archivist

National Archives of Australia

Archivist

Medical Mission Sisters

<p><b>Job Overview</b></p><p>The Medical Mission Sisters Unit North America Archives are looking for an Archives Assistant to process archival collections, conduct high-level inventories and prepare materials for a large-scale transfer of records to an academic institution in the fall of 2027.</p><p>The Medical Mission Sisters Unit North America was founded in 1925 as a religious order of Catholic sisters focused on training medical professionals and serving communities around the world. Its institutional archives document the rich history and activities of the 100-year old congregation and serve as a valuable resource to the organization, researchers and scholars across numerous fields.</p><p>This position is especially suitable for early-career archive professionals seeking valuable experience in archival processing and collections management, or experienced professionals seeking a fixed-term position.</p><p><b>This is an on-site, full-time position based in the Fox Chase neighborhood of Philadelphia, expected to run for approximately 15 months. This position provides full employment benefits. </b></p><p><b>Responsibilities</b></p><ul><li>Assist with the backlog of appraisals and accessions</li><li>Collaborate with the archivist to create and maintain inventories and finding aids</li><li>Document and purge non-archival documents and artifacts</li><li>Digitize materials as needed</li><li>Assess records and artifacts for preservation, and re-house materials as needed</li><li>Maintain repository environment according to best practices</li><li>Respond to reference requests from sisters, staff, and leadership team, as well as outside researchers; provide reading room supervision</li><li>Receive and accession incoming records</li><li>Maintain a high standard of professional confidentiality</li><li>Promote the values and mission of the Society</li></ul><p><b>Knowledge and Skills</b></p><p><b>Ability to:</b></p><ul><li>Organize and plan own work, meet agreed, prioritized objectives, with a systematic, methodical approach to tasks</li><li>Use judgment and initiative creatively</li><li>Communicate effectively both verbally and in writing</li><li>Possess a well-developed ability to work effectively with others as part of a team</li><li>Exhibit diplomacy and ability to work with persons from various ethnic and cultural backgrounds</li><li>Espouse a strong commitment to learn and work with the values and mission of the Society</li><li>Foster a respectful, cooperative, professional, and courteous work environment, maintain confidentiality and employ tact and diplomacy.</li></ul><p><b>QUALIFICATIONS:</b></p><ul><li>Minimum college degree in history, library science, or related field; MLIS preferred</li><li>Previous experience in archives, special collections, or records management</li><li>Demonstrated knowledge of archival theory and practice</li><li>Knowledge of best practices for digital preservation and digitization</li><li>Experience with Microsoft Office Suite, including Outlook, Word, and Excel</li><li>Strong organizational skills and the ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently.</li></ul><p>EOE</p><p>Pay: $22.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Archival processing: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Philadelphia, PA 19111 (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Archivist

