administrative services assistant

State of West Virginia

<div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div><br>
<p></p><div><br>
Provide administrative support of the subrecipient grant process including designing/developing policies and procedures necessary to comply with Federal and State regulations. Provide direction and assistance to spending unit staff regarding policies and procedures related to subrecipient grants, resolution of issues and corrections that need to be made to agreements. Review and approval of subrecipient grant agreements and change orders to qualifying service providers, local counties, communities and other political subdivisions, and inter/intra agency agreements in conjunction with the Office of Grants Management.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p><b>Training: </b>Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.</p><div><b>
Substitution: </b>Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.<br>
</div><b>
Experience: </b>One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.<div><b>
Substitution: </b>Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.</div></div></div></div><p></p>

Administrative Services Assistant 1

State of Iowa

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Are you a dynamic and detail-oriented professional that wants to make a significant impact in what you do? If yes, look no further!</p><p>
The Iowa State Public Defender&rsquo;s Office invites you to join our team as an Administrative Support Assistant 4, a key position in the Administrative Office located in Des Moines, Iowa.</p><div><b>
Who We Are</b></div><div>
The mission of the Office of the State Public Defender is to ensure that all indigent persons in Iowa are provided high quality legal representation in criminal, juvenile, and other eligible proceedings in the most efficient and fiscally responsible manner.</div><div><b><br>
What You&rsquo;ll Do</b></div><div>
As an Administrative Support Assistant 4, you will be the Assistant to the State Public Defender and become an integral part of the Administrative Office Operations team. You will serve as personal secretary to the State Public Defender and provide a broad variety of administrative tasks for the administrative office staff. Some of your key responsibilities will include:</div><ul><li>
Assist in maintaining the State Public Defender&rsquo;s calendar by scheduling meetings, appointments, calls, and updating routine employee dates. Work closely with the SPD to keep informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Reserve conference rooms or other meeting spaces, prepare agendas, coordinate attendees, take meeting notes and follow through on action items as needed.</li><li>
Screen phone calls and personal visitors, respond to or route inquiries to the State Public Defender or appropriate staff. Provide a bridge for smooth communications with staff, statewide SPD offices and other state agencies to maintain credibility, trust, support and collaboration.</li><li>
Organize and maintain shared cloud-based filing systems and physical files. Prepare and proof forms, correspondence, presentations for accuracy, grammar, spelling and sentence structure. Process all incoming and outgoing mail.</li><li>
Coordinate and research travel for statewide meetings and nationwide conferences with members of the legal and judicial community, prepare and process vouchers of payment of travel and other expenses for the State Public Defender.</li><li>
Under the direction of the State Public Defender, process requests for new contracts, contract amendments, contract renewals and contract terminations. Verify Iowa licenses and attorney disciplinary history. Prepare documents for approval by the SPD, send out routine contracting correspondence and notices. Maintain accurate contract attorney records and files. Serve as a primary point of contact for phone, email and mail inquiries about the indigent defense contract attorney program.</li><li>
Maintain confidential supervisory files for all State Public Defender employees. Locate documents as requested by the State Public Defender and ensure necessary documents are delivered to the HR contact. Manage and track performance evaluations, including sending reminders to supervisors, forwarding completed evaluations to the State Public Defender for authorization and submitting to the HR contact. Provide recruitment support by tracking positions, preparing hiring approval documents, posting attorney job openings, setting up interviews, generating offer letters and processing rejection letters. Assist with new hire onboarding tasks and answering general HR inquiries from employees.</li><li>
Perform other duties as directed by the State Public Defender, including special projects that often are of a complex or sensitive nature.</li></ul><div><b>
What We&rsquo;re Seeking</b><br>
The successful candidate for this is a motivated, organized, and a detail-focused individual.</div><div>
Desired skills and abilities include:</div><ul><li>
Strong written and verbal communication skills.</li><li>
Good computer skills &ndash; preference given to those with experience in Google Workspace and Microsoft Office.</li><li>
Displays high standards of professional and ethical conduct.</li><li>
Good people skills &ndash; this position requires regular contact with Public Defender staff, clerks, judges, county attorneys and service providers, good people skills are necessary.</li><li>
Legal experience desired, but not required.</li></ul><p><b>
What We Offer</b><br>
When you join the SPD, you become a part of a strong team culture that is committed to serving the community. In addition to providing a respect for work-life balance, we have a competitive total compensation package for all of our full-time employees, including:</p><ul><li>
Robust benefits, including excellent health, dental, life and vision insurance.</li><li>
Generous paid time off, including vacation, paid holidays, and sick leave accrual.</li><li>
On the job training by dedicated, experienced professionals.</li><li>
Opportunities for professional development.</li><li>
Flexible Spending Accounts for medical and dependent care.</li><li>
Iowa Public Employee Retirement System (IPERS) Retirement Package.</li><li>
Retirement Investors Club (Employer Sponsored Retirement Plan).</li><li>
Employee Assistance Program for support when you need it most.</li><li>
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)</li><li>
Access to an on-site employee fitness center (6200 Park Avenue location only).</li></ul><p>
For additional information on benefits click here.</p><p><b>
E-Verify and Right to Work</b><br>
<b>The State of Iowa participates in E-Verify, </b>a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal <b>Right to Work </b>laws, which protect employees&rsquo; rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.</p><p><br>
Embark on a rewarding career dedicated to public service and make a difference with us!</p><b>
This is a non-merit position with the </b><b>Department of Inspections, Appeals &amp; Licensing - Public Defender</b><b>.</b><p><b><br>
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p>Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:</p><br>
<ul><li>
Three years of full-time work experience in a secretarial or administrative support capacity.</li><li>
All of the following (a and b):<ul><li>
One year of full-time work experience in a secretarial or administrative support capacity; and</li><li>
A total of two years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.</li></ul></li><li>
Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Administrative Support Assistant 2 or six months as an Administrative Support Assistant 3.</li></ul><br>
For more information click on this link to view the job description</div></div></div><p></p>

