business office manager

ASU Preparatory Academy

<div><div>If you are a current worker, please log into Workday and access our internal career site to apply.</div><div></div><div>
Salary Range:</div>
$55,000.00 - $64,500.00 USD annually.<div></div>
As part of Arizona State University&rsquo;s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.<br>
<br>
The Business Office Manager provides essential onsite support to ensure the smooth daily operations of the organization. This role combines administrative, financial, and executive support responsibilities, requiring strong organizational skills, attention to detail, and sound judgment. The Business Office Manager oversees a variety of operational and administrative functions, including managing financial processes (such as budgeting, purchasing, and vendor coordination), maintaining office systems and supplies, and supporting leadership with calendar management, scheduling, and correspondence. Serving as a central point of contact for staff, vendors, and partners, this position ensures efficient communication and execution of office procedures. This position plays a critical role in supporting a productive, organized, and collaborative work environment while ensuring accuracy and accountability in both administrative and financial operations.<div></div><div>
QUALIFICATIONS:</div><ul><li><div>
Bachelor&rsquo;s Degree in Business Administration, Business Management, Marketing, Accounting, Finance, Communications, or other related areas, required.</div></li><li><div>
3 years of experience in Office Management.</div></li><li><div>
Ability to speak, read and write in Spanish, preferred.</div></li><li><div>
Experience in a K-12 educational environment, preferred.</div></li><li><div>
Experience supervising staff to achieve customer service goals.</div></li><li><div><div>
Active Arizona Department of Public Safety (DPS) issued IVP Fingerprint Clearance Card.</div></div></li><li><div>
Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.</div></li></ul><div></div><div>
DUTIES AND RESPONSIBILITIES:</div><ul><li><div>
Manage financial processes for the Admin Services team; purchase requisitions, purchase orders, credit card balancing, and other duties as assigned.</div></li><li><div>
Primary key holder responsible for opening and closing the Business Office Monday - Friday.</div></li><li><div>
Ensure the office environment is clean, organized, safe, and well-maintained. This involves managing facilities, coordinating repairs, maintenance, overseeing all office security measures, and making recommendations to improve the shared office space.</div></li><li><div>
Provide exemplary support in the office, which includes greeting visitors, providing assistance or direct inquiries to the appropriate individuals or departments, and managing the incoming and outgoing mail.</div></li><li><div>
Support Chief Administrative Officer, Chief Financial Officer, Chief Technology Officer, and Chief People officer with calendar management, meeting minutes, presentation planning, and other administrative tasks.</div></li><li><div>
Oversees organizational business office operations, utilizing independent judgment and initiative.</div></li><li><div>
Coordinate meetings, conferences, and events. This involves scheduling, arranging venues, sending invitations, placing orders, preparing materials, and ensuring smooth logistics during the events.</div></li><li><div>
Provides strategic recommendations to leadership in the development, implementation, and evaluation of new or modified operating policies, practices, and procedures within the specified areas of organizational/school operations, financial management (accounts receivable and payables), business development and student support services.</div></li><li><div>
Serve as the primary point of contact when there are customer issues related to operations and respond to inquiries from leadership team, students, parents, teachers, staff members, educational partners, and vendors.</div></li><li><div>
Create, implement and administer operational policy and process.</div></li><li><div>
Manage the organization-wide SOP Catalog; communicating with leadership, providing best practices, and completing an annual review.</div></li><li><div>
Evaluates and resolves problems within scope of position.</div></li><li><div>
Helps to develop procedures surrounding Admin Services functions as well as provide support to team members to execute procedures.</div></li><li><div>
Assists in Human Capital processes on behalf of Admin Services teams.</div></li><li><div>
Assists in preparing formal reports and presentations.</div></li><li><div>
Utilizes student database information to provide point in time information for school/organizational use.</div></li><li><div>
Prepares formal reports and presentations.</div></li><li><div>
Maintains confidentiality while complying with all local, state, and federal policies.</div></li><li><div>
Develops and manages projects as assigned by the Admin Services leadership team.</div></li><li><div>
Manages the Business Office Coordinator; provides short- and long-range goals; monitors and evaluates the team and team members effectiveness, and effects changes required for improvement.</div></li><li><div>
Additional duties may be assigned as necessary.</div></li></ul><div></div><div>
SUPERVISORY RESPONSIBILITIES:</div><ul><li><div>
Directly supervises employees. Carries out supervisory responsibilities in accordance with the organization&rsquo;s policies and applicable laws. Responsibilities include decisions related to selection, performance appraisal, discipline and salary recommendations.</div></li><li><div>
Build strong and empowered teams by providing direction, delegation, counsel, mentoring and expertise to individual team leads, while retaining overall responsibility and accountability for results.</div></li><li><div>
Promote and encourage the development, training and promotion of staff members to assure the perpetuation of a professional and competent workforce.</div></li></ul><div></div><div>
KNOWLEDGE, SKILLS AND ABILITIES:</div><ul><li><div>
Demonstrates excellent reading, writing, computation, technology and communication skills.</div></li><li><div>
Possesses strong organizational skills and time management abilities, with attention to detail..</div></li><li><div>
Ability to perform a variety of clerical, administrative and reception desk tasks efficiently.</div></li><li><div>
Demonstrates ability to communicate effectively both orally and in writing.</div></li><li><div>
Skilled in English composition, grammar, spelling, and punctuation.</div></li><li><div>
Demonstrates ability to develop format reports and submit documents on behalf of the school.</div></li><li><div>
Demonstrates a collaborative and service focused approach when working with staff.</div></li><li><div>
Knowledge of standard office practices and procedures.</div></li><li><div>
Familiarity with bookkeeping principles and records management systems.</div></li><li><div>
Demonstrates ability to maintain strict confidentiality and handle sensitive information with discretion.</div></li></ul><div></div><div>
PHYSICAL DEMANDS:</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div>
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.</div><div></div><div>
LOCATION:</div><div>
UCENT, 5 days per week</div><div></div><div>
TRAVEL:</div><div>
Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.</div><div></div><div>
This job description is subject to change at any time.</div></div>

Business Office Manager

Lakeside Health & Rehabilitation

<p></p><div><p><b>We're Hiring: Assistant Business Office Manager &ndash; Join Our Skilled Nursing Team!</b></p><br>
<p>
</p><p>Are you detail-oriented, compassionate, and ready to make a difference behind the scenes in healthcare? We&rsquo;re looking for a <b>dynamic Assistant Business Office Manager</b> to join our team at <b>[Facility Name]</b>, a respected and caring Skilled Nursing Facility where residents come first &mdash; and so do our employees.</p><br>
<p></p>
<p><b>
What You&rsquo;ll Do:</b><br>
As our Assistant Business Office Manager, you&rsquo;ll be a key player in keeping our facility running smoothly. You&rsquo;ll work closely with the Business Office Manager and leadership team to support billing, collections, admissions paperwork, and resident trust accounts &mdash; all while helping families navigate their loved one&rsquo;s care journey with confidence and compassion.</p><br>
<p></p>
<p><b>
Key Responsibilities:</b></p><br>
<p></p>
<ul>
<li><p>Assist with resident billing and collections (Medicaid, Medicare, Private Pay, and insurance)</p>
</li>
<li><p>Help maintain accurate financial records and reporting</p>
</li>
<li><p>Support admission and discharge processes with required documentation</p>
</li>
<li><p>Provide exceptional service to residents, families, and vendors</p>
</li>
<li><p>Collaborate with clinical and administrative teams</p></li></ul><br>
<p>
</p><p><b>What We're Looking For:</b></p><br>
<p></p>
<ul><li> Experience in a healthcare business office (Skilled Nursing preferred)</li></ul><br>
<p></p>
<ul><li> Knowledge of Medicaid, Medicare, and insurance billing</li></ul><br>
<p></p>
<ul><li> Strong communication and organizational skills</li></ul><br>
<p></p>
<ul><li> Friendly, professional, and team-oriented attitude</li></ul><br>
<p></p>
<ul><li> Proficiency in Microsoft Office and billing software (PointClickCare a plus!)</li></ul><br>
<p></p>
<p><b>
Why Join Us?</b></p><br>
<p></p>
<ul><li> Supportive and collaborative team culture</li></ul><br>
<p></p>
<ul><li> Opportunities for career growth in long-term care</li></ul><br>
<p></p>
<ul><li> Competitive pay and full benefits</li></ul><br>
<p></p>
<ul><li> A workplace that feels like family</li></ul><br>
<p></p>
<p><b>
Salary/ Wage Range</b></p><br>
<p></p>
<p>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience and may fall outside of the range shown.</p><br>
<p></p>
<p>
Be a part of something meaningful. Help us provide not just care &mdash; but comfort, dignity, and peace of mind.</p><br>
<p></p>
<p><b>
Apply today and let&rsquo;s build better care, together.</b></p><br>
<p></p>
<p>
We are committed to maintaining a diverse and inclusive workplace. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for our job opportunities.</p></div><p></p>

