art coordinator

ES-Masterpieces LLC (Branch)

Job Title: Art Procurement CoordinatorCompany: ES-Masterpieces LLC (Branch) Location: Doha, QatarJob SummaryES-Masterpieces LLC (Branch) is seeking a knowledgeable and detail-oriented Art Procurement Coordinator to manage the sourcing, acquisition, and coordination of artworks and related materials. The ideal candidate will work closely with artists, galleries, and suppliers to ensure the timely procurement of high-quality art pieces that align with client requirements and the company&rsquo;s artistic standards.Key Responsibilities<ul><li>Source and procure artworks, sculptures, and decorative pieces from artists, galleries, and vendors.</li><li>Build and maintain relationships with artists, curators, and art suppliers locally and internationally.</li><li>Coordinate the acquisition process, including pricing negotiations, contracts, and delivery timelines.</li><li>Ensure authenticity, provenance, and quality standards of all procured artworks.</li><li>Manage documentation related to purchases, including invoices, certificates, and shipping records.</li><li>Coordinate logistics for artwork transportation, handling, and installation.</li><li>Collaborate with design, sales, and project teams to meet client specifications and project requirements.</li><li>Monitor art market trends and recommend suitable pieces or collections.</li><li>Maintain an organized database of artists, suppliers, and inventory.</li><li>Ensure compliance with legal and cultural regulations related to art procurement and import/export.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Fine Arts, Art History, Business, or related field.</li><li>2&ndash;4 years of experience in art procurement, gallery management, or art coordination.</li><li>Strong knowledge of art styles, mediums, and market trends.</li><li>Excellent negotiation and communication skills.</li><li>High attention to detail, especially regarding authenticity and documentation.</li><li>Proficiency in Microsoft Office and inventory or procurement systems.</li><li>Ability to manage multiple projects and deadlines.</li><li>Fluency in English (Arabic or other languages is an advantage).</li></ul>Preferred Skills<ul><li>Experience working with galleries, auction houses, or art institutions.</li><li>Knowledge of international shipping and handling of artworks.</li><li>Strong network within the art community.</li><li>Organizational and project coordination expertise.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Opportunity to work in a creative and culturally rich environment</li><li>Exposure to international art markets and collections</li><li>Career growth and development opportunities</li><li>Collaborative and inspiring workplace culture</li></ul>Job Type: Full-timePay: Up to QAR640,000.00 per yearWork Location: In person

Art Procurement Coordinator

<div>
 
 The Art Advisory Coordinator supports the Director and Gallery Team in the coordination, documentation, visualization, and delivery of art advisory and consultancy projects. This role functions as a key administrative and creative support position&mdash;liaising with clients, artists, galleries, installers, and internal departments to ensure projects are delivered efficiently, professionally, and with exceptional attention to detail.
 
 
 
 
 
 The ideal candidate has an interest or background in art and/or consultancy and is highly adaptable, capable of responding confidently to evolving project scopes, shifting timelines, and varied site conditions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Project Scheduling &amp; Timeline Management
 
 
 <ul>
 <li>
 To ensure all client engagements, site visits, and project milestones are scheduled, tracked, and updated accurately in alignment with the Director&rsquo;s calendar and evolving project timelines.
 </li>
 <li>
 Book site visits with clients and prospective clients
 </li>
 <li>
 Coordinate scheduling in accordance with the Director&rsquo;s availability
 </li>
 <li>
 Maintain and update work-back calendars for active projects
 </li>
 <li>
 Adjust timelines in response to scope or priority changes
 </li>
 <li>
 Perform detailed scheduling data entry
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Confirmed and calendar-integrated site visits
 </li>
 <li>
 Accurate and current project timelines
 </li>
 <li>
 Updated work-back schedules reflecting changes
 </li>
 <li>
 Organized scheduling records
 </li>
 </ul>
 
 
 
 
 
