assistant business office manager

Ascension

<div>At Sherbrooke Village, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Sherbrooke Village partners with a vast network of skilled nursing centers across 3 states to support our small team environment of caring professionals with the resources and benefits of a large enterprise. Your legacy of excellence begins when you join us at Sherbrooke Village.

Pay, Benefits and Perks of Assistant Business Office Manager (ABOM):
<ul>
<li>Competitive Pay Based on Experience</li>
<li>Immediately accrue paid time off (PTO) as you work (full-time only)</li>
<li>6 Observed Holidays with premium pay or leave + 1 Floating Holiday for full-time employees</li>
<li>Up to $5,000 per in tuition/education reimbursement per calendar year for approved program of study</li>
<li>Take home up to 75% of your net earned wages at the end of every shift</li>
<li>401(k) Retirement plan with company-matched contributions after 1 year of employment</li>
<li>Medical (Teledoc Included), Dental, Vision, Life and other voluntary Insurances for full-time employees</li>
</ul>
Essential Functions of Assistant Business Office Manager (ABOM):

The Assistant Business Office Manager is responsible for assisting the Business Office Manager (BOM) in monitoring financial operations such as accounts payable and receivable. This role may also include overseeing secretarial and accounting personnel. In this position, you will work for a facility that provides residential, long-term nursing care to its residents. A primary job duty will be dealing with all insurance payments, including private, Medicare, and Medicaid

The Assistant Business Office Manager will assist the BOM with the following activities:
<ul>
<li>Managing billing, accounts receivable, and collection activities in the facility.</li>
<li>Organizing, evaluating, and monitoring business office operations and supervises assigned personnel in accordance with established policies and procedures.</li>
<li>Meets with family members to gather information and ensures that all payer sources are documented and input correctly into EHR.</li>
<li>Assists with Medicaid Pending applications, and works with resident, family and applicable outside agencies to finalize facility coverage through Medicaid.</li>
<li>Ensures integrity and confidentiality of all resident financial data.</li>
<li>Performs collection activities for patient carriers.</li>
<li>Establishes and maintains a system of financial record keeping, to include issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.</li>
<li>Interacts with home office billing team and payers to define billing requirements and ensures prompt payment of claims.</li>
<li>Manages census activities including daily, weekly, and monthly balancing with the nursing and admissions departments.</li>
<li>Produces reports for analysis purposes as needed.</li>
<li>Manages month-end close activities related to charge capturing and submission of all billing statements and invoices to payors.</li>
<li>Ensures compliance with all policies and procedures relating to billing.</li>
<li>Monitors all ongoing projects related to AR, billing, and collections within the Facility.</li>
<li>Manages Resident Trust Account for inhouse residents, to include weekly and monthly reconciliations.</li>
<li>Manages Facility Petty Cash to include reconciliation and reimbursement weekly and monthly.</li>
<li>Maintains and administers staffing and census reports on a daily basis.</li>
<li>Assists the staffing coordinator and communicates any changes in staffing needs as they occur.</li>
</ul>
Requirements of Assistant Business Office Manager (ABOM):
<ul>
<li>Minimum Education: High school diploma or HSD equivalency, with some college or technical school course work and minimum of three years of job-related experience, preferably in a billing department; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities</li>
<li>3 to 5 years of Experience</li>
<li>Experience in Office Management</li>
<li>Skilled nursing, geriatric and long-term care experience preferred</li>
<li>Good communication, interpersonal, and teamwork skills</li>
<li>Strong computer and organization skills, attention to details, and the ability to follow instruction.</li></ul> 


EEO Statement:

Our facility provides equal employment opportunities. We are committed to complying with all state, federal, and local laws that prohibit discrimination in employment, including recruitment, hiring, placement, promotion, transfers, compensation, benefits, training, programs, reductions in workforce, termination, and recall. Our facility strives to provide equal opportunity for employment to all individuals who are properly qualified and able to perform the duties of their employment, without regard to employees&rsquo; legally-protected characteristics (&ldquo;protected class&rdquo;) including: age, sex, race, color, creed, religion, national origin, ancestry, citizenship, marital status, pregnancy, medical condition, physical or mental disability, sexual orientation, gender identity, sex stereotyping, or genetic informatio

IND123</div>

Assistant Business Office Manager

THE ATRIUM OF BELLMEAD

<div>Join Our Team as an Assistant Business Office Manager 
Support Operational Excellence in Long-Term Care

Creative Solutions in Healthcare is seeking a dedicated and detail-oriented Assistant Business Office Manager to join our growing team! In this role, you will support the financial and administrative operations of the facility, ensuring accuracy, efficiency, and compliance. Success requires reliability, strong organizational skills, and the ability to work collaboratively in a dynamic environment while maintaining professionalism and composure.

<h3 class="jobSectionHeader">Your Impact as an Assistant Business Office Manager</h3>

In this role, you will:
<ul>
<li>Support Accounts Receivable Management: Assist in maintaining accurate documentation, sending collection letters, and following up on past-due receivables.</li>
<li>Assist in Billing Operations: Help compile and process monthly private billing, post and enter daily cash deposits, and verify financial information for new inquiries and admissions.</li>
<li>Process Claims: Support the processing of Medicare, MSP, Managed Care, and Primary Insurance claims, ensuring timely submissions and weekly follow-ups.</li>
<li>Maintain Resident Trust Funds: Assist in tracking and managing resident trust fund accounts in compliance with financial regulations.</li>
<li>Ensure Accurate Documentation: Help complete Medicare/HMO claims by the 5th of each month, bill hospice companies promptly, and manage daily deposits.</li>
<li>Communicate Professionally: Work closely with residents, families, staff, and external stakeholders to ensure smooth office operations.</li>
<li>Assist in Training and Support: Help train team members to meet the &ldquo;3 Deep&rdquo; backup requirement for office functions.</li>
<li>Participate in Interdisciplinary Meetings: Assist in reviewing admissions, discharges, and payer changes to maintain an accurate census and ensure smooth financial operations.</li>
<li>Perform Office Administrative Tasks: Manage mail distribution, update census and payer changes in PCC, and assist in adhering to collection policies.</li>
<li>Support Financial Verification for Admissions: Help with financial verification and completing required paperwork for new admissions efficiently and accurately.</li>
</ul><h3 class="jobSectionHeader">What Makes You a Great Fit</h3>

We&rsquo;re seeking someone who:
<ul>
<li>Has a basic understanding of accounts receivable and financial processes.</li>
<li>Demonstrates strong organizational and multitasking skills.</li>
<li>Is proficient in computer usage, including typing and 10-key operations.</li>
<li>Possesses excellent verbal and written communication skills in English.</li>
<li>Pays strong attention to detail and is able to meet deadlines.</li>
<li>Exhibits a genuine care for elderly and disabled individuals and a commitment to resident well-being.</li>
<li>Can comply with the Patient Bill of Rights, Employee Responsibilities, and safety policies and procedures.</li>
</ul><h3 class="jobSectionHeader">Why Choose Creative Solutions in Healthcare?</h3>

As one of Texas&rsquo;s largest and most trusted providers of long-term care, we are committed to fostering a supportive workplace for our employees.

We offer (for full-time employees):
<ul>
<li>Comprehensive Benefits: Health, Dental, and Vision Insurance</li>
<li>Extra Protection: AD&amp;D, Short-Term Disability, Cancer, Critical Illness, and more</li>
<li>Life Insurance: Whole and Term Policies</li>
<li>Professional Growth: Tuition Reimbursement for continued education</li>
<li>Time to Recharge: Paid Time Off</li>
<li>Retirement Planning: Immediate 401(k) eligibility</li>
<li>Unwavering Support: Exceptional corporate resources</li>
</ul><h3 class="jobSectionHeader">Equal Opportunity Employer</h3>

We are committed to fostering an inclusive workplace. Discrimination or harassment based on race, color, religion, sex, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic is strictly prohibited.</div>

University Rehabilitation Center

Rock Creek Health and Rehabilitation

Signature HealthCARE LLC

<div>About Us :
<div>
Signature HealthCARE at Hillcrest is a 140-bed facility, offering short-term rehabilitative care as well as long-term care. It is our mission as a family-based organization to revolutionize the healthcare industry through a culture of resident centered healthcare services, personalized spirituality, and real quality of life initiatives.</div>
About Signature :
<div>
Signature HealthCARE is a family-based healthcare company offering integrated services across multiple states. Our continuum of care includes skilled nursing, rehabilitation, assisted and memory care, and home-based services supported by innovative technologies like telehealth and Care.ai-enabled solutions.</div><div> 
We are committed to advancing person-directed care and quality outcomes. Many of our facilities continue to receive high performance ratings and accreditations. As an award-winning organization recognized over the years by national outlets such as U.S. News &amp; World Report, we take pride in fostering compassionate care environments and being an employer of choice in the healthcare industry.</div>
Overview:

Together We Can Do More!
While assisting the Business Office Manager in the overall functioning of the Business Office, you will also learn the business side of long-term care. 

Additional Details:

Signature HEALTHCARE Of HILLCREST 
HIRING - Assistant Business Office Manager 
Monday - Friday 8 hr Days 
Come Join Our TEAM/ Experience a PLUS.
How you Will make a Difference:
<ul><li>Assist with management duties in the Business Office.</li><li>
Assist Business Office Manager is day-to-day operation of Business office including: managing Budgets, Record, or office supplies.</li><li>
Assist with End of Month procedures.</li><li>
Fill in as Business Office Manager as needed.</li></ul>
What you Need to make a Difference:
<ul><li>Minimum one (1) year of management/supervisory experience.</li><li>
High level of professionalism and ability to maintain confidentiality.</li></ul>
Our exceptional Benefits Package and Signature Perks include the following and more! (if applicable):
<ul><li>Medical, Dental and Vision &ndash; Voluntary Life/Disability</li><li>
401(K) and Roth 401(K)</li><li>
Tuition Forgiveness/Education Reimbursement</li><li>
A variety of additional specialized Insurances</li><li>
Pay Advance and Next Day Pay!</li><li>
Paid Time Off (PTO)</li><li>
Partner Perks and Discounts!</li><li>
Reward &amp; Recognition Program (HEART)</li><li>
Vital Links</li></ul> 
At Signature HealthCARE, our team members are permitted &ndash; no, encouraged &ndash; to employ their talents and abilities to solve problems. 
Our culture is built on three distinct pillars: Learning, Spirituality and Intra-preneurship. 
Each pillar has its own staff and initiatives, ensuring that our unique culture permeates the entire organization. 
Come see what the revolution is all about! 
Signature HealthCARE is an Equal Opportunity-Affirmative Action Employer &ndash; Minority / Female / Disability / Veteran and other protected categories
Pay Range: USD $18.55 - USD $20.48 /Hr. Hashtag : #LI-MS1</div>

Clarendale Six Corners

<div>STARTING WAGE $55k ANNUALLY FULLTIME POSITION 
 
When you work at CLARENDALE SIXCORNERS you have a front-row seat to the amazing life stories of the wisest people on earth. What&rsquo;s more, you are part of an extraordinary company &ndash; one that&rsquo;s investing in the future of senior living by investing in you. Don&rsquo;t just do a job. Be part of an extraordinary life!
The CLARENDALE SIX CORNERS is recruiting for Assistant Business Office Manager In this role you will provide Human Resources and Financial support to the community and Business Office Manager. This person is a key member of the Community team adhering to policies and procedures and upholding the Community&rsquo;s mission, philosophy, values and the Company&rsquo;s vision, principles and Hospitality Promises.
Here are a few of the daily responsibilities of the Assistant Business Office Manager:
Accounts Payable/Receivable, and HR Functions:
<ul><li>Assists with preparation and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
 </li><li>Assists with the processing of invoices on weekly basis.
 </li><li>Assists with posting of rent checks.
 </li><li>Facilitates new hire orientations and reviews new hire paperwork before submitting the documentation to the payroll department.
 </li><li>Interfaces with residents on billing/collection issues.
 </li><li>Files resident and employee records. Updates terminations, 1-9 and TB/Hepatitis binders.
 </li><li>Submits open positions on a weekly basis.
</li><li>Supports creating a culture where the business decisions made in this position, along with individual employee engagement, drive top-line revenue and occupancy.
</li><li>other duties as assigned by Business Office Manager.
</li></ul>The Community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the LCS Hospitality Promises&trade; in all interactions with residents, fellow employees, and guests:
<ul><li>We greet you warmly, by name and with a smile.
</li></ul><ul><li>We treat everyone with courteous respect.
</li></ul><ul><li>We anticipate your needs and act accordingly.
</li></ul><ul><li>We listen and respond enthusiastically in a timely manner.
</li></ul><ul><li>We hold ourselves and one another accountable.
</li></ul><ul><li>We make you feel important.
</li></ul><ul><li>We embrace and value our differences.
</li></ul><ul><li>We ask, &ldquo;Is there anything else I can do for you?&rdquo;
</li></ul><ul><li>We maintain high levels of professionalism, both in conduct and appearance, at all times.
</li></ul><ul><li>We pay attention to detail
</li></ul>QUALIFICATIONS:
<ul><li>Proficiency in the English language enabling the employee to read, write, comprehend and communicate simple instructions, correspondence, memos, etc.
</li></ul><ul><li>Familiarity with Microsoft Office Suite products
</li></ul><ul><li>Must demonstrate excellent telephone communication skills.
</li></ul><ul><li>Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
</li></ul><ul><li>Ability to compute simple math, including units of American money.
</li></ul><ul><li>Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
</li></ul><ul><li>Ability to deal with problems involving few concrete variables in standardized situations.
</li></ul><ul><li>Willingness to be available for any/all emergencies regarding the community
</li></ul><ul><li>Ability to multi-task, balance team and individual responsibilities, and respond promptly to resident and visitor needs. 
</li></ul>Here are a few of the qualifications we need you to have:
<ul><li>High school diploma or general education degree (GED) required
</li><li><ul><li>One to three years related experience and/or training; or equivalent combination of education and experience
 </li></ul></li><li>6mths- 1year of Senior Living experience.
</li></ul>If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer</div>

Hallmark Manor

Life Care provides a generous benefits package to our associates: Choice of two medical plans, Basic life insurance, Voluntary dental, vision, disability and supplemental life, 401(k) plan, Paid holidays and paid vacation time, Paid sick time.
 
Monday-Friday, on-site only, no remote or hybrid options available.
 
Wage Range is $23.00-$29.00 per hour.
 
Position Summary: 
<ul>
<li>The Assistant Business Office Manager assists the Business Office Manager in the overall administrative, billing, accounting, and payroll functions of the business office in accordance with all applicable laws, regulations, and Life Care standards.</li>
<li>Reports to Business Office Manager (BOM)</li>
</ul>
Education, Experience, and Licensure/Certifications: 
<ul>
<li>High school graduate or equivalent. Associate’s degree or equivalent experience preferred.</li>
<li>One (1) year in post-acute care or other geriatric-related field preferred</li>
<li>Experience in Medicare and Insurance Billing required</li>
</ul>
Specific Requirements: 
<ul>
<li>Proficient in Microsoft Word, Excel, and e-mail</li>
<li>Ability to implement and interpret the programs, goals, objectives, policies, and procedures of the business office</li>
<li>Make independent decisions when circumstances warrant such action</li>
<li>Knowledgeable of administration practices and procedures as well as the laws, regulations, and guidelines governing administration functions in the post-acute care facility</li>
<li>Implement and interpret the programs, goals, objectives, policies, and procedures of the administration department</li>
<li>Perform proficiently in all competency areas including but not limited to: general business office responsibilities, cash receipts and billing, patient rights, and safety and sanitation</li>
<li>Maintains confidentiality of all proprietary and/or confidential information</li>
<li>Understand and follow company policies including harassment and compliance procedures</li>
<li>Displays integrity and professionalism by adhering to Life Care’s Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training</li>
<li>Promotes a culture of integrity, maintains an “open door” policy, and does not participate in or allow retaliation against those who report good faith concerns</li>
<li>Actively implements the compliance program and Code of Conduct and ensures 100% participation by department staff</li>
</ul>
Essential Functions: 
<ul>
<li>Assist with effective management and oversight of bookkeeping functions including: posting payments and charges to patient ledgers, balance daily receipts, collect delinquent accounts, and evaluate need for and refer delinquent accounts to collection agencies</li>
<li>Maintain facility checkbook and reconcile checkbook regularly</li>
<li>Responsible for patient accounts</li>
<li>Assume the duties of the BOM in his/her absence</li>
<li>Exhibit excellent customer service and a positive attitude towards patients</li>
<li>Assist in the evacuation of patients</li>
<li>Demonstrate dependable, regular attendance</li>
<li>Concentrate and use reasoning skills and good judgment</li>
<li>Communicate and function productively in an interdisciplinary team</li>
<li>Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours</li>
<li>Read, write, speak, and understand the English language</li>
<li>Lift 20 lbs floor to waist, lift 20 lbs waist to shoulder, lift and carry 20 lbs, and push/pull 20 lbs</li>
</ul>
An Equal Opportunity Employer

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