administrative specialist ii

HCA Healthcare

<p></p><div><p>Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Administrative Specialist II today with HCA Healthcare.</p><h5 class="jobSectionHeader"><p><b>
Job Summary and Qualifications</b></p><p><b><br>
Seeking an Administrative Specialist II for our </b><b>Division Office in Tallahassee </b><b>who provides clerical expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.</b></p><p><b><br>
What you will do in this role:<br>
</b></p><br>
<p></p><ul><li><b>Supports division leaders in administrative aspects.
</b></li><li><b>Provides secretarial support including typing, composing and proofreading correspondence, indexing, and filing documents.
</b></li><li><b>Compiles reports from data and existing records.
</b></li><li><b>Gathers information and develops summaries as requested.
</b></li><li><b>Assists with development and implementation of budget and operational plans.
</b></li><li><b>Develops and implements office procedures related to coordination of interoffice communication, records, and systems.
</b></li><li><b>Ensures adequacy of office supplies and equipment.
</b></li><li><b>Schedules/coordinates meetings, appointments. Make travel arrangements.
</b></li><li><b>Assist other staff as requested.
</b></li><li><b>Attends meetings as assigned and reports on actions.
</b></li><li><b>Participates in educational activities and programs.
</b></li><li><b>Maintains strictest confidentiality.
</b></li><li><b>Performs related work as required.
</b></li><li><b>Maintain appointment calendars as needed.
</b></li><li><b>Practice and adhere to the &ldquo;Code of Conduct&rdquo; philosophy and &ldquo;Mission and Value Statement&rdquo;.<br>
</b></li></ul><br>
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<p></p><p><b>What Qualifications you will need:</b></p><p><b><br>
EDUCATION</b><b>:<br>
</b></p><br>
<p></p><ul><li><b>High School Graduate/Equivalent<br>
</b></li></ul><br>
<p><b>EXPERIENCE</b><b>:<br>
</b></p><br>
<p></p><ul><li><b>2+ years of secretarial experience required, healthcare experience highly preferred</b></li><li><b>
Experience handling multiple busy schedules at an </b><b>executive level</b></li><li><b>
Ability to exercise discretion and judgment</b></li><li><b>
Proficiency with Microsoft systems (Word, Excel, etc.)</b></li><li><b>
Excellent verbal and written communication skills</b></li><li><b>
Experience using Kronos highly preferred</b></li></ul></h5><p></p><h5 class="jobSectionHeader"><b>
Benefits</b></h5>
<p>HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p></p><p>
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.</p><p>
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<p></p><p>&quot;The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p><p>
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Admin Spec II opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. <b>Unlock the possibilities and apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Administrative Specialist II