Mount Sinai Health System

<div><p>This is a hybrid position, requires onsite 3 days a week</p>
<p>
Location: Icahn School of Medicine, 1468 Madison Avenue, New York, NY, 10029, Annenberg Building</p>
<p>
Reporting to the Director of the Arthur H. Aufses, Jr., MD Archives &amp; Records Management department, the Associate Archivist primarily provides research support services, ensuring access, engagement, and collaborative initiatives are carried out with the utmost diligence. They develop and maintain user-focused access tools and content to support research. The Associate Archivist undertakes collections care work to arrange, describe, catalog, maintain, and appropriately digitize archival materials. They collaborate with stakeholders across the institution and team members within the Scholarly &amp; Research Technologies division to advance initiatives that enhance discovery, preservation, and engagement with the historical collections while meeting business needs. A central responsibility is functioning as the main steward for the records of the historic St. Luke&rsquo;s and Roosevelt Hospitals as well as today&rsquo;s Mount Sinai Morningside and Mount Sinai West Hospitals. Additionally, they are responsible for other projects as assigned by the Director, taking care to clarify when needed, report status, and assume ownership of ongoing efforts.</p><div><p>
Core Duties and Responsibilities</p><p></p><p><br>
Reference Services:</p><ul><li><p>
Provide thoughtful and responsive, high-quality service to internal and external researchers.</p></li><li>
Carry out the General Archives Access policy, with particular attention to HIPAA, FERPA, and ethical considerations.</li><li>
Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories.</li><li>
Creatively engage with archival materials to support Mount Sinai&rsquo;s priorities and current endeavors.</li><li>
Assist with planning and facilitating research appointments.</li></ul><p></p><p><br>
Mount Sinai Morningside and Mount Sinai West Predecessor Institutions&rsquo; Legacies:</p><ul><li><p>
Serve as staff to the Mount Sinai Morningside-Mount Sinai West Archives Committee, attend meetings, take minutes, and provide resources for discussion and activities.</p></li><li><p>
Participate in the research, design, and creation of exhibits and special events.</p></li><li><p>
Contribute posts and historical content relating to the collections.</p></li></ul><p></p><p><br>
Collections Care:</p><ul><li><p>
Process, arrange, and describe archival materials in accordance with professional best practices, including all levels and forms of description.</p></li><li><p>
Coordinate the appraisal, accessioning, and transfer of archival materials (born digital included) in accordance with departmental policies.</p></li><li><p>
Collect pertinent materials to document current activities of the Hospitals for future reference.</p></li><li>
Maintain current knowledge of trends in archival theory, management, and technology.</li><li><p>
Assist with access equity efforts.</p></li><li><p>
Create digital surrogates in accordance with policies and best practices.</p></li><li><p>
Work collaboratively with the Digital Archivist to appropriately steward collections.</p></li></ul><p></p><p><br>
Operational Support:</p><ul><li>
Assist in the planning processes for the Archives.</li><li>
Propose special projects, such as internships, grants, partnerships, etc.</li><li>
Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed.</li><li>
Assist in tracking usage, outreach activities, and collection-related metrics for reporting and assessment purposes.</li><li>
Other duties as assigned.</li></ul></div><p></p><p><br>
Required:</p><ul><li>
ALA-accredited Master?s Degree in Library Science, Information Science, or a related field with a concentration in Archives.</li><li>
Proven ability to work with patrons and support research communities. Demonstrated knowledge of public services best practices.</li><li>
3+ years of experience with archival technologies and tools related to appraising, accessioning, preservation, and access. AtoM and archivematica preferred.</li><li>
Minimum 3 years of experience appraising and accessioning institutional records.</li><li>
Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions.</li><li>
3+ years of experience processing and describing archival collections.</li><li>
Facility with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.</li><li>
Commitment to and understanding of ethical, sensitive, and inclusive archives practices.</li><li>
Proficiency with Microsoft suite, particularly Excel.</li><li>
Knowledge of Adobe Acrobat and Adobe Photoshop.</li><li>
Fluency with digitization.</li><li>
Familiarity with digital preservation standards and workflows.</li></ul><p></p><p><br>
Desired Knowledge, Skills, and Abilities:</p><ul><li>
Experience with project management software.</li><li>
Background in medicine, science, or business archives.</li><li>
Customer service or service industry experience.</li><li>
Executive-level relationship proficiency.</li><li><p>
Experience developing exhibits, outreach initiatives, or interpretive materials.</p></li></ul><p></p><p><br>
Non-Bargaining Unit, BIG - Medical Library - STL, Mount Sinai St. Luke's</p><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p></div>

Associate Archivist - Scholarly & Research Technologies - Hybrid

Mohonk Mountain House

<div><h2 class="jobSectionHeader"><b>BASIC FUNCTIONS AND RESPONSIBILITIES:</b></h2><p>
Under the direction of the Archivist, the Archives Planning Assistant will research and prepare an Assessment and Planning Report on the Mohonk Mountain House archival collections. This 500-hour project culminates in a comprehensive written report due in March 2027. Work begins with a thorough evaluation of existing facilities and materials, including documents, maps, photographs, audiovisual and digital materials, historical records, and objects. Research, recommendations for future planning, and report preparation will be conducted under the Archivist&rsquo;s guidance.</p><p></p><p><br>
ESSENTIAL JOB FUNCTIONS:</p><ul><li>Evaluate archival and museum collection materials for condition, completeness, and historical significance.</li><li>Research, draft, proofread, and edit formal correspondence, reports, and other written materials for internal and external circulation.</li><li>Organize and prioritize work independently, while collaborating effectively as part of a team.</li><li>Meet deadlines and work efficiently under pressure.</li><li>Maintain accuracy, attention to detail, and consistency in all tasks.</li><li>Assist with special projects, administrative support, and clerical duties as needed.</li><li>Respond to phone inquiries and retrieve messages professionally.</li><li>Work extended periods using a computer, including viewing a monitor and operating a keyboard.</li><li>Follow archival best practices, handling materials carefully to prevent damage or deterioration.</li><li>Maintain accurate records of research, findings, and collection evaluations.</li><li>Assist in preparing reports, recommendations, or presentations for management or external stakeholders.</li><li>Support the Archivist in planning for future archival needs, including storage, preservation, and digitization initiatives.</li><li>Perform basic mathematical skills including addition, subtraction, multiplication, division.</li><li>Demonstrate proficiency with Windows-based operating systems and use software including Microsoft Office suite, PastPerfect.</li><li>Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies.</li><li>Adhere to Mohonk Mountain House&rsquo;s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.</li><li>Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.</li><li>Learn and retain knowledge of historical facts and information about Mohonk Mountain House.</li><li>Maintain a flexible work schedule including holidays and weekends as needed.</li><li>Inspect work by touch, sight, sound and smell for conformance to prescribed standards.</li><li>Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.</li><li>Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, stand, climb up/down ladders or sit for up to 5 hours at a time.</li><li>Lift up to 20 pounds from ground level to waist and carry a distance of up to 25 feet with/ without assistance. Walk up to 2 miles per day.</li><li>See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</li><li>Work in environments where dust or particulate matter may be present.</li><li>Act calmly and effectively in emergency situations.</li></ul><div></div><p><br>
QUALIFICATIONS:</p><ul><li>At least 18 years of age.</li><li>Knowledge of archival preservation and standards for the organization of information.</li></ul><p></p><p><br>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p></div>

Archives Planning Project Assistant-Temporary 500 Hour Position

University of Arkansas

<div><h2 class="jobSectionHeader"><b>Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via </b><b>MyApps.Microsoft.com </b><b>, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for &ldquo;Find Jobs for Students&rdquo;.
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<b>All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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<b>If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through &ldquo;My Draft Applications&rdquo; located on your Candidate Home page.</b><b><br>
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<b>Closing Date:
</b></p>06/26/2026
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<b>Type of Position:
</b></h2>Researchers<br>
<div><div><div><div><div><div><div><p><br>
<b>Workstudy Position:
</b></p></div></div></div></div></div></div></div>No
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<b>Job Type:
</b></h2>Academic Affiliate
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<b>Work Shift:<br>
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<b>Sponsorship Available:
</b></p></div></div></div></div></div></div></div>No
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<b>Institution Name:
</b></h2>University of Arkansas at Little Rock
<p>The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
</p><p></p><p>Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.</p>
<p></p><p>If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180 .
</p><p></p><p>For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180 .</p><br>
<h2 class="jobSectionHeader"><br>
<b>Department:
</b></h2>Archives &amp; Collections<br>
<div><div><div><div><div><div><div><p><br>
<b>Department's Website:<br>
</b></p></div></div></div></div></div></div></div><h2 class="jobSectionHeader"><br>
<b>Summary of Job Duties:
</b></h2>The archival assistant reports to the head archivist and assists with essential duties, including arranging, describing, and digitizing archival materials.
<h2 class="jobSectionHeader"><br>
<b>Qualifications:
</b></h2><ul><li>Master's degree in Public History</li></ul>
<ul><li>New professional in first post-graduate year
</li></ul><ul><li>Experience with and/or knowledge about the collections of the Center for Arkansas History and Culture.<br>
</li></ul><p><br>
<b>Additional Information:<br>
</b></p><p></p><div><div><div><div><div><div><div><p><br>
<b>Salary Information:<br>
</b></p></div></div></div></div></div></div></div><div><div><div><div><div><div><div><p><br>
<b>Required Documents to Apply:<br>
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<b>Optional Documents:<br>
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<b>Special Instructions to Applicants:<br>
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<b>Recruitment Contact Information:<br>
</b></p></div></div></div></div></div></div></div><p><br>
<i>All application materials must be uploaded to the University of Arkansas System Career Site </i><i>https://uasys.wd5.myworkdayjobs.com/UASYS</i><i>
</i></p><p><i>Please do not send to listed recruitment contact.<br>
</i></p><h2 class="jobSectionHeader"><br>
<b>Pre-employment Screening Requirements:
</b></h2><p></p><p>The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
</p><p></p>The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University&rsquo;s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
<p></p><p>Persons must have proof of legal authority to work in the United States on the first day of employment.</p>
<p></p><p>All application information is subject to public disclosure under the Arkansas Freedom of Information Act.</p>
<h2 class="jobSectionHeader"><b>Constant Physical Activity:
</b></h2><h2 class="jobSectionHeader"><br>
<b>Frequent Physical Activity:
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<b>Occasional Physical Activity:
</b></h2><h2 class="jobSectionHeader"><br>
<b>Benefits Eligible:</b></h2></div>

Research Associate -12 MONTH

Smithsonian Institution

Librarian (Japanese Art), IS-1410-12