administrative services assistant

University of Kentucky

<div><div>Posting Details
</div><p></p><div><div><div><div><b>Job Title</b></div> <div>Administrative Services Assistant Pr</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>RE53663</div>
</div><br>
<div><div><b>Working Title</b></div> <div>HR Coordinator</div>
</div><br>
<div><div><b>Department Name</b></div> <div>8E001:Arts and Sciences - Administrative Servi</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Lexington, KY</div>
</div><br>
<div><div><b>Grade Level</b></div> <div>44</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$21.06-33.69/hour</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Staff</div>
</div><br>
<div><div><b>Position Time Status </b></div><div>Full-Time</div>
</div><br>
<div><div><b>Required Education</b></div>
<p>AA</p><br>
</div><br>
<div><div><b>Click here for more information about equivalencies:</b></div> <div>https://hr.uky.edu/employment/working-uk/equivalencies</div>
</div><br>
<div><div><b>Required Related Experience</b></div>
<p>7 yrs</p><br>
</div><br>
<div><div><b>Required License/Registration/Certification</b></div>
<div>None.</div>
</div><br>
<div><div><b>Physical Requirements</b></div>
<div>Sitting/standing at workstation for extended periods; repetitive motion tasks; lifting/carrying light-weight objects; and walking across campus.</div>
</div><br>
<div><div><b>Shift</b></div>
<div>Monday-Friday; 8:00 am-5:00 pm, and occasional evenings and weekends.</div>
</div><br>
<div><div><b>Job Summary</b></div>
<div>The College of Arts and Sciences is seeking an energetic and self-motivated HR Coordinator to serve as a key member of the Business Center team. Responsibilities include: triaging HR-related college inquiries, assist the HR Director with managing staff HR processes for the college, manage the recruitment and selection workflow for staff hiring, complete faculty pre-hiring HR workflow for new positions, oversee onboarding and off-boarding processes, position maintenance in IES, data management, and reporting. This individual will serve as a HR representative for the college and must maintain a comprehensive understanding of all human resources policies and procedures. Position offers the possibility of one remote day a week.</div>
</div><br>
<div><div><b>Skills / Knowledge / Abilities</b></div>
</div><br>
<div></div><div><div><b>Does this position have supervisory responsibilities? </b></div><div>Yes</div>
</div><br>
<div><div><b>Preferred Education/Experience</b></div>
</div><br>
<div></div><div><div><b>Deadline to Apply</b></div> <div>04/05/2026</div>
</div><br>
<div><div><b>Our University Community</b></div>
<div>We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus.<br>
<br>
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.<br>
<br>
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.</div></div></div></div></div>

Administrative Services Assistant Pr

PGA Management Consultancies

<p><b>Job Title:</b> Administrative Assistant<br/><b>Department:</b> Administration<br/><b>Reports To:</b> Director</p><p><b>Job Summary</b></p><p>An <b>Administrative Assistant</b> provides administrative and clerical support to ensure the efficient operation of the office. The role involves managing communications, organizing files, scheduling meetings, handling office tasks, and supporting managers and employees with day-to-day administrative duties.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and organize office files, records, and documents.</li><li>Answer phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and spreadsheets.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Assist in organizing meetings, events, and travel arrangements.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain confidential information and documents.</li><li>Support management and staff with administrative tasks.</li><li>Update databases and maintain accurate records.</li></ul><p><b>Required Skills and Qualifications</b></p><ul><li>Bachelor&rsquo;s degree preferred</li><li>Proven experience as an administrative assistant, office assistant, or similar role.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Attention to detail and problem-solving skills.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience with office management software or ERP systems.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Customer service experience.</li><li>Own Visa preferred</li></ul><p><b>Work Environment</b></p><ul><li>Office-based position.</li><li>Standard working hours (may vary depending on company needs).</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant - Own Vsa

Commonwealth of Massachusetts

<div></div><div><div><p><b>********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p><b>
https://careers-publiccounsel.icims.com/jobs/3058/administrative-assistant-pdd-lowell/job</b><b>*</b><b>*</b><b>******************</b></p><div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Lowell Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><div><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</div><div></div><div><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</div><div></div><div><b><br>
AGENCY OVERVIEW</b></div><div></div><div><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</div><div>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</div><div></div><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
Lowell is the fifth most populous city in Massachusetts. The city is part of the Greater Lowell area also known as the Merrimack Valley region of Massachusetts. Incorporated in 1826 to serve as a mill town, it became known as the cradle of the American Industrial Revolution because of its textile mills and factories. During the Cambodian genocide (1975&ndash;1979), the city took in an influx of refugees, leading to a Cambodia Town and America's second largest Cambodian-American population. Lowell&rsquo;s population currently includes a large population from China, the Dominican Republic and Brazil.</div><div>
Lowell is located 30 minutes north of Boston. The Gallagher Transportation Terminal services the MBTA Commuter Rail lines from Boston as well bus lines and is located across from the new Lowell Justice Center and minutes away from the Church Street office.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts.</div><div></div><div><br>
This is a full-time position and reports to the Supervising Administrative Assistant.</div><div></div><div><b><br>
RESPONSIBILITIES</b></div><div>
The Administrative Assistant will support a team of attorneys by:</div><ul><li>
Opening and closing cases, including running conflict checks;</li><li>
Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;</li><li>
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;</li><li>
Providing telephone and reception services;</li><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,</li><li>
Other duties as assigned.</li></ul><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
MINIMUM ENTRANCE REQUIREMENTS</b></div><div></div><div><br>
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:<br>
Substitutions:</div><ul><li>
An Associate&rsquo;s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div>
Applicants must also have access to home internet access sufficient to work remotely.</div><div></div><div><b><br>
QUALIFICATIONS/SKILLS</b></div><div></div><div><br>
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.</div><ul><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;</li><li>
Strong communication, organizational, and detail skills;</li><li>
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;</li><li>
Flexibility, and strict adherence to confidentiality;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Familiarity with advanced Word formatting and editing, and Microsoft Excel;</li><li>
Legal office experience a plus; and,</li><li>
Foreign language skills are strongly preferred.</li></ul><p></p><div><br>
EEO Statement</div><div></div><div><br>
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div><p></p><p><b><br>
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p><b>
https://careers-publiccounsel.icims.com/jobs/3058/administrative-assistant-pdd-lowell/job</b><b>**************</b><b>******</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrative Assistant- CJC</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Lowell - 42 Church Street</div><div><b>
Job</b><b>:</b> Legal Services</div><div><b>
Agency</b><b>:</b> Committee for Pub Counsel Srvc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Mar 16, 2026, 1:10:00 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 50,500.00 - 87,956.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Sandra DeBow-Huang - 6174826212</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Administrative Assistant - PDD Lowell

International Institute of New England

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 <br/>
 <br/>
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 <br/>
 <br/>
 <strong>
  Position
 </strong>
 : Administrative Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Department: Unaccompanied Children&rsquo;s Program
  </li>
  <li>
   Reports to: Director, Unaccompanied Children&rsquo;s Program
  </li>
  <li>
   Supervises: N/A
  </li>
  <li>
   Status: Full-Time
  </li>
  <li>
   Location: Boston, MA
  </li>
  <li>
   Position Format: Hybrid
  </li>
  <li>
   Pay: $29.84/hour
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with administrative tasks related to staff management.
  </li>
  <li>
   Receive, review and submit for approval UCP staff reimbursements.
  </li>
  <li>
   Assist with employee onboarding.
  </li>
  <li>
   Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
  </li>
  <li>
   Assist in creating and updating step-by-step guides for new staff.
  </li>
  <li>
   Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
  </li>
  <li>
   Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
  </li>
  <li>
   Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
  </li>
  <li>
   Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
  </li>
  <li>
   Record meeting minutes for UCP Regional Supervisor meetings.
  </li>
  <li>
   Maintain updated UCP training rosters and database of available PD trainings.
  </li>
  <li>
   Assist in preparing required UCP data/reporting for grants.
  </li>
  <li>
   Assist the UCP team with reports and presentations.
  </li>
  <li>
   Update organizational charts and other internal documents.
  </li>
  <li>
   Track expiration and renewal of CPR and other staff documents.
  </li>
  <li>
   Create and share birthday cards for UCP staff.
  </li>
  <li>
   Create and send UCP Newsletter every month.
  </li>
  <li>
   Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
  </li>
  <li>
   Prepare and review all Administrative Assistant SOPs as needed.
  </li>
  <li>
   Book hotel and flights for staff and communicate with hotel and airlines as needed.
  </li>
  <li>
   Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
  </li>
  <li>
   Order food for team meetings as needed.
  </li>
  <li>
   Perform all other duties assigned by supervisor.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills/Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual Spanish/English proficiency
  </li>
  <li>
   Strong oral and written communication skills
  </li>
  <li>
   High degree of diplomacy and confidentiality required
  </li>
  <li>
   Strong organizational skills and attention to detail
  </li>
  <li>
   Ability to multitask and prioritize competing tasks
  </li>
  <li>
   Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
  </li>
  <li>
   Proficient with Microsoft Office Suite
  </li>
  <li>
   Commitment to the mission of serving immigrants and refugees
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate&rsquo;s Degree
  </li>
  <li>
   At least two years of administrative experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Working from home (remote work)
  </li>
  <li>
   Occasional travel to the Boston office (2x/mo) or for all staff events.
  </li>
  <li>
   Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Demands
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
  </li>
  <li>
   Continuous sitting (or standing) at a desk for long periods of time.
  </li>
  <li>
   Occasional driving to and from IINE offices as needed.
  </li>
 </ul>
</div>


Bilingual Spanish/English Administrative Assistant

Presbyterian Healthcare Services

<div><p><b>Location Address:</b></p>
8300 Constitution Ave NE Albuquerque, NM 87110-7613
<p></p><p><b>
Compensation Pay Range:</b></p>
Minimum Offer $16.63 Maximum Offer $24.71 Now Hiring: Administrative Assistant-ABQ<p></p><p><b>
Summary:</b></p><p></p>
The Administrative Assistant serves as a vital partner to leaders and staff across PHS, providing high-level administrative, analytical, and organizational support. This role handles a broad range of complex and confidential responsibilities, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with minimal direction.<br>
<br>
This role reports to a Level 4 or Level 5 leader and plays an important part in ensuring smooth operations and positive team collaboration across the organization Type of Opportunity: Full time Job Exempt: No Job is based: Presbyterian Kaseman Hospital Work Shift: Days (United States of America)
<p></p><p><b>
Responsibilities:</b></p><p></p><p>
Success in this position calls for someone who is adaptable, dependable, and proactive&mdash;someone who can anticipate needs, solve problems independently, and maintain professionalism in a fast-paced environment. Many tasks are self-initiated, making initiative, resourcefulness, and self-discipline essential qualities.</p><ul><li><p>
Perform a wide range of <b>secretarial, administrative</b>, and general office tasks, including preparing correspondence, reports, presentations, and other professional documents.</p></li><li><p>
Schedule appointments, coordinate meetings and events, and arrange travel for leaders and staff.</p></li><li><p>
Provide exceptional <b>customer service</b> when interacting with patients, members, employees, and the public.</p></li><li><p>
Assist with budget processes and expense tracking as needed.</p></li><li><p>
Maintain departmental policies, files, and records to ensure accuracy and compliance.</p></li><li><p>
Coordinate and support the work of others within the department when required.</p></li><li><p>
Provide <b>project coordination </b>for leadership-level initiatives and activities.</p></li><li><p>
Communicate and/or relay leader instructions, updates, and priorities to relevant staff.</p></li><li><p><b>
Manage databases</b>, including data entry and the creation of routine and ad hoc reports.</p></li><li><p>
Remain knowledgeable about department-specific operations and provide operational support in assigned areas.</p></li></ul><p></p><p><b>
Qualifications:</b></p><p></p><ul><li><p><b>
Ideal Candidate:</b></p><p>
Seeking an Administrative Assistant role supporting senior leadership within a hospital administration environment. Highly organized with exceptional attention to detail, strong time‑management skills, and the ability to prioritize competing tasks. Experienced in tracking deadlines, coordinating logistics, and maintaining smooth daily operations. Proactive in anticipating needs, identifying issues early, and offering practical solutions.</p><p><b>
Key Skills &amp; Experience</b></p></li><li>
Skilled in supporting senior leaders and cross‑functional teams within healthcare settings.</li><li>
Proven ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Proficient in <b>Microsoft Outlook</b>, including complex calendar management, meeting coordination, and maintaining accurate daily schedules.</li><li>
Strong <b>Excel</b> capabilities: data entry, data cleaning, pivot tables, charts, and concise data summarization.</li><li>
Familiarity with <b>Tableau</b>, <b>Kaufman Hall reports</b>, and <b>Premier reports</b> for data interpretation and administrative decision support.</li><li><p>
High school (G.E.D.). Three to five years experience in a secretarial position.</p></li><li><p>
Possesses knowledge and skills of PC applications, Microsoft Office products, record storage and maintenance, document management.</p></li></ul><p></p><p>
All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.</p><p><b><br>
Wellness</b><br>
Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.</p><p><b><br>
Why work at Presbyterian?</b><br>
As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.</p><p><b><br>
About Presbyterian Healthcare Services</b><br>
Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.</p><p></p><p>
Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.</p><p></p><p><i>
AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.</i></p><p></p><h1 class="jobSectionHeader"><b>
We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services</b></h1></div><p></p>

