administrative services assistant

State of West Virginia

<div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div><br>
<p></p><div><br>
Provide administrative support of the subrecipient grant process including designing/developing policies and procedures necessary to comply with Federal and State regulations. Provide direction and assistance to spending unit staff regarding policies and procedures related to subrecipient grants, resolution of issues and corrections that need to be made to agreements. Review and approval of subrecipient grant agreements and change orders to qualifying service providers, local counties, communities and other political subdivisions, and inter/intra agency agreements in conjunction with the Office of Grants Management.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p><b>Training: </b>Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.</p><div><b>
Substitution: </b>Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.<br>
</div><b>
Experience: </b>One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.<div><b>
Substitution: </b>Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.</div></div></div></div><p></p>

Administrative Services Assistant 1

Integrated systems for suppling

<p><b>Job Vacancy</b>&ndash; Administrative Assistant (Admin)</p><p>A leading construction and supply company is seeking to hire an Administrative Assistant (Admin) to join its team at the company&rsquo;s headquarters in Heliopolis &ndash; Triumph Square, Cairo.</p><p><b>Job Responsibilities</b>:</p><p>Handle daily administrative tasks and organize documents and records</p><p>Prepare reports and follow up on ongoing work</p><p>Coordinate between different departments within the company</p><p>Use Microsoft Office tools for data entry and reporting</p><p><b>Requirements</b>:</p><p>Age from 25 to 30 years</p><p>Bachelor&rsquo;s degree in Commerce (Accounting preferred)</p><p>Minimum 1 year of experience in administrative work (preferred)</p><p>Proficiency in Microsoft Word and Excel</p><p>Strong organizational skills and ability to work efficiently</p><p>Preferably residing near Heliopolis or nearby areas</p><p>Commitment and punctuality</p><p><b>Benefits</b>:</p><p>Working hour: from 9 am to 5 pm</p><p>Weekend: Friday &amp; Saturday</p><p>Stable work environment</p><p>Opportunities for professional growth</p><p>Salary will be determined based on experience during the interview</p><p><b>Important Notes:</b></p><p>CV must be submitted with a recent personal photo</p><p>Including a photo in the CV is preferred</p><p><b>How to Apply</b>:</p><p>Serious candidates only, please contact via phone or WhatsApp: 01153900686</p><p>Best of luck to all applicants!</p><p>Job Type: Full-time</p><p>Pay: E&pound;5,000.00 - E&pound;8,000.00 per month</p><p>Work Location: In person</p>

Job Vacancy – Administrative Assistant (Admin)

Blue Cross and Blue Shield of Alabama

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
<div>
</div></div></div><p></p><div><div><h2 class="jobSectionHeader"><b>Department Overview</b></h2><div><br>
<div><div>
</div><p>Enterprise Resources oversees the organization's core support functions, including Human Resources, Strategy &amp; Project Management, and Enterprise Support Services. The division supports enterprise talent acquisition, drives long-term strategic priorities, and manages corporate facilities to ensure safe, efficient, and well-aligned operations across the company.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Primary Responsibilities</b></h2><div><br>
<div><div>
</div><p>This Sr. Administrative Assistant is responsible for providing administrative support to executives. The incumbent is responsible for initiating, organizing, and handling special projects for the executive. This position is responsible for ensuring the accurate and timely accomplishment of all basic administrative functions, confidential and otherwise. The incumbent has contact with the company's executive staff and managers, members of the Board of Directors, providers, subscribers, group representatives, other executives and other community leaders. With these individuals, the incumbent must deal effectively in the stressful and/or strategic situations, presenting an excellent image for the Company.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Summary of Qualifications</b></h2>
<div>
<div></div><div><ul><li>Experience in an Administrative Assistant position</li><li>
Superior oral and written communication skills</li><li>
Experience using Microsoft products, including Word, Excel, and PowerPoint</li><li>
Experience in a customer contact position communicating information</li><li>
Experience organizing and prioritizing tasks</li><li>
Experience working with highly confidential information</li><li>
Experience working under little or no supervision</li><li>
Experience interacting with all levels of staff internal and external</li><li>
Administrative executive support experience preferred</li><li>
Experience working in an administrative role in a corporate environment preferred<br>
</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Terms and Agreements</b></h2><div><br>
<div><div>
</div><p>By submitting a job application, I attest that all information to the best of my knowledge is true and accurate. Furthermore, I understand that any information provided by me throughout the job application process is subject to verification including, but not limited to work experience, education, assessment (test) and interviews.<br>
We appreciate your interest in Blue Cross and Blue Shield of Alabama 'The Company'. The Company does not discriminate in hiring or employment on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetics, status as a disabled or protected veteran, or because of citizenship status in the case of a citizen or intending citizen. No question on this application is intended to secure information to be used for such discrimination.<br>
Blue Cross and Blue Shield of Alabama is an independent licensee of the Blue Cross and Blue Shield Association</p></div></div></div></div></div><p></p>

