business office manager

Andover Forest Post Acute Care Center

<div><h1 class="jobSectionHeader">Business Office Manager</h1>
$65,000-$70,000 per year | Full-Time | Comprehensive Benefits
Andover Forest Post Acute Care Center is seeking an organized, detail-oriented Business Office Manager to oversee billing, collections, resident accounts, and insurance coordination. This is an excellent opportunity to join a collaborative team and make a meaningful impact in a skilled nursing environment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Manage billing, collections, and resident accounts</li><li>
Review financial documentation for Medicaid applications</li><li>
Meet with residents and families regarding financial obligations and payment arrangements</li><li>
Monitor aging reports and follow up on outstanding balances</li><li>
Coordinate insurance authorizations and appeals</li><li>
Complete admissions agreements and maintain accurate business office records</li><li>
Ensure compliance with federal and state regulations</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
One year of experience in billing, collections, or business office operations preferred</li><li>
Long-term care experience is a plus, but not required</li><li>
Knowledge of Medicare, Medicaid, and Managed Care reimbursement preferred</li><li>
Strong organizational, communication, and multitasking skills</li><li>
Accounting or finance coursework is helpful, but not required</li></ul><h3 class="jobSectionHeader">
Benefits</h3><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Paid time off</li><li>
Comprehensive benefits package</li></ul>
Apply today to join a team where your financial and organizational expertise will help support exceptional resident care and the success of our facility.</div>

Business Office Manager

Aiden Auto

Job Summary: The Business Office Manager is responsible for managing the daily administrative and financial functions of the office. This role oversees billing, accounts receivable, payroll coordination, budgeting, office staff, and regulatory compliance while ensuring smooth business operations and excellent customer service. Key Responsibilities: <ul><li>Oversee daily office operations and administrative activities.</li><li>Manage accounts payable, accounts receivable, billing, and collections.</li><li>Coordinate payroll processing and maintain employee records.</li><li>Prepare financial reports, budgets, and expense tracking.</li><li>Ensure compliance with company policies, government regulations, and industry standards.</li><li>Supervise and train administrative office staff.</li><li>Maintain office supplies, equipment, and vendor relationships.</li><li>Handle customer inquiries, complaints, and account issues professionally.</li><li>Assist with hiring, onboarding, and performance management of office personnel.</li><li>Maintain confidential business and employee records.</li><li>Collaborate with senior management to improve operational efficiency.</li><li>Monitor office productivity and implement process improvements.</li><li> </li></ul>Qualifications: <ul><li>Experienced in office management, business administration, or financial operations.</li><li>Supervisory or management experience preferred.</li><li>Knowledge of accounting principles and office management practices.</li><li> </li></ul>Required Skills: <ul><li>Strong leadership and organizational skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Experience with accounting and payroll software.</li><li>Strong analytical and problem-solving skills.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>High attention to detail and accuracy.</li><li>Excellent customer service skills.</li><li> </li></ul>Working Conditions: <ul><li>Full-time position.</li><li>Standard office environment.</li><li>Occasional overtime may be required during payroll, audits, or month-end financial reporting.</li></ul>

Remote Business Office Manager

Costain

<div>Costain have won extensive work across the water sector this year to support the AMP 8 investment cycle. We have been appointed by United Utilities as one of 7 partners to deliver &pound;3bn of projects in the Asset Management Period 8 (AMP8) between 2025 &ndash; 2030. 
Office managers coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. Their responsibilities generally include duties such as greeting visitors, managing office supplies and equipment, overseeing contractors carrying out Property repairs and inspections, owning budgets, supporting senior staff members with administrative tasks and management of Office based Soft Services such as Cleaning and Security 
The role will be full-time, site based in Wigan 
At Costain, we believe diverse perspectives drive innovation. If you&rsquo;re passionate about making a positive impact and think you can bring value to our team, we&rsquo;d love to hear from you even if you don&rsquo;t tick every box. Your unique skills and experiences could be exactly what we need. 
#LI-KP1</div>
 <div><ul>Responsibilities: Responsibilities 
 
Liaising with the Group Facilities Manager to report any maintenance or H&amp;S matters, monitoring 
to ensure remedial work is undertaken promptly and safely. 
Assisting visitors and clients, providing them with the reasonable resources they may need during 
their visit. 
Assisting with onboarding for new starters 
Management of all desk and meeting room bookings. 
Fielding questions raised by occupiers, assisting them in their use of the office and equipment 
such as phones and printers, minimising any disruption to permanent desk occupiers. 
Management of all office stationery &amp; goods 
Raising and goods receipting purchase orders and invoices within E1. 
Organisation of events based around promotion of well-being and team bonding 
Support with owning and updating key people tasks such as; Organisation charts, Authorities &amp; Responsibility appointments &amp; RACI charts. 
 