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539505</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Health Care Administration/Support</div><br>
<p><b>DEPARTMENT:</b></p><div>
29141710 - MD-SURGERY-TCV-CARDIOVASC</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist II</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p><b>Coordinate Grand Rounds</b></p>
<ul>
<li>Submits applications for CME credit and management.</li>
<li>Manages travel, including airfare, accommodations, and meals for the speaker through UFGO.</li>
<li>Tracks and maintains attendance reports for CME credit and in-person attendance.</li>
<li>Builds the Grand Rounds schedule with faculty, working with M&amp;M and the education office to ensure all events align.</li>
<li>Plans travel and facilitate reimbursement for SSA and Quality visiting speakers.</li>
<li>Maintains room holds in the classroom portal and schedules alternative locations as needed.</li>
<li>Works with IT to ensure the IT schedule is up to date (needed to ensure day-of IT support and the correct Zoom is launched).</li>
<li>Creates provider- and resident-specific attendance reports to verify the accuracy of CME records.</li>
<li>Creates and maintains calendar invites and invitations sent to Surgery faculty and staff, including all proper information and Zoom links for each event.</li>
<li>Arrives at Grand Rounds at 6:30 a.m. on Fridays they are held to ensure all elements are in place and ready for the presentation.</li>
<li>Commissions items from the trophy shop for visiting professors.</li>
</ul>
<p><b>Office Management/Miscellaneous Department Support</b></p>
<ul>
<li>Mitigates maintenance issues.</li>
<li>Handles IT requests for Assistant Directors and staff.</li>
<li>Orders office supplies, stocks supply cabinets and maintains printer and fax machines.</li>
<li>Troubleshoots printers, appliances, and other equipment.</li>
<li>Sorts and distributes mail; assembles mailings as needed.</li>
<li>Anticipates and fulfills secretarial and equipment needs for all new staff members.</li>
<li>Creates and maintains the organizational chart for the Chair&rsquo;s office.</li>
</ul>
<p><b>Administrative Support for Assistant Directors and House Staff</b></p>
<ul>
<li>Manages travel for Assistant Directors and house staff, including creating fund and travel requests, completing expense reports, and entering accounting into UFGO and the surgery database.</li>
<li>Processes reimbursements for mileage and other departmental travel expenses.</li>
<li>Pays membership dues and completes all associated accounting processes for faculty and staff.</li>
<li>Handles DocuSign requests for clinic managers related to clinic purchases or APP shifts.</li>
<li>Administers requests for time away as needed.</li>
<li>Facilitates scheduling and coordination of meetings for Assistant Directors as needed.</li>
<li>Provides backup support for the Administrative Specialist III for the Chair and Director.</li>
<li>Assists with policy drafting and organizational management for the department.</li>
<li> Ensures all personnel are in compliance with University of Florida rules and regulations.</li>
<li>Assists with recruitment efforts for Assistant Directors and house staff positions.</li>
<li>Submits contract requests through UF Health Legal Services.</li>
<li>Assists with strategic plan development and re-evaluation.</li>
</ul>
<p><b>Department of Surgery Communications
</b></p><ul><li>Attends bi-weekly meetings with the Chair/Vice Chair and Scott Hunter, Head of Communications, to receive updates.</li>
<li> Works on website compliance projects and ensures the Department of Surgery is in compliance.</li>
<li>Monitors social media platforms.</li>
<li>Funnels content to Scott Hunter.</li>
<li>Modifies Department of Surgery directory profiles.</li>
<li>Serves as a backup to Scott Hunter for website edits.</li>
</ul>
<p><b>Special Projects and additional duties as determined by the Chair and Director</b></p>
<ul>
<li>Serves as a member of the 1329 Building Committee.</li>
<li>Serves as the Hospitality Chair for the department.</li>
<li>Works with the Department of Anesthesiology to plan and execute the annual holiday party.</li>
<li>Arranges celebrations for the Chair&rsquo;s suite birthdays and holidays.</li>
</ul>
</div></div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$65,000 - $69,000 Annually</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<div><p>Bachelor&rsquo;s degree and three years of relevant experience; or an equivalent combination of education and experience.</p></div><br>
</div>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<div><p>Ability to represent the Divisions, make decisions and judgments when necessary.<br>
Ability to negotiate contracts for goods and services.<br>
Ability to maintain financial records for division.<br>
Ability to collect, evaluate and analyze data relating to administrative functions.<br>
Ability to prepare correspondence and administrative reports.<br>
Ability to utilize problem solving techniques.<br>
Ability to delegate responsibility and ensure that it is completed correctly.<br>
Ability to represent the division at meetings.<br>
Ability to assimilate information and implement in policy and procedure within the division.<br>
Ability to interact with members of national committee, visiting professors and prospective faculty members.</p></div><br>
</div>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>13 Apr 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>20 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist II - Dept. of Surgery