Sr Administrative Assistant

Southern Company

<div><p><b>GRADE LEVEL: Non-Exempt 5-6</b></p>
<p><b>Senior Administrative Assistant &ndash; Southern Nuclear Services (SNS) - Corporate</b></p>
<p><b>Location:</b> Birmingham, AL</p>
<p><b>Job Summary</b></p>
<p>The Senior Administrative Assistant provides high-level administrative assistance and support to the <b>General Manager of Southern Nuclear Services</b> . This role also supports the <b>Director of Commercial Operations and Products</b> and <b>Director of Southern Nuclear Services</b> and provides administrative assistance across the Southern Nuclear Services organization as needed.</p>
<p>The successful candidate will be a self-starter with exceptional organizational, communication, and decision‑making skills, and the ability to manage changing priorities with minimal supervision. This position is located at the <b>Southern Nuclear Corporate Office in Birmingham, AL</b> .</p>
<p><b>Education</b></p>
<ul><li><div>High School diploma or GED is required</div></li>
<li><div>
Higher level education preferred</div></li>
</ul>
<p><b>Key Responsibilities</b></p>
<ul><li><div>Provide direct support to the General Manager of Southern Nuclear Services</div></li>
<li><div>
Manage executive level calendars, email, and scheduling</div></li>
<li><div>
Plan and coordinate meetings, conference calls, and leadership training sessions</div></li>
<li><div>
Prepare agendas, presentations, and meeting materials</div></li>
<li><div>
Record, transcribe, and distribute meeting notes</div></li>
<li><div>
Arrange travel (including international travel) and prepare/process expense reports</div></li>
<li><div>
Maintain electronic files and oversee document management</div></li>
<li><div>
Assist with budget oversight and administrative tracking</div></li>
<li><div>
Handle highly confidential and sensitive information with discretion</div></li>
<li><div>
Build and maintain effective working relationships with executive, general manager and administrative staff across the organization</div></li>
<li><div>
Provide general administrative support to the SNS department as needed</div></li>
<li><div>
Order office supplies</div></li>
<li><div>
Manage departmental timekeeping
</div></li><li><div>Assist budget analyst with preparation of client invoices and documentation of expenses for client reimbursement
</div><div><b>Experience Requirements</b>
</div></li><li><div><b>Five (5) years or more</b> of experience in an administrative, secretarial, or support role (strongly preferred)</div></li>
<li><div>
Experience supporting executive-level leadership (preferred)</div></li>
<li><div>
Demonstrated experience handling confidential and sensitive information</div></li>
<li><div>
Strong proficiency with office and business applications, including:</div>
<ul><li><div>Microsoft Excel, Outlook, PowerPoint, Word, and Teams</div></li>
<li><div>
Web-based document management systems (e.g., Documentum or similar)</div></li>
</ul></li>
</ul><p><b>Knowledge, Skills &amp; Abilities</b></p>
<ul><li><div>Exceptional administrative and organizational skills</div></li>
<li><div>
Strong time management, prioritization, and multitasking abilities</div></li>
<li><div>
Excellent written, verbal, and listening communication skills</div></li>
<li><div>
High attention to detail and accuracy</div></li>
<li><div>
Ability to anticipate needs and proactively address next steps</div></li>
<li><div>
Ability to work effectively with individuals at all levels of the organization</div></li>
<li><div>
Knowledge of corporate travel policies and procedures</div></li>
<li><div>
Familiarity with electronic timekeeping systems and HR databases</div>
<div><b>Behavioral Attributes</b>
</div></li><li><div>Committed, high-performing, and dependable</div></li>
<li><div>
Positive, proactive, and solution-oriented</div></li>
<li><div>
Honest, candid, and professional</div></li>
<li><div>
Flexible and adaptable to changing priorities</div></li>
<li><div>
Team-oriented with a strong customer focus</div></li>
<li><div>
Demonstrates Southern Company&rsquo;s Values in daily work</div></li>
</ul>
<p><b>Southern Nuclear</b> , a subsidiary of Southern Company (NYSE: SO), is a leader among the nation&rsquo;s nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company&rsquo;s energy portfolio, operating over 8,200 MW across eight nuclear energy units in Alabama and Georgia at the Joseph M. Farley Nuclear Plant near Dothan, Ala., the Edwin I. Hatch Nuclear Plant near Baxley, Ga., and the Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga.</p>
<p>The company recently achieved commercial operation on Vogtle Units 3&amp;4, representing an historic achievement for the nuclear industry and the country. Vogtle Units 3&amp;4 are the first new nuclear units to reach commercial operation and be built in the United States in the last three decades. Southern Nuclear is a recognized leader in the industry in nuclear and fuel innovation, having been the first to deploy Accident Tolerant Fuels and winning over 10 consecutive Top Innovative Practice (TIP) Awards and eight EPRI awards.</p>
<p>For more than 40 years, Southern Nuclear has operated nuclear energy facilities at the highest levels of safety and reliability, generating carbon-free electricity for millions of homes and businesses. The company&rsquo;s headquarters is in Birmingham, Ala.</p>
<p>Twitter: @SouthernNuclear; Facebook: facebook.com/southernnuclear; www.southernnuclear.com</p>
<p>Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .</p>
<p>Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.</p>
<p>Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.</p>
<p>Job Identification: 18262</p>
<p>Job Category: Administrative &amp; Clerical</p>
<p>Job Schedule: Full time</p>
<p>Company: Southern Nuclear</p></div>