 2. Artwork Documentation, Visualization &amp; Proposal Tracking
 
 
 <ul>
 <li>
 To maintain comprehensive artwork records and produce professional visual mock-ups that support client presentations and advisory recommendations.
 </li>
 <li>
 Record artworks proposed for projects
 </li>
 <li>
 Document pricing, sourcing details, and artist/gallery information
 </li>
 <li>
 Organize and file site photography
 </li>
 <li>
 Create Photoshop mock-ups of artworks within site images or interior renderings
 </li>
 <li>
 Maintain draft materials and reference documentation for efficient access
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Detailed artwork tracking logs
 </li>
 <li>
 Organized digital photo library
 </li>
 <li>
 High-quality artwork mock-ups for client review
 </li>
 <li>
 Accessible and structured project documentation
 </li>
 <li>
 Updated proposal reference files
 </li>
 </ul>
 
 
 
 
 
 3. Artist &amp; Gallery Liaison
 
 
 <ul>
 <li>
 To serve as a professional and reliable point of contact for artists and galleries, ensuring smooth communication and accurate coordination throughout project lifecycles.
 </li>
 <li>
 Manage and respond to artist and gallery inquiries
 </li>
 <li>
 Follow up on artwork availability, pricing, and specifications
 </li>
 <li>
 Maintain communication records
 </li>
 <li>
 Obtain and record artist/gallery payment details in accordance with procurement and finance requirements
 </li>
 <li>
 Adapt communication style to suit various stakeholders
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Documented and organized correspondence records
 </li>
 <li>
 Confirmed artwork details and pricing information
 </li>
 <li>
 Completed and compliant payment documentation
 </li>
 <li>
 Coordinated payment processing with finance department
 </li>
 </ul>
 
 
 
 
 
 4. Contracts, Invoicing &amp; Financial Administration
 
 
 <ul>
 <li>
 To administer contracts, invoicing, and accounts receivable processes accurately and in accordance with internal financial procedures.
 </li>
 <li>
 Send out legal contracts and monitor signature completion
 </li>
 <li>
 Maintain the most up-to-date contract versions
 </li>
 <li>
 Issue invoices when required
 </li>
 <li>
 Perform basic accounts receivable duties and record keeping
 </li>
 <li>
 Ensure remittance payments are processed and paid
 </li>
 <li>
 Adapt to procedural updates and project-specific requirement
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Executed and properly filed contracts
 </li>
 <li>
 Issued and recorded invoices
 </li>
 <li>
 Updated accounts receivable logs
 </li>
 <li>
 Confirmed and documented remittance payments
 </li>
 </ul>
 
 
 
 
 
 5. Client Communication &amp; On-Site Coordination
 
 
 <ul>
 <li>
 To support seamless client service and artwork installation logistics through proactive communication, confident representation of services, and adaptability in dynamic environments.
 </li>
 <li>
 Handle general client enquiries
 </li>
 <li>
 Speak confidently about advisory services
 </li>
 <li>
 Participate in on-site artwork coordination
 </li>
 <li>
 Assist in scheduling local artwork deliveries
 </li>
 <li>
 Coordinate with installers and project stakeholders
 </li>
 <li>
 Respond effectively to last-minute changes or site-specific challenges
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Timely and professional client communications
 </li>
 <li>
 Successful on-site coordination support
 </li>
 <li>
 Confirmed and executed delivery schedules
 </li>
 <li>
 Positive client engagement and service representation
 </li>
 <li>
 Smooth adaptation to changing project conditions
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Interest or educational background in Art, Arts Administration, or Design
 </li>
 <li>
 Proficiency in Adobe Photoshop
 </li>
 <li>
 Experience mocking up artworks within photographic site images and/or interior renderings
 </li>
 <li>
 Demonstrated experience in Project Management
 </li>
 <li>
 Strong visual judgment and presentation skills
 </li>
 <li>
 High attention to detail, particularly in documentation and data entry
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Confident verbal and written communication abilities
 </li>
 </ul>
 
 
 
 
 
 Key Attributes:
 
 
 <ul>
 <li>
 Highly adaptable and comfortable navigating changes in project direction, environment, and client expectations
 </li>
 <li>
 Ability to manage multiple projects simultaneously
 </li>
 <li>
 Basic understanding of accounts receivable and invoicing processes preferred
 </li>
 <li>
 Experience in project management considered an asset; Fluent English required; Arabic is an advantage
 </li>
 </ul>
</div>

