administrative staff

Modular Construction & Electromechanical

We Are Hiring &ndash; Administrative Staff (Local Hire Only) Location: Qatar Company: [Your Company Name]We are a reputable contracting company in Qatar looking for an experienced Administrative Staff to join our team.The ideal candidate must be currently in Qatar, available to join immediately, and have at least 5 years of relevant experience in a similar field.Position: Administrative Staff Key Responsibilities:1. Executive Assistant to the General Manager<ul><li>Manage daily schedules, meetings, and correspondence for the General Manager.</li><li>Prepare reports, letters, and presentations as required.</li><li>Handle confidential and sensitive company information with professionalism.</li><li>Coordinate internal and external communications on behalf of management.</li></ul>2. HR Works<ul><li>Assist in employee recruitment, onboarding, and record management.</li><li>Maintain and update staff files, attendance, and leave records.</li><li>Support HR policies, procedures, and employee relations activities.</li><li>Coordinate with PRO for visa renewals, QID, and other HR-related tasks.</li></ul>3. Project Coordination<ul><li>Support project teams with documentation, scheduling, and progress tracking.</li><li>Coordinate with site engineers and procurement for project requirements.</li><li>Prepare project-related reports and maintain communication between departments.</li></ul>4. Cost Control &amp; Documentation<ul><li>Assist in monitoring project costs, budget updates, and expense tracking.</li><li>Ensure all project documentation is properly filed, updated, and accessible.</li><li>Prepare purchase requests, quotations, and other cost-related documents.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree</li><li>Minimum 5 years of experience in administration within a construction or contracting company.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document control systems.</li><li>Must be locally available in Qatar and ready to join immediately.</li></ul>Job Type: Full-time

Administrative Staff

Kanha Karanwal Hospital

Hiring Now: Administrative/Operational StaffAbout Us: Kanha Karanwal Hospital, located in Najibabad, Uttar Pradesh, is a well-equipped healthcare facility specializing in Obstetrics &amp; Gynecology (&#2360;&#2381;&#2340;&#2381;&#2352;&#2368; &#2319;&#2357;&#2306; &#2346;&#2381;&#2352;&#2360;&#2370;&#2340;&#2367; &#2352;&#2379;&#2327; &#2357;&#2367;&#2349;&#2366;&#2327;). We provide quality patient care and are expanding into a multi-specialty hospital. We invite dedicated healthcare and administrative professionals to join our growing team.Job Summary: We are looking for professional, organized, and proactive staff to handle front-office operations, patient coordination, and hospital management support.Key Responsibilities:<ul><li>Manage patient registration, OPD appointments, and billing.</li><li>Handle phone and walk-in inquiries politely and efficiently.</li><li>Maintain hospital records, patient files, and reports.</li><li>Coordinate between doctors, nurses, and support staff.</li><li>Assist in inventory management, scheduling, and vendor coordination.</li><li>Support hospital administration in daily operational tasks.</li><li>Ensure compliance with quality and safety protocols.</li></ul>Preferred Qualifications:<ul><li>Graduate/Diploma in Hospital Administration, Management, or related field.</li><li>1&ndash;3 years of experience in a hospital or clinic setup preferred.</li><li>Proficient in computer use (MS Office / Hospital Software).</li><li>Strong communication and multitasking skills.</li><li>Polite, patient-friendly, and team-oriented attitude.</li></ul>Salary: As per experience and hospital norms.Note- Female preferredJob Types: Full-time, PermanentWork Location: In person

