administrative services assistant

Baker Hughes

<div>
 Administrative Assistant
 
 
 Do you love collaborating with teams to solve complex problems?
 
 
 
 Be part of a successful team
 
 
 
 Our team provides financial, administrative and clerical services to ensure accuracy and efficiency of operations.
 
 
 
 <ul>
 <li>
 This position is opened for pipelining purposes for an expected opening
 
 
 
 </li>
 </ul>
 
 Partner with the best
 
 
 
 A successful applicant would analyze the department administrative needs for the services function.
 
 
 As an Administrative Assistant, you will be responsible for:
 
 
 
 <ul>
 <li>
 Providing general administrative support to the in-country team and Field Service Engineers (FSEs).
 </li>
 <li>
 Coordinating logistics including permits, hotel bookings, staff housing arrangements, and land transportation requests.
 </li>
 <li>
 Ensuring timely and accurate handling of operational needs to support field activities.
 </li>
 <li>
 Communicating effectively with internal teams and external service providers to facilitate smooth execution of travel and accommodation plans.
 </li>
 <li>
 Monitoring and following up on service requests to ensure completion and compliance with company standards.
 
 
 
 </li>
 </ul>
 
 Fuel your passion
 
 
 
 To be successful in this role you will:
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university or college
 </li>
 <li>
 Have a minimum of 3 years of experience working in administration jobs
 </li>
 <li>
 Have an advanced level of English communication skills
 </li>
 <li>
 Be familiar with Oil &amp; Gas operations process
 </li>
 <li>
 Have a proven knowledge using SAP
 </li>
 <li>
 Be able to show a good working knowledge of computer skills
 
 
 
 </li>
 </ul>
 
 Work in a way that works for you
 
 
 
 We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
 
 
 
 <ul>
 <li>
 Working flexible hours - flexing the times you work in the day
 
 
 
 </li>
 </ul>
 
 Working with us
 
 
 
 Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
 
 
 
 Working for you
 
 
 
 Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:
 
 
 
 <ul>
 <li>
 Contemporary work-life balance policies and wellbeing activities
 </li>
 <li>
 Comprehensive private medical care options
 </li>
 <li>
 Safety net of life insurance and disability programs
 </li>
 <li>
 Tailored financial programs
 </li>
 <li>
 Additional elected or voluntary benefits
 
 
 
 </li>
 </ul>
 
 About Us:
 
 
 
 We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.
 
 
 
 Join Us:
 
 
 
 Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward.
 
 
 Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
 
 
 R156777
 
</div>

Administrative Assistant - Turkish National

<div><h3 class="jobSectionHeader">Administrative Assistant</h3><h3 class="jobSectionHeader">
Do you love collaborating with teams to solve complex problems?</h3>
Be part of a successful team
Our team provides financial, administrative and clerical services to ensure accuracy and efficiency of operations.<ul><li>This position is opened for pipelining purposes for an expected opening</li></ul>
Partner with the best
A successful applicant would analyze the department administrative needs for the services function.
As an Administrative Assistant, you will be responsible for:<ul><li>
Providing general administrative support to the in-country team and Field Service Engineers (FSEs).</li><li>
Coordinating logistics including permits, hotel bookings, staff housing arrangements, and land transportation requests.</li><li>
Ensuring timely and accurate handling of operational needs to support field activities.</li><li>
Communicating effectively with internal teams and external service providers to facilitate smooth execution of travel and accommodation plans.</li><li>
Monitoring and following up on service requests to ensure completion and compliance with company standards.</li></ul>
Fuel your passion
To be successful in this role you will:<ul><li>
Bachelor's degree from an accredited university or college
</li><li>Have a minimum of 3 years of experience working in administration jobs</li><li>
Have an advanced level of English communication skills</li><li>
Be familiar with Oil &amp; Gas operations process</li><li>
Have a proven knowledge using SAP</li><li>
Be able to show a good working knowledge of computer skills</li></ul>
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:<ul><li>
Working flexible hours - flexing the times you work in the day</li></ul>
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:<ul><li>
Contemporary work-life balance policies and wellbeing activities</li><li>
Comprehensive private medical care options</li><li>
Safety net of life insurance and disability programs</li><li>
Tailored financial programs</li><li>
Additional elected or voluntary benefits</li></ul>
About Us:<div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div> 

Join Us:<div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward. 
 