Administrative Assistant - Southern Nuclear Services - Birmingham

Ness Auto Sales and Service

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Paid time off</li>
</ul></div><div><div>Are you a highly organized individual with exceptional interpersonal skills? Are you passionate about the automotive industry? NESS Automotive, a family-owned truck upfitting facility, is seeking a talented Receptionist and Administrative Assistant to join our team.<br>
</div><div>Position: Receptionist and Administrative Assistant Location: Danbury, CT<br>
Employment Type: Full-time<br>
</div><div>Responsibilities:<br>
</div><ul><li>Greet and welcome customers, ensuring a friendly atmosphere</li>
<li>Answer phone calls, transfer calls, and take accurate messages</li>
<li>Schedule appointments and manage calendars for staff members</li>
<li>Assist in managing customer inquiries, providing excellent customer service</li>
<li>Maintain and update filing systems, both electronic and physical</li>
<li>Perform general administrative tasks such as data entry, scanning and filing</li>
<li>Check and log parts deliveries</li>
<li>Support other team members and departments as needed</li>
<li>Other tasks as needed</li>
</ul><div>Requirements:<br>
</div><ul><li>Previous experience in a receptionist or administrative assistant role preferred</li>
<li>Strong communication skills and a friendly, professional demeanor</li>
<li>Excellent organizational and time management abilities</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook)</li>
<li>Attention to detail and accuracy in completing tasks</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Knowledge of or interest in the automotive industry is a plus</li>
<li>Quickbooks experience is beneficial</li>
</ul><div>Joining NESS Automotive means becoming part of a dedicated team that values professionalism, teamwork, and a commitment to customer satisfaction. We offer a competitive salary, benefits, and opportunities for growth within the company. If you are ready to learn, we are willing to train!<br>
</div><div>If you are looking for a challenging and rewarding position as a Receptionist and Administrative Assistant in the automotive industry, we would love to hear from you. Please submit your resume and a cover letter. We will review all applications and contact those who best match our requirements.<br>
</div><div>NESS Automotive is an equal opportunity employer.<br>
</div><div>Join our team and contribute to our success!<br>
</div><div>Job Type: Full-time<br>
</div><div>Starting Pay: $19.00 - $20.00 per hour<br>
</div><div>Benefits:<br>
</div><ul><li>401(k) matching</li>
<li>Employee discount</li>
<li>Paid time off</li>
</ul><div>Schedule:<br>
</div><ul><li>Monday to Friday</li></ul>
<div>Work Location: In person</div></div></div>