Administrative Support Assistant 4

Ness Auto Sales and Service

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Paid time off</li>
</ul></div><div><div>Are you a highly organized individual with exceptional interpersonal skills? Are you passionate about the automotive industry? NESS Automotive, a family-owned truck upfitting facility, is seeking a talented Receptionist and Administrative Assistant to join our team.<br>
</div><div>Position: Receptionist and Administrative Assistant Location: Danbury, CT<br>
Employment Type: Full-time<br>
</div><div>Responsibilities:<br>
</div><ul><li>Greet and welcome customers, ensuring a friendly atmosphere</li>
<li>Answer phone calls, transfer calls, and take accurate messages</li>
<li>Schedule appointments and manage calendars for staff members</li>
<li>Assist in managing customer inquiries, providing excellent customer service</li>
<li>Maintain and update filing systems, both electronic and physical</li>
<li>Perform general administrative tasks such as data entry, scanning and filing</li>
<li>Check and log parts deliveries</li>
<li>Support other team members and departments as needed</li>
<li>Other tasks as needed</li>
</ul><div>Requirements:<br>
</div><ul><li>Previous experience in a receptionist or administrative assistant role preferred</li>
<li>Strong communication skills and a friendly, professional demeanor</li>
<li>Excellent organizational and time management abilities</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook)</li>
<li>Attention to detail and accuracy in completing tasks</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Knowledge of or interest in the automotive industry is a plus</li>
<li>Quickbooks experience is beneficial</li>
</ul><div>Joining NESS Automotive means becoming part of a dedicated team that values professionalism, teamwork, and a commitment to customer satisfaction. We offer a competitive salary, benefits, and opportunities for growth within the company. If you are ready to learn, we are willing to train!<br>
</div><div>If you are looking for a challenging and rewarding position as a Receptionist and Administrative Assistant in the automotive industry, we would love to hear from you. Please submit your resume and a cover letter. We will review all applications and contact those who best match our requirements.<br>
</div><div>NESS Automotive is an equal opportunity employer.<br>
</div><div>Join our team and contribute to our success!<br>
</div><div>Job Type: Full-time<br>
</div><div>Starting Pay: $19.00 - $20.00 per hour<br>
</div><div>Benefits:<br>
</div><ul><li>401(k) matching</li>
<li>Employee discount</li>
<li>Paid time off</li>
</ul><div>Schedule:<br>
</div><ul><li>Monday to Friday</li></ul>
<div>Work Location: In person</div></div></div>