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Savarin

Job Title: Administrative AssistantLocation: Dubai Investment Park 1 Department: Administration / Operations Reports To: Operations Manager / General ManagerJob Summary:Alannah&rsquo;s Pastry is seeking a highly organized and reliable Administrative Assistant to support our production kitchen operations, handling both B2B and B2C deliveries. This role is central to ensuring smooth daily coordination between client orders, invoicing, and dispatch schedules. The ideal candidate will have excellent attention to detail, strong communication skills, and a disciplined work ethic to keep operations running seamlessly.Key Responsibilities:<ul><li>Receive, review, and accurately record all LPOs (Local Purchase Orders) from clients.</li><li>Verify order details, pricing, and quantities before processing.</li><li>Create and issue sales invoices in coordination with the finance and production teams.</li><li>Coordinate with the production kitchen to confirm product readiness and dispatch requirements.</li><li>Prepare detailed dispatch schedules for the following day, ensuring all B2B and B2C orders are properly packed and documented.</li><li>Maintain organized records of all LPOs, invoices, delivery notes, and dispatch logs.</li><li>Communicate proactively with clients regarding order status, delivery timelines, and any discrepancies.</li><li>Liaise with delivery drivers and logistics to ensure timely and accurate order dispatch.</li><li>Support management with administrative tasks, reports, and process documentation.</li><li>Uphold high standards of organization, accountability, and work ethics to meet daily operational targets.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.</li><li>Minimum 2 years of experience in an administrative or coordination role, preferably within a production kitchen, bakery, or FMCG environment.</li><li>Strong computer literacy &mdash; proficient in Microsoft Excel, Word, and invoicing systems.</li><li>Excellent organizational and time-management skills, with the ability to handle multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Dependable, proactive, and able to work independently with minimal supervision.</li><li>A strong sense of responsibility and work ethic is essential.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you communicate clearly in English, in a fast paced environment?</li><li>Can you handle pressure and stress?</li></ul>Location:<ul><li>Jebel Ali (Preferred)</li></ul>

Admin/Dispatch Assistant

Civitas Senior Living

<div>Community: Arabella of Longview 
Address: 1155 E. Hawkins Pkwy, Longview, TX 75605
<div><div><div><div><div><div>Embrace Passion and Precision in Your Career as an Administrative Assistant!
At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions.
Administrative Assistant Job Profile:
<ul><li>Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy.</li>
<li>Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality.</li>
<li>Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required.</li>
<li>Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations.</li>
<li>Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks.</li>
<li>Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality.</li>
</ul>
Administrative Assistant Job Requirements:
<ul><li>Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll.</li>
<li>Communication Skills: Excellent written and oral communication capabilities.</li>
<li>Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability.</li>
<li>Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.</li>
<li>Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization.</li>
</ul>
Benefits: Elevate Your Life at Civitas Senior Living:
<ul><li>Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&amp;D, Retirement Plan.</li>
<li>Personal Growth: Tuition Reimbursement, Career Advancement Opportunities.</li>
<li>Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off.</li>
</ul>
Did You Know? Civitas Senior Living is a Top Employer!
We are a Certified&trade; Great Place to Work, reflecting our commitment to excellence. Join us in making work more than &ldquo;just a job&rdquo; &ndash; it's a calling!
Our Mission Statement:
Passionate Service. Passionate Cleanliness. Passionate Care.
As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment.
Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!</div></div></div></div></div></div></div>

Administrative Assistant (LVSL)

