings.
 </li>
 <li>
 Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Effective verbal, written communication and organizational skills.
 </li>
 <li>
 Strong attention to detail and excellent time management skills.
 </li>
 <li>
 Proven ability to execute tasks and able to work independently.
 </li>
 <li>
 Comfortable with analysis data and administrative tasks.
 
 
 </li>
 </ul>
 
 Software
 
 
 
 <ul>
 <li>
 Knowledge of Microsoft Outlook, Word, Excel, Power Point.
 </li>
 <li>
 Deltek.
 
 
 </li>
 </ul>
 
 Licensure/Certifications/Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred but not required
 
 
 </li>
 </ul>
 
 Equal Employment Opportunity Statement
 
 
 
 Perkins&amp;Will has established and adopted an Equal Employment Opportunity Employment policy (&ldquo;EEO&rdquo;), which is part of the Company&rsquo;s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.
 
 
 
 Pay Transparency Nondiscrimination Provision
 
 
 
 Perkins&amp;Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.
</div>

Administrative Assistant/ Project Coordinator

AEI Corporation

ADMINISTRATIVE COORDINATOR About AEI: Founded in 2005, AEI Corporation (Advanced Engineering Investigations) is a worldwide leader in forensic engineering and consulting. Headquartered in Littleton, Colorado, the company&rsquo;s team is made up of licensed engineers, fire investigators, and industry experts with extensive combined experience in forensic analysis and investigation, covering areas such as fires and explosions, electrical and mechanical failures, carbon monoxide and chemical incidents, materials forensics. AEI provides investigation support and expert testimony for our clients, including law firms, insurance companies, utilities, energy industry stakeholders, product manufacturers, and a variety of fortune 500 companies.From the beginning, AEI&rsquo;s mission has been to deliver objective, technically sound answers for clients facing complex engineering and standard of care questions. Our work spans the full lifecycle of the forensic investigation &mdash; from on-site examination and artifact collection to laboratory testing, analysis, technical report preparation, and expert testimony.Job DescriptionAEI is seeking a highly organized Administrative Coordinator to support Senior Project Engineers and expert staff. Reporting to the Administrative Manager, this client-facing role requires professionalism, discretion, and strong customer service skills.This is a full-time, in-office position at AEI&rsquo;s Littleton headquarters (Monday&ndash;Friday, 8:00 a.m.&ndash;5:00 p.m.). Occasional overtime may be required. This role is not eligible for remote work.Key responsibilities include reviewing, editing, formatting, and proofreading technical reports for client delivery and potential legal use, requiring exceptional attention to detail. The role will also assist with travel and calendar coordination.The ideal candidate will have basic bookkeeping skills and provide backup support for invoicing, expenses, and financial records. Familiarity with QuickBooks and Microsoft Excel is preferred. This position is ideal for someone who can manage multiple priorities in a fast-paced environment.Basic Qualifications<ul><li>3-5 years&rsquo; experience:</li><li>Technical writing</li><li>Proofreading and formatting</li><li>Fully proficient user of standard MS Office products, Adobe, and standard accounting software</li><li>Customer Service</li></ul>Desired Skills<ul><li>Bookkeeping</li><li>Managing travel arrangements</li><li>Calendar coordination</li><li>Ability to multitask and prioritize in a deadline-driven environment</li><li>Excellent attention to detail and organizational skills</li><li>Ability to work independently as well as part of a team</li><li>Strong communication skills, both written and verbal</li><li>A high level of organization and the ability to understand document contents will be crucial for this role. This role will act as the primary resource for tracking and sorting files that are provided by AEI&rsquo;s clients.</li></ul>The starting pay range for this position is between $60,000 and $67,000/year.AEI offers competitive salaries and comprehensive benefits that include but are not limited to:<ul><li>Medical, dental, and vision insurance</li><li>Long-term disability insurance</li><li>Quarterly performance-based bonuses</li><li>401(k) program with Safe Harbor Match</li><li>Paid time off</li><li>Annual training/professional development</li><li>Licensing and professional membership fees</li><li>Health Savings Account (HSA), including company contribution</li><li>Life insurance</li><li>Competitive salary</li></ul>AEI Corporation is an Equal Opportunity Employer providing a smoke-free work environment. AEI Corporation complies with Equal Pay Act transparency requirements.Pay: $60,000.00 - $67,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please verify that you understand the following:</li></ul><ul><li>8-5, Mon-Fri in-office position, no remote work </li><li>Non-smoking facility and grounds</li><li>Pay range of $60-67k annually + benefits</li><li>AEI runs payroll once per month, with payroll hitting the last business day of the month</li></ul>Work Location: In person

