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Senior Projects Coordinator

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in Safety and Security Engineering consulting – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields, from life safety, accessibility and risk analysis consulting to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone can learn, grow and succeed as part of successful teams.

Role Overview

A Senior Projects Coordinator will be responsible for managing the collaborative processes with wider internal teams to develop project plans within the business unit in Kingdom of Saudi Arabia (Riyadh). This role ensures that projects are planned, monitored, and reported accurately, aligning with commercial objectives, compliance standards, and client requirements across regional and international portfolios.

Based in our Riyadh office, this role will be responsible for supporting a wide range of projects across the Kingdom. This role offers the chance to work in a fast-paced environment within a supportive and diverse team, to lead coordination, creation and maintenance of processed and tools which help with delivery (non-technical) of projects.

Key Responsibilities

• Maintain and help redevelop integrated project monitoring tools and schedules across all phases of project lifecycle.
• Create and maintain trackers in coordination with project managers and document control teams.
• Coordinate with the project managers and technical delivery teams for timely submission of deliverables.
• Lead combining and formatting of documents for internal review and client submissions in required formats.
• Attend client meetings, workshops and other formal engagements where required to assist the internal teams in maintaining accurate records of decisions, changes and follow ups with which project managers may require assistance with.
• Coordinate with internal and external finance teams to follow up on invoicing matters (which may require access to common platforms for submission of documents).
• Coordinate with legal team to arrange for contract reviews, follow ups (internally and externally) and amending records within CRM.
• Collaborate with project managers and discipline leads to establish realistic timelines and resource plans.
• Track project budgets against actual expenditures and discuss variances with project managers.
• Assist project managers with reporting (using internal tools) to monitor project resource allocations, utilization, and productivity across teams.
• Use, redevelop and maintain standard reporting tools for internal and client reporting processes dependent on projects' needs.
• Provide training and development pathways for junior team members

Requirements and Qualifications

• Bachelor's degree in Business, Project Administration, HR or a related field;
• 8+ years of experience in project administration or project control functions in a consulting or engineering environment;
• Experience in building services, multiciliary engineering or specialized engineering disciplines would be preferable;
• Proven experience working with multinational project teams and clients;
• Proficiency in project controls software (Primavera P6, MS Project, Deltek, or similar) along with advanced excel, power BI or tableau for reporting and data analysis;
• Proficiency in dealing within platforms such as Aconex, Autodesk Construction Documents Management or BIM360;
• Strong interpersonal skills along with proven analytical and problem-solving abilities;
• Effective communicator with the ability to influence cross-functional teams; and
• Detail-oriented with a high standard of quality and accuracy and able to manage multiple projects and priorities in a fast-paced, matrixed environment.

Why you should join Jensen Hughes

• You will work on exciting, challenging and at times groundbreaking projects with market-leading clients whilst having the backing of a leading international firm.
• There is continued support from the leadership team with a measured and flexible approach to carrying out day to day activities.
• Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement.

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process. Please click here to review.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

• Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to "staffing firms" or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.