business operations coordinator

Washington Multi-Family Housing Association

Job Title: Business Operations CoordinatorReports To: WMFHA Vice President of OperationsType: Full-time, non-exempt, hourlyLocation: Renton, WA (Hybrid - 2 WFH/3 In-Office)Washington Multi-Family Housing Association (WMFHA):Since 2003, WMFHA has been Washington State&rsquo;s leading non-profit trade association (501c6) representing multifamily housing owners and ownership groups, third-party multifamily housing operators, multifamily developers, and industry suppliers. WMFHA&rsquo;s mission is to serve its members through effective leadership and advocacy, education and career development, and networking and business development opportunities. WMFHA is the state-chartered affiliate of the National Apartment Association (NAA) and is the eighth largest affiliate in the NAA network, representing more than 200 property management companies and ownership groups, 2,500 multi-family properties, 368,000 housing units, and 430 industry suppliers throughout Washington State.Scope of Activity:The Operations Coordinator is responsible for the day-to-day administrative functions of the Washington Multi-Family Housing Association (WMFHA). This role serves as the primary point of contact for members, manages office logistics, provides essential general office support, and maintains baseline bookkeeping records to ensure organizational efficiency.Primary Responsibilities:Key ResponsibilitiesOffice &amp; Administrative Management<ul><li>Reception &amp; Communication: Serve as the first point of contact for the association, answering calls, redirecting member inquiries, and managing general email requests.</li><li>Facilities Coordination: Oversee daily office functions, including maintaining supply levels, coordinating the room calendar for meetings, and arranging repairs for office equipment.</li><li>Operational Compliance: Manage and maintain business licenses, domain renewals, and the distribution of correspondence and packages.</li></ul>Event &amp; Team Support<ul><li>Event Execution: Assist with event registration, including managing attendee badges, processing day-of adjustments, and coordