art coordinator

<div>
 
 The Art Advisory Coordinator supports the Director and Gallery Team in the coordination, documentation, visualization, and delivery of art advisory and consultancy projects. This role functions as a key administrative and creative support position&mdash;liaising with clients, artists, galleries, installers, and internal departments to ensure projects are delivered efficiently, professionally, and with exceptional attention to detail.
 
 
 
 
 
 The ideal candidate has an interest or background in art and/or consultancy and is highly adaptable, capable of responding confidently to evolving project scopes, shifting timelines, and varied site conditions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Project Scheduling &amp; Timeline Management
 
 
 <ul>
 <li>
 To ensure all client engagements, site visits, and project milestones are scheduled, tracked, and updated accurately in alignment with the Director&rsquo;s calendar and evolving project timelines.
 </li>
 <li>
 Book site visits with clients and prospective clients
 </li>
 <li>
 Coordinate scheduling in accordance with the Director&rsquo;s availability
 </li>
 <li>
 Maintain and update work-back calendars for active projects
 </li>
 <li>
 Adjust timelines in response to scope or priority changes
 </li>
 <li>
 Perform detailed scheduling data entry
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Confirmed and calendar-integrated site visits
 </li>
 <li>
 Accurate and current project timelines
 </li>
 <li>
 Updated work-back schedules reflecting changes
 </li>
 <li>
 Organized scheduling records
 </li>
 </ul>
 
 
 
 
 
 2. Artwork Documentation, Visualization &amp; Proposal Tracking
 
 
 <ul>
 <li>
 To maintain comprehensive artwork records and produce professional visual mock-ups that support client presentations and advisory recommendations.
 </li>
 <li>
 Record artworks proposed for projects
 </li>
 <li>
 Document pricing, sourcing details, and artist/gallery information
 </li>
 <li>
 Organize and file site photography
 </li>
 <li>
 Create Photoshop mock-ups of artworks within site images or interior renderings
 </li>
 <li>
 Maintain draft materials and reference documentation for efficient access
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Detailed artwork tracking logs
 </li>
 <li>
 Organized digital photo library
 </li>
 <li>
 High-quality artwork mock-ups for client review
 </li>
 <li>
 Accessible and structured project documentation
 </li>
 <li>
 Updated proposal reference files
 </li>
 </ul>
 
 
 
 
 
 3. Artist &amp; Gallery Liaison
 
 
 <ul>
 <li>
 To serve as a professional and reliable point of contact for artists and galleries, ensuring smooth communication and accurate coordination throughout project lifecycles.
 </li>
 <li>
 Manage and respond to artist and gallery inquiries
 </li>
 <li>
 Follow up on artwork availability, pricing, and specifications
 </li>
 <li>
 Maintain communication records
 </li>
 <li>
 Obtain and record artist/gallery payment details in accordance with procurement and finance requirements
 </li>
 <li>
 Adapt communication style to suit various stakeholders
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Documented and organized correspondence records
 </li>
 <li>
 Confirmed artwork details and pricing information
 </li>
 <li>
 Completed and compliant payment documentation
 </li>
 <li>
 Coordinated payment processing with finance department
 </li>
 </ul>
 
 
 
 
 
 4. Contracts, Invoicing &amp; Financial Administration
 
 
 <ul>
 <li>
 To administer contracts, invoicing, and accounts receivable processes accurately and in accordance with internal financial procedures.
 </li>
 <li>
 Send out legal contracts and monitor signature completion
 </li>
 <li>
 Maintain the most up-to-date contract versions
 </li>
 <li>
 Issue invoices when required
 </li>
 <li>
 Perform basic accounts receivable duties and record keeping
 </li>
 <li>
 Ensure remittance payments are processed and paid
 </li>
 <li>
 Adapt to procedural updates and project-specific requirement
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Executed and properly filed contracts
 </li>
 <li>
 Issued and recorded invoices
 </li>
 <li>
 Updated accounts receivable logs
 </li>
 <li>
 Confirmed and documented remittance payments
 </li>
 </ul>
 
 
 
 
 
