administrative services assistant

State of Tennessee

<div><p><b>Job Information</b>
</p><h3 class="jobSectionHeader"><b>State of Tennessee Job Information</b></h3><p><div><div><div>
Opening Date/Time</div><div> 11/18/2025 12:00AM Central Time</div></div><br>
<div><div>
Closing Date/Time</div><div> 12/01/2025 11:59PM Central Time</div></div><br>
<div><div>
Salary (Monthly)</div><div> $4,057.00 - $6,099.00</div></div><br>
<div><div>
Salary (Annually)</div><div> $48,684.00 - $73,188.00</div></div><br>
<div><div>
Job Type</div><div> Full-Time</div></div><br>
<div><div>
City, State Location</div><div> Nashville, TN</div></div><br>
<div><div>
Department</div><div> Wildlife Resources</div></div></div></p><p><b><br>
LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE WILDLIFE RESOURCES AGENCY, LEGAL DIVISION, DAVIDSON COUNTY</b><br>
<br>
<b>Working Job Title: Legal Assistant</b><br>
<br>
<b>This is an on-site position.</b></p><p><b>
Qualifications</b>
</p><p><b>Education and Experience:</b> Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.</p><p><b>
Substitution of Experience for Education:</b> Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.</p><p><b>
Substitution of Education for Experience:</b> Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.</p><p><b>
OR</b></p><p>
Two years of increasingly responsible professional administrative services experience with the State of Tennessee.</p><p><b>
Overview</b>
</p><p>Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise.
</p><p><b>Responsibilities</b>
</p><ul><li>Performs a variety of general staff administrative duties to support program operations.</li><li>
Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.</li><li>
Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports.</li><li>
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.</li><li>
Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.</li><li>
Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.</li><li>
May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.</li>
Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.<br>
<li>
</li></ul><p><b>Competencies (KSA's)</b><br>
</p><br>
<p><b>Competencies:</b></p><ul><li>
Communicates Effectively</li><li>
Manages Complexity
</li><li>Manages Conflict
</li><li>Cultivates Innovation</li><li>
Motivating Others</li><li>
Decision Quality</li></ul><p><b>
Knowledges:</b></p><ul><li>
Administrative and Management</li><li>
Economics and Accounting</li><li>
Law and Government</li><li>
Personnel and Human Resources</li><li>
Customer and Personal Service</li></ul><br>
<b>
Skills:</b><ul><li>
Active Learning and Listening</li><li>
Critical Thinking</li><li>
Management of Financial Resources
</li><li>Judgment and Decision Making</li><li>
Management of Personnel Resources</li></ul><p><b>
Abilities:</b></p><ul><li>
Deductive Reasoning</li><li>
Inductive Reasoning
</li><li>Problem Sensitivity
</li><li>Selective Attention
</li><li>Written Comprehension</li></ul><p><b><br>
Tools &amp; Equipment</b><br>
</p><br>
<ul><li>Personal Computer</li><li>
Telephone</li><li>
Copy Machine</li><li>
Scanner</li><li>
Calculator</li></ul></div>

ADMINISTRATIVE SERVICES ASSISTANT 3 - 11182025-73071

CentraCare

<div><p>Find your purpose working as an Administrative Assistant II with CentraCare&rsquo;s Behavioral Health Services teams. We are seeking a dedicated individual to join the team and make a meaningful impact by providing essential administrative support to the leadership staff in Adult Behavioral Health and Child/Adolescent Behavioral Health. In this role, you will ensure smooth day-to-day operations and effective communication across the departments.</p><p>
Key Responsibilities:</p><ul><li>
Provide high-level secretarial and administrative support to the Behavioral Health leadership team</li><li>
Prepare, copy and distribute reports, correspondence and other materials accurately and on time</li><li>
Manage calendars, schedule meetings, track deadlines and assist with email and telephone correspondence</li><li>
Take meeting minutes, transcribe notes and draft letters, memos and agendas as needed</li></ul><p><b>
Schedule:</b></p><ul><li>
Full-time | 80 hours per two weeks | Adult Behavioral Health &amp; Child/Adolescent Behavioral Health</li><li>
Monday &ndash; Friday | 8:00 am &ndash; 5:00 pm</li></ul><p><b>
Pay and Benefits:</b></p><ul><li>
Starting pay begins at $19.91 per hour; exact wage determined by years of related experience<ul><li>
Pay range: $19.91 &ndash; $29.87 per hour</li></ul></li><li>
Full-time benefits: medical, dental, PTO, retirement, employee discounts and more!</li><li>
Tuition reimbursement and college grant programs available.</li></ul><p><b>
Qualifications:</b></p><ul><li>
High School Diploma or GED</li><li>
One-year post-high school training in a Secretarial Program or equivalent experience</li><li>
Good written and oral communication skills</li><li>
Minimum of two years&rsquo; work experience as an Administrative Assistant preferred</li></ul><p>
CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.</p></div>

Administrative Assistant II | Behavioral Health Services

Omada Rail Systems

<div><ul><li><b>Services &amp; Operations
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Executive
</b></li></ul><ul><li><b>Dubai</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.</p><p>
For more information, visit: <b>https://waagnerbiro-bridgeservices.com</b></p><p><b><br>
About the Role</b></p><p><br>
We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.</p><ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members</li><li>
Prepare and edit various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports</li><li>
Organize and maintain physical and digital filing systems for easy retrieval of information</li><li>
Coordinate office supplies inventory and place orders as needed</li><li>
Assist in planning and organizing company events and meetings</li><li>
Provide general administrative support to various departments as required</li><li>
Greet and assist visitors, ensuring a professional and welcoming office environment</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Must be a UAE National</li><li>
1-3 years of experience in an administrative role</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Attention to detail and ability to multitask in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Familiarity with office equipment operation and maintenance</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Knowledge of UAE business practices and culture</li></ul><p><b><br>
What's in it for you?</b></p><p><br>
A Valid UAE Driving License</p></div>

Administration Assistant ( UAE National )

Al Hail Marine Services LLC

<p><b>Administration Assistant</b><br/><b>UAE Nationals Only</b><br/><b>Location:</b> Abu Dhabi<br/><b>Fresh Graduates Preferred</b></p><p>We are looking for a motivated and detail-oriented UAE National to join our team as an Administration Assistant. Ideal for fresh graduates who are eager to learn and grow in a supportive office environment.</p><p><b>Responsibilities:</b></p><ul><li>Assist with day-to-day administrative tasks and office coordination</li><li>Prepare documentation, letters, and basic reports</li><li>Handle filing, scanning, and records maintenance</li><li>Support communication between departments</li></ul><p><b>Requirements:</b></p><ul><li>UAE National (Emirati)</li><li>Based in Abu Dhabi</li><li>Good communication and organizational skills</li><li>Willing to learn and able to work in a team environment</li></ul><p>Job Type: Full-time</p>

Administration Assistant (UAE NATIONALS)