Knowledge, Skills, and Experience 
 
Essential 
 
Proven experience as Office Manager / facilities coordinator or in a similar role 
Proficient in the use of Microsoft office packages including Word, Excel and 
Outlook and a proficient knowledge on I.T and AV technology 
<li>
The ability to communicate effectively and professionally with colleagues, contractors and key stakeholders</li></ul></div>
 <div>Qualifications: Essential 
 
A professional qualification in facilities management (IWFM Level 3+) or relevant experience 
Good level of general education educated to &lsquo;AS&rsquo;/HNC Level as a minimum or equivalent with demonstrable written and numerical skills. 
Full UK Driving Licence 
 
Desirable 
 
<ul><li>
A qualification in health &amp; safety (NEBOSH, IOSH)</li></ul></div>
 <div><div>About us: Costain helps to improve people&rsquo;s lives with integrated, leading edge, smart infrastructure solutions across the UK&rsquo;s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK&rsquo;s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do. 
 
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. 
 
We do share individual feedback following an interview . 
 
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer. 
 
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. 
 
For more details please go to the Disability Confident website: 
https://www.gov.uk/government/collections/disability-confident-campaign</div></div>

Office Manager

Rescom Financial Services

Job Title: Office Manager Company: Rescom Financial Services Location: Austin, Texas, United States Employment Type: Full-time Salary: $120,000 - $180,000 USD per annum Job Overview Rescom Financial Services is a seasoned and respected mortgage provider, dedicated to advising clients every step of the way with professionalism and an upbeat, friendly attitude. We believe that our experience is paramount, but the experience our clients have with us is what truly sets us apart. We are seeking a highly organised and proactive Office Manager to join our team in Austin, Texas. The ideal candidate will be the backbone of our office operations, ensuring a smooth and efficient work environment that allows our mortgage professionals to focus on providing exceptional service. You will be instrumental in maintaining the positive, focused, and client-centred culture that defines our company. Responsibilities As the Office Manager, you will be responsible for a wide range of administrative and operational tasks. Your key duties will include: - Overseeing the day-to-day operations of the office to ensure everything runs smoothly. - Managing office supplies, inventory, and placing orders as necessary. - Acting as the first point of contact for visitors, clients, and vendors, embodying the company's professional and welcoming ethos. - Organising and coordinating company meetings, appointments, and corporate events. - Handling incoming and outgoing correspondence, including emails and phone calls. - Liaising with facility management vendors, including cleaning, catering, and security services. - Assisting with the onboarding process for new employees and providing general administrative support to the team. - Managing office budgets, processing invoices, and assisting with expense reports. - Ensuring the office environment is clean, organised, and compliant with health and safety regulations. Qualifications We are looking for a candidate who can demonstrate the following skills and experience: - Proven experience in an Office Manager, Front Office Manager, or senior Administrative Assistant role. - Exceptional organisational and time-management skills, with a proven ability to prioritise tasks and meet deadlines. - Strong written and verbal communication skills, with a professional and courteous manner. - Proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Excellent problem-solving abilities and a proactive, can-do attitude. - The ability to work independently and as part of a team in a fast-paced environment. - A high level of discretion and professionalism when handling confidential information. - Previous experience within the financial services or mortgage industry is highly desirable but not essential.