Art Advisory Coordinator

Christie's

<div>Art Transport Coordinator - Operations (Temp)
The Company
Christie&rsquo;s, the world&rsquo;s largest Art Business, is an incredibly exciting &amp; enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement &amp; Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
What you&rsquo;ll be doing
The successful candidate will join the Christie&rsquo;s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property.
What your day might look like
<ul><li>Organizing all incoming invoices related to Art Transport to ensure timely payment.</li><li>
Management of invoice processing systems shared between Accounts Payable and Art Transport.</li><li>
Work with department Admins and Shipping Coordinators to resolve invoice issues.</li><li>
Verify vendor accounts by reconciling monthly statements and related transactions.</li><li>
Daily communication with Accounts Payable.</li><li>
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.</li><li>
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.</li><li>
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.</li><li>
Monitor and execute quote requests in a timely manner in line with established service levels.</li><li>
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.</li><li>
Liaise with the Shipping Managers to provide input on shippers&rsquo; performance and maintenance of service level requirements and KPIs.</li><li>
Ship in compliance with all applicable laws and regulations.</li><li>
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.</li><li>
Execution of Ad Hoc projects based on department needs.</li></ul>
What you&rsquo;ll bring to the team
<ul><li>Bachelor&rsquo;s degree preferred or relevant work experience</li><li>
A minimum one years&rsquo; experience in an Accounts Payable or assistant role in high-paced environment</li><li>
Excellent interpersonal skills, including superior written and spoken communication.</li><li>
Ability to remain composed and professional in stressful situations.</li><li>
Demonstrated ability to multi-task and prioritize.</li><li>
Strong follow-up skills with attention to detail.</li><li>
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.</li></ul>
Christie&rsquo;s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie&rsquo;s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: April 24th, 2026<ul><li>Posted salary range does not include discretionary bonus compensation and overtime pay.</li></ul></div>

Art Transport Coordinator - Operations (Temp)

Australian Concept Infertility Medical Center

Australian Concept Infertility Medical Center Lahore is seeking for a highly capable and dedicated MBBS doctor to join as ART Coordinator Doctor at New Garden Town BranchAs Medical Officer, your responsibilities will include but not limited to<ul><li>Initial Counseling of the Patients</li><li>History taking</li><li>Assisting Consultants in OPD</li><li>Patient Treatment Monitoring</li></ul>Requirements:<ul><li>Medical degree (MBBS) from a recognized institution in Pakistan.</li><li>Registration with the PMDC</li><li>2+ years of experience as a medical officer in hospitals or healthcare centers</li><li>TVS experience is preferable but not mandatory</li><li>Strong clinical skills and the ability to manage patients</li><li>Excellent communication and interpersonal skills</li><li>Empathy, compassion and a patient-centered approach to healthcare delivery.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs75,000.00 per monthWork Location: In person

MBBS Doctor (Coordinator Doctor)

Australian Concept Infertility Medical Center Lahore is seeking for a highly capable and dedicated MBBS Lady doctor to join as ART Coordinator Doctor in our Farooq Hospital Avenue Mall BranchAs Medical Officer, your responsibilities will include but not limited to<ul><li>Initial Counseling of the Patients</li><li>History taking</li><li>Assisting Consultants in OPD</li><li>Patient Treatment Monitoring</li></ul>Requirements:<ul><li>Medical degree (MBBS) from a recognized institution in Pakistan.</li><li>Registration with the PMDC</li><li>Minimum two years of experience</li><li>TVS experience is preferable</li><li>Strong clinical skills and the ability to manage patients</li><li>Excellent communication and interpersonal skills</li><li>Empathy, compassion and a patient-centered approach to healthcare delivery.</li></ul>Job Type: Full-timePay: From Rs70,000.00 per monthWork Location: In person

MBBS Lady Doctor (Coordinator Doctor)

