business operations coordinator

Pavago

<b>Job Title:</b> Operations Coordinator
<br><b>Position Type:</b> Full-Time, Remote
<br><b>Working Hours:</b> U.S. client business hours
<br><br>
<b>About the Role:</b><br>
Our client is seeking an Operations Coordinator to provide day-to-day support across core business functions. This role ensures that operations run smoothly by managing workflows, maintaining records, monitoring KPIs, and serving as a bridge between departments. The Operations Coordinator creates clarity, consistency, and efficiency in the daily running of the organization.
<br><br>
<b>Responsibilities:</b><b>Process Coordination:</b><br>
<ul>
<li>Track workflows across departments (finance, HR, customer service, logistics, IT).</li>
<li>Ensure operational tasks are completed on schedule and according to SOPs.</li>
<li>Escalate bottlenecks or inefficiencies to management.</li>
</ul>
<b>Data & Reporting:</b><br>
<ul>
<li>Maintain operational databases and dashboards.</li>
<li>Generate weekly/monthly reports on KPIs such as productivity, resource utilization, and cost efficiency.</li>
<li>Ensure all reporting is accurate, timely, and actionable.</li>
</ul>
<b>Documentation:</b><br>
<ul>
<li>Maintain and update SOPs, process maps, and compliance documentation.</li>
<li>Organize digital files in systems such as SharePoint, Google Drive, or Notion.</li>
</ul>
<b>Vendor & Partner Coordination:</b><br>
<ul>
<li>Manage vendor communication, track service delivery, and ensure invoices are routed/approved.</li>
<li>Monitor vendor SLAs and escalate issues.</li>
</ul>
<b>Cross-Department Support:</b><br>
<ul>
<li>Coordinate between teams to align on projects, events, or recurring tasks.</li>
<li>Support leadership with ad hoc operational projects and research.</li>
</ul>
<b>Compliance & Controls:</b><br>
<ul>
<li>Ensure daily operations adhere to compliance and quality standards.</li>
<li>Maintain accurate logs for audits or internal reviews.</li>
</ul>
<b>What Makes You a Perfect Fit:</b><br>
<ul>
<li>Strong multitasker who thrives on organization and accountability.</li>
<li>Analytical mindset with ability to spot trends and inefficiencies.</li>
<li>Clear communicator who can work across functions.</li>
<li>Comfortable balancing routine tasks with special projects.</li>
</ul>
<b>Required Experience & Skills (Minimum):</b><br>
<ul>
<li>2+ years in operations, coordination, or business support roles.</li>
<li>Proficiency with Microsoft Office/Google Workspace.</li>
<li>Familiarity with ERP, CRM, or operational systems (Salesforce, HubSpot, NetSuite, or equivalent).</li>
<li>Strong Excel/Google Sheets skills (dashboards, pivot tables, KPI tracking).</li>
</ul>
<b>Ideal Experience & Skills:</b><br>
<ul>
<li>Background in process improvement (Lean, Six Sigma, Kaizen, etc.).</li>
<li>Experience preparing SOPs and operational documentation.</li>
<li>Exposure to data visualization tools (Power BI, Tableau, Looker).</li>
<li>Industry experience in services, SaaS, logistics, or professional firms.</li>
</ul>
What Does a Typical Day Look Like?
<br>An Operations Coordinator’s day is defined by keeping business functions aligned, efficient, and on track. You will:
<br><ul>
<li>Monitor workflows across multiple departments to ensure daily tasks and projects are completed on time.</li>
<li>Update operational dashboards with the latest data and distribute KPI reports to management.</li>
<li>Maintain accurate records and SOPs, ensuring documentation reflects current practices.</li>
<li>Communicate with vendors and partners to confirm service delivery, resolve issues, and track SLAs.</li>
<li>Coordinate cross-departmental projects, following up on action items and escalating risks.</li>
<li>Support leadership with ad hoc analysis, reporting, or operational initiatives.</li>
</ul>
<b>In essence:</b> you act as the glue of the organization’s operations, ensuring processes are efficient, information is accurate, and leadership has visibility into daily performance.
<br><br>
<b>Key Metrics for Success (KPIs):</b><br>
<ul>
<li>On-time completion of operational workflows.</li>
<li>Accuracy of KPI reporting and dashboards.</li>
<li>Zero missed vendor/service obligations.</li>
<li>SOPs and records consistently updated and audit-ready.</li>
<li>Positive feedback from stakeholders on communication and coordination.</li>
</ul>
<b>Interview Process:</b><br>
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., create a weekly KPI dashboard or process tracker from sample data)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>


Operations Coordinator

Hyde Park Surgery Center (11805)

<p> <em><strong>Business Office Coordinator</strong></em> </p> <p> <strong>Welcome to Hyde Park Surgery Center</strong> </p> <p> We have 3 OR rooms. We perform outpatient surgical procedures in ENT, Orthopedic, Pain Management, Spine. <strong>Position requires weekdays only   no holidays, weekends, or call. </strong>Some early mornings and later evenings may be required; schedule subject to change based on surgical schedule and flow of the day. </p> <p> <strong>Business Office Coordinator at Hyde Park Surgery Center</strong> <br> The Business Office Coordinator (BOC) assists the Business Office Manager with the day-to-day operations of the business office. The BOC is also responsible for the day-to-day supervision of Registration and Medical Records. The BOC will be in charge of the business office in the absence of the business manager. This is a full-time position, with hours subject to fluctuation based on patient census and needs of the center. </p> <p> <strong>Responsibilities:<br></strong>Knows, adheres to, and enforces all policies of the business office<br>Assist business office manager with supervising of business office employees and processes<br>Responsible for the hiring, orientation, performance reviews and training of registration and medical records staff<br>Responsible for thorough working knowledge of accounts receivable system including maintenance of the managed care contracts<br>Reconciles the cash receipts to the deposit log<br>Informs business office manager of applicable day-to-day situations<br>Supervise all medical records activities of the center in a manner consistent with the clinical needs of the center<br>Follows all equipment safety guidelines and is personally responsible for knowledgeable use and care of equipment<br>Assist business manager with overall strategic planning of the business office<br>Assist the Business Office Manager to develop and maintain policies & procedures and systems to minimize DSO and the rate of bad debt and increase the productivity of related operations<br>Perform other activities as requested by the business manager, and assume other appropriate operational responsibilities as necessary<strong><br></strong> </p> <p> <strong>Qualifications</strong> </p> • High School Graduate or equivalent; bachelor's degree preferred • Three years' supervisory experience in a medical setting; hospital, surgery center; physician's office • Proficiency in in accounting and ability to use computer-automated accounting systems • Familiarity with Accounts Payable and related processes • Experience working with different types of third-party payers including HOM, PPO and Medicare/Medicaid, etc. • Familiarity with scheduling, verification of benefits and patient intake. • Demonstrates accountability, integrity, professionalism, openness, receptive to change, creativity and innovative. <p> <strong>What We Offer</strong> <br> As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes the following, subject to employment status: </p> <ul> <li> Medical, dental, vision, and prescription coverage </li> <li> Life and AD&D coverage </li> <li> Availability of short- and long-term disability </li> <li> Flexible financial benefits including FSAs and HSAs </li> <li> 401(k) and access to retirement planning </li> <li> Paid holidays and vacation </li> </ul> <p> <strong>Who We Are</strong> <br> At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner. </p> <p> USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population. </p> <p> </p> <p> </p><br /><p>Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.</p>

Business Office Coordinator

COPLANT Cafe

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  COPLANT is a Saudi specialty coffee and dessert brand based in Dammam, offering a unique caf&eacute; experience that blends quality, creativity, and a welcoming atmosphere.
 </p>
 <p>
  As we expand with new branches, a drive-thru kiosk, and participation in &ldquo;Global Village Dammam,&rdquo; we&rsquo;re looking for a motivated and organized
  <strong>
   Operations Coordinator
  </strong>
  to help develop and manage our growing operations across multiple outlets and a central kitchen.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <ul>
  <li>
   Develop and update Standard Operating Procedures (SOPs) for caf&eacute; branches and central kitchen.
  </li>
  <li>
   Prepare weekly and monthly operational reports (sales, performance, wastage, staff discipline).
  </li>
  <li>
   Coordinate inventory and purchasing with kitchen and accounting.
  </li>
  <li>
   Organize supply flow and ensure timely replenishment across outlets.
  </li>
  <li>
   Analyze KPIs and suggest operational improvements.
  </li>
  <li>
   Support pre-opening setups for new branches and kiosks.
  </li>
  <li>
   Communicate with branch supervisors to ensure consistent quality and service.
  </li>
  <li>
   Assist management in implementing efficient systems to support growth.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Operations Management and Administrative Assistance skills
  </li>
  <li>
   Strong Analytical Skills
  </li>
  <li>
   Effective Communication and Customer Service skills
  </li>
  <li>
   Problem-solving capabilities and attention to detail
  </li>
  <li>
   Ability to work in a fast-paced environment and manage time effectively
  </li>
  <li>
   <span>
    Experience in caf&eacute; or restaurant operations (F&amp;B industry).
   </span>
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field is preferred.
  </li>
 </ul>
</div>


Operations Coordinator (Specialty Coffee & Dessert)

TÜV SÜD

<p></p><div><div><div><div><div><div>Sr. Operations Coordinator
</div></div></div></div><div><div><div><div><p>Sr. Operations Coordinator
</p></div></div></div></div><div><div><div><div><p><b>Your Tasks
</b></p><ul><li>Coordinates with the Sales team, clients and auditors to schedule a job on time.
</li><li>Assist auditors in the preparation of training materials.
</li><li>Request and follow up the LPOs from clients.
</li><li>Monitors and checks time sheets received daily and keeping a file (soft copy) in the system.
</li><li>Submitting the time sheets with LPOs to the accounts for invoicing.
</li><li>Attends client&rsquo;s daily inquiries and requests for job.
</li><li>Maintains the time sheet registry and invoices received from Accounts Dept.
</li><li>Monitors &amp; controls time sheet books/stickers.
</li><li>Provide administrative support when necessary.
</li><li>Encode, Print, and Ensure that the ID Corresponds to the Certificates.
</li><li>Final preparation for the training certificates such as lamination, compilation and creating acknowledgment papers.
</li><li>Ensures that return acknowledgments are Scanned and Filed for Quick Access.
</li><li>Arrange gate pass and necessary documents for audits to ensure renewal of the same.
</li><li>Act as the point of contact and communicate project status to all the stakeholders.
</li><li>Weekly /monthly reporting in terms of jobs performed, certificates printed, rejections, etc
</li>Register and follow customer&rsquo;s complaints as per approved procedure<br>
<li>
</li></ul><p></p><p><b>Your Qualifications
</b></p><ul><li>Bachelor&rsquo;s degree (Engineering degree is preferred)
</li><li>Minimum 5 years of total industrial work experience
</li><li>Strong knowledge of MS. Office and ERP software
</li><li>SAP Module preferable
</li><li>Strong analytical, reporting, and problem-solving skills.
</li><li>Ability to work independently as well as in a team-oriented environment.
</li><li>Excellent communication and interpersonal skills.
</li></ul><p><b>What We Offer
</b></p><p>Competitive compensation package.
</p><p>Paid vacation and leave benefits.
</p><p><b>Additional Information
</b></p><ul><li>Don&rsquo;t meet every single requirement? No problem &ndash; if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.
</li></ul></div></div></div></div><div></div><div><div><div><div>Work Area: Corporate Functions &amp; Business Support
</div></div></div></div><div><div><div><div>Country/Region: Egypt
</div></div></div></div><div><div><div><div>Job Location: Cairo
</div></div></div></div><div><div><div><div>Working Model: Onsite
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Abu Dhabi
</div></div></div></div><div><div><div><div>Org Unit Code:
</div></div></div></div><div><div><div><div>Requisition ID: 1973
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