Colorado Judicial Branch

<div></div><div><h1 class="jobSectionHeader"><b>Administrative Office Specialist II
 </b></h1><div></div><div><div>JOB CODE</div>
<div><b>JD06286
</b></div><div>LOCATION</div>
<div><b>Colorado Springs / El Paso County
</b></div><div>DEPARTMENT</div>
<div><b>Combined Court
</b></div><div>POSTED</div>
<div><b>09-Apr-2026
</b></div><div>CLOSES</div>
<div><b>26-Apr-2026
</b></div><div>POSITION NUMBER</div>
<div><b>XXXXX
</b></div><div>FTE LEVEL</div>
<div><b>0.5
</b></div></div><h2 class="jobSectionHeader"><b>POSITION INFORMATION</b></h2>
<p></p><p>
Job Code: R41804<br>
Full Time Salary Range: $51,739.00 - $75,021.00</p>
<p>
FLSA Status: Exempt</p>
<p>
Learn more about employee benefits</p>
<p>
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.</p>
<p><b>
Notice to Colorado Applicants:</b><br>
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.</p><p></p>
<h2 class="jobSectionHeader"><b>MISSION STATEMENT</b></h2>
<p></p><p>
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.</p><p></p>
<h2 class="jobSectionHeader"><b>STATEMENT OF DUTIES</b></h2>
<p></p><p><b>
Summary of Job Classification:
</b><br>
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.<br>
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.</p>
<p>
Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization&rsquo;s policies and systems, and the performance of more complex or non-standard assignments independently.</p><p></p>
<h2 class="jobSectionHeader"><b>ADDITIONAL COMMENTS</b></h2>
<p></p><p>
This Admin Office Specialist II position will be dedicated to working ADA accommodation requests for court users and employees. ADA specific experience, knowledge, and skills are preferred. This is a part-time contract position that can work up to 20 hours per week.</p>
<p>
Salary offers start at the minimum of the range as advertised. Relevant experience will be considered.</p>
<p>
Resume or Curriculum Vitae (CV) <b>and</b> cover letter are required with each application.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS</b></h2>
<p></p><p><i>
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.</i></p>
<p>
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.</p>
<p>
Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.</p>
<p>
Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.</p>
<p>
Compiles statistical data and analysis of complex accounting.</p>
<p>
Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.</p>
<p>
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers&rsquo; compensation to personnel. Participates in mandatory Human Resources training.</p>
<p>
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.</p>
<p>
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.</p>
<p>
Attend meetings and trainings as required.
</p><p>Performs other duties as assigned.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS CONT.</b></h2>
<p></p><p><b>
Supervisor Responsibilities:</b><br>
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.</p>
<p><b>
Human Collaboration:</b><br>
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.</p>
<p><b>
Freedom to Act &amp; Impact of Actions:</b><br>
<b>Receives Procedural Direction</b><br>
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.</p><br>
<p><b>
Knowledge &amp; Skills:</b><br>
<b>Advanced</b><br>
Work requires advanced skills and advanced &amp; extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.</p><br>
<p><b>
Fiscal Responsibility:</b><br>
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.</p><p></p>
<h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS</b></h2>
<p></p><p><b>
Education and Experience Equivalency:</b><br>
High school diploma or G.E.D.</p>
<p>
OR</p>
<p>
Additional relevant work experience may be substituted on a year for year basis for the required formal education.</p><br>
<p><b>
Work Related Experience:</b><br>
3 to 5 years of experience in an administrative field.</p>
<p><b>
Licenses and Certifications:</b><br>
None.</p>
<p><b>
Physical Effort Requirements:</b><br>
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.</p>
<p><b>
Work Environment:</b><br>
Good-Relatively free from unpleasant environmental conditions and/or hazards.</p>
<p><b>
Work Location:</b><br>
Office or similar indoor environment; outdoor environment; confined space.</p><br>
<p><b>
Exposures:</b><br>
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.</p></div><p></p>