 5. Client Communication &amp; On-Site Coordination
 
 
 <ul>
 <li>
 To support seamless client service and artwork installation logistics through proactive communication, confident representation of services, and adaptability in dynamic environments.
 </li>
 <li>
 Handle general client enquiries
 </li>
 <li>
 Speak confidently about advisory services
 </li>
 <li>
 Participate in on-site artwork coordination
 </li>
 <li>
 Assist in scheduling local artwork deliveries
 </li>
 <li>
 Coordinate with installers and project stakeholders
 </li>
 <li>
 Respond effectively to last-minute changes or site-specific challenges
 </li>
 </ul>
 
 Deliverables:
 
 <ul>
 <li>
 Timely and professional client communications
 </li>
 <li>
 Successful on-site coordination support
 </li>
 <li>
 Confirmed and executed delivery schedules
 </li>
 <li>
 Positive client engagement and service representation
 </li>
 <li>
 Smooth adaptation to changing project conditions
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Interest or educational background in Art, Arts Administration, or Design
 </li>
 <li>
 Proficiency in Adobe Photoshop
 </li>
 <li>
 Experience mocking up artworks within photographic site images and/or interior renderings
 </li>
 <li>
 Demonstrated experience in Project Management
 </li>
 <li>
 Strong visual judgment and presentation skills
 </li>
 <li>
 High attention to detail, particularly in documentation and data entry
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Confident verbal and written communication abilities
 </li>
 </ul>
 
 
 
 
 
 Key Attributes:
 
 
 <ul>
 <li>
 Highly adaptable and comfortable navigating changes in project direction, environment, and client expectations
 </li>
 <li>
 Ability to manage multiple projects simultaneously
 </li>
 <li>
 Basic understanding of accounts receivable and invoicing processes preferred
 </li>
 <li>
 Experience in project management considered an asset; Fluent English required; Arabic is an advantage
 </li>
 </ul>
</div>

Art Advisory Coordinator

Christie's

<div>Art Transport Coordinator - Operations (Temp)
The Company
Christie&rsquo;s, the world&rsquo;s largest Art Business, is an incredibly exciting &amp; enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement &amp; Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
What you&rsquo;ll be doing
The successful candidate will join the Christie&rsquo;s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property.
What your day might look like
<ul><li>Organizing all incoming invoices related to Art Transport to ensure timely payment.</li><li>
Management of invoice processing systems shared between Accounts Payable and Art Transport.</li><li>
Work with department Admins and Shipping Coordinators to resolve invoice issues.</li><li>
Verify vendor accounts by reconciling monthly statements and related transactions.</li><li>
Daily communication with Accounts Payable.</li><li>
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.</li><li>
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.</li><li>
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.</li><li>
Monitor and execute quote requests in a timely manner in line with established service levels.</li><li>
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.</li><li>
Liaise with the Shipping Managers to provide input on shippers&rsquo; performance and maintenance of service level requirements and KPIs.</li><li>
Ship in compliance with all applicable laws and regulations.</li><li>
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.</li><li>
Execution of Ad Hoc projects based on department needs.</li></ul>
What you&rsquo;ll bring to the team
<ul><li>Bachelor&rsquo;s degree preferred or relevant work experience</li><li>
A minimum one years&rsquo; experience in an Accounts Payable or assistant role in high-paced environment</li><li>
Excellent interpersonal skills, including superior written and spoken communication.</li><li>
Ability to remain composed and professional in stressful situations.</li><li>
Demonstrated ability to multi-task and prioritize.</li><li>
Strong follow-up skills with attention to detail.</li><li>
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.</li></ul>
Christie&rsquo;s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie&rsquo;s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: April 24th, 2026<ul><li>Posted salary range does not include discretionary bonus compensation and overtime pay.</li></ul></div>

Art Transport Coordinator - Operations (Temp)

The Walt Disney Studios

<div>Overview
The Collections Coordinator actively contributes to both the organization and preservation of the Walt Disney Animation Research Library (ARL&rsquo;s) production art collection as well as activities related to the digitization pipeline project.
This role involves processing the physical artwork that has been identified to be digitized into the ARL&rsquo;s collections management database including; placing artwork into correct production order by consulting production reference materials, re-housing artwork in appropriate archival storage materials, capturing metadata for each piece of art and cataloguing the artwork into our collections management database. This position will also to contribute to non-digitization collections projects, maintain the organization of the collection storage spaces and support the Research and Exhibition teams in pulling and tracking artwork.
As part of Walt Disney Animation Studios (WDAS), the Walt Disney Animation Research Library houses a collection of more than 65,000,000 pieces of original artwork, which includes, but is not limited to, conceptual art, storyboards, maquettes, hand drawn production art, 3D models, textures, image files and final rendered images. This role is an integral member of the team of Collection, Research, Design and Image Capture Specialists who make-up the ARL, and will work closely with these groups in an effort to physically care for and organize this vast, world-class collection of animation art created at Walt Disney Animation Studios.
Responsibilities:
Collections and Art Handling
<ul><li>Rehousing and organizing artwork for both the image capture pipeline and non-digitization collections projects using best museum practices in handling and housing artwork</li><li>
Identify and pull original artwork from the vaults and rehouse the artwork. This involves reading and interpreting x-sheets and other production documentation to determine the placement and order of artwork, reading story board Photostats and reconstructing storyline order, identifying fragile mediums (i.e. pastels) and placing in appropriate new storage (i.e. pastel trays, interleafing glassine etc.). Requires knowledge of art mediums and understanding the mediums in relation to archival materials for safe and appropriate long-term storage. Working with all elements of artwork in our collection, including art slated for the Digitization project, as well as priority artwork as identified by ARL management</li></ul><ul><li>
Through the above method, identifying when artwork is not in its correct location and determining the correct production, element, order and proper method of storing. Locating the correct scene/sequence and integrating the artwork into the correct location and archival housing</li><li>
Identifying damaged and/or inappropriately housed/high risk artwork and bringing it to the attention of supervisor when necessary for repair assessment and potential conservation remediation</li><li>
Identify and implement appropriate storage options based on specific art medium and procure materials as needed</li><li>
On an as-needed basis, construct pastel trays, maquettes boxes or other types of specialized housing</li></ul>
Cataloguing duties - During the cataloguing phase of collections projects, this role will work closely with the Archives Data Specialist to:<ul><li>
Carefully and consistently catalogue artwork in our collections management system (MuseumPlus) following procedures and nomenclature developed by the collection team</li><li>
Catalogue work including medium identification, artist identification, measuring and labeling, and ensure the correct metadata for consistency across all films</li><li>
Collaborate with team members on key words, and nomenclature hierarchy for consistency</li></ul>
Additional collections related tasks<ul><li>
Assist the Research and Exhibition teams with identifying, pulling and tracking objects slated for exhibition, including the verification of art mediums and dimensions</li><li>
Conduct condition reports before art is shipped out and upon its return</li><li>
Expected to participate in studio outreach events like in-studio collections exhibitions and presentations</li><li>
May be trained by supervisor in additional collections related activities as meets the needs of the department&rsquo;s priorities</li></ul>
Basic Qualifications:<ul><li>
College degree and a minimum of 3 years of equivalent work experience</li><li>
Experienced in handling original art using best museum practices</li><li>
Experience cataloging artwork</li><li>
Experience working with collections management systems and spreadsheet software</li><li>
Familiarity with best museum practices for storing art collections</li><li>
Experience working on and contributing to projects that require sustained attention and effort over a long period of time (i.e., measured in both weeks and months)</li><li>
Ability to distinguish between different art mediums, (i.e., charcoal, pastel, graphite, acrylic, etc.)</li><li>
Ability and willingness to follow specific in-house procedures for artwork handling</li><li>
Ability to work in a collaborative environment while also being able to work independently</li><li>
Effective problem solving in a high stress/fast paced environment</li><li>
Ability to prioritize multiple tasks and to meet deadlines in a fast-paced environment</li><li>
Appreciation of, and interest in, animation and art history</li><li>
Ability to embrace change and adapt to new processes and procedures as needed</li><li>
Excellent communication and interpersonal skills and strong attention to detail</li><li>
Knowledge of Disney Animated Films &ndash; character names, artists, animation elements</li><li>
Requires the physical ability to lift, push, pull or physically maneuver a minimum of 35 lbs of materials and/or supplies</li><li>
Ability to be a resourceful problem solver and learner</li><li>
Must be available to work onsite 5 days per week (Monday-Friday)</li></ul> 

The hiring range for this position in Glendale, CA is $53,200 to $68,700 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div>

Art Collections Coordinator, Animation Research Library

The Walt Disney Company

<div><div>Job ID 10147313 Location Glendale, California, United States Business Walt Disney Animation Studios Date posted Apr. 10, 2026
<div><h4 class="jobSectionHeader">Job Summary:</h4>
<div>Overview
The Collections Coordinator actively contributes to both the organization and preservation of the Walt Disney Animation Research Library (ARL&rsquo;s) production art collection as well as activities related to the digitization pipeline project.
This role involves processing the physical artwork that has been identified to be digitized into the ARL&rsquo;s collections management database including; placing artwork into correct production order by consulting production reference materials, re-housing artwork in appropriate archival storage materials, capturing metadata for each piece of art and cataloguing the artwork into our collections management database. This position will also to contribute to non-digitization collections projects, maintain the organization of the collection storage spaces and support the Research and Exhibition teams in pulling and tracking artwork.
As part of Walt Disney Animation Studios (WDAS), the Walt Disney Animation Research Library houses a collection of more than 65,000,000 pieces of original artwork, which includes, but is not limited to, conceptual art, storyboards, maquettes, hand drawn production art, 3D models, textures, image files and final rendered images. This role is an integral member of the team of Collection, Research, Design and Image Capture Specialists who make-up the ARL, and will work closely with these groups in an effort to physically care for and organize this vast, world-class collection of animation art created at Walt Disney Animation Studios.
Responsibilities:
Collections and Art Handling
<ul><li>Rehousing and organizing artwork for both the image capture pipeline and non-digitization collections projects using best museum practices in handling and housing artwork</li><li>
Identify and pull original artwork from the vaults and rehouse the artwork. This involves reading and interpreting x-sheets and other production documentation to determine the placement and order of artwork, reading story board Photostats and reconstructing storyline order, identifying fragile mediums (i.e. pastels) and placing in appropriate new storage (i.e. pastel trays, interleafing glassine etc.). Requires knowledge of art mediums and understanding the mediums in relation to archival materials for safe and appropriate long-term storage. Working with all elements of artwork in our collection, including art slated for the Digitization project, as well as priority artwork as identified by ARL management</li></ul><ul><li>
Through the above method, identifying when artwork is not in its correct location and determining the correct production, element, order and proper method of storing. Locating the correct scene/sequence and integrating the artwork into the correct location and archival housing</li><li>
Identifying damaged and/or inappropriately housed/high risk artwork and bringing it to the attention of supervisor when necessary for repair assessment and potential conservation remediation</li><li>
Identify and implement appropriate storage options based on specific art medium and procure materials as needed</li><li>
On an as-needed basis, construct pastel trays, maquettes boxes or other types of specialized housing</li></ul>
Cataloguing duties - During the cataloguing phase of collections projects, this role will work closely with the Archives Data Specialist to:<ul><li>
Carefully and consistently catalogue artwork in our collections management system (MuseumPlus) following procedures and nomenclature developed by the collection team</li><li>
Catalogue work including medium identification, artist identification, measuring and labeling, and ensure the correct metadata for consistency across all films</li><li>
Collaborate with team members on key words, and nomenclature hierarchy for consistency</li></ul>
Additional collections related tasks<ul><li>
Assist the Research and Exhibition teams with identifying, pulling and tracking objects slated for exhibition, including the verification of art mediums and dimensions</li><li>
Conduct condition reports before art is shipped out and upon its return</li><li>
Expected to participate in studio outreach events like in-studio collections exhibitions and presentations</li><li>
May be trained by supervisor in additional collections related activities as meets the needs of the department&rsquo;s priorities</li></ul>
Basic Qualifications:<ul><li>
College degree and a minimum of 3 years of equivalent work experience</li><li>
Experienced in handling original art using best museum practices</li><li>
Experience cataloging artwork</li><li>
Experience working with collections management systems and spreadsheet software</li><li>
Familiarity with best museum practices for storing art collections</li><li>
Experience working on and contributing to projects that require sustained attention and effort over a long period of time (i.e., measured in both weeks and months)</li><li>
Ability to distinguish between different art mediums, (i.e., charcoal, pastel, graphite, acrylic, etc.)</li><li>
Ability and willingness to follow specific in-house procedures for artwork handling</li><li>
Ability to work in a collaborative environment while also being able to work independently</li><li>
Effective problem solving in a high stress/fast paced environment</li><li>
Ability to prioritize multiple tasks and to meet deadlines in a fast-paced environment</li><li>
Appreciation of, and interest in, animation and art history</li><li>
Ability to embrace change and adapt to new processes and procedures as needed</li><li>
Excellent communication and interpersonal skills and strong attention to detail</li><li>
Knowledge of Disney Animated Films &ndash; character names, artists, animation elements</li><li>
Requires the physical ability to lift, push, pull or physically maneuver a minimum of 35 lbs of materials and/or supplies</li><li>
Ability to be a resourceful problem solver and learner</li><li>
Must be available to work onsite 5 days per week (Monday-Friday)</li></ul> 

The hiring range for this position in Glendale, CA is $53,200 to $68,700 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div></div></div></div>

Houston

<div>Job Description: 
Results Statement:
The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee and business associate satisfaction. Main areas of responsibilities include: 
 
1. Preparation of statement of qualification (SOQ) 
2. Preparation of subconsultant qualification data packages as requested by clients 
3. Maintaining quality database of company information 

Ongoing Work:
<ul> <li>Leads SOQ preparation for public infrastructure pursuits.</li>
 <li>Owns proposal standards</li>
 <li>Mentor junior staff</li>
 <li>Maintain a consistent firm qualification database</li></ul> 

Position Specific Standards:
<ul><li>Deliver submittals on time</li>
<li>Exercise integrity and confidentiality in all processes.</li>
<li>All information will be double checked during data entry, prior to sending/posting.</li>
<li>Ability to learn new Generative AI tools for SOQ preparation</li>
<li>Be resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.</li></ul> 

Key Criteria/Requirements:
<ul><li>Bachelor&rsquo;s degree preferred in marketing, business, communications, Journalism or any other relevant field</li>
<li>Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry.</li>
<li>Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation</li>
<li>Experience with Deltek Vision, Deltek Vantagepoint, Hubspot or similar CRM systems is a plus</li></ul> 

Key Competencies:
<ul><li>Gratitude</li>
<li>Excellence</li>
<li>Mutual Respect/Likeability</li>
<li>Integrity</li>
<li>Caring/Listening</li>
<li>Resourceful/Initiative</li>
<li>Organized / Planner</li>
<li>Team Player / Team Builder</li>
<li>Judgment/Decision Making</li>
<li>Customer Focused</li>
Communicative 
<li>
</li></ul>Benefits:
<ul><li>401(k) and 401(k) matching</li>
<li>Dental, Health &amp; Vision insurance</li>
<li>Employer Paid Life, AD&amp;D, &amp; Disability insurance</li>
<li>Paid Time Off</li>
<li>8 Paid Holidays</li>
<li>Employee Assistance Program</li>
<li>Referral Program</li>
<li>Professional development &amp; growth opportunities</li>
<li>Tuition Reimbursement</li>
<li>Incentive Pay Eligibility</li>
</ul>
HVJ is an Equal Opportunity Employer.</div>