State of Florida

<div><p>Requisition No: 864980</p>
<p>Agency: Department of Education</p>
<p>Working Title: ADMINISTRATIVE ASSISTANT II OPS - 48006921</p>
<p> Pay Plan: Temp</p>
<p>Position Number: 48006921</p>
<p>Salary: $18.00/Hour</p>
<p>Posting Closing Date: 11/24/2025</p>
<p><b>Total Compensation Estimator </b><b>Tool</b></p>
<div>
DIVISION OF VOCATIONAL REHABILITATION<br>
LOCATION: Tallahassee<br>
OPS Administrative Assistant II</div>
<div>
Position Number: 48006921<br>
(30hrs./week) $18.00/hour</div><br>
<div></div>
<p>
VR is a division of Florida&rsquo;s Department of Education whose mission is to assist people with disabilities, ages 14 and older, in securing competitive, integrated employment. Each year we support over 5,000 Floridians in finding gainful employment leading to better outcomes for families, communities and the Florida economy.</p>
<p>
This position serves as an assistant to the Communications Director and staff assistant to Communication Liaisons across the state. You&rsquo;ll provide administrative support to your colleagues for all facets of coordinating and reporting communications and outreach activities.</p>
<p>
Remote work is not available for this position, but flexible scheduling is.</p>
<p><b>
Job Duties</b></p>
<p>
This position requires the employee to work with computers, process information, conduct research, prepare shipments, maintain records and establish/maintain professional relationships. Tasks include:</p>
<ul>
<li>Ordering office supplies and outreach materials as requested.</li>
<li>Compiling shipments for area and unit offices.</li>
<li>Monitoring payments.</li>
<li>Operating general office equipment to scan, copy, fax or print materials.</li>
<li>Organizing and maintaining files/records.</li>
<li>Speaking with vendors via email or phone to verify the status of orders and/or clarify order specifications.</li>
<li>Communicating with field liaisons on projects and initiatives.</li>
<li>Contributing to division publications by writing, editing or coordinating content.</li></ul><br>
<div></div>
<p><b>
Knowledge, Skills &amp; Abilities</b></p>
<p>
A qualified candidate would be able to:</p>
<ul>
<li>Send information, materials or documentation via email.</li>
<li>Organize and maintain documentation and records.</li>
<li>Prepare documentation for transactions in Microsoft Word and Adobe Acrobat.</li>
<li>Keep track of daily activities and assignments.</li>
<li>Conduct inventories of products or materials.</li>
<li>Obtain information about goods or services.</li>
<li>Work independently and communicate effectively.</li>
<li>Establish and maintain effective working relationships with others.</li>
<li>Determine work priorities and ensure completion of assignments.</li></ul><br>
<div></div>
<p><b>
 Qualifications</b></p>
<ul>
<li>High School Diploma or Equivalent.</li>
<li>1 or more years of office, data entry or customer service experience.</li>
<li>College education from an accredited institution can substitute or vocational training can substitute for experience.</li>
<li>Strong organizational skills.</li></ul><br>
<p></p>
<p><b>
APPLICATION REQUIREMENTS:</b></p>
<p><b>
Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:</b></p>
<ul>
<li>Work History (entered with the most recent/current listed first:</li>
</ul><ul><li><div><ul><li>Any and all State of Florida jobs</li>
<li>Any and all Florida University jobs</li>
<li>All periods of employment</li>
<li>Periods of unemployment</li>
<li>Gaps 3 months or more*</li>
<li>Education</li>
<li>Volunteer Experience</li>
</ul></div></li></ul><ul><li>Include supervisor names and phone numbers including current place of employment.</li>
<li><ul><li><b>Gaps 3 months or more</b> <b>must be addressed</b> &ndash; you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.</li></ul></li>
<li>Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.</li>
<li>It is unacceptable to use the statement &ldquo;See Resume&rdquo; in place of entering work history. Your candidate profile will convert to your official application.</li>
</ul><ul><li>If claiming Right to First Interview, candidate <b>MUST</b> attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.</li>
</ul>
<div>Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.</div>
<div>
After you have applied to one or more job advertisements, all submitted applications can be viewed from the &quot;Applicant Home Page&quot; by clicking on &quot;View Your Applicant Submissions. &quot;A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online.</div>
<p>
[or]</p>
<ul>
<li>Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.</li>
</ul>
<p>For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.</p>
<p>
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.</p>
<p>
All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.</p>
<p>
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.</p>
<p>
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.</p>
<p>
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.</p>
<p>
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</p>
<div><b>
Other Personal Services (OPS)</b></div>
<div>
OPS employees do not participate in state group insurance or the state retirement system.</div>
<div>
OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.</div>
<div>
OPS employees may wish to inquire into the following state programs:</div>
<div>
The &ldquo;Florida Discount Drug Card&rdquo; program: http://www.floridadiscountdrugcard.com/</div>
<div>
The &ldquo;Cover Florida&rdquo; Health Care Access program: http://www.coverfloridahealthcare.com/</div>
<div>
The &ldquo;Florida KidCare&rdquo; Health Insurance program: http://floridakidcare.org</div><br>
<div></div>
<div><b>
WHAT BENEFITS ARE</b><b><i> NOT </i></b><b>APPLICABLE TO OPS EMPLOYEES?</b></div>
<ul>
<li>Any form of paid leave</li>
<li>Paid holidays</li>
<li>Participation in the Florida Retirement System</li>
<li>Reinstatement rights or retention rights</li></ul><div></div><p><br>
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.</p>
<p>Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.</p>
<p>The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</p></div>

ADMINISTRATIVE ASSISTANT II OPS

Converse University

<div>
 <strong>
  SUMMARY OF POSITION:
 </strong>
 The Administrative Assistant reports to the Director of Facilities and performs multiple support functions for the facilities department including processing and administration of procurement activities, development and processing of work orders and reports using computerized maintenance management systems, various forms of data entry, utility and energy utilization and billing, supply and materials monitoring and ordering, service contract administration and management, budget report development, and general administrative and support duties.
 <br/>
 <br/>
 <strong>
  Essential Duties/Non-essential Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 Under limited supervision employee will perform office management and administrative support functions in support of the Facilities Department. Specific duties include but are not limited to:
 <br/>
 <br/>
 <ul>
  <li>
   Monitors, reviews and processes financial transactions and procurement activities; assists the Director in assigning transactions to appropriate budget and alerts the Director of abnormalities. (15%)
  </li>
  <li>
   Orders office supplies and manages internal department inventory, assists facilities functional area supervisors with ordering of supplies and materials, receives and processes deliveries to the Facilities Department. (5%)
  </li>
  <li>
   Maintains accurate facilities records and data for (including but not limited to) construction and renovation projects, maintenance and deferred maintenance activities, utilities and outside service contracts. (5%)
  </li>
  <li>
   Administers and utilizes computerized maintenance management system/software including account administration, data entry, work order generation and routing, report generation, monitoring, and other related functions. (15%)
  </li>
  <li>
   Assists the Director with scheduling and arranging of meetings and other activities; transcribes and or records meetings and distributes notes and minutes as necessary. (5%)
  </li>
  <li>
   Manage multiple facility service contracts and vendors and ensure timely delivery of goods and services, processes associated requisitions, purchase orders, invoices, etc. (15%)
  </li>
  <li>
   Assists in orientation of new facilities employees, vendors, and contractors. Handles processes and files confidential information. (5%)
  </li>
  <li>
   Assists with the development and review of project information including specifications, drawings, project manuals, requests for proposals, solicitation and opening of bids, processing of submittals, payment requests, and records. (10%)
  </li>
  <li>
   Assists the Director of Facilities in establishing departmental procedures. Determines needs, prepares justification for and requisitions maintenance supplies/equipment. Plans, prepares, and monitors assigned budget areas. (5%)
  </li>
  <li>
   Answers and responds to calls and emails to the Facilities Department. Communicates and coordinates with college faculty, staff and administrators, utility providers, insurance providers, government and regulatory agencies to ensure facilities needs and expectations are satisfied. (15%)
  </li>
  <li>
   Perform other duties as assigned. (5%)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  MINIMUM QUALIFICATIONS:
 </strong>
 Ability to understand and follow oral and written instruction. Must have the ability to lift 25lbs and be able to frequently walk, the campus area. Must have data entry and typing skills and experience. Valid driver's license required.
 <br/>
 <br/>
 <strong>
  PREFERRED QUALIFICATIONS:
 </strong>
 Associates degree in a related field and a minimum of 4 years of related experience or high school diploma and a minimum of 6 years of related experience. Ability to understand and follow oral and written instruction. Campus facilities experience in a higher education environment and/or project management experience is preferred.
 <br/>
 <br/>
 <strong>
  KNOWLEDGE, SKILLS, AND ABILITIES:
 </strong>
 Applicant should have knowledge and experience in facility maintenance and/or construction project management. Must have a good work ethic, positive attitude, professional appearance. Ability to communicate efficiently with other faculty and staff and administration and leadership. Experience with School Dude or similar CMMS. Experience with Microsoft Office product suite.
 <br/>
 <br/>
 <strong>
  GUIDELINES AND SUPERVISION:
 </strong>
 The employee will perform assigned duties under limited supervision from the Director of Facilities; may be expected to occasionally supervise and assign work and tasks to student interns assisting in facilities administrative duties.
 <br/>
 <br/>
 <strong>
  SPECIAL CONSIDERATIONS:
 </strong>
 This position is considered essential personnel and may be required to work during adverse weather conditions and other emergency situations to support facilities operations.
 <br/>
 <br/>
 <strong>
  Work Schedule:
 </strong>
 ☒Onsite ☐Hybrid ☐Remote
 <br/>
 <br/>
 <strong>
  Hours:
 </strong>
 M-Th, 8am&ndash;5pm; F, 8am &ndash; 1pm
 <br/>
 <br/>
 <strong>
  Licenses:
 </strong>
 Driver's License
 <br/>
 <br/>
 <strong>
  DISCLAIMER:
 </strong>
 The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
 <br/>
 <br/>
 We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.
</div>


Facilities Administrative Assistant

North Dakota Court System

JOB
<br>We understand that compensation isn’t a one-time discussion. Please see Compensation for more details on our compensation strategy. Candidates selected for an interview will be required to take typing, grammar, and Excel tests. If you would enjoy a role supporting others and being a key person who makes sure everything in the office runs smoothly, this opportunity may be right for you. The Ideal Candidate: Thrives supporting others and managing many pieces of information at the same time. Passionate about organizing.Enjoys applying procedures and rules. Pays strong attention to detail ensuring accuracy of work. Gives excellent customer service. Easily adapts and prioritizes duties. The Ideal Candidate Minimum Qualifications: High school diploma; andTwo years of related experience (Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.). Testimonials/Work FAQs/Interesting Facts/Code of ConductCareer Opportunities/Working at the ND Court System
<br><br>
EXAMPLE OF DUTIES
<br><b>Title of Immediate Supervisor:</b> Unit Court AdministratorAccountable For (Job Titles): NoneFLSA Status: Non-Exempt The Administrative Assistant-District Court provides a variety of administrative, secretarial, and support activities for court administration. Duties, depending on assignment, typically involve independently carrying out administrative assignments; processing and distributing documents in regards to hearings; coordinating the scheduling of court hearings; answering department phones; purchasing supplies and tracking and coding expenditures; monitoring caseflow and compliance with docket currency standards; maintaining electronic department files and records; maintaining inventory; or other administrative support activities.Answers department phones, greets visitors, screens telephone calls and correspondence, provides information, and explains policies and procedures, or refers as appropriate. Opens and sorts office mail. Responds to requests for information at the request of the department or refers materials to the appropriate party.Arranges for the scheduling of formal and informal proceedings with prosecutors, attorneys, judges/referees and ensuring all other parties are notified and all court documents are in order. Serves as a backup to calendar control clerks.Monitors caseflow and compliance with docket currency standards and prepares, collects, analyzes, and organizes data related to case filings and dispositions.Purchases office supplies. Tracks department expenditures and budget levels. Learns to code invoices into appropriate expenditure categories.Develops and maintains a variety of electronic files and records including surveys, questionnaires, forms, reports, worksheets, spreadsheets, and databases. Prepare various statistical summary reports.Arranges conference calls, coordinates and sets-up video conferences, prepares correspondence and meeting minutes, makes travel arrangements, prepares travel expense vouchers, notarizes documents, maintains and coordinates staff calendars, and learns to perform elementary legal research.Tracks and maintains all inventory including supplies, equipment, and technology for the unit. Coordinates items to transfer to surplus. Troubleshoots or acquires assistance when equipment or technology fails.Performs special projects and administrative functions as assigned.Performs other duties of a comparable level or type.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>Knowledge Requirements:</b> Considerable knowledge of secretarial practices and procedures.Basic knowledge of legal terminology, business English, punctuation, and grammar.Considerable knowledge of office systems, procedures, and equipment.Considerable knowledge of law and legal principles.Skill Requirements: Elementary legal research skills.Excellent grammar, writing, and proofreading skills.Skilled in reading, understanding, and applying statutes and legal procedures/terminology.Effective, courteous, and professional interpersonal and customer service skills to deal effectively with all levels of personnel and the public.Proficiently uses related software programs.Strong attention to detail ensuring accuracy of work.Ability to efficiently organize and prioritize work to process court documents in a timely manner.Ability to work in a deadline-orientated and fast-paced environment.Ability to quickly and positively adapt to frequent changes.Must be dependable.Physical Requirements: The essential functions of the job typically require: grasping, sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.Work performed in a comfortable office work environment.Employee may be subject to some limited travel in the performance of the job. Employee has control over travel schedule and can adjust schedules due to adverse weather or travel condiitions.Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.

Administrative Assistant-District Court-Bismarck

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