Administrative Coordinator

Andrews media

Job Title: Project Coordinator/Administrative Assistant (Part-Time, Remote)Location: Madison/HuntsvilleCompany Overview: Andrews MediaAndrews Media is a family-owned and innovative real estate media agency rapidly expanding throughout North Alabama. Our mission is to deliver high-quality photo and video marketing solutions to our clients (realtors), enhancing their reach and driving business growth. We are known for going the extra mile for our clients by providing kind and personable interactions, having reliable, consistent, and quick turnaround times, and being flexible to our clients&rsquo; needs. We believe in cultivating a positive and collaborative work environment.Are you a people person with exceptional organizational skills? Do you thrive in dynamic environments and love making a difference? If so, Andrews Media wants you on our team!About the Role:We are looking for a Client Relations &amp; Project Coordinator to manage our inbox, client calls, project coordination, and streamline communication between clients, photographers, editors, and virtual assistants. This position would also be involved in working with the CEO to create procedures, documentation and further shape this role at the company. This is a primarily remote position, however we need someone based in the Huntsville/Madison area for in-person training, team meetings and of course any team bonding events! This role is perfect for someone who loves interacting with customers, is highly organized, and thrives in a fast-paced environment.Key Responsibilities:Customer Advocacy: Be patient, empathetic, and passionately communicative. Put yourself in the customers&rsquo; shoes and advocate for them when necessary. Solve customer problems and issues confidently, and investigate to resolve complaints.Accountability: Understand, review, and positively impact specific standards set daily. Schedule shoots and confirm appointments with customers.Project Coordination: Monitor and track jobs. Communicate and guide photographers in the field to ensure a quality project. Assist in resolving customer issues.Communication: Handle large amounts of incoming calls/emails/texts. Manage responsive and consistent communication with our team and clients.Problem-Solving: Report any client/photographer issues or concerns and be solution oriented. Maintain organization while managing your calendar, inbox, files, and resources.Relationship Building: Build sustainable relationships and trust with customer accounts through open and interactive communication.Customer Service: Handle customer complaints, provide appropriate solutions and alternatives within the time limits, and follow up to ensure resolution.Collaboration: Work with the CEO to create procedures and documentation. Add input and ideas to the team/business to improve operations and client satisfaction.Qualifications:<ul><li>Must be detail oriented and enjoy problem solving and organization.</li></ul>Customer Interaction: Identify and assess customers&rsquo; needs to achieve satisfaction. Take the extra mile to engage customers.Record Keeping: Keep records of customer interactions and preferences, process customer accounts, and file documents. Follow communication procedures, guidelines, and policies.Communication Skills: Strong phone contact handling skills and active listening. Excellent communication and presentation skills.Adaptability: Customer orientation and ability to adapt/respond to different types of characters.Time Management: Ability to multi-task, prioritize, and manage time effectively.Urgency: Strong sense of urgency in regards to customer service.Tech Savvy: Computer literate (Word processing software, spreadsheets ie Outlook, Excel, Word, and learning our booking software etc.).Organizational Skills: Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Takes feedback well, always looking to improve.Why You'll Love This Role:People-Centric: If you love talking to people and providing excellent customer service, this role is for you.Growth Opportunities: We're growing rapidly and want someone who is eager to grow with us, taking on more responsibilities as we expand.Dynamic Environment: No two days are the same! You'll enjoy a fast-paced and ever-changing work environment.Supportive Team: We believe in cultivating a positive and collaborative work environment and understand the importance of personal development and mentorship to help you succeed.Work-Life Balance: Part-time, hourly positionJob Type: Part-timePay: $20 per hour starting payExpected hours: 20 hours per weekHow to ApplyThe ONLY way to be considered:Please send a short video (recorded on your phone is totally fine) via the following link:Copy and paste link to browser and follow prompts to record video.https://app.hirevire.com/applications/e3ae60c7-e28d-45d7-ad35-4978dbcb0f9bYou will answer these 3 questions:<ul><li>Why do you want to join the Andrews Media team and what makes you a great fit?</li><li>What does stellar customer service mean to you?</li><li>How does this job fit into your life right now?</li></ul>Then, complete your Indeed application and type &ldquo;Media&rdquo; somewhere in your answers so we know you read the whole thing.Pay: From $20.00 per hourApplication Question(s):<ul><li>What city do you live in? </li><li>Do you have reliable transportation?</li><li>Do you have any experience in Office Administration and if so, for how long? </li><li>Do you have a personal computer? Is it Apple of Windows based? </li><li>Do you have any experience with social media content? If so, how many years and which types?</li><li>Would you be interested in moving to a full time position if that became available? </li></ul>Work Location: Hybrid remote in Madison, AL 35757