Administrative Assistant / Customer Service

Southern Company

<div><p><b>GRADE LEVEL: Non-Exempt 5-6</b></p>
<p><b>Senior Administrative Assistant &ndash; Southern Nuclear Services (SNS) - Corporate</b></p>
<p><b>Location:</b> Birmingham, AL</p>
<p><b>Job Summary</b></p>
<p>The Senior Administrative Assistant provides high-level administrative assistance and support to the <b>General Manager of Southern Nuclear Services</b> . This role also supports the <b>Director of Commercial Operations and Products</b> and <b>Director of Southern Nuclear Services</b> and provides administrative assistance across the Southern Nuclear Services organization as needed.</p>
<p>The successful candidate will be a self-starter with exceptional organizational, communication, and decision‑making skills, and the ability to manage changing priorities with minimal supervision. This position is located at the <b>Southern Nuclear Corporate Office in Birmingham, AL</b> .</p>
<p><b>Education</b></p>
<ul><li><div>High School diploma or GED is required</div></li>
<li><div>
Higher level education preferred</div></li>
</ul>
<p><b>Key Responsibilities</b></p>
<ul><li><div>Provide direct support to the General Manager of Southern Nuclear Services</div></li>
<li><div>
Manage executive level calendars, email, and scheduling</div></li>
<li><div>
Plan and coordinate meetings, conference calls, and leadership training sessions</div></li>
<li><div>
Prepare agendas, presentations, and meeting materials</div></li>
<li><div>
Record, transcribe, and distribute meeting notes</div></li>
<li><div>
Arrange travel (including international travel) and prepare/process expense reports</div></li>
<li><div>
Maintain electronic files and oversee document management</div></li>
<li><div>
Assist with budget oversight and administrative tracking</div></li>
<li><div>
Handle highly confidential and sensitive information with discretion</div></li>
<li><div>
Build and maintain effective working relationships with executive, general manager and administrative staff across the organization</div></li>
<li><div>
Provide general administrative support to the SNS department as needed</div></li>
<li><div>
Order office supplies</div></li>
<li><div>
Manage departmental timekeeping
</div></li><li><div>Assist budget analyst with preparation of client invoices and documentation of expenses for client reimbursement
</div><div><b>Experience Requirements</b>
</div></li><li><div><b>Five (5) years or more</b> of experience in an administrative, secretarial, or support role (strongly preferred)</div></li>
<li><div>
Experience supporting executive-level leadership (preferred)</div></li>
<li><div>
Demonstrated experience handling confidential and sensitive information</div></li>
<li><div>
Strong proficiency with office and business applications, including:</div>
<ul><li><div>Microsoft Excel, Outlook, PowerPoint, Word, and Teams</div></li>
<li><div>
Web-based document management systems (e.g., Documentum or similar)</div></li>
</ul></li>
</ul><p><b>Knowledge, Skills &amp; Abilities</b></p>
<ul><li><div>Exceptional administrative and organizational skills</div></li>
<li><div>
Strong time management, prioritization, and multitasking abilities</div></li>
<li><div>
Excellent written, verbal, and listening communication skills</div></li>
<li><div>
High attention to detail and accuracy</div></li>
<li><div>
Ability to anticipate needs and proactively address next steps</div></li>
<li><div>
Ability to work effectively with individuals at all levels of the organization</div></li>
<li><div>
Knowledge of corporate travel policies and procedures</div></li>
<li><div>
Familiarity with electronic timekeeping systems and HR databases</div>
<div><b>Behavioral Attributes</b>
</div></li><li><div>Committed, high-performing, and dependable</div></li>
<li><div>
Positive, proactive, and solution-oriented</div></li>
<li><div>
Honest, candid, and professional</div></li>
<li><div>
Flexible and adaptable to changing priorities</div></li>
<li><div>
Team-oriented with a strong customer focus</div></li>
<li><div>
Demonstrates Southern Company&rsquo;s Values in daily work</div></li>
</ul>
<p><b>Southern Nuclear</b> , a subsidiary of Southern Company (NYSE: SO), is a leader among the nation&rsquo;s nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company&rsquo;s energy portfolio, operating over 8,200 MW across eight nuclear energy units in Alabama and Georgia at the Joseph M. Farley Nuclear Plant near Dothan, Ala., the Edwin I. Hatch Nuclear Plant near Baxley, Ga., and the Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga.</p>
<p>The company recently achieved commercial operation on Vogtle Units 3&amp;4, representing an historic achievement for the nuclear industry and the country. Vogtle Units 3&amp;4 are the first new nuclear units to reach commercial operation and be built in the United States in the last three decades. Southern Nuclear is a recognized leader in the industry in nuclear and fuel innovation, having been the first to deploy Accident Tolerant Fuels and winning over 10 consecutive Top Innovative Practice (TIP) Awards and eight EPRI awards.</p>
<p>For more than 40 years, Southern Nuclear has operated nuclear energy facilities at the highest levels of safety and reliability, generating carbon-free electricity for millions of homes and businesses. The company&rsquo;s headquarters is in Birmingham, Ala.</p>
<p>Twitter: @SouthernNuclear; Facebook: facebook.com/southernnuclear; www.southernnuclear.com</p>
<p>Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .</p>
<p>Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.</p>
<p>Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.</p>
<p>Job Identification: 18262</p>
<p>Job Category: Administrative &amp; Clerical</p>
<p>Job Schedule: Full time</p>
<p>Company: Southern Nuclear</p></div>