Java Autism Services

<div>About the Role: 
We&rsquo;re looking for a dependable and organized Administrative Assistant to help manage daily operations and support our clinical and HR teams. The ideal candidate is detail-oriented, great with communication, and comfortable handling a variety of administrative tasks in a fast-paced environment.
Responsibilities:<ul><li>
Support daily administrative operations and assist management as needed.</li><li>
Handle onboarding documents, employment forms, and HR files for new hires (including RBTs and BCBAs).</li><li>
Schedule interviews, follow up with candidates, and assist with offer letter coordination.</li><li>
Maintain internal databases, update staff schedules, and organize digital files</li><li>
Prepare and send internal communications and emails to staff, partners, and vendors.</li><li>
Help with timesheet collection and payroll tracking.</li><li>
Coordinate meetings, take notes, and ensure follow-up tasks are completed.</li><li>
Assist with office supplies, invoices, and vendor communications.</li><li>
Provide general support to the Operations and Clinical teams as needed.</li></ul>
Qualifications:<ul><li>
1+ year of administrative or office experience (healthcare or ABA experience preferred).</li><li>
Strong communication and organization skills.</li><li>
Comfortable with Google Workspace (Docs, Sheets, Drive) and email correspondence.</li><li>
Reliable, professional, and able to multitask in a busy environment.</li></ul>
Schedule: 
Full-time, Monday&ndash;Friday</div>

Administrative Assistant Java Autism Services

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a Senior Administration Assistant (Receptionist) and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
As a Senior Administration Assistant (Receptionist) you will be responsible for providing second tier front end administration and clerical support to the Clinic Administration Officer in the following designated areas: Aviation Medicine, Reception, and Telephone Room (Medical and Dental). You will need to function as a responsible individual in these areas, continuously monitoring and reviewing all the existing process and makings suggestion for improvement and assisting in implementation of new processes.
In this role, you will:
<ul><li>Maintaining, updating, filing and processing all documentation related to Aviation Medical Licensing in coordination with the doctors to consolidate and establish proper recall and filing systems.
 </li><li>Oversee assigned area, report all quantifiable workload drivers, escalate any relevant problems, recommend enhancements / modifications relating to existing processes and practices followed within the section to team leaders.
</li><li>Initiate and monitor progress of specialised (MEDIFS) e-work flow systems with proper communication and coordination with relevant personnel until resolution.
</li><li>Ensure the smooth operation of the telephone room by monitoring (call waiting, lost calls, timed out) calls, executing action plans for immediate resolution of ongoing problems and escalating complex cases to appropriate personnel using the computerised telephone statistics system.
</li><li>Assist and collect information for senior team members to use as training initiatives.
</li><li>Reallocate resources to assist in other routing clerical administrative functions.
</li><li>Ensure the smooth operation of reception in order to provide high quality service. This will include correct processing of documents and files for current and future appointments in sequence and the front line problems are resolved as quickly and effectively as possible and escalated if required.
</li><li>Ensure all public area in Medical Services is clean and tidy and contact the maintenance people if any problem needs to be actioned.
</li><li>Maintain records of bookings of the conference room, library, and electronic equipment by various sections at the Clinic to ensure proper allocation of resources.
</li><li>Generate the roster for team members and ensure appropriate coverage for clinic hours.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements:
<ul><li>10 Years schooling or equivalent with 3 years of Administration experience
</li><li>Proficiency in spoken and written English
</li><li>Computer literacy (Word Excel Power Point)
</li><li>Proficient in operating a business telephone system
</li><li>Experience in working in a Medical or Dental environment would be an advantage
</li><li>Experience in customer interaction would be an advantage
</li></ul>At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Senior Administration Assistant