Administrative Office Specialist II

4th Trimester Arizona

<p><b>Position Summary</b></p><p>4th Trimester Arizona is seeking a highly organized, dependable, and proactive part-time Administrative Assistant to support the day-to-day operations of a fast-paced and mission-driven organization. This role will provide administrative and operational support to the President and CEO and help ensure smooth coordination across meetings, communications, scheduling, documents, and organizational follow-through.</p><p>This position is ideal for someone who is detail-oriented, responsive, and calm under pressure, and who enjoys helping bring order and momentum to meaningful work. The Administrative Assistant will play an important behind-the-scenes role in helping our team stay focused on strategy, partnerships, programs, and impact.</p><p>This is a hybrid position. Arizona residency is required, and the role will include attendance at in-person meetings in Arizona as needed.</p><p><b>Key Responsibilities</b></p><ul><li>Manage calendar scheduling, meeting coordination, and logistical support for the President and CEO</li><li>Support inbox organization and email follow-up, including flagging priority messages and drafting routine responses</li><li>Prepare, format, and organize documents, agendas, meeting notes, reports, and other materials</li><li>Track deadlines, action items, and follow-up needs across projects and meetings</li><li>Coordinate logistics for internal and external meetings, including Zoom links, reminders, agendas, and materials</li><li>Support coalition and partner communications logistics</li><li>Assist with event coordination, registration support, and administrative preparation</li><li>Help maintain organized digital files, folders, and shared documents</li><li>Provide administrative support for invoicing, forms, contracts, and other operational paperwork</li><li>Support special projects and other administrative needs as assigned</li></ul><p><b>Qualifications</b></p><ul><li>Strong organizational skills and exceptional attention to detail</li><li>Excellent written and verbal communication skills</li><li>Ability to manage multiple priorities and follow through reliably</li><li>Comfort working in a dynamic environment with shifting needs and timelines</li><li>Professionalism, discretion, and sound judgment in handling sensitive information</li><li>Proficiency with common workplace tools such as Google Workspace, Microsoft Office, Zoom, and basic spreadsheets</li><li>Experience in administrative support, executive support, nonprofit operations, or related work preferred</li><li>Familiarity with maternal health, nonprofit, coalition, or community-based work is a plus</li><li>Must be an Arizona resident and available for in-person meetings in Arizona as needed</li></ul><p><b>Ideal Candidate</b></p><ul><li>Steady, resourceful, and thoughtful</li><li>Notices what needs to happen and follows through with care</li><li>Helps reduce friction in a busy work environment</li><li>Communicates clearly and professionally</li><li>Supports mission-driven work without needing to be at the center of it</li><li>Takes pride in helping others do their best work</li></ul><p><b>Compensation</b></p><p>Compensation is dependent on experience and position structure.</p><p>Job Type: Part-time</p><p>Pay: From $18.00 per hour</p><p>Application Question(s):</p><ul><li>Can you work 15&ndash;20 hours per week and be available at least 10 hours/week between 9:00 a.m.&ndash;5:00 p.m. Monday&ndash;Friday?</li></ul><p>Experience:</p><ul><li>Executive administrative support: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Work Location: Hybrid remote in Tempe, AZ 85284</p>

Administrative Support Specialist II

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-3032</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - BMT and Leukemia

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539482</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support</div><br>
<p><b>DEPARTMENT:</b></p><div>
29070100 - MD-OBSTETRICS - GYNECOLOGY-GEN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist II</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<div><p>Manages the administrative activities of the Chair&rsquo;s Office, including:
<br>
Manages all aspects of Chair and Director calendars. Schedules complex meetings with senior leadership with a high degree of sensitivity and confidentiality.<br>
<br>
Works with Chair, Director, and faculty leadership to develop and implement programming to support departmental programs and processes (e.g., strategic planning retreats, workshops, trainings, etc.). Collaborates with Director and leadership to ensure all departmental development programming remains within budget.<br>
<br>
Oversees faculty recruitment for departmental leadership positions (in conjunction with HR Generalist). Schedules faculty candidates, prepares itineraries for prospective faculty members and site visitors. Includes scheduling appointments for these visitors to meet with department leadership and other faculty, arranging airline reservations, hotel accommodations, and distributing itineraries and curriculum vitae of the visitors to<br>
recruitment committee. Oversees candidate&rsquo;s travel, itinerary, and all aspects of on campus visits for departmental leadership searches.<br>
<br>
Manages faculty evaluation process including oversees scheduling and collection of all data from department faculty, develops online intake form for collecting annual data and metrics; Collects and submits annual faculty compensation plan metrics.
<br>
<br>
Aids the Chair with daily and long-term organizational demands by drafting correspondence on his/her behalf, managing schedule, phone calls, meetings, travel, etc.<br>
<br>
Maintains updated list of faculty awards and identify award nominees. Assists with compiling documents and letters needed for award nominations for numerous events.<br>
<br>
Schedules, coordinates and prepares agendas for the department faculty meeting, 1:1 Chair/Chief meetings, executive committee meetings, hospital leadership meetings and more, including dissemination of final agendas and minutes.<br>
<br>
Provides set-up of technology as needed such as Zoom, laptops, projectors, etc.<br>
<br>
In support of the Director&rsquo;s Office, manages office operations:<br>
<br>
Screens candidates for administrative openings and participates in the interview/selection process. Develop operational policies and procedures for the department and individual divisions, as required. Monitors staff compliance.<br>
<br>
Serves as a staff resource for professional development advice. Recommends professional development opportunities.<br>
<br>
Develops and conducts teamwork and staff development training sessions.<br>
<br>
Using specialized knowledge, develops and implements technology-based solutions to facilitate communication and training, including training tutorials.<br>
<br>
Oversees special projects. Using project management software, tracks project status and communicates deadlines and milestones to accountable parties.<br>
<br>
Performs other related duties as necessary.<br>
<br>
Supervises departmental use of the QGenda scheduling software, including: Serves as the primary contact for departmental users of QGenda with questions, concerns, or other needs; Liaises with the QGenda corporate office when necessary; Builds and populates QGenda with divisions&rsquo; broad-scale schedules (i.e., automations and templates); Supports divisional administrative support staff with smaller-scale, day-to-day QGenda updates; With the Division Chief or Residency Program Director, as appropriate, develops QGenda workflows, policies, and procedures specific to each division&rsquo;s needs; Gathers and analyzes data from QGenda to make strategic recommendations about clinical operations.<br>
<br>
Processes Chair&rsquo;s and Director&rsquo;s expenses in accordance with established policy; Coordinates and processes all travel for Chair, Director, visiting professors, faculty applicants, etc.; Provides PCard for use by other departmental members and processes those expenses; Maintains fiscal responsibility and budgetary requirements when planning and managing.<br>
<br>
Coordinates special projects, including: Annual Departmental Holiday Party, Annual Faculty and Resident Photograph and Awards Breakfast, Annual Departmental Retreat, Annual Staff Retreat, and more.</p></div><br>
</div>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$55,000.00 to $65,000.00 annually</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<div><ul><li>Demonstrated ability to work independently in a fast paced, high visibility academic or healthcare environment, exercising sound judgment, discretion, and initiative to identify issues and implement efficient, effective solutions with minimal oversight.</li><li>Extensive knowledge of advanced administrative office practices, procedures, and systems, including coordination of executive-level calendars, preparation of complex correspondence, management of confidential records, and support of senior leadership operations.</li></ul>
Working knowledge of hospital, academic medical center, or university policies and procedures, including those related to clinical operations, faculty affairs, human resources, and financial administration.
<br>
<ul><li>Exceptional written and verbal communication skills, with the ability to prepare executive-level correspondence, reports, presentations, agendas, and meeting minutes, as well as to synthesize and present statistical or operational data clearly and professionally.</li><li>Proven ability to communicate and collaborate effectively with a wide range of stakeholders, including senior hospital and university leadership, faculty, residents, administrative staff, patients, and external partners, while maintaining a high level of professionalism and diplomacy.
</li><li>Strong organizational and project management skills, with the ability to manage multiple complex priorities simultaneously, maintain highly organized administrative and record keeping systems, track deadlines, and ensure accuracy and attention to detail.</li><li>Demonstrated commitment to professionalism, confidentiality, and ethical standards, with the ability to handle sensitive information discreetly and maintain composure in high pressure situations.</li><li>Proficiency with administrative technologies and systems, including calendar management tools, Microsoft Office applications, virtual meeting platforms, and database or scheduling software (e.g., QGenda or similar systems), with the ability to quickly learn and adapt to new technologies.</li></ul></div><br>
</div>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter, reference list and resume.</p>
<p>
This is a time limited position.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>10 Apr 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>21 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Spec II