Total Restoration of Texas, LLC

OverviewJoin a dynamic Mitigation and Restoration Company as an Office Manager, where you'll be the heartbeat of our administrative operations, ensuring seamless office functionality and fostering a productive environment. This vital role combines organizational leadership with hands-on management of daily office activities, staff and vendor relationships, and team coordination. As an Office Manager, you will play a key part in supporting our mission to deliver exceptional restoration services by maintaining efficient workflows, managing financial records, and enhancing client communication. Your energetic approach and meticulous attention to detail will drive our office&rsquo;s success and contribute to our reputation for excellence.PLEASE DO NOT APPLY IF YOU ARE NOT BOTH HIGHLY PROFICIENT IN XACTIMATE BILLING SOFTWARE AND HAVE PROVEN EXPERIENCE WORKING FOR A RESTORATION COMPANY. WE ARE NOT ABLE TO OFFER TRAINING TO SOMEONE FOR THIS POSITION.Responsibilities<ul><li>Oversee daily office operations, including data entry to CRM, invoicing to clients and carriers, follow up communication, coordinating with technicians</li><li>Work alongside other administrative and technician staff, providing training and development opportunities to foster a motivated and organized team environment.</li><li>Handle human resources functions such as payroll processing, employee onboarding, record keeping, and confidentiality of sensitive information.</li><li>Manage bookkeeping tasks using accounting software; maintain accurate financial records including invoicing, billing, and expense tracking.</li><li>Support budgeting efforts by monitoring expenses, preparing financial reports, and assisting with cost control initiatives.</li><li>Facilitate client communication by responding promptly to inquiries, scheduling appointments, and ensuring excellent customer service standards are met.</li><li>Maintain compliance with office policies and procedures while ensuring smooth coordination between departments involved in mitigation and restoration projects.</li><li>Prepare reports related to project progress, financial status, and operational metrics to aid management decision-making.</li></ul>Skills<ul><li>Proven experience in office management or administrative roles within a service-oriented environment.</li><li>Strong experience with Xactimate billing software is a MUST.</li><li>Strong supervisory skills with the ability to lead teams effectively and foster a collaborative workplace culture.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for data analysis.</li><li>Familiarity with accounting software such as QuickBooks or similar financial tools; basic bookkeeping knowledge is essential.</li><li>Excellent organizational skills with the ability to manage schedules efficiently and prioritize multiple tasks simultaneously.</li><li>Effective communication skills for interacting with clients, vendors, team members, and executive leadership.</li><li>Experience handling confidential information with discretion and professionalism.</li><li>Knowledge of vendor management processes including negotiations and contract oversight.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail in all aspects of office administration.</li></ul>This role offers an exciting opportunity to be at the center of a fast-paced mitigation and restoration company dedicated to delivering outstanding service while fostering a positive work environment built on energy, transparency, and teamwork. If you&rsquo;re ready to bring your organizational expertise and proactive attitude to a thriving company committed to growth&mdash;apply today!Pay: $20.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>XACTIMATE: 2 years (Required)</li><li>RESTORATION COMPANY OFFICE MANAGEMENT: 2 years (Required)</li><li>ALBI SOFTWARE: 1 year (Preferred)</li></ul>Work Location: Remote

