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administrative support internship - 6 months

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information technology support specialist

administrative support

Siemens Energy

<div><div><div><h3 class="jobSectionHeader"><b>&Uuml;ber die Aufgabe
</b></h3></div></div><div><div><div><div><b>Standort</b>
</div></div><div><div>Oman
</div></div><div><div>Masqat
</div></div><div><div>Muscat
</div></div><div><div><b>Unternehmen
</b></div><div>Siemens Energy L.L.C.
</div></div><div><div><b>Organisation
</b></div><div>Gas Services
</div></div><div><div><b>Gesch&auml;ftsbereich
</b></div><div>Service Middle East
</div></div><div><div><b>Vollzeit / Teilzeit
</b></div><div>Vollzeit
</div></div><div><div><b>Erfahrungsniveau
</b></div><div>Berufseinsteiger
</div></div><div><div><p><b>A Snapshot of Your Day</b><br>
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
</p><p><b>How You&rsquo;ll Make an Impact</b></p><ul>
<li>Facilitate communication between senior management and team members to enhance business operations.</li>
<li>Manage administrative tasks, providing support to clients and dealers/agents.</li>
<li>Organize and maintain diaries, schedules, and prepare managers for meetings.</li>
<li>Coordinate with departments to set up meetings and ensure necessary preparations.</li>
<li>Establish travel arrangements and reconcile expense reports efficiently.</li>
<li>Maintain and update documentation, ensuring accuracy and completeness.</li>
</ul><p><b>What You Bring</b></p><ul>
<li>Bachelor&rsquo;s degree or equivalent in business administration or related.
</li><li>Experience in organizing office operations and procedures for efficiency.</li>
<li>Proven ability to supervise admin staff and maintain office records.</li>
<li>Familiarity with multinational environments, particularly in the Gulf Region.</li>
<li>Proficiency in MS Office and adept at delivering tasks within tight deadlines.</li>
</ul><p></p><p><b>About the Team
</b></p><p>Our Corporate Functions<i> </i>are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.</p><p></p><p><b>
Who is Siemens Energy?</b><b><br>
</b></p><p></p><p>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.<br>
</p><p></p><p>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.<br>
</p><p></p><p>Find out how you can make a difference at Siemens Energy: <b>https://www.siemens-energy.com/employeevideo</b></p><p><br>
</p><p><b>Our Commitment to Diversity</b><b><br>
</b></p><p></p><p>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</p><p></p><p><b>Rewards/Benefits
 </b></p><ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul><p><b>https://jobs.siemens-energy.com/jobs</b></p><p>
#LI-JG1</p></div></div></div></div></div><p></p>

Administrative Support Internship - 6 months

<div><p><b>A Snapshot of Your Day</b><br>
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
</p><p><b>How You&rsquo;ll Make an Impact</b></p><ul>
<li>Facilitate communication between senior management and team members to enhance business operations.</li>
<li>Manage administrative tasks, providing support to clients and dealers/agents.</li>
<li>Organize and maintain diaries, schedules, and prepare managers for meetings.</li>
<li>Coordinate with departments to set up meetings and ensure necessary preparations.</li>
<li>Establish travel arrangements and reconcile expense reports efficiently.</li>
<li>Maintain and update documentation, ensuring accuracy and completeness.</li>
</ul><p><b>
What You Bring</b></p><ul>
<li>Bachelor&rsquo;s degree or equivalent in business administration or related.
</li><li>Experience in organizing office operations and procedures for efficiency.</li>
<li>Proven ability to supervise admin staff and maintain office records.</li>
<li>Familiarity with multinational environments, particularly in the Gulf Region.</li>
<li>Proficiency in MS Office and adept at delivering tasks within tight deadlines.</li>
</ul><p></p><p><b>
About the Team
</b></p><p>Our Corporate Functions<i> </i>are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.</p><div></div><div><b>
Who is Siemens Energy?</b><b><br>
</b></div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.<br>
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.<br>
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div><br>
</div><div><b>Our Commitment to Diversity</b><b><br>
</b></div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div><p></p><p><b>Rewards/Benefits
 </b></p><ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul><p>https://jobs.siemens-energy.com/jobs</p><p>
#LI-JG1</p></div><p></p>