Administrative Assistant-ABQ

Evangeline Oaks Guest House

<p><b>Position Summary:</b></p><p>The Administrative Assistant / Social Services Assistant provides clerical and administrative support to the Social Services Department while assisting residents and families with non-clinical needs. This role helps ensure smooth daily operations, maintains accurate records, and supports the psychosocial well-being of residents.</p><p><b>Key Responsibilities:</b></p><p><b>Administrative Duties:</b></p><ul><li>Answer phones, take messages, and direct calls appropriately</li><li>Maintain organized filing systems (paper and electronic)</li><li>Schedule appointments, care plan meetings, and family conferences</li><li>Prepare reports, forms, and correspondence as needed</li><li>Assist with data entry and maintain resident records in compliance with HIPAA regulations</li><li>Order and maintain office supplies for the department</li><li>Track and log social services documentation and follow-ups</li></ul><p><b>Social Services Support:</b></p><ul><li>Assist Social Services Director with resident assessments and documentation</li><li>Help coordinate discharge planning and community resource referrals</li><li>Provide support to residents and families with general concerns or needs</li><li>Assist with admission and orientation of new residents</li><li>Help organize and document care plan meetings</li><li>Maintain confidentiality of all resident information</li></ul><p><b>Resident &amp; Family Interaction:</b></p><ul><li>Greet residents and visitors in a professional and compassionate manner</li><li>Provide basic information and direct concerns to appropriate staff</li><li>Assist in resolving non-clinical concerns or complaints</li><li>Support residents&rsquo; emotional and social needs under supervision</li></ul><p><b>Compliance &amp; Documentation:</b></p><ul><li>Ensure all documentation is accurate, timely, and survey-ready</li><li>Maintain logs for grievances, discharges, and social service notes</li><li>Assist with audits and regulatory compliance as directed</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent (Associate&rsquo;s degree preferred)</li><li>Experience in healthcare, long-term care, or social services preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Knowledge of HIPAA and confidentiality standards</li></ul><p><b>Skills &amp; Abilities:</b></p><ul><li>Compassionate and patient-centered approach</li><li>Ability to handle sensitive situations with professionalism</li><li>Strong attention to detail</li><li>Ability to work independently and as part of a team</li><li>Time management and prioritization skills</li></ul><p><b>Work Environment:</b></p><ul><li>Long-term care facility / nursing home setting</li><li>Interaction with residents, families, and interdisciplinary team members</li><li>May involve occasional lifting, walking, and extended periods of sitting</li></ul><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant / Social Services Assistant

Omada Rail Systems

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Dubai
</b></li></ul><ul><li><b>Assistant and Administration</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><b><br>
Waagner Biro Bridge Services</b> has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.</p><p>
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region.</p><p><b><br>
About the Role</b></p><p><br>
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.</p><ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Administration Assistant ( UAE National )

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