Project Coordinator/Administrative Assistant

Johns Hopkins University

<div>We are seeking a Sr. Research Project Coordinator who will oversee the day-to-day activities of a single complex or multiple research projects and makes independent decisions that impact the conduct of the research. Assists in goal setting and creating implementation plans. Contributes to budget formulation, communications, and data systems. 
Specific Duties &amp; Responsibilities<ul><li>
Assist Principal Investigator or more senior research staff to ensure operational feasibility of proposed protocol/study design.</li><li>
Develop standard operating procedures and data collection forms based on understanding of underlying study design.</li><li>
Develop or oversee design and implementation of study procedures and tools for data collection, e.g. participant interviews, administer questionnaires, background research, laboratory processing, etc.</li><li>
Ensure compliance with all protocols, procedures, and applicable regulations.</li><li>
Participate in developing study budget.</li><li>
Set up data collection system and ensure validity of study data.</li><li>
Organize and quality control study data</li><li>
Recommend and implement changes to protocol operations based on results and goals.</li><li>
Conduct literature searches to provide background information.</li><li>
Abstract and index information based on knowledge of subject matter.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in a related field.</li><li>
Three years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Master's Degree in a related field.</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Analytical Skills - Developing</li><li>
Data Management and Analysis - Developing</li><li>
Literature Reviews - Developing</li><li>
Oral and Written Communication - Developing</li><li>
Project Coordination - Developing</li><li>
Regulatory Compliance - Developing</li><li>
Research Data Quality Assurance - Developing</li><li>
Research Design - Developing</li><li>
Research Technical Proficiency - Developing</li><li>
Resource Management - Developing</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Sr. Research Project Coordinator
 
Role/Level/Range: ACRP/03/MB
 
Starting Salary Range: $41,300 - $72,300 Annually ($56,800 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30 - 5:00 
FLSA Status: Exempt 
Location: Hybrid/School of Nursing | Baltimore, MD 
Department name: Research Administration
 
Personnel area: School of Nursing</div>

Sr. Research Project Coordinator (Research Administration)

Gravesend Construction Corp.