Administrative / Operational Staff

State of Maryland

<div><h2 class="jobSectionHeader">Introduction</h2>
<div>If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.
</div><h2 class="jobSectionHeader">GRADE</h2>
<div>15
</div><h2 class="jobSectionHeader">LOCATION OF POSITION</h2>
<div>Clarence Mitchell Courthouse
<div>100 North Charles Street</div>
<div>Suite 508</div>
<div>Baltimore, MD 21202</div>
</div><h2 class="jobSectionHeader">POSITION DUTIES</h2>
<div>Administrative Officer III Supervisor is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees in this classification are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. Employees in this classification supervise professional and/or support staff.<div> 
</div><div><div><ul><li>Approves leave and time-sheet entries in WorkDay;</li>
<li>Performs PEPs on subordinate staff;</li>
<li>Monitors staff attendance;</li>
<li>Counsels staff on job performance and the Policies and Procedures;</li>
<li>Conducts staff meetings to disseminate information and discuss procedures;</li>
<li>Assists, in subordinate Case Agent's absence, with the supervision of the caseload;</li>
<li>Assists in Case Management Manager's absence, with the daily tasks and functions;</li>
<li>Assigns Court appearances for subordinate staff, as required by the District and Circuit Courts;</li>
<li>Monitors and reviews Agents' Case file and presentations assigned to the Court Unit;</li>
<li>Reviews paperwork filed with the Courts by the Court Unit;</li>
<li>Approves Supervision Agreements and Classification/Risk Assessments;</li>
<li>Approves Classification overrides;</li>
<li>Assigns caseload for supervision to subordinate staff;</li>
<li>Reviews Case Agents' court compliance report;</li>
<li>Conducts appropriate trainings; Coordinates with Intake to provide seamless supervision;</li>
<li>Participates in the development of the PRSP's policies and procedures with management;</li>
<li>Works collaboratively to connect his or her subordinate staff with the other staff within PRSP to ensure organization goals are achieved;</li>
<li>Supervise and Organize Lab process: to include monitoring inventory of reagents and other lab supplies, monitoring proper collection process and storage supplies, maintaining report results, providing oversight to all subordinates who have been trained regarding the collection and recording process;</li>
<li>Recommendations to the Manager to include: Changes in Policies and Procedures that would enhance operations, Level I/Level II reprimands and participating in training developments;</li>
<li>Provision of Reports to include: Ensuring that the daily (and other) statistical reports are submitted by the staff to the Manager, Ensuring subordinate case numbers are correct, Creating and maintaining reports, as required;</li>
<li>As well as satisfying Other Duties to include: Assisting with the operation of the Case Management Section (as needed, or as directed), appearing in Court (as required), supervising and individual case load (as required), and performing other duties (as required).</li>
</ul></div></div></div><h2 class="jobSectionHeader">MINIMUM QUALIFICATIONS</h2>
<div>Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
</div><h2 class="jobSectionHeader">DESIRED OR PREFERRED QUALIFICATIONS</h2>
<div><ul><li>Experience auditing case notes and case books.
</li><li>Experience reviewing court files, reports and documents for supervision compliance.</li></ul>
<ul><li>Experience supervising individual and/or leading a team in projects.
</li></ul>
</div><h2 class="jobSectionHeader">LICENSES, REGISTRATIONS AND CERTIFICATIONS</h2>
<div>Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator&rsquo;s license valid in the State of Maryland.
</div><h2 class="jobSectionHeader">EXAMINATION PROCESS</h2>
<div>The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
</div><h2 class="jobSectionHeader">BENEFITS</h2>
<div>STATE OF MARYLAND BENEFITS
</div><h2 class="jobSectionHeader">FURTHER INSTRUCTIONS</h2>
<div>Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to the HR Analyst. Paper application materials must be received in our office by the closing date for the recruitment. 
 
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to the HR Analyst. Only additional materials that are requested will be accepted for this recruitment. 
 
For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division, HR Analyst for this recruitment:
<div>
<div></div>Linda Franklin-Barber</div>
<div>lindag.franklin@maryland.gov</div>
<div>Phone: 443-691-6628</div>
<div>
If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov &lt;Application.Help@maryland.gov&gt; or 410-767-4850. 
 
We thank our Veterans for their service to our country. 
 
People with disabilities and bilingual candidates are encouraged to apply. 
 
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.</div></div></div>

ADMINISTRATIVE OFFICER III SUPERVISOR (Circuit Court Administrative Officer III-Supervisor)

Dr. Sulaiman Al Habib Medical Group

<div>
 
 
 About Dr. Sulaiman Al Habib Medical Group:
 
 
 
 
 
 
 With a vision to be the most trusted healthcare provider in medical excellence and patient experience globally, Dr. Sulaiman Al Habib Medical Group (HMG) has become the largest provider of comprehensive medical services in the Middle East. It is currently operating 20 medical facilities across KSA, UAE and Bahrain.
 
 
 
 
 
 Our mission is to develop and operate state of the art medical facilities and provide innovative healthcare services to create value for people starting from the early stages of planning and designing until final implementation, operation, obtaining the required accreditations.
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 We are seeking dedicated and professional administrative staff to join our team. This multi-faceted role supports the efficient operation of various hospital departments by performing a wide range of clerical, administrative, and support functions. Successful candidates will be skilled in coordinating workflows, managing resources, and ensuring a high standard of service for our patients and staff.
 
 
 
 
 
 
 Available Vacancies:
 
 
 
 
 
 <ul>
 <li>
 Medical Administrator
 </li>
 <li>
 Security Manager
 </li>
 <li>
 Patient Experience/Relations/Services Coordinators
 </li>
 <li>
 Client Services Specialist
 </li>
 <li>
 Housing Supervisor
 </li>
 <li>
 ASSD Coordinator
 </li>
 </ul>
</div>

Administrative Opportunities (Jeddah)

Stanford University

The Division of Cardiovascular Medicine at Stanford University is seeking a dynamic, highly organized Administrative Supervisor to lead and support our incredible team of over 100 faculty, clinician educators, and instructors. As part of a cutting-edge division dedicated to excellence in research, medical education, and clinical care, you'll play a vital role in driving our mission to prevent and treat cardiovascular disease. In this position, you'll provide an important role supervising administrative staff and managing operations. You will also provide direct administrative support to 1-3 senior faculty members. Your leadership, communication skills, and commitment to taking ownership of tasks and projects will be key in ensuring the continued success of the division's groundbreaking work. If you're ready to step into a pivotal role in a fast-paced, innovative environment where your contributions directly impact the future of cardiovascular medicine, this is the opportunity for you. Come make a lasting difference with us! This is a hybrid eligible position. Duties include:<ul><li>Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.</li><li>Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact.</li><li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li><li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li><li>Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li><li>Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.</li><li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li><li>Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.</li><li>Analyze and review material and extract pertinent information for briefing purposes.</li><li>Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li></ul> DESIRED QUALIFICATIONS:<ul><li>Bachelor's Degree.</li><li>Experience supervising Non-Exempt Administrative staff.</li><li>Knowledge of Stanford's financial systems and web applications.</li><li>Desire to work in an academic environment.</li><li>Four years of experience as an Executive Assistant or Director-level support.</li></ul> EDUCATION & EXPERIENCE (REQUIRED):<ul><li>High school diploma and six years of administrative experience, or combination of education and relevant experience.</li></ul> KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):<ul><li>Advanced computer skills and demonstrated experience with office software and email applications.</li><li>Proven success in following through and completing projects.</li><li>Excellent organizational skills and attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to prioritize, multi-task, and assign work to others.</li><li>Ability to take initiative and ownership of projects.</li><li>Ability to routinely and independently exercise sound judgment in making decisions.</li></ul> CERTIFICATIONS & LICENSES:<ul><li>None</li></ul> PHYSICAL REQUIREMENTS :<ul><li>Constantly perform desk-based computer tasks.</li><li>Frequently sitting.</li><li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>Rarely twist/bend/stoop/squat, kneel/crawl.</li></ul> WORKING STANDARDS:<ul><li>Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li><li>Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li><li>Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, </li></ul> The expected pay range for this position is $45.23 to $51.03 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:<ul><li>Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.</li><li>A caring culture. We provide superb retirement plans, generous time-off, and family care resources.</li><li>A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.</li><li>Discovery and fun. Stroll through historic sculptures, trails, and museums.</li><li>Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.</li></ul>Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. <img src="https://www.jobg8.com/Tracking.aspx?OU9UQ%2blXl7TXYg7w6HFluAGe04WneBVgj" width="0" height="0" />

Administrative Supervisor (Hybrid Opportunity)

Rhein Konsultant Trivandrum

Job Summary:As a Student Counselor, you will be responsible for overseeing client relations and team management within the consultancy. Willing to play the role of education consultant and administrative staff to ensure the smooth functioning of the consultancy while maintaining high levels of client satisfaction.Key Responsibilities:Foster a collaborative and positive work environment to encourage productivity and growth.Oversee day-to-day operations of the consultancy, including managing client databases, and maintaining accurate records.Initiate telephonic conversation with the potential clients to generate sales.Monitor the progress and satisfaction levels of clients throughout their application and enrollment process.Address any concerns or challenges that clients may face and provide solutions proactively.Qualifications:Bachelor's degree in a relevant field.Excellent interpersonal and communication skills.Leadership and team management abilities.Multilingual skills (beneficial).As a Student Counselor of an German Abroad Education Consultancy, you will play a pivotal role in helping students achieve their academic and career aspirations. Your dedication to excellence and commitment to client satisfaction will contribute to the consultancy's success and reputation in the industry.Expected joining date: As soon as possibleTo schedule an appointment contact +918086188822.Office Address: Capital Towers, MG Road, Statue, Thiruvananthapuram - 695001Job Types: Full-time, Permanent, FresherPay: &#8377;9,310.17 - &#8377;18,000.00 per monthWork Location: In person

