assistant bookkeeper

Vantage Unified Communication

Job Summary: Join our dynamic finance team as an Assistant Bookkeeper, where your enthusiasm for numbers and passion for accuracy will drive our financial operations forward! In this vital role, you&rsquo;ll support the accounting department by assisting with day-to-day bookkeeping tasks, ensuring our financial records are precise, organized, and compliant with industry standards. Your proactive approach and attention to detail will help maintain seamless financial processes across various sectors, including corporate and non-profit organizations. This position offers a fantastic opportunity to develop your accounting skills in a fast-paced environment while contributing to the overall success of our organization.Duties:<ul><li>Assist in maintaining accurate general ledger accounts through data entry and account reconciliation using accounting software such as QuickBooks or similar platforms.</li><li>Prepare and process journal entries, ensuring proper debits and credits are recorded in accordance with GAAP.</li><li>Support accounts payable and accounts receivable functions by verifying invoices, processing payments, and managing billing records.</li><li>Conduct bank reconciliations and balance sheet reconciliations to ensure all financial data aligns accurately across systems.</li><li>Assist with payroll processing and related tax compliance tasks to ensure timely and accurate employee payments as needed.</li><li>Help prepare financial reports by gathering data, analyzing account activity, and writing summaries for management review</li><li>Support budgeting activities by tracking expenses and assisting with financial analysis for departmental or organizational budgets.</li></ul>Skills:<ul><li>Proficiency in accounting software such as QuickBooks, Xero, Sage, Quicken, or similar platforms</li><li>Strong understanding of double entry bookkeeping, journal entries, and general ledger accounting principles</li><li>Experience with bank reconciliation, account reconciliation, accounts payable/receivable, and balance sheet reconciliation</li><li>Knowledge of GAAP standards and governmental or non-profit accounting practices is a plus</li><li>Familiarity with technical accounting concepts including payroll processing, tax experience, and financial report writing</li><li>Ability to perform 10 key typing efficiently for data entry tasks</li><li>Excellent attention to detail combined with strong organizational skills for maintaining accurate financial records</li><li>Basic understanding of budgeting processes and financial concepts to support organizational planning efforts</li></ul>Benefits &amp; Perks:<ul><li>Medical, Dental, and Vision Insurance</li><li>401(k)</li><li>Life Insurance</li><li>Short-Term and Long-Term Disability</li><li>Legal and ID Theft Protection</li><li>Pet Insurance</li><li>Accident Insurance</li><li>Critical Illness Insurance</li><li>Tuition Reimbursement and paid training</li></ul>Equal opportunity employment:There's one more, very important thing. We are an equal opportunity employer. We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. We take care of each other to create an inclusive work environment where we love to come to work every day. We'd be happy to provide reasonable accommodations to help you apply. We hope you can join us.Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Will you now or in the future require employer-based sponsorship to work in the US?</li></ul>Experience:<ul><li>Accounts receivable: 1 year (Required)</li><li>Accounts payable: 1 year (Required)</li></ul>Ability to Commute:<ul><li>New Hope, PA 18938 (Required)</li></ul>Work Location: In person

Assistant Bookkeeper

Business Services of Spokane

Job DescriptionBusiness Services of Spokane LLC is looking for a Assistant Bookkeeper to join our team. This position will be responsible for assisting with the daily dada entry and reconciliations of our clients' accounts. The ideal candidate will have a strong background in bookkeeping, payroll and QuickBooks online, be able to multi-task, and be able to work independently.Responsibilities:<ul><li>Prepare payroll for WA and ID employees.</li><li>Prepare quarterly payroll filings.</li><li>Prepare monthly, quarterly and anual sales tax filings for both WA and ID</li><li>Assist with month-end reconciliations of the clients' bank accounts, loans and credit card account.</li><li>Answer incoming calls.</li><li>Schedule appointments.</li><li>Cover front desk breaks.</li><li>Other duties as assigned.</li></ul>Skills:<ul><li>Strong knowledge of QuickBooks and QuickBooks Online.</li><li>Proficient in Excel, Word, and PowerPoint.</li><li>Strong written and verbal communication skills, both in person and on the phone.</li><li>Strong attention to detail and accuracy is critical for this position.</li></ul>Job Type: Full-timePay: $23.00 - $30.00 per hourBenefits:<ul><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>QuickBooks Online: 4 years (Required)</li></ul>Work Location: In person