North Carolina Department of Public Safety

<div><p><b>Agency
</b></p>Safety
<p></p><p><b>Division
</b></p>70000075 Dept of Public Safety
<p></p><p><b>Job Classification Title
</b></p>Administrative Specialist II (S)
<p></p><p><b>Position Number
</b></p>65034870
<p></p><p><b>Grade
</b></p>NC09
<p></p><p><b>About Us
</b></p><p>The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.
</p><p></p><p><b>Description of Work
</b></p>Unleash your potential and make an impact!
<br>
<br>
The purpose of this position is to regularly communicate with mentors and mentees to maintain healthy and effective relationships and recommend action/provide assistance where necessary; monitor mentor/mentee match to ensure that both are fulfilling program obligations; ensure that mentors are submitting assessments monthly by the due date; obtain school/employer verification of graduates quarterly; monitor graduates&rsquo; progress and adherence to post residential action plans and report problems to TCA. This position will deliver/manage/support evidence-based practices programming. It will provide oversight to jobs, programming, activities and services as needed to aid in the rehabilitative process. This position is to involve cadets in programs and activities which will reduce idleness, improve self-esteem, encourage teamwork and add to the overall treatment. This employee keeps all files updated, i.e., monthly mentor assessments, community service, monthly stipends records, etc. The Administrative Specialist I work includes the use of office automation equipment and related technology.
<br>
<br>
This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator.
<br>
<br>
Location: Sampson County (Tarheel Challenge Salemburg)
<p></p><p><b>Knowledge Skills and Abilities/Management Preferences
</b></p><div><p>Recruitment Range: $41,206.00 - $50,000.00
</p><p></p><p><b>DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the </b>State Human Resources Act <b>with the most qualified individuals.
</b></p></div><div><p><b>The Minimum Education and Experience (E&amp;E) </b><b>is REQUIRED to </b><b>qualify for this position. Management Preferences, including Knowledge, Skills, and Abilities (KSAs), are not </b><b>required </b><b>but may be used to </b><b>determine </b><b>the pool of most qualified applicants. Managers may also choose to interview/select applicants who </b><b>demonstrate </b><b>Management Preferences.
</b></p></div><p></p><div><div><p><b>All work history and education (including </b><b>accurate </b><b>dates of employment/attendance) must be documented </b><b>on </b><b>the application. </b><b>W </b><b>ork experience may include internships, volunteerism, and full and part-time work. A complete, all-inclusive application maximizes an applicant&rsquo;s potential to qualify for the position, as well as receive the highest possible salary if selected for the position. Salary will be based on relevant qualifications, internal equity, and budgetary considerations for the advertised position. </b>Click here for more information and application resources <b>.
</b></p></div><p></p><div><p><b>Resumes may be attached as a supplement to the application but are </b>not <b>a substitute for a complete application.
</b></p></div><div><p>Management Preferences
</p></div><div><ul><li><p>Experience with Microsoft Office (Outlook, Word, and Excel)
</p></li></ul></div><div><ul><li><p>Experience maintaining a filing system
</p></li></ul></div><div><ul><li><p>Experience working with Youth ages 16-18 years old
</p></li></ul></div><p></p><div><p>Supplemental and Contact Information
</p></div><div><p>The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.<br>
</p></div><p></p><div><p>Public Service Loan Forgiveness Program
</p></div><div><p>For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program . Visit www.studentaid.gov to learn more.<br>
</p></div><p></p><div><p>Transcripts
</p></div></div><div><div><ul><li><p>Attaching transcripts is optional ; however, we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally, qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
</p></li></ul></div><div><ul><li><p>Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
</p></li></ul></div><div><ul><li><p>International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members .<br>
</p></li></ul></div><p></p><div><p>Military Experience
</p></div><div><ul><li><p>Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
</p></li></ul></div><div><ul><li><p>Applicants seeking National Guard Preference:
</p></li></ul></div><div><ul><li><p>A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
</p></li></ul></div><div><ul><li><p>A former member of the North Carolina National Guard who served for at least 6 years and was discharged under honorable conditions must attach either a DD256 or NGB 22.<br>
</p></li></ul></div><p></p><div><p>The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the &quot;National Standards to Prevent, Detect, and Respond to Prison Rape.&quot; PREA Hiring and Promotion Prohibitions Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks.
</p></div><p></p><div><p>Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Workday account to check the status of your application. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification when the position is filled.
</p></div><p></p><div><p>For more information about the application process, please visit State Application Resources/Frequently Asked Questions . For technical issues related to your Workday applications, please place a support ticket . For basic information regarding employment with North Carolina State Government, please call (984) 236-0800. If there are any questions about this specific vacancy other than your application status, please contact Lovely Evans at lovely.evans@ncdps.gov .
</p></div></div><p></p><p><b>Minimum Education and Experience
</b></p><p>Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
</p><p></p>High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
<p></p><p><b>EEO Statement
</b></p><p>T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
</p><p></p><p><b>Recruiter:
</b></p>Lovely Dell Evans
<p><b>Recruiter Email:
</b></p>LOVELY.EVANS@NCDPS.GOV</div>

Case Manager

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