Administrative Assistant - Southern Nuclear Services - Birmingham

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Essential Duties
</b></p><ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
<p><b>Project Management</b></p>
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
<p><b>People</b></p>
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
<p><b>Other</b></p>
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
<p><i>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.</i></p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
<p></p><p>Competencies</p>
<p><b>Patient Facing Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Accountability &amp; Self-Management</p>
<p>Level 3 - Intermediate</p>
<p>Adaptability to Change &amp; Learning Agility</p>
<p>Level 2 - Basic</p>
<p>Communication</p>
<p>Level 2 - Basic</p>
<p>Customer Service &amp; Patient Centered</p>
<p>Level 3 - Intermediate</p>
<p>Emotional Intelligence</p>
<p>Level 2 - Basic</p>
<p>Problem Solving &amp; Decision Making</p>
<p>Level 3 - Intermediate</p>
<p>Productivity &amp; Time Management</p>
<p>Level 3 - Intermediate</p>
<p>Teamwork &amp; Collaboration</p>
<p>Level 2 - Basic</p>
<p>Quality, Patient &amp; Workplace Safety</p>
<p>Level 2 - Basic</p>
<p><b>Leadership Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Performance Management</p>
<p>Level 1 -Introductory</p>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Ambulatory Facilities Operations Administrative Assistant

Fox Fire Safety, Inc.

<p><b>Join our growing team!!</b> Fox Fire Safety, Inc. is a local family-owned business that has been providing fire safety services to the Michiana area for over 40 years. We are looking for an Administrative Assistant that will be responsible for assisting with general clerical duties. Office experience and general accounting skills are required.</p><p><b>Major Responsibilities:</b></p><ul><li>Maintain filing and customer records.</li><li>Answer phones.</li><li>Supporting accounting personnel and estimators on clerical duties and customer follow up.</li><li>Additional clerical tasks as time allows.</li></ul><p><b>Job Requirements:</b></p><ul><li>Minimum of 2 years office experience is preferred.</li><li>Experience with data entry is required.</li><li>Microsoft Excel/Word is a must.</li><li>Must have strong phone skills and be able to operate a multi-phone system.</li><li>Must be a self-starter with the ability to work independently or as part of a team.</li><li>Proficient verbal and written communications skills essential.</li><li>Must have strong attention to detail.</li><li>Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant/ Customer Service

Cyclone Technology

<p><b>Administrative Sales Assistant</b></p><p><i>Location:</i> Phoenix, AZ<br/><i>Reports To:</i> Sales Department<br/><i>Employment Type:</i> Full-Time</p><p><b>Position Overview</b></p><p>We are seeking a highly organized, detail-oriented Administrative Sales Assistant to support our growing sales team. This role plays a critical part in ensuring smooth daily operations, accurate documentation, and responsive customer communication. The ideal candidate thrives in a fast-paced environment, manages multiple priorities effectively, and supports sales performance through strong administrative execution.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the sales team and sales leadership</li><li>Prepare quotes, proposals, bid documents, and sales presentations</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Track sales activity, and performance metrics</li><li>Coordinate trade shows, dealer meetings, and customer events</li><li>Manage calendars, travel arrangements, for sales leadership</li><li>Serve as an additional point of contact for customer inquiries and dealer support</li><li>Maintain organized digital and physical sales files</li><li>Marketing support, when needed</li></ul><p><b>Qualifications</b></p><ul><li>4+ years of administrative experience (sales support preferred)</li><li>Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Experience with CRM systems (HubSpot, preferred or similar)</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and organizational accuracy</li><li>Ability to manage multiple deadlines and shifting priorities</li><li>Professional demeanor and customer-focused mindset</li><li>Experience with ZoomInfo a plus</li></ul><p>Apply now: https://forms.gle/m9gviypeUFaVhYVW6</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative Sales Assistant

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