The Jewish Federation

<div>Organization Summary:
Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community.
Position Summary:
The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with most departments within the Federation as well as with high profile donors, vendors, and other key contacts. Therefore, excellent customer service and attention to detail is essential.
Essential Duties and Responsibilities:<ul><li>Submits all events set up requests via online portals.</li><li>Serves as back up to event admins for event registration, name badge creation, up pre-event preparations, day-of tasks, and post-event reconciliation.</li><li>Works with event planners to process all requisitions and purchase orders.</li><li>Manages event calendars, handles submissions and changes, and reports conflicts and updates as needed. Works with community partners and organizations to ensure accuracy and avoid scheduling conflicts.</li><li>Supports event team with special assignments and projects.</li><li>Prepares event supplies per check list and returns items post-event.</li><li>Assist Event Services Team with speaker and vendor research.</li><li>Manages event supplies and inventory, maintains event storage, manages inventory and assists staff with event supply needs.</li><li>Meets with Project Coordinator and Event Planners as needed to review event details and supplies required.</li><li>Performs general administrative duties to include, but not limited to, collecting data, copying, mailing, and filing.</li><li>Assists other admins with event preparation as needed.</li><li>Facilitate planning logistics for several smaller events as required by the event schedule.</li><li>Orders event chair gifts.</li><li>Coordinate any packaging and shipping needs.</li><li>Corporate credit card expense reconciliation as needed.</li><li>Responsible for requesting petty cash and credit card machine requests prior to events</li><li>Supports Project Coordinator and Event Planners with event speaker support, i.e., transportation and lodging.</li><li>Maintains information for each event in electronic files.</li><li>Attends all events as they are assigned and assists in set up, registration and breakdown.</li><li>Other duties as assigned.</li></ul>
Shared office duties:<ul><li>Providing backup support for general office duties, including but not limited to: o Opening and distributing mail</li></ul>
o Answering phones
o Ordering supplies
o Providing administrative support for events
o Assisting in other departments, as needed.<ul><li>Other duties as assigned.</li></ul>
Qualifications and Success Factors:<ul><li>Associate degree or greater required, preferably in in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar.</li><li>Two or more years administrative experience with fundraising events and event support or equivalent combination of education, experience and skills required.</li><li>Excellent customer service in written, and verbal communication skills required.</li><li>Excellent organization skills with high attention to detail.</li><li>Strong interpersonal skills &ndash; calling donors/fielding event related questions.</li><li>Strong organizational skills required.</li><li>Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.</li><li>Experience working with volunteers and committees.</li><li>Experience with donor relation systems preferred.</li><li>Experience managing POs and event expenses preferred.</li><li>Ability to work off-hour events in the morning, evening and possible weekends as needed with flex time during the week to offset overtime unless approved.</li><li>Must be able to pass Level 1 background check.</li><li>Must maintain valid Florida driver&rsquo;s license.</li><li>Must be able to work off-shift hours including nights and weekends, as needed.</li><li>Must be able to lift and carry at least 25 lbs. and be able to set up event displays.</li></ul>
Compensation and Benefits:
In addition to a competitive salary, Jewish Federation of Palm Beach County currently offers the following benefits:<ul><li>A comprehensive benefits package including 15-25% of employee-only premiums paid for medical and dental and 100% of premiums paid for vision insurance.</li><li>Federation contributions toward HSA accounts.</li><li>Federation-paid Life/AD&amp;D policy.</li><li>Federation-paid long-term disability (LTD) insurance.</li><li>Medical and dependent-care Flexible Spending Accounts (FSA).</li><li>Hybrid work schedule.</li><li>Professional development and training opportunities.</li><li>Paid vacation and sick leave.</li><li>Generous paid holiday schedule.</li></ul>
Work Environment:
Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:<ul><li>Follow all Federation policies and procedures,</li><li>Be available to other employees during Federation&rsquo;s normal business hours,</li><li>Not work from a public place (e.g., coffee shop, library, etc.) and/or join a public, insecure wi-fi network when working with sensitive or confidential information,</li><li>Coordinate with IT department to maintain appropriate computer equipment and connectivity.</li></ul>
Pay Rate:
In addition to benefits, the hourly pay rate for this role begins at $27 per hour. We benchmark our salaries for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation levels.
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation&rsquo;s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.</div>

Administrative Assistant, Event Services

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