Confidential

<div>
 <p>
  Our client in the investment industry is looking to hire an Omani Senior Administrative Officer for their company. Ideal candidate will report to the Senior Manager Operations.
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  <strong>
   Property Management
  </strong>
 </p>
 <p>
  &squf; Lead and supervise the administration team and daily office operations
 </p>
 <p>
  &squf; Manage service contracts, government submissions, company registration renewals
 </p>
 <p>
  &squf; Liaise with government entities (e.g., Ministry of Labour, Municipality, ROP)
 </p>
 <p>
  &squf; Review and approve documentation before submission to external parties
 </p>
 <p>
  &squf; Prepare reports, assist with budgeting, and monitor administrative costs
 </p>
 <p>
  &squf; Provide general administrative support to management and staff
 </p>
 <p>
  &squf; Coordinate with vendors and service providers for procurement and logistics Administrative
  <strong>
   Operations
  </strong>
 </p>
 <p>
  &squf; Facilitate the companies procurement requirements
 </p>
 <p>
  &squf; Facilitate with marketing and positioning requirements for the company
 </p>
 <p>
  &squf; Prepare RFPs (Requests for Proposal).
 </p>
 <p>
  &squf; Support procurement and vendor evaluation processes assist in drafting Arabic letters.
 </p>
 <p>
  &squf; Support departmental logistics as needed.
 </p>
 <p>
  &squf; Handle billing tasks, internal memos, and reporting.
 </p>
 <p>
  &squf; Liaise with external contacts including local authorities and partner organizations to support smooth administration.
 </p>
 <p>
  <strong>
   HR Support Responsibilities
  </strong>
 </p>
 <p>
  &squf; Assist HR Manager with the necessary HR requirements
 </p>
 <p>
  &squf; Coordinate with PROs for employee visa processing, renewals, and labor cards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirement
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 8 years of experience in Business Administration or a related field.
  </li>
  <li>
   Bachelor&rsquo;s degree in business administration or a related field
  </li>
  <li>
   Excellent leadership, communication, and problem-solving skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Experience coordinating with local authorities and ministries
  </li>
 </ul>
</div>


Senior Administrative Officer

Oman Housing Bank | بنك الإسكان العُماني

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Unit Head &ndash; Procurement &amp; Administration leads both procurement and administration activities to ensure effective sourcing, contracting, vendor management, and delivery of core administrative services. He/She manages RFQ/RFP development, bid evaluation, and contract finalization in alignment with internal policies, Delegation of Authority, and legal guidelines. On the Administration side, the role oversees travel management, office services, records and correspondence handling, facilities-related support, and vendor contracts for administrative functions. The Unit Head &ndash; Procurement &amp; Administration ensures governance, cost efficiency, service quality, and vendor performance while supporting strategic business objectives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Manages the end-to-end review and execution of Procurement and Administration activities raised by internal stakeholders, ensuring timely, compliant, and value-for-money outcomes aligned with approved budgets, procedures, and service standards.
  </li>
  <li>
   Drives a culture of cost optimization and operational excellence by instituting robust cost control frameworks across both Procurement and Administrative functions, maximizing their contribution to enterprise value.
  </li>
  <li>
   Leads the evaluation and execution of high-value and complex procurement requirements, while also overseeing major administrative contracts and service agreements&mdash;managing the full lifecycle from needs assessment through RFP/RFQ development, tendering, negotiation, vendor/service provider selection, and contract execution.
  </li>
  <li>
   Manages and governs supplier and service provider bid evaluations, facilitating senior-level negotiations to secure optimal commercial, technical, legal, and service outcomes that safeguard and advance the Bank&rsquo;s interests.
  </li>
  <li>
   Collaborates with business units and cost owners to review vendor and service provider proposals (procurement and administrative), ensuring they meet technical requirements, comply with policy, stay within budget, and support operational priorities; provides clear recommendations for selection and negotiation.
  </li>
  <li>
   Manages the structured negotiation processes&mdash;covering both procurement contracts and administrative service agreements&mdash;ensuring cross-functional alignment, stakeholder engagement, and strict adherence to internal governance protocols.
  </li>
  <li>
   Approves and validates final vendor and service provider selection outcomes by facilitating consensus among stakeholders and preparing comprehensive documentation for Executive Management and relevant committee ratification.
  </li>
  <li>
   Monitors organizational compliance with established Service Level Agreements (SLAs) across procurement and administration, spearheading continuous improvement initiatives to enhance agility, responsiveness, service quality, and cost efficiency.
  </li>
  <li>
   Acts as a reliable partner to business units&mdash;facilitating communication, aligning requirements, and helping implement cross-functional initiatives, administrative support, and operational changes.
  </li>
  <li>
   Serves as Secretary to the Management Tender Committee (MTC), ensuring end-to-end coordination of Committee&rsquo;s logistics, timely distribution of materials, and transparent documentation to enable informed and accountable decision-making.
  </li>
  <li>
   Leads the Corporate Support Services helpdesk and request management process (Procurement and Admin), analyzing demand, eliminating bottlenecks, and improving turnaround time and cost per ticket.
  </li>
  <li>
   Manages the business travel ticketing &amp; reservations process end-to-end, meeting defined SLA/TAT targets, and ensures seamless support for staff movements.
  </li>
  <li>
   Oversees vendor relationships for travel, office services, and other administrative functions&mdash;covering onboarding, due diligence, SLA/KPI reviews, issue escalation, and timely closure.
  </li>
  <li>
   Owns the contract lifecycle and renewals across both procurement and administration scopes&mdash;covering RFP/RFQ preparation, terms/SLAs, renewal calendar, DoA documentation, and invoice validation for accuracy.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or a related field.
  </li>
  <li>
   Minimum of 8 years of experience in the Banking sector, with a focus on Procurement and Administration.
  </li>
  <li>
   Professional certification such as CIPS, CIPP, or equivalent is preferred.
  </li>
  <li>
   Demonstrated leadership experience with a record of delivering impactful results.
  </li>
  <li>
   Extensive experience in RFP review, tendering processes, and contract management.
  </li>
  <li>
   In-depth knowledge of Oman&rsquo;s Tender Law and its application in procurement practices.
  </li>
  <li>
   Strong expertise in negotiation and vendor relationship management.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ** Applicants who are meeting the job requirements will be contacted. Applications will be accepted until 11-Sep-2025 at 2:00 P.M Submissions received after this date and time will not be considered **
  </strong>
 </p>
</div>