MTFA Architecture

Proposal Coordinator:Shape the Story. Join the Team.Proposal Coordinator &amp; Graphic Designer MTFA Architecture | Arlington, VAAt MTFA, we design spaces that serve people &mdash; wherever community gathers, history matters, or change is needed. We're looking for someone to help us tell that story.As a full-time Proposal Coordinator &amp; Graphic Designer, you'll craft the visual voice behind MTFA's proposals, marketing materials, and digital presence. You'll work alongside a collaborative, detail-oriented team who believes good design, in the work and on the page, is always worth the effort.You bring:&middot; Degree in Graphic Design, Marketing, Communications, English, Architecture, Historic Preservation, or a related field and 2-4 years of experience in a related role&middot; Adobe InDesign, Creative Suite, and Microsoft Office proficiency and a sharp eye for layout and detail&middot; Social media savvy and comfort with digital content creation&middot; Graphic design and website content development experience with exceptional writing, editing, and proofreading skills&middot; A collaborative spirit and the ability to juggle deadlines in a fast-paced environment&middot; U.S. citizenship or permanent U.S. residency&middot; Working knowledge of Deltek Ajera is a bonus!We offer:Meaningful projects, real ownership of your work, and a congenial studio culture in our Arlington office. Full benefits package included.Is MTFA a good fit for you? Send us your portfolio and tell us about a project that got the storytelling exactly right. Submit your package to mtfa@mtfa.net.*MTFA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.Pay: $45,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Proposal Coordinator & Graphic Designer

Marco Technologies

<div>POSITION SUMMARY/OBJECTIVE 
The Proposal Coordinator is responsible for the organization of the proposal documentation process. This position is responsible for reviewing RFx's and requirements, collaborating with various teams to gather necessary response information, manage timelines, ensure compliance with client requirements and oversee the creation, revision and submission of proposals. This position is also responsible for developing proposal content and managing the RFP response libraries.<div> 

ESSENTIAL FUNCTIONS 
<ul><li>Provide project coordination with sales team and support resources, schedule meetings, manage timelines, and assign tasks to include:</li><li>Review Request for Proposals (RFPs, RFQs, RFIs, etc.) and any applicable attachments. Determine RFP response format and documentation based on the client's requirements/response structure and evaluation criteria.</li><li>Schedule meetings and collaborate with sales and sales management, service management, finance, administration, and consultants to prepare proposal responses.</li><li>Contact sales leadership, service leadership, finance, legal and other SMEs, as needed, to review vendor requirements as specified in the RFP and provide approval or exception.</li><li>Proofread all aspects of proposal content and supporting marketing content for accuracy.</li><li>Prepare final proposal response based on RFP requirements (i.e. electronic, hard copy, portal).</li><li>Respond to RFP support inbox requests.</li><li>Provide strategies on aligning RFP content and graphics with the buyer's journey and implementing them into the various solutions.</li><li>Develop, modify, and maintain the RFP library content with subject matter experts to enhance proposal responses and manage frequency of the content updates to ensure accuracy.</li><li>Develop, modify, and maintain the RFP Q&amp;A response library with subject matter experts for consistency in proposal responses.</li><li>Schedule and lead monthly meetings to review recent RFP library updates and project efficiencies within the team.</li><li>Schedule monthly meetings with other teams to present their processes with the proposal coordinator team.</li><li>Gather employee information and update technical qualifications by solution in SharePoint and conduct semi-annual review.</li><li>Review and maintain the Sales Collateral library content with subject matter experts and Vye (outsourced marketing team) to ensure accuracy.</li><li>Create print device location maps in Visio.</li><li>Assist in providing content for RFP PPT presentations.</li><li>Assist in providing RFP workflow training for new sales hires and acquisition sales team as requested.</li><li>Review proposal coordinator and sales training documentation and provide suggestions to manager.</li><li>Assist in creating process standards to continually improve and streamline the proposal process.</li><li>Provide assistance with administrative project requests.</li></ul></div>
<ul><li>Accurately maintain documentation and comply with administrative procedures on a timely basis to include time entry.</li><li>Attend required company and departmental meetings.</li><li>Act in accordance with Marco policies and procedures as set forth in the Employee Handbook.</li><li>Perform other related duties as assigned.</li></ul><div> 

QUALIFICATIONS 
Education and Experience 
<ul><li>An associate degree and two years of relevant experience; or equivalent combination of education and experience.</li></ul></div> 

REQUIRED SKILLS 
1. Proficiency with business collaboration tools such as MS Office applications including Word, Excel, and Outlook. 
2. Strong writing skills and verbal communication. 
3. Excellent project coordination skills, with the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities. 
4. Excellent customer service skills with both internal and external clients. 
5. Ability to effectively collaborate with multiple team members in a fast-paced environment. 
6. Strong proofreading skills and demonstrates attention to detail. 
7. Self-starter with the ability to exercise independent judgement. 
 
Compensation: $24.98-$38.72 Hourly</div>

Proposal Coordinator

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