Mitigation and Restoration Company Office Manager

Service Corporation International

<div>Our associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES 
 
Accounting Function Oversight<ul><li>
Collections of all accounts receivable</li><li>
Verifications and payments of all accounts payable invoices</li><li>
Controls of receipt and deposit of cash payments received</li><li>
Maintains petty cash account and disburses the same in accordance with company policies and procedures</li><li>
Reconciliations of all accounts</li><li>
Cash advance checks</li><li>
Same Day Check requests</li><li>
Bank deposits</li><li>
Verifies/audits cash disbursement reports</li><li>
Tracks Capital Expenditure Authorizations (CEAs)</li></ul> 
Operational Activities<ul><li>
Orders supplies for the office and completes inventory counts</li><li>
Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets</li><li>
Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments</li><li>
Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation</li><li>
Schedules incoming orders and drivers for the ambulate service</li><li>
Completes various funeral/cemetery reports and files accurately</li><li>
Supports Sales as necessary requiring an understanding of JD Powers</li><li>
Assures compliance with all Company policies and procedures to include<ul><li>
Sarbanes Oxley (SOX) audit</li><li>
Dignity University (DU) training</li><li>
Interment Verification Training (IVT) audits</li><li>
Day Sales Outstanding&rsquo;s (DSO) related to financial and administrative areas</li></ul></li><li>
Assists in preparing and/or overseeing all funeral/cemetery-related forms</li><li>
Reviews time cards and administers corporate payroll policies and procedures</li><li>
Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9&rsquo;s, etc.).
</li><li>Ensures new associates receive new hire orientation</li><li>
Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators</li><li>
Maintains vehicle records/licenses</li><li>
Processes expense reports</li><li>
Updates General Price Lists (GPLs)</li><li>
Manages all Alarm Systems (codes, working order, etc.)</li><li>
Assists with funeral services and &ldquo;Making Everlasting Memories&rdquo; (MEMs) as needed</li><li>
Coordinates daily activities with business unit as well as other departments</li><li>
Trains associates in the proper administration of policies and procedures</li><li>
Services customers by interacting with families in a professional and compassionate manner</li><li>
Maintains and updates customer records</li><li>
Updates company website with current obituaries and ensures obituaries are placed in newspapers</li><li>
Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations</li><li>
Behaves in a supportive way to enrich the work environment</li><li>
Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance</li><li>
Performs other duties as assigned</li></ul> 
MINIMUM REQUIREMENTS 
Education
<ul><li>High school diploma, GED or completion of a diploma-training program at a college or technical school</li></ul> 
Experience<ul><li>
Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required</li><li>
Excellent communication skills both orally and in writing</li><li>
High level of compassion, integrity, and confidentiality</li><li>
Problem solving skills</li><li>
Ability to multi task and set priorities</li><li>
Detail oriented</li><li>
Must be flexible and able to function in a face-paced environment</li></ul> 
WORK CONDITIONS 
Work Environment<ul><li>
Professional Dress is required when in contact with families.</li></ul>
Work Postures<ul><li>
Sitting continuously for many hours per day, up to 6 hours per day</li><li>
Climbing stairs to access buildings frequently</li></ul>
Physical Demands<ul><li>
Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage</li></ul>
Work Hours<ul><li>
Working beyond &ldquo;standard&rdquo; hours as the need arises</li></ul> 

Postal Code: 35811
Category (Portal Searching): Operations
Job Location: US-AL - Huntsville</div>

Mano Animation Studios

Location: Lahore Job Type: Full-timeJob SummaryWe are seeking a motivated and experienced Business Manager / Assistant Business Manager &ndash; Indenting to join our team in Lahore. The ideal candidate will have a strong background in the pharmaceutical industry and will be responsible for supplier sourcing, market research, business development, and managing key business relationships.Key Responsibilities<ul><li>Lead supplier identification, evaluation, and sourcing initiatives.</li><li>Conduct market research to identify new products, industry trends, and business opportunities.</li><li>Drive business development and expand the company's indenting portfolio.</li><li>Build and maintain strong relationships with suppliers, customers, and internal stakeholders.</li><li>Prepare reports, presentations, and business analyses using MS Office.</li><li>Develop and present Monthly Business Reviews (Supplier-wise, Product-wise, and Customer-wise).</li><li>Assist in preparing the Annual Indenting Budget under the guidance of the Business Manager and COO.</li><li>Coordinate with cross-functional teams to ensure smooth execution of business operations.</li></ul>Requirements<ul><li>Bachelor's degree in Chemistry or Commerce/Business Administration.</li><li>Minimum 5 years of experience in the pharmaceutical industry, preferably in indenting, sourcing, or business development.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>Strong analytical and reporting abilities.</li><li>Proficient in Microsoft Office applications, particularly Excel and PowerPoint.</li><li>Proactive, professional, and results-oriented approach.</li><li>Preferred age: 25&ndash;35 years (flexible for the right candidate).</li></ul>What We Offer<ul><li>Competitive salary package based on qualifications and experience.</li><li>Opportunity to work with a professional and growth-oriented team.</li><li>Career development and learning opportunities.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyInterested candidates are encouraged to apply through Indeed or email their updated CV to careers@imrooz.com.Please mention &quot;Business Manager / Assistant Business Manager &ndash; Indenting&quot; in the subject line of your email.Experience:<ul><li>Pharmaceutical Industry: 5 years (Required)</li></ul>Work Location: In person

Assistant Business Manager - Indenting

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Assistant Business Manager - Indenting