Student Counsellor

Integrated Power Services

<div>Description 
 
 
IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.
Responsibilities and Expectations:
Integrated Power Services (IPS) is looking for a dedicated Field Service Administrative Coordinator. The Field Service Administrative Coordinator will be responsible for administrative support of the field service effort across the region. This position will also support the field service lead technician and/or regional manager in customer planning and follow-up.<ul><li>
Receive incoming field service request calls, tracking details such as travel, pricing, materials needed, and required workforce</li><li>
Ensure the customer, industry and IPS training requirements are maintained for all team members</li><li>
Ability to schedule field service projects by evaluating the calendars of the necessary field service technicians, and communicate with all those involved</li><li>
Perform VOC review with customers to continuously improve customer experience and drive value for IPS</li><li>
Create quotes for Field Service Manager/lead technician, AGM review</li><li>
Ensure pricing and work order is correct before sending to Sales department for review</li><li>
Ability to ask technical questions regarding the nature of the field service request while always being professional and polite when communicating with customers</li><li>
Schedule and coordinate safety training</li><li>
Ensure daily, weekly, monthly, and annual inspections and audits are completed</li><li>
Re-enforce the safety policies, guidelines, and procedures</li><li>
Ensure the field service reports are completed and delivered to customers in a timely manner</li><li>
Maintain relevant logs and documentation</li><li>
Work with customer and seller to receive PO for jobs</li><li>
Process job cost detail report when job is completed, labor, labor, materials, verify all reports, required data is documented and saved on server</li><li>
Work with financial coordinator for invoicing</li></ul>
Qualifications and Competencies:<ul><li>
Technical background with electrical and/or mechanical products preferred</li><li>
3 or more years of customer service experience in an industrial environment or equivalent education preferred</li><li>
Excellent interpersonal skills, including the ability to build rapport with current and potential customers</li><li>
Critical attention to detail</li><li>
Excellent communication skills, both oral and written</li><li>
Ability to understand, perform and retain various job-related training.</li><li>
Flexible with hours, overtime, and some weekend work</li><li>
Proficient in MS Office suite</li></ul>
You&rsquo;ll thrive at IPS if you&hellip;<ul><li>Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.</li><li>Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.</li><li>Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.</li><li>Have an entrepreneurial spirit. You&rsquo;re proactive, innovative, and thrive in a fast-paced environment.</li><li>Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.</li><li>Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.</li></ul>
 Who We Are:
IPS opened its doors in 2007 to become the industry's leading service provider, offering single-source electro mechanical and power management solutions to enhance the reliability of critical infrastructure. Today, IPS has the industry's largest network of remanufacturing locations, distribution centers, and field service offices across North America and the United Kingdom, serving over 30,000 customer locations across a wide range of end uses, including power generation, utilities, water and wastewater, petrochemicals, air separation, oil and gas, metals, mining, paper, aggregates, cement, hospitals, universities, commercial buildings, and data centers.
IPS offers excellent career growth opportunities and is expanding its talented workforce to meet rising demand. By joining IPS, you'll learn from industry experts and discover your potential while being part of a team committed to our shared values: Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.
Benefits:<ul><li>
Paid Time Off</li><li>
401k Employer Match</li><li>
On-the-job Training</li><li>
Tuition Reimbursement Program</li><li>
Medical, Dental and Vision plans</li><li>
Safety shoe &amp; glasses reimbursement</li><li>
And more!</li></ul> 
 IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively. 
#LI-RC1 
Special Accommodations: If you require assistance or accommodation while seeking employment with IPS, please contact us at careers@ips.us. Please note that this email is to be used for accommodation requests, not general employment inquiries.</div>

Field Service Coordinator

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