Assistant Business Office Manager

Fairfax Rehabilitation and Nursing Center

<div><h1 class="jobSectionHeader"><b>POSITION SUMMARY</b></h1>
<p>
The Assistant Business Office Manager (ABOM) is responsible for assisting the Business Office Manager (BOM) with all business office functions including medical billing, accounts receivable, and resident trust fund management with a special focus on Medicaid and Third-Party payer sources. In the absence of the BOM, the ABOM will complete BOM duties as necessary and assume responsibility for the management of the business office department.</p>
<p><b>
GENERAL RESPONSIBILITIES:</b></p>
<p>
Assists the BOM in completion of all business office functions; assumes responsibility for business office functions in the absence of the BOM.</p>
<p>
Attends and participates in stand-up and other meetings in absence of the BOM.</p>
<p>
Assists with scheduling of business office staff as needed.</p>
<p>
Assists in all functions of patient / resident fund management system including accurate accounting, maintenance, and security of patient / resident funds.</p>
<p>
Ensures that patient / resident fund transactions are accurately recorded in the system in a timely manner and that accounts reconcile.</p>
<p>
Receives and responds to resident / family questions regarding billing in a timely manner.</p>
<p>
Assists BOM as requested in follow-up and collection of all payer sources.</p>
<p>
Makes collection calls to proactively prevent accounts from becoming delinquent.</p>
<p>
Assists the BOM in the processing and evaluating of the pre-admission financial reviews.</p>
<p>
Assists the BOM in monitoring private pay accounts to communicate with residents / families regarding Medicaid eligibility and the application process.</p>
<p>
Assists the BOM in the completion of end of month pre-close and close processes to ensure timely and accurate billing of all accounts.</p>
<p>
Ensures all mandatory training is completed on time.</p>
<p>
Performs other duties as necessary for the successful operation of the healthcare center.</p>
<h2 class="jobSectionHeader"><b>
MEDICAID / THIRD-PARTY:</b></h2>
<p>
Takes lead on follow-up and collection of Medicaid and Third-Party payer sources.</p>
<p>
Identifies and works to resolve billing issues with Medicaid &amp; Third-Party accounts.</p>
<p>
Monitors Medicaid &amp; Third-Party aging reports and conducts follow-up on unpaid and underpaid claims; takes appropriate action to correct and re-bill if necessary for re-imbursement.</p>
<p>
Monitors payer websites for claim status, patient pay reports, and patient eligibility.</p>
<p>
Establishes and maintains positive, professional relationships with the local Medicaid Eligibility Offices at the Department of Social Services.</p>
<p>
Accurately and completely documents status updates in Point Click Care (PCC) on all accounts regularly.</p>
<p>
Submits and tracks required forms for Medicaid payer sources including admission, level of care change, and discharge notifications in a timely manner.</p>
<p>
Completes and submits requests for patient pay adjustments in a timely manner.</p>
<p>
Ensure that Medicaid applications and renewals are completed and followed-up on appropriately.</p>
<h1 class="jobSectionHeader"><b>
PREREQUISITES, SKILLS, &amp; ABILITIES:</b></h1>
<p>
Account analysis and auditing experience.</p>
<p>
Experience in long-term care and/or medical office background preferred.</p>
<p>
Verbal and written communication skills.</p>
<p>
Computer skills with accounting software knowledge.</p>
<p>
Knowledge of basic office machines.</p>
<p>
Excellent organizational skills with attention to detail.</p>
<p>
Able to handle multiple priorities.</p>
<p>
Able to work without direct supervision.</p>
<p>
Able to work as a team leader.</p>
<p>
High level of professionalism in appearance and demeanor.</p></div><p></p>

Assistant Business Office Manager (ABOM)

Ascent Healthcare Management

<div><p>NOW OFFERING DAILY PAY! We are pleased to offer a voluntary benefit for employees to access their pay on their own schedule. <b>Work today, get paid today.</b></p><br>
<p></p>
<p><b>
Elevate Health and Rehabilitation is part of the Ascent Healthcare Management</b> Health family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused! Our workplace culture is all about uplifting people. If you are looking for a healthcare organization where you can bring your best &quot;&quot;you&quot;&quot; to work, where you can make a difference, and where you can team-up with like-minded co-workers, then we are also looking for you. Join us!</p><br>
<p></p>
<p><b>
Elevate Health and Rehabilitation</b> is seeking an <b>Assistant Business Office Manager</b> to join our team.</p><br>
<p></p>
<p><b>
Working here you will enjoy:</b></p><br>
<p></p>
<ul>
<li>Employee Engagement Activities</li>
<li>Positive work environment</li>
<li>Excellent Training</li>
<li>Competitive Pay and Benefits</li>
</ul>
<p><b>What you will do:</b></p>
<ul>
<li>May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, typing.</li>
<li>Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.</li>
<li>May assist the Business Office Manager to monitor day-to-day operation of the Business Office and to establish priorities and manage records, budgets or supplies.</li>
<li>Fill in as Business Office Manager as needed with limited or full authority, as needed.</li>
<li>Support and assist Business Office Manager with State, Federal and Company standards, to include alerting management to potential non-compliance issues and the preparation of correction plans.</li>
<li>Make bank deposits, as requested.</li>
<li>Receive and receipt private, resident portions and Medicaid payments on residents&rsquo; bills.</li>
<li>Assist with end of month packet procedures such as: cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts.</li></ul><br>
<p></p>
<p><b>
What you need:</b></p>
<ul>
<li>High school diploma or GED required or equivalent related work experience.</li>
<li>Minimum of one (1) year management/supervisory experience preferred.</li>
<li>Payroll experience preferred.</li>
<li>EXCELLENT CUSTOMER SERVICE SKILLS REQUIRED</li>
<li>Effective verbal and written English communication skills.</li>
<li>Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.</li>
<li>Highest level of professionalism with the ability to maintain confidentiality.</li>
<li>Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.</li>
<li>Customer service oriented with the ability to work well under pressure.</li>
<li>Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.</li>
</ul>
<p>Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.</p><br>
<p></p>
<p>
#EHR</p></div>

Assistant Business Office Manager/ Receptionist

Scottsdale Village Square

<div><p>Are you ready to be the go-to person who keeps the financial wheels of our facility turning smoothly? As our <b>Assistant Business Office Manager</b>, you&rsquo;ll be the heartbeat of our administrative operations. You&rsquo;ll partner with the Business Office Manager to oversee critical financial processes, deliver top-notch service, and find innovative solutions to challenges. This isn&rsquo;t your average desk job &ndash; it&rsquo;s an opportunity to lead, inspire, and make a meaningful impact every single day.</p>
<p><b>
What You&rsquo;ll Do:</b></p>
<ul>
<li> Assist with accounts receivable, accounts payable, payroll, and billing to ensure seamless financial operations.</li>
<li>Dive into Medicare, Medicaid, and private insurance billing with precision, making sure we&rsquo;re always on point with compliance and accuracy.</li>
<li> Manage and reconcile resident trust accounts while fostering confidence and transparency with residents and their families.</li>
<li> Prepare and analyze monthly financial reports and audits to keep us ahead of the game.</li>
<li>Be the go-to resource for residents, families, and staff when they need guidance and support with financial matters.</li>
<li>Stay on top of regulatory requirements and ensure our processes are always one step ahead.</li>
<li> Identify and implement fresh ideas to optimize office workflows and efficiency.</li>
<li>Support and train staff, ensuring everyone has the tools and knowledge they need to excel.</li>
</ul>
<p><b>What We&rsquo;re Looking For:</b></p>
<ul>
<li>A <b>trailblazer</b> with a high school diploma (required) and a passion for business or healthcare. A degree in business, accounting, or a related field? That&rsquo;s a huge plus!</li>
<li>At least 1 year of experience in a healthcare or SNF business office</li>
<li>A <b>billing master</b> who knows Medicare, Medicaid, and insurance processes like the back of their hand.</li>
<li>A <b>people person</b> with stellar communication and customer service skills &ndash; empathy is your middle name.</li>
<li>Tech-savvy with proficiency in Microsoft Office and billing/accounting software.</li>
<li>A <b>multitasking guru</b> who thrives under pressure and loves getting things done.</li>
<li>Bonus points if you&rsquo;re well-versed in federal and state SNF regulations.</li>
</ul>
<p><b>What&rsquo;s In It for You:</b></p>
<ul>
<li><b>Competitive Compensation:</b> We reward talent, dedication, and results.</li>
<li><b>Comprehensive Benefits:</b> Health, dental, vision insurance, and more.</li>
<li><b>Paid Time Off:</b> Because everyone deserves time to recharge.</li>
<li><b>Growth Opportunities:</b> Advance your career while helping us grow as a leader in the SNF industry.</li>
<li><b>A Work Family:</b> Join a team that&rsquo;s more than coworkers &ndash; we&rsquo;re family, united by a common purpose.</li></ul></div>

Assistant Business Office Manager (Mon-Fri)

Regents Park at Aventura

Timely Billing and Collections
<br>Billing for all Medicare, Medicaid, Managed Care, Hospice and all Secondary Claims
<br>Document in the Facility EMR
<br>Status of the Outstanding AR
<br>Monthly Private Statements
<br>Meet with Residents and/or Responsible Parties
<br>Past Due Private Accounts to Facility Collection Agency
<br>Billing Questions
<br>File all Incoming Documents
<br>Weekly AR Reviews
<br>Medicaid Pending Reviews
<br>Facility Resident Funds Management System (RFMS)
<br>Accurate Data in the EMR
<br>Back Up Support for Receptionists
<br>Perform Accounts Payable Functions
<br>Point Click Care
<br>National Data Care and RFMS
<br>Medicaid Pending Knowledge
<br>Addressing job-related stressors through self-care and a referral source to get additional assistance
<br>in the community

Reluna

<div><p>Reluna is reshaping the future of wealth management. Our data-driven platform streamlines complex financial operations (trading, compliance, reporting and data integration) through automation and a powerful API engine. Built for performance, precision, and scale, our solutions empower users to act faster, smarter, and with confidence.</p><p></p><p><br>
We are looking for a highly proactive and solution-oriented Business Support / Administration / Office Manager to take ownership of defining, building, and running smooth <b>cross-functional processes across Finance, Administration, IT, Legal and HR</b>. This is a hands-on role for someone who thrives in a fast-paced, dynamic environment and can work seamlessly with multicultural stakeholders at all levels.</p><p></p><p><b><br>
Key Responsibilities:</b></p>
<ul>
<li>Develop, implement, and manage efficient operational processes across Administration, Finance, IT, Legal and HR functions</li>
<li>Define, create and maintain operational dashboards, KPIs and other metrics and track progress against targets</li>
<li>Ensure smooth cross-functional collaboration and communication between teams</li>
<li>Monitor and optimize workflows, identifying areas for improvement and driving operational excellence</li>
<li>Support senior leadership with reporting, project coordination and process-related initiatives</li>
<li>Maintain compliance with company policies and local regulations</li>
<li>Act as a key point of contact for operational challenges and propose practical solutions.</li></ul><br>
<p></p>
<p><b>
Requirements:</b></p>
<ul>
<li>Proven experience of 5+ years in cross-functional administrative/business support roles, ideally within startups, FinTech, or SaaS companies</li>
<li>Strong background in Finance, with direct responsibility for overseeing a company&rsquo;s finance function (with support of existing team)</li>
<li>Exposure to regulatory or compliance-sensitive product environments</li>
<li>Strong problem-solving skills, proactivity, and attention to detail</li>
<li>Ability to work effectively with diverse, multi-cultural teams and stakeholders at all levels</li>
<li>Excellent organizational, communication, and interpersonal skills</li>
<li>Fluency in English is essential; Russian language skills are a plus</li>
<li>Based in Dubai, UAE.</li></ul><br>
<p></p>
<p><b>
What We Offer:</b></p>
<ul>
<li>Opportunity to build and shape operational processes in a fast-growing startup environment</li>
<li>Exposure to cross-functional collaboration across a variety of teams</li>
<li>A dynamic, supportive team culture where initiative is recognized and rewarded.</li></ul><br>
<p></p>
<p><b>
Bonus Points For</b></p>
<ul>
<li>Prior experience in wealth, fintech, or blockchain</li>
<li>Passion for coaching and building collaborative cultures.</li></ul><br>
<p></p>
<p><b>
Why Join Reluna?</b></p>
<p>
At Reluna, you&rsquo;ll have significant influence across ventures backed by a forward-thinking team. We value ownership, smart execution, and real-world impact over hierarchy. You&rsquo;ll be joining a high-impact role where innovation meets meaningful utility - plus tons of opportunity to grow your career as we scale.</p><p></p><p><b><br>
How to Apply</b></p>
<p>
Please submit your CV in English. Due to the volume of applications, only shortlisted candidates will be contacted.</p></div><p></p>

Business Support / Office Manager

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