Office Assistant/Bookkeeper

EDGEWOOD PROPERTIES

<div><div><h2 class="jobSectionHeader">overview</h2><div>
About Us:
EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.
Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.
Position Summary:
Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly?
Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team -
is seeking an Executive Assistant/Bookkeeper to support our director and keep our growing department organized and efficient.
About the Role: You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships.
This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
Salary:
Up to $80,00 per year based on experience</div></div><div><h2 class="jobSectionHeader">
responsibilities</h2><div>
What We're Looking For:
Financial &amp; Contract Management<ul><li>
Process and track work orders for third-party architects, engineers, and design professionals</li><li>
Prepare invoices and maintain accurate billing records</li><li>
Manage professional service contracts and vendor documentation</li><li>
Run weekly reports on contract status, job profitability, and vendor performance</li><li>
Support annual budget preparation and ongoing financial tracking</li></ul>
Administrative Support<ul><li>
Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications</li><li>
Help implement and maintain our workflow management system</li><li>
Coordinate department culture initiatives and internal events</li><li>
Maintain organized records and tracking systems across multiple platforms</li></ul>
Process Improvement<ul><li>
Identify opportunities to streamline operations and improve efficiency</li><li>
Support the adoption of new tools and workflows as the department grows</li></ul></div></div><div><h2 class="jobSectionHeader">
qualifications</h2><div>
What We're Looking For:<ul><li>
3&ndash;5+ years of experience in executive assistance, bookkeeping, or operations support</li><li>
Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe</li><li>
Exceptional organizational skills and attention to detail</li><li>
Comfortable managing multiple priorities in a fast-paced environment</li><li>
Excellent written and verbal communication skills</li><li>
Self-starter who can work independently and take initiative</li><li>
High school diploma required; college degree preferred</li><li>
Bonus: Familiarity with architecture, engineering, or design industries</li></ul>
In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,
life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.</div></div></div>

Executive Assistant/Bookkeeper

Haggerty Munz, PLLC

&lt;Job Summary&gt; You will support the accounting department by managing essential bookkeeping tasks, such as accounts payable/receivable, reconciliations, banking and funding verifications ensuring accuracy, and maintaining smooth financial processes.&lt;Duties&gt;<ul><li>Assist with day-to-day bookkeeping activities, including data entry and using accounting software such as QuickBooks</li><li>Conduct bank reconciliations and account reconciliations to ensure accuracy of financial data</li><li>Manage accounts payable and accounts receivable processes efficiently</li><li>Proven experience with accounting software such as QuickBooks,</li><li>Strong organizational skills with the ability to manage multiple tasks effectively</li></ul>Pay: $25.35 - $27.00 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li></ul>Work Location: In person

AGRILAND FS

<div>AGRILAND FS is looking for a well-organized, customer focused Administrative Assistant. This individual will be responsible for a variety of tasks, including but not limited to billing, customer service, and assisting with inventory control. 
 
Core Responsibilities:<ul><li>
Communicate with customers via phone and in person to answer questions, resolve concerns, and direct requests</li><li>
Maintain accurate bookkeeping records for the facility, including billing and inventory</li><li>
Assist in taking and reconciling physical inventory of the office and location</li><li>
Control and manage cash for the location</li><li>
Assist with customer orders and help sales and operations connect with customers</li><li>
Establish and maintain the professional image of the office</li></ul> 
What we need from you:<ul><li>
Demonstrated ability to problem-solve and multi-task in a steady to fast-paced environment</li><li>
Sound business skills, including previous bookkeeping experience</li><li>
Excellent math, written, and verbal communication skills</li><li>
Strong knowledge of Microsoft Office, including Excel and Word</li><li>
Proven capability to learn proprietary software</li><li>
Outstanding customer service</li><li>
Ability to work Saturdays on a flexible schedule</li><li>
Ability to work overtime as necessary</li></ul> 
What we offer our team:<ul><li>
Competitive benefits including medical, dental, vision, and life insurance, and more</li><li>
Solid retirement future with a 100% company-funded Pension Plan at no cost to you, plus an additional 401k with company match</li><li>
Resources for career development and opportunities for career advancement</li><li>
Casual office attire with company clothing allowance</li></ul> 
Are you a good match to join the AGRILAND FS Team as an Administrative Assistant in Malvern? Apply now! 
AGRILAND FS is an equal opportunity employer</div>

Administrative Assistant- Bookkeeper

RJ CARS

Company DescriptionRJ CARS INC. enjoys a reputation for providing friendly, expert, and knowledgeable service with meticulous attention to detail. Located in upstate New York, we specialize in classic car restoration and serve clients across the country. Our facility is designed with both clients and their vehicles in mind, featuring efficient workspaces, the latest tools, and ample room for maneuvering vehicles. We offer full project documentation and maintain open communication throughout the restoration process to keep clients informed on progress, budget, and deadlines.Role DescriptionThis is a part-time on-site role for an Office Assistant/Bookkeeper located in Arkport, NY. The Office Assistant will be responsible for managing phone communications, reconciling books, operating office equipment and QuickBooks, and performing various clerical tasks. Daily tasks will include answering phone calls, maintaining files, reconciling, and ensuring the office runs smoothly.Qualifications<ul><li>Phone Etiquette and strong Communication skills</li><li>Experience in Clerical Skills</li><li>*Required* Proficiency with QuickBooks usage</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and manage multiple tasks</li><li>High school diploma or equivalent</li></ul>Responsibilies<ul><li>Maintain accurate financial records</li><li>Process accounts payable and accounts receivable</li><li>Reconcile bank statements and credit card statements on a monthly basis</li><li>Update customer logs</li><li>Prepare and submit financial reports</li><li>Assist in budgeting preparation</li><li>Prepare tax sales/waste management quarterly returns</li></ul>Job Type: Part-timePay: $18.00 - $25.00 per hourWork Location: In person

Part Time Office Assistant/Bookkeeper

Callahan Manufacturing Inc.

We are looking for a self motivated individual to assist in various tasks. These include, but are not limited to; accounts receivable/payable, payroll, logistics, and other organizational activities. Must be a self starter and able to perform in a timely, accurate manner. 20-30 hours/ week.Job Types: Full-time, Part-timePay: $18.50 - $20.00 per hour

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