Unit Head – Procurement & Administration

RecLatam

<p>Reclatam is hiring a detail-oriented, compassionate, and bilingual <b>Asylum Legal Assistant</b> to support a California-based immigration law firm. This is a 100% remote position, ideal for someone with a strong background in asylum or immigration law, excellent communication skills, and fluency in <b>Arabic</b>.</p><p>You will play a critical role in helping individuals and families navigate the U.S. asylum process by providing administrative support, gathering documentation, preparing filings, and communicating with clients.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist attorneys in preparing asylum applications, affidavits, and supporting documents.</li><li>Translate and summarize Arabic documents into English for legal use.</li><li>Conduct client intakes and maintain regular communication with Arabic-speaking clients.</li><li>Prepare and organize evidence packets and filing materials.</li><li>Track deadlines and monitor case progress using the firms case management system.</li><li>Coordinate with clients to collect missing information and ensure timely submissions.</li><li>Respond to client inquiries with empathy and professionalism.</li><li>Perform other administrative tasks as needed to support thelegal team.</li></ul><p><b>Requirements:</b></p><ul><li><b>Fluent in Arabic and English (spoken and written)</b></li><li>Prior experience as a legal assistant, preferably in immigration law.</li><li>Excellent organizational and time management skills.</li><li>Strong written communication skills and attention to detail.</li><li>Comfortable working remotely and available to work duringPacific Time (California hours).</li><li>Proficient with Microsoft Office, Google Workspace, and case management systems (Filevine or similar is a plus).</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Bachelors degree or paralegal certification.</li><li>Knowledge of U.S. asylum procedures and immigration forms.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive compensation in USD.</li><li>Fully remote position with flexible work-from-home setup.</li><li>Paid U.S. holidays off.</li><li>Opportunity to make a meaningful impact in the lives of asylum seekers.</li><li>Supportive and collaborative team environment.</li></ul><p>Job Type: Full-time</p><p>Pay: RO580.000 - RO960.000 per month</p>

Asylum Legal Assistant (Arabic Speaker)

Zoomlion

<div>
 <p>
  Job Title: Public Relations Officer - PRO
 </p>
 <p>
  Location: Muscat &ndash; Oman
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
  Facilitate and support registration with the tax department, municipality license, and lease agreement in respect of the office space of the Branch
 </p>
 <p>
  Facilitate and support work permit, residency, visa, and immigration related documentation including and final arrangements
 </p>
 <p>
  Prepare letters of invitation and obtain required attestation
 </p>
 <p>
  Scheduling staff&rsquo;s visa, medical, and coordinating with other internal and external departments
 </p>
 <p>
  Coordinate collecting all appropriate documentation necessary for visas and permits required to be processed by the Oman Branch
 </p>
 <p>
  Support staff queries on visa/passport and general related matters
 </p>
 <p>
  Ensure all visa, medical, and labour permits are up to date and arranging for timely renewalAssist human resources with all general inquiries concerning labour and immigration mattersOffice administrative / hr support, as requiredPublic RelationsMachines Inspection Machines RegistrationSignboard ApprovalsCR Paper updates, etc Any other tasks assigned by the Immediate Manager and ManagementOther Requirements:Graduate or a relevant college diploma holder Experience: 5 years plus. Same industry experience is preferredOmani national (Required) English language (Required) Arabic Language (Required) Oman Driving License (Required)Own vehicle (Required)
 </p>
</div>


Public Relations Officer - PRO

Super Power Technology

<ul><li>Facilitate effective communication and coordination between the customer service department and other internal departments.</li><li>Handle, resolve, and document customer inquiries and complaints in line with company policies and standards.</li><li>Provide administrative support, including data entry, filing, document preparation, scheduling, visitor reception, and telephone management.</li><li>Collaborate with internal teams, suppliers, and clients/customers to ensure smooth operations.</li><li>Report any issues that may impact the company or its customers to the Reporting Manager promptly.</li><li>Ensure compliance with all company policies and procedures.</li><li>Take ownership of assigned tasks and deliver responsibilities as agreed with the Reporting Manager.</li><li>Proficient in Arabic and English (Female Candidates Preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: RO200.000 - RO300.000 per month</p>

Customer Service Clerk

Explore 365+ Administrative support in Oman this September. Find roles across top companies and apply now to boost your career.

365 administrative support jobs IN Oman

Administrative Support Internship - 6 months

Administrative Support Internship - 6 months

Senior Administrative Officer

Unit Head – Procurement & Administration

Asylum Legal Assistant (Arabic Speaker)

Public Relations Officer - PRO

Customer Service Clerk