Project Coordinator (Construction)Location: Staten Island, NY Job Type: Full-Time (On-Site)Job OverviewGravesend Construction Corp. is seeking a Project Coordinator to support Project Managers in both preconstruction and active construction phases. This role is primarily administrative and coordination-focused, ensuring projects remain organized, on schedule, and properly documented.The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced construction environment.Responsibilities<ul><li>Provide administrative support to Project Managers across multiple projects</li><li>Assist with quantity takeoffs and bid coordination, including organizing subcontractor proposals and pricing</li><li>Maintain and track project documentation (RFIs, submittals, change orders, logs)</li><li>Coordinate with subcontractors and vendors for scheduling, pricing, and follow-ups</li><li>Track project progress and assist with internal reporting</li><li>Manage material orders, deliveries, and job site logistics</li><li>Maintain organized project files using Procore, Microsoft Excel, and internal systems</li><li>Assist in ensuring compliance with project schedules, quality standards, and safety requirements</li><li>Communicate effectively with field teams, office staff, and clients</li></ul>Requirements<ul><li>Strong organizational and administrative skills</li><li>Ability to multitask and manage multiple projects simultaneously</li><li>Proficiency in Microsoft Excel (Procore experience preferred)</li><li>Strong communication and follow-up skills</li><li>Detail-oriented with problem-solving ability</li><li>Basic understanding of construction processes preferred</li><li>Prior experience in construction, project coordination, or administrative support is a plus</li><li>Bachelor&rsquo;s degree in Construction Management, Engineering, or related field preferred</li><li>Must be able to work on-site in Staten Island, NY and visit job sites as needed</li></ul>Preferred Qualifications<ul><li>Experience assisting with takeoffs, estimates, or bid packages</li><li>Familiarity with construction documentation and workflows</li><li>Experience working with subcontractors and vendors</li></ul>Benefits (adjust as needed)<ul><li>Competitive salary (based on experience)</li><li>Opportunity for growth into Project Management</li><li>Exposure to both preconstruction and field operations</li><li>Stable, team-oriented work environment</li></ul>Pay: $55,000.00 - $62,780.16 per yearBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Construction: 4 years (Required)</li></ul>Work Location: Hybrid remote in Staten Island, NY 10301

Project Coordinator

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Coptic Orphans

<div>Field Coordinator Minia
Purpose of the Job
The Field Coordinator (FC) is an entry-level position responsible for tracking the implementation of the Valuable Girl Project at the grassroots level. This includes monitoring project activities, expenses, and compliance with Coptic Orphans' quality standards and policies. The Field Coordinator works closely with Community Development Associations (CDAs) to ensure smooth execution and adherence to project guidelines.
Essential Functions and Responsibilities
Monitoring All Technical Activities at the CDA Level<ul><li>
Conduct daily field visits to monitor project activities and partner CDA day-to-day operations, ensuring alignment with approved plans and adherence to Coptic Orphans' policies.</li><li>
Participate in community events and workshops to ensure proper representation and compliance with project guidelines.
</li></ul>Coaching and Compliance Support<ul><li>
Provide hands-on coaching to CDA staff and implement training sessions to address operational challenges.</li><li>
Maintain an organized record of project assets and ensure their proper use in line with partnership guidelines. Financial Compliance and Asset Control: Flag and, if deemed necessary, temporarily halt non-compliant financial transactions by CDAs, pending review by the Area Program Manager.</li></ul>
Technical and Financial Reporting Documentation and Reporting:<ul><li>
Conduct financial compliance spot-checks at CDAs to ensure adherence to grant guidelines.</li><li>
Compile and review CDA funding requests and financial reports, ensuring compliance with approved proposals and grant guidelines.</li><li>
Collect, verify, and consolidate qualitative and quantitative data from CDAs for monthly or ad-hoc reports.</li><li>
Meet with APM weekly to report, and summarize field updates, financial discrepancies, and operational challenges.
</li></ul>Administrative Responsibilities
<ul><li>Manage Coptic Orphans' field administrative tasks, including meeting coordination, logistics, and prompt correspondence with CDAs.</li><li>
Regularly update forms and templates, ensuring accurate and timely record</li><li>
Travel to Cairo office at least once every quarter for the program's administrative week.</li></ul>
Required Education, Experience, Knowledge and Skills<ul><li>
Bachelor's degree in Social Sciences, Development Studies, or a related field.</li><li>
1&ndash;3 years of experience in field coordination, community development, or project tracking.</li><li>
Basic proficiency in English, both written and spoken.</li><li>
Proficiency in Microsoft Office (Word, Excel, and PowerPoint).</li><li>
Good communication and time management skills.
</li><li>Good presentation and training skills.</li><li>
Ability to commute and travel between different sites in the assigned area.</li><li>
Ability to administer and utilize available resources to reach the program's goals.</li><li>
Ability to assess social situations and act tactfully and responsibly.
</li></ul>Travel and Working Requirements
<ul><li>Travel to Cairo may reach up to 30% of the time.</li><li>
Daily local travel within the assigned area is required.</li><li>
Work involves a typical field environment, including walking, sitting, typing, using public transportation, and occasional lifting of boxes or luggage.</li><li>
May require working outside official hours and on weekends as needed.</li></ul></div>

Field Coordinator Minia

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