Proposal Coordinator

LNK International

<div>LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation.
What sets LNK apart? We believe it is our employees. From our lab chemists who consistently test every batch of product, our production workers who take genuine pride in their work, to our customer service reps who are dedicated to serving your business. There is a commitment to quality in every department at LNK.
Our full time employees enjoy competitive benefits including:<ul><li>
401(k) with generous employer match</li><li>
Health Insurance</li><li>
Dental Insurance</li><li>
Paid holidays
</li><li>Paid vacation</li></ul>
Job Functions:
Our team of Label Coordinators are responsible for all activities related to the development, revision, maintenance, control and approval of all labeling art. Label Coordinators work closely with the Regulatory Proofreading department to ensure revisions are done quickly and accurately. Ability to learn from requested revisions. Duties include but are not limited to:<ul><li>
Creating side by side comparisons, drug fact modifications and art files as needed.</li><li>
Ensures that label copy is correct and appropriate for the product.</li><li>
Tracks and manages open files so that completion dates can be regularly provided to management, and that files are completed by the determined end date.</li><li>
Ensures that all labels and labeling from 3rd party graphic art houses and print vendors meet quality standards.</li><li>
Assists in maintaining the filing system for both paper records and electronic records to ensure the most current version of approved customer art is readily available.</li><li>
Administers the change control system for the labeling department.</li><li>
Works with Customer Service, Sales and Marketing to support the sales effort as needed.</li><li>
Works with federally regulated guidelines - must be skilled in formatting copy and content formatting.</li><li>
Daily interaction with customer accounts and accountability for assigned accounts.</li><li>
Must be trained on up to date SOP's, current technology, MAC software including Photoshop, Illustrator, Acrobat, Word and Excel.</li></ul> 
Minimum Education or Experience Required:<ul><li>
Degree in Graphic Design or 3 years experience in Graphic Arts related field</li><li>
Fluent in MAC platform software programs, Adobe Illustrator, Photoshop and Acrobat</li><li>
Attention to detail and meticulous record keeping are required.
</li></ul>Candidates with pharmaceutical experience are preferred.
This is a fully on site position Monday through Friday 8:30 a.m to 5 p.m. There is no remote or hybrid option. 
The above statements are intended to describe the general nature and level of work being performed by the personnel assigned to do this job. They are not intended to be an exclusive list of all responsibilities, duties and skills required.
The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law.
LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.</div>

Label Coordinator - Graphic Artist

NETTA ARCHITECTS

We are seeking a highly organized and detail-oriented Proposal Coordinator to join Netta Architects. Reporting directly to the Marketing Director, the Proposal Coordinator will be responsible for proposal submissions, coordinating marketing data, maintaining the firm&rsquo;s marketing library, and supporting digital marketing initiatives including social media. This role requires excellent communication skills, strong writing and editing ability, and advanced proficiency in Excel for data tracking, reporting, and analytics.Key Responsibilities<ul><li>Manage the end-to-end proposal process, including RFP/RFQ review, compliance checks, production schedules, and final submission.</li><li>Coordinate with internal teams and consultants to gather technical content, project descriptions, resumes, and other required materials.</li><li>Write, edit, and tailor content to ensure clarity, consistency, and alignment with client requirements.</li><li>Lead proposal closeout activities, including archiving final submissions, documenting lessons learned, updating proposal metrics, and maintaining organized records within the marketing library.</li><li>Use Excel skills (pivot tables, charts, formulas) to manage marketing databases, track proposal outcomes, and generate performance reports.</li><li>Collaborate with the marketing team on graphics, layouts, and visual presentation of proposals to reflect the firm&rsquo;s brand standards.</li><li>Support and help manage the firm&rsquo;s social media presence, including drafting and scheduling posts, coordinating content with project teams, and ensuring alignment with branding and marketing goals.</li><li>Demonstrate high energy, creativity, resourcefulness, and an entrepreneurial spirit.</li><li>Remain well-organized with the ability to manage multiple simultaneous deadlines.</li><li>Undertake additional administrative and marketing-related tasks as assigned.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Communications, Marketing, English, Architecture, or related field.</li><li>2&ndash;4 years of experience in proposal coordination, preferably in the architecture, engineering, or construction (AEC) industry.</li><li>Excellent writing, editing, and proofreading skills with strong attention to detail.</li><li>Proficiency in Microsoft Excel with the ability to manage, analyze, and present data effectively.</li><li>Strong organizational and time-management skills, with the ability to handle multiple deadlines.</li><li>Proficiency in Adobe InDesign and Microsoft Office Suite (Excel required).</li><li>Familiarity with social media platforms and content management tools (LinkedIn, Instagram, etc.) preferred.</li><li>Ability to work collaboratively with technical staff while also managing independent responsibilities.</li></ul>Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience writing and managing proposals for an A/E/C firm?</li></ul>Work Location: In person

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6590 art coordinator jobs Near Me

Art Advisory Coordinator

Art Transport Coordinator - Operations (Temp)

Art Collections Coordinator, Animation Research Library

Art Collections Coordinator, Animation Research Library

Proposal Coordinator

Label Coordinator - Graphic Artist

Proposal Coordinator