Administrative Assistant / Customer Service

Simply Right

<p></p><div><h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<p>
We are seeking a detail-oriented, highly organized Scheduler / Administrative Assistant to support the daily operations of our janitorial services team. This role is responsible for coordinating employee schedules, maintaining communication with clients, handling administrative tasks, and ensuring smooth workflow throughout the company. The ideal candidate thrives in a fast-paced environment, communicates clearly, and can manage multiple priorities with professionalism.</p>
<p></p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<h3 class="jobSectionHeader"><b>Scheduling &amp; Coordination</b></h3>
<ul><li>Create, update, and maintain work schedules for janitorial staff across multiple client locations.</li><li>
Assign cleaning crews based on availability, skillset, and client needs.</li><li>
Monitor last-minute call-outs and coordinate coverage to ensure uninterrupted service.</li><li>
Communicate daily schedules, changes, and updates to employees in a timely manner.</li></ul>
<h3 class="jobSectionHeader"><b>Administrative Support</b></h3>
<ul><li>Help with ordering supplies, managing inventory, and coordinating deliveries.</li><li>
File, organize, and update company documents and service logs.</li><li>
Additional tasks may be added.</li></ul>
<h3 class="jobSectionHeader"><b>Client Communication &amp; Support</b></h3>
<ul><li>Provide excellent customer service by responding to client requests and ensuring service needs are met.</li><li>
Schedule quality-control inspections and follow up on service feedback.</li><li>
Document client concerns and coordinate with supervisors or crews to resolve issues quickly.</li></ul>
<h3 class="jobSectionHeader"><b>Operational Support</b></h3>
<ul><li>Assist management with preparing reports, tracking KPIs, and monitoring staffing needs.</li><li>
Help coordinate special projects, deep cleans, and last-minute service additions.</li><li>
Ensure all information related to shifts, locations, and expectations is communicated clearly and accurately.</li></ul>
<p></p><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>Previous scheduling or administrative experience preferred (janitorial or service industry experience is a plus).</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work in a fast-paced environment with shifting priorities.</li><li>
Proficiency with scheduling software, spreadsheets, and basic office programs.</li><li>
Reliable, self-motivated, and able to work with minimal supervision.</li></ul>
<p></p><h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
<ul><li>Experience working with remote or mobile teams.</li><li>
Bilingual (English/Spanish) is a strong advantage.</li><li>
Problem-solving mindset with the ability to stay calm under pressure.</li></ul>
<p></p><h2 class="jobSectionHeader"><b>Physical &amp; Work Environment Requirements</b></h2>
<ul><li>Ability to sit for extended periods while working on a computer.</li></ul>
<p></p><h2 class="jobSectionHeader"><b>Why Join Our Team?</b></h2>
<ul><li>Stable, long-term employment with opportunities for growth.</li><li>
Supportive team environment.</li><li>
Meaningful work helping ensure safe, clean spaces for clients.</li></ul>
<h2 class="jobSectionHeader"><b>Type of Job and Pay</b></h2>
<ul><li>
<p>Full-time. Monday- Friday 8 AM - 4:30 PM (in-person)</p>
</li><li>
<p> Pay $19-$20/hour DOE</p></li></ul></div>

Scheduler / Administrative Assistant – Janitorial Services Company

Fox Fire Safety, Inc.

<p><b>Join our growing team!!</b> Fox Fire Safety, Inc. is a local family-owned business that has been providing fire safety services to the Michiana area for over 40 years. We are looking for an Administrative Assistant that will be responsible for assisting with general clerical duties. Office experience and general accounting skills are required.</p><p><b>Major Responsibilities:</b></p><ul><li>Maintain filing and customer records.</li><li>Answer phones.</li><li>Supporting accounting personnel and estimators on clerical duties and customer follow up.</li><li>Additional clerical tasks as time allows.</li></ul><p><b>Job Requirements:</b></p><ul><li>Minimum of 2 years office experience is preferred.</li><li>Experience with data entry is required.</li><li>Microsoft Excel/Word is a must.</li><li>Must have strong phone skills and be able to operate a multi-phone system.</li><li>Must be a self-starter with the ability to work independently or as part of a team.</li><li>Proficient verbal and written communications skills essential.</li><li>Must have strong attention to detail.</li><li>Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant/ Customer Service

Search 10000+ Administrative services assistant jobs near you this April. New roles added regularly across leading industries. Apply today.