Sr. Operations Coordinator

Busy Season Staffing Solutions

<p><b>ob Summary:</b><br/>We are looking for a proactive and detail-oriented Export Operations Coordinator to manage and support our international shipping processes. This role involves daily tracking of shipments, communication with customers and agents, and ensuring smooth export operations with a focus on service quality and timely delivery.</p><p><b>Key Responsibilities:</b></p><ul><li>Track air shipments daily and ocean shipments weekly; identify and resolve any issues affecting service quality.</li><li>Communicate delays, problems, or critical updates to customers and agents promptly.</li><li>Participate in export-related conference calls and Teams meetings.</li><li>Ensure all critical communications or situations are escalated appropriately.</li><li>Collaborate with team members before end of day to ensure all daily tasks are completed.</li><li>Prepare and provide quotes for customers and agents as needed.</li><li>Create, update, and maintain operational reports.</li></ul><p><b>Qualifications:</b></p><ul><li>Experience in export logistics or international shipping preferred.</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and as part of a team.</li><li>Proficiency in Microsoft Office and logistics tracking systems.</li><li>High School a must; Bachelor's Degree in Business Administration or related field Preferred 3+ years of experience with exports operations Highly knowledgeable in carrier operations (air, land, maritime), interacting with agents, suppliers and clients. Performance and results oriented with proven execution with tight deadlines and complex issues.</li></ul><p>Job Type: Full-time</p><p>Pay: $16.00 - $25.00 per hour</p><p>Expected hours: No less than 40 per week</p><p>Work Location: In person</p>

Export Operations Coordinator

Mizuho OSI

<div><div><p><b>* Fully Remote Opportunity*</b></p><p></p><div><b><br>
About Company</b></div><p>
Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company's portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.</p><p></p><div><b><br>
Job</b><b> </b><b>Summary</b></div><p>
The Order Management Coordinator - International is an integral part of our international business reporting to the Manager, Order Management. This role is a combination of order management and process coordinator and requires a self-starter individual with a problem-solving approach. The position will coordinate all aspects of order management working cross functionally with many internal departments and distributors while coordinating efforts to successfully navigate orders from order-to cash.</p><p><b>
Responsibilities </b><b>Order</b><b> </b><b>Management:</b></p><ul><li>
Manage order process from receipt of purchase order to shipment while collaborating with cross functional stakeholders.</li><li>
Develop and maintain cross functional partnerships with: International Sales Team, country-level distributors, Customer Master, Credit &amp; Collections, Finance, Regulatory, Operations, and Shipping.</li><li>
Ensure accurate and timely order entry to fulfillment, resolve issues that arise and develop standard operating procedures that drive efficient workflow processes.</li><li>
Facilitate and/or participate in meetings with both key internal and external stakeholders and present order status in the weekly forecast meeting.</li><li>
Drive the daily interface with distributor's requests and/or challenges with products on country exclusions.</li><li>
Act as the primary point of contact for customer inquiries related to orders, providing timely updates on order status, changes, and delivery schedules.</li><li>
Track and communicate any issues that arise throughout the order process, including delays due to product shortages, pricing issues, finance holds, regulatory blocks, freight forwarder/shipping issues.</li><li>
As issues arise that may potentially prevent on-time shipment, collaborate with internal teams to arrive at the best possible outcome while providing timely communication to all relevant parties.</li><li>
Create and/or maintain documented work instructions.</li><li>
Create Pro-forma invoices as requested.</li></ul><p></p><div><b><br>
International</b><b> </b><b>Business</b><b> </b><b>Operations</b><b> </b><b>Process</b><b> </b><b>Coordinator:</b></div></div><br>
<p></p><ul><li>
Manage Distributor contract lifecycle<ul><li>
Coordinate New and Terminated Distributor contracts.</li><li>
Update and maintain Distributor Document Listing.</li><li>
Coordinate distributor termination process by utilizing current checklist. Update checklist as applicable.</li></ul></li><li>
Ensure the order discount process is followed.</li><li>
Prepare order status reports and present them at weekly Forecast meetings and weekly calls with International Region Sales Managers.</li><li>
Analyze data to identify trends, areas for improvement, and opportunities for cost savings.</li><li>
Monitor and report on demo equipment monthly with Regional Sales Specialists ensuring timely and accurate information exchange.</li><li>
Develop and execute, with key stakeholders, new programs designed to improve sales support and efficiency of the international business.</li></ul><p><b>
Qualifications</b><b> </b><b>&amp;</b><b> Requirements:</b></p><br>
<p></p><ul><li>
Bachelor's degree in business or equivalent combination of education and experience.</li><li>
Requires a minimum of 2 years of related experience.</li><li>
Progressively responsible customer service experience or equivalent combination of education and experience.</li><li>
Working knowledge of SAP or equivalent top tier ERP system</li><li>
International order processing experience</li><li>
Skillful at setting priorities, time management and meeting deadlines.</li><li>
Basic knowledge of incoterms and freight terminology.</li><li>
Proficiency in standard business computer software applications (MS Word, Excel, Teams, Outlook).</li><li>
Demonstrated strong presentation and organizational skills.</li><li>
Demonstrated customer centric focus approach by embracing collaboration and encouraging. communication cross functionally.</li><li>
Ability to establish credibility with internal and external customers.</li><li>
Ability to function calmly in a fast-paced environment.</li><li>
Versatile learner with the ability to function in a changing environment.</li><li>
Second language desirable.</li></ul><p></p><div><br>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><i><br>
Pay Scale: $52,000- $80,000 DOE + potential annual bonus + comprehensive benefits package</i></div></div>

Order Management Coordinator- International

Brighter Strides ABA

<p><b>About Brighter Strides ABA Therapy</b><br/>Brighter Strides provides compassionate, evidence-based Applied Behavior Analysis (ABA) services for children with autism and developmental delays across Colorado, Arizona, and several growing regions. Our team is driven by collaboration, empathy, and quality care &mdash; and we&rsquo;re expanding quickly.</p><p><b>Position Summary</b><br/>We&rsquo;re looking for a motivated <b>Business Development &amp; Field Operations Coordinator</b> to support company growth and ensure seamless communication between leadership, field teams, and community partners. This role combines business development, event coordination, and operational organization to help strengthen Brighter Strides&rsquo; presence across multiple states. Travel to conferences, career fairs, and outreach events is required.</p><p><b>What You&rsquo;ll Do</b></p><ul><li>Assist in identifying and pursuing new partnerships, referral sources, and business opportunities.</li><li>Coordinate schedules, communication, and logistics for field representatives and outreach staff.</li><li>Track and report performance metrics, event participation, and lead generation.</li><li>Plan and execute conferences, job fairs, and community engagement events.</li><li>Maintain CRM databases, marketing materials, and contact lists.</li><li>Collaborate with Marketing and HR to align recruitment and outreach strategies.</li><li>Prepare reports and presentations for leadership to track progress and impact.</li><li>Represent Brighter Strides at professional and community events as needed.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Bachelor&rsquo;s degree in Business, Marketing, Communications, or related field (or equivalent experience).</li><li>2+ years of experience in business development, field coordination, or marketing operations.</li><li>Strong communication, organization, and multitasking skills.</li><li>Proficiency in Microsoft Office or Google Workspace; CRM experience a plus.</li><li>Willingness to travel frequently and work in a fast-paced, multi-state environment.</li></ul><p><b>Why Join Us</b></p><ul><li>Be part of a growing, mission-driven organization making a real impact on families.</li><li>Collaborative, supportive leadership team.</li><li>Opportunities for advancement as we expand across multiple states.</li><li>Meaningful work in a professional but people-first culture.</li></ul><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Development & Field Operations Coordinator

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