back office assistant

Leonardo Jewelers

Back Office Assistant &ndash; Leonardo JewelersJob Type: Full-Time or Part-Time Location: In-Person &ndash; Metuchen, NJCompensation: hourly $20-$30 based on experience   Experience Required: Experience preferred but we will train the right candidateAbout Leonardo JewelersLeonardo Jewelers is a family-owned business proudly serving the Monmouth County and Middlesex County communities for over 60 years. Known for exceptional service, quality craftsmanship, and a commitment to integrity, we are expanding our Metuchen team with a highly organized and detail-oriented back-office assistant to support our back-office operations.Position OverviewThe back-office assistant plays a key role in ensuring smooth store operations and accurate inventory management. This position involves receiving merchandise, processing invoices, entering inventory into our POS system, handling shipping tasks, running reports on our workshop, and supporting the store manager with daily logistics. The ideal candidate is detail-oriented, reliable, tech-savvy, and comfortable working in a fast-paced retail environment.Key Responsibilities<ul><li>Receive and process incoming inventory</li><li>Verify invoices and match them with incoming merchandise</li><li>Verify back orders/sold orders when inventory arrives</li><li>Accurately enter products into the POS/inventory management system</li><li>Organize and label merchandise for showroom and stock storage</li><li>Prepare and ship customer orders, repairs, and vendor packages</li><li>Answer and organize store emails professionally and promptly</li><li>Assist the manager with day-to-day logistics</li><li>Maintain inventory accuracy through routine checks and audits</li><li>Run reports on our workshop</li><li>Support general administrative tasks as needed</li></ul>Qualifications<ul><li>Prior experience in inventory, logistics, retail back-office, or administrative support preferred</li><li>Strong organizational skills and high attention to detail</li><li>Proficiency in Microsoft Word, Excel, Outlook, and Teams</li><li>Comfortable working with computers, databases, and digital systems</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Dependable, professional, and trustworthy</li></ul>Job Details<ul><li>Full-Time and Part-Time positions available</li><li>Schedule flexibility based on business needs</li><li>On-site position (no remote work)</li><li>Training provided</li></ul>Benefits<ul><li>Full Time Benefits include:</li><li>Health insurance</li><li>401(k) with company contributions</li><li>Paid holidays</li><li>Paid time off</li><li>Employee discounts</li></ul>Pay: $20.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Back Office Assistant

antelope valley real estate

Job Overview: We are seeking a highly skilled and motivated Experienced Back Office Assistant to join our dynamic team. In this vital role, you will be the backbone of our administrative operations, ensuring seamless office management and exceptional customer support. Your energetic approach and attention to detail will help maintain an organized, efficient environment where all clerical and administrative tasks are handled with precision. This position offers an exciting opportunity for a proactive professional to contribute to a thriving organization while utilizing their extensive office experience and technical skills. MUST BE BILINGUAL IN SPANISH!!Key Responsibilities:<ul><li>Provide administrative support to the management and operational teams.</li><li>Handle correspondence, data entry, filing, and record keeping for company documents and contract preparation.</li><li>Assist with inventory management, ordering supplies, and tracking office stock levels.</li><li>Maintain databases, ensuring data integrity and confidentiality.</li><li>Organize and schedule meetings, appointments, and conferences.</li><li>Process and manage invoices, purchase orders, and expense reports.</li><li>Assist in preparing reports, contracts, presentations, and various business documents.</li><li>Coordinate and liaise with vendors and service providers to ensure efficient operations.</li><li>Address and resolve administrative issues and concerns in a timely and efficient manner.</li><li>Perform other back office tasks as required to support the company&rsquo;s operational needs.</li><li>Scheduling appointments for vendors, investors, and clients, and setting up coordinated reminders.</li></ul>Requirements:<ul><li>Proven experience as a Back Office Assistant or in a similar administrative role.</li><li>Strong knowledge of office management systems and procedures.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>MUST BE BILINGUAL IN SPANISH!!</li><li>Familiarity with basic accounting principles and invoicing systems.</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Detail-oriented with a high level of accuracy.</li><li>Ability to work independently and as part of a team.</li><li>A proactive, problem-solving attitude and a willingness to take on new challenges.</li><li>Must have and send information for 3 professional references.</li><li>Must have your own, reliable, four-wheeled transportation.</li></ul>Preferred Qualifications:<ul><li>Experience with office management software, contract preparation, scheduling, and calendar coordination.</li><li>2 years of previous experience is a MUST.</li><li>MUST BE BILINGUAL IN SPANISH!!</li></ul>How to Apply:Interested candidates are encouraged to submit a resume and cover letter outlining their experience and qualifications for the role.Join us as an Experienced Back Office Assistant if you&rsquo;re eager to bring your organizational talents and energetic spirit into a role that makes a real difference. We value dedicated professionals who thrive on multitasking, delivering top-tier customer service, and supporting our team&rsquo;s success. This is your chance to be part of a vibrant organization committed to growth and excellence!Pay: From $22.00 per hourWork Location: In person

EXPERIENCED BACK OFFICE ASSISTANT

HURTT FABRICATION

Job Overview Hurtt Fabricating has an exciting career opportunity and is accepting applications for Accounting/Back-Office Assistant.Accounting/Back-Office Assistant will be responsible for performing a variety of accounting, administrative and clerical functions associated with the operations of the company. This position will be cross trained with other areas in the company.Responsibilities and Duties&middot; Receive, process and post incoming payments.&middot; Resolve client billing questions and concerns using internal and external resources.&middot; Reconcile invoice and payments for all accounts.&middot; Verify and ensure accuracy of data prior to invoice distribution to clients.&middot; Assist in maintaining accurate records, databases and documentation&middot; Audit processes and standard operating procedures keeping records exact and aligned with the company&rsquo;s standards.&middot; Actively work to recover debts owed to the company, which could include the collection of accounts previously written off.&middot; Supply monthly reports and updates on delinquent accounts, exceptions, contingent liabilities, and accounts receivable aging.&middot; Manage positive business relationships with Client Services, collection agencies, credit reporting agencies, and credit insurance providers.&middot; Support the back-office teams with data entry and organization of documents.&middot; Perform assigned duties in Access and SyteLine ERP System.&middot; Additional tasks as requested by management.Accounts Payable and Receivable Qualifications and Skills&middot; Knowledge of Accounts Payable and Accounts Receivable required.&middot; Excellent skills with MS Office programs including Access, Excel, Outlook, and Word.&middot; Knowledge in Infor SyteLine ERP System.&middot; Strong mathematical skills needed.&middot; Excellent active listening skills.&middot; Demonstrate critical thinking to find potential solutions or innovative approaches for current operating procedures.&middot; Strong customer service experience needed.&middot; Strong time management skills and ability to multi-task.&middot; Ability to communicate information in a straightforward manner and resolve conflicts, but with an attitude of exceptional customer service.Education and Experience RequirementsMinimum of 2 years of accounting experienceInfor SyteLine experience is a plus.Work Hours and Benefits&middot; 4 Day Work Week &ndash; Monday - Thursday&middot; Employee-Owned Company&middot; Paid-Time Off&middot; Medical&middot; Disability Insurance&middot; Life Insurance&middot; AFLACPay: $17.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>SyteLine ERP: 2 years (Preferred)</li><li>Accounting: 2 years (Required)</li></ul>Work Location: In person

Accounting/Back Office Assistant

A Woman's Choice Of Charlotte

<div>A Woman&rsquo;s Choice is seeking for an experienced, flexible and energetic self-starter Back Office Assistant with a proven record of exceptional hands-on medical skills to join our team. We are a woman-owned and operated community-based abortion care provider. AWC provides quality, compassionate abortion care services to people throughout North Carolina and bordering states. Here, we honor the hopes and dreams of people who come to us for a variety of care services. 
Summary of Key Responsibilities includes back office operations, administrative support, and medical records management.
<ul><li>
Great verbal and written communication skills; comfortable speaking calmly and kindly to people of diverse backgrounds and needs.</li><li>
Experience with Microsoft Office and Excel.</li><li>
Confirm patients ahead of appointments using computer software.</li><li>
Assist patients with problems that impact their appointment.</li><li>
Assist in gathering and giving patients information.</li><li>
Completion of daily accountability forms.</li><li>
Assist in light office duties such as copying, faxing, mailings.</li><li>
Work directly with the Clinic Manager to ensure patient support.</li><li>
We are seeking committed, positive, and capable candidates who excel in multi-tasking; are motivated by efficient procedures.</li><li>
Ensure patients are receiving AWC quality care and attention.</li></ul> 


Summary of Skills:
<ul><li>Ability to engage in a professional and courteous manner.</li><li>
Demonstrated flexibility in handling multiple tasks and working in different areas.</li><li>
Ability to prioritize and perform tasks under pressure and take direction and follow instructions.</li><li>
Verbal and written skills, the ability to document verbal communication in a legible, accurate and objective manner.</li><li>
Interpersonal skills, the ability to initiate and conduct two-way communication in a clear concise manner.</li><li>
Enhance health care practice by accepting ownership for accomplishing new and different requests.</li><li>
Possess a strong commitment to A Woman's Choice values.</li></ul> 


Required Education, Experience, Knowledge, Skills, and Ability:
<ul><li>Must be passionately pro-choice.</li><li>
Must be able to work on Saturdays.</li><li>
High school diploma or equivalent.</li><li>
Excellent communication skills.</li><li>
Enjoy working as part of a team.</li><li>
Demonstrated ability to be flexible.</li><li>
Prior experience in a medical-related field is preferred.</li><li>
Bilingual is required.</li></ul> 
Benefits:
At 90-day eligibility period: Health, Dental, &amp; Vision Insurance, Life insurance, and 401k 


About the Clinic:
At A Woman&rsquo;s Choice, we offer safe, effective, and affordable abortion care options from medication abortion and procedural abortions. Our clinics offer comprehensive reproductive health services including miscarriage management care, pregnancy testing, ultrasound testing, emergency contraception, birth control, and HIV/STI testing. We are licensed by state and federal agencies and certified by the abortion standard organization, National Abortion Federation. 
AWC Core Values:
<div><div><ul><li>Welcoming
</li><li>Compassionate</li><li>
Respectful</li><li>
Professional</li></ul>
</div><div>
<ul><li>Non-judgmental support
</li><li>Dignity
</li><li>Empowerment
</li><li>High-quality care</li></ul></div></div></div>

Bilingual Back Office Assistant

Skin And Cancer Institute

<div>Join Our Team at Skin and Cancer Institute!

Are you passionate about dermatology and skin health? Do you thrive in a dynamic, patient-focused environment? Skin and Cancer Institute is looking for dedicated professionals to join our team!

Why Join Us?

At Skin and Cancer Institute, we are committed to excellence in dermatology, skin cancer treatment, and cosmetic procedures. We offer a supportive and collaborative work culture where your skills and dedication make a real impact.

Summary of Position

Work Location: 4805 Centennial Plaza Way, Bakersfield, CA 93312

The Back Office Medical Assistant plays a vital role in supporting clinical operations by assisting providers with patient care, performing clinical procedures, and maintaining accurate medical records. This position ensures smooth patient flow, adheres to compliance standards, and contributes to a positive patient experience.

WHAT YOU'LL DO:

Clinical Responsibilities
<ul>
<li>Provides high-quality customer service and adheres to quality control standards</li>
<li>Coordinates patient care per physician instructions and company policies</li>
<li>Escorts patients to exam rooms per company protocol</li>
<li>Prepares patients for exams by taking histories and explaining procedures</li>
<li>Conducts and documents patient intake</li>
<li>Assists in dermatologic procedures (biopsies, excisions, phototherapy, cosmetic treatments)</li>
<li>using sterile techniques</li>
<li>Supports routine lab tests (e.g., skin scrapings, swabs)</li>
<li>Apply topical treatments or dressings under provider supervision</li>
<li>Captures clinical photos for documentation and comparison</li>
<li>Accurately documents patient care in medical records promptly</li>
<li>Send prescriptions during visits and verify accuracy with provider</li>
<li>Sterilizes instruments and keeps exam rooms clean by safety standards</li>
<li>Uploads and maintains pathology, AK, MOHS, and FBX logs</li>
<li>Verifies pathology log details (patient info, diagnosis, site, lab routing)</li>
<li>Keeps cancer logs current and accurate</li>
<li>Stocks rooms, monitors supplies, and alerts managers when low</li>
<li>Maintains strict patient confidentiality</li>
<li>Performs additional patient care tasks to support providers</li>
</ul>
Patient Education &amp; Support
<ul>
<li>Asking every patient for a google review.</li>
<li>Educate patients on skin care routines, including post-procedure care and sunscreen use.</li>
<li>Explain treatment plans and follow-up instructions to help patients understand their care journey.</li>
<li>Provide compassionate support for patients dealing with chronic skin conditions or cancer.</li>
</ul>
Administrative Responsibilities
<ul><li>Greetings and checks in patients, verifying personal and medical details</li>
<li>Collecting all pertinent information at check in (MIPS Questionnaire)</li>
<li>Updating the PA log, ensure codes are entered correctly.</li>
<li>Checks prescriptions throughout the day &mdash; verify, highlight, and confirm accuracy</li>
<li>Schedules appointments and manages follow-up and procedure calendars</li>
<li>Handles calls, messages, Klaras, Tandem, and responds to inquiries including medication refills and general questions</li>
<li>Makes timely outbound calls as needed</li>
<li>Processes prior authorizations and communicates with insurance providers</li>
<li>Orders and organizes medical supplies to maintain inventory levels</li>
<li>Attends meetings and completes assigned trainings timely</li>
</ul>
WHAT WE'RE LOOKING FOR:

Required Skills / Abilities
<ul>
<li>Demonstrates strong clinical skills with sharp attention to detail</li>
<li>Communicates effectively and builds rapport with patients and team members</li>
<li>Proficient in EHR systems and Microsoft Office Suite</li>
<li>Handles sensitive patient concerns with professionalism and discretion</li>
<li>Prepares and administers injections (Kenalog, Lidocaine, Epinephrine)</li>
<li>Assists in minor surgical procedures and wound care using sterile techniques</li>
<li>Adheres to infection control and safety protocols</li>
<li>Understands and comply with HIPAA regulations and patient confidentiality</li>
<li>Practices universal precautions consistently</li>
<li>Collects and processes lab specimens accurately</li>
<li>In-depth knowledge of medical terminology and dermatologic procedures (Mohs, biopsies, excisions, radiation); skilled in-patient instruction</li>
<li>Multitasks efficiently in fast-paced clinical settings</li>
</ul>
Education &amp; Experience
<ul>
<li>High school diploma or equivalent required.</li>
<li>Completion of an accredited Medical Assistant program is a plus.</li>
<li>Certification (CMA, RMA, or equivalent) preferred.</li>
<li>1&ndash;2 years of clinical experience in a medical office preferred.</li>
</ul>
EQUIPMENT &amp; SOFTWARE OPERATION

The incumbent in this position may operate any/all of the following equipment:
<ul><li>
Microsoft 365 apps, fax, email, phone, Klara, EMA, ModMed, iPAD, NoahFace (biometric timeclock), Tandem, CoverMyMeds, LabCorp (software for looking up labs results and ordering supplies), Quest diagnostics</li></ul> 
What We Offer:
<ul>
<li>Competitive salary and benefits</li>
<li>Health, dental, vision, and ancillary insurance options</li>
<li>401K retirement savings</li>
<li>Paid time off</li>
<li>Professional development opportunities</li>
<li>Supportive and fair work environment</li></ul> 


� Apply Today! Be a part of a dynamic team that&rsquo;s transforming skin health. Submit your resume and cover letter to careers@skinusa.com. We can't wait to meet you!

#HealthcareJobs #DermatologyCareers #JoinOurTeam #NowHiring</div>

Medical Back Office Assistant - Dermatology

FABITO ANESTHESIA AND PAIN SPECIALIST

Integrative pain practice seeking qualified medial assistant to work with busy Pain Management physician. Pain experience is plus, but will train the right candidate. Medical back office experience/ MA Cert Required.Responsibilities include, but are not limited to;Authorizations.Triaging 25-35 patients per day.Set up and take down of in office sterile procedures.Ability to transcribe a detailed patient history.Knowledge of Medical Terminology.Ability to collect vitals accurately.Ability to act as a team player.Good attendance and positive attitude.Ability to interact with patients/physicians while maintaining a professional demeanor.Working closely with a team to assist in completing assigned tasks.Job Type: Full-timeSpanish Speaking candidates preferred, but not required.Salary: $14.00 to $18.00 /hourJob Type: Full-timePay: $14.00 - $18.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>EMR systems: 1 year (Preferred)</li><li>Vital signs: 1 year (Preferred)</li></ul>License/Certification:<ul><li>BLS Certification (Preferred)</li><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

BACK OFFICE MEDICAL ASSISTANT

McDowell Mountain Gynecology

Job Overview We are seeking a dedicated and detail-oriented Back Office Medical Assistant to join our healthcare team. The ideal candidate will play a crucial role in supporting our medical staff and ensuring high-quality patient care. This position requires a strong understanding of medical terminology, anatomy, and physiology, as well as excellent patient service skills. The Back Office Medical Assistant will assist in various clinical tasks and contribute to the smooth operation of our medical facility.Responsibilities<ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Prepare and maintain examination rooms, ensuring they are clean and stocked with necessary supplies.</li><li>Obtain and record patient medical histories, vital signs, and other relevant information.</li><li>Perform basic laboratory tests and prepare specimens for analysis.</li><li>Administer medications as directed by physicians or nursing staff.</li><li>Document patient interactions accurately in electronic health records (EHR).</li><li>Educate patients on treatment plans, medications, and follow-up care.</li><li>Maintain compliance with healthcare regulations and safety protocols.</li><li>Coordinate with other medical staff to ensure seamless patient care.</li></ul>Qualifications<ul><li>Knowledge of anatomy, physiology, and medical terminology is essential.</li><li>Experience or training in X-Ray procedures is preferred.</li><li>Familiarity with emergency medicine practices is a plus.</li><li>Strong skills in patient care and service to enhance the patient experience.</li><li>Understanding of coding practices related to medical billing is beneficial.</li><li>Experience working in a Pediatric Intensive Care Unit (PICU) or Level I Trauma Center is an advantage.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to work effectively in a fast-paced environment while maintaining attention to detail.</li></ul>Join our team as a Back Office Medical Assistant where you can make a difference in the lives of patients while advancing your career in the healthcare field.Job Type: Full-timePay: $19.00 - $23.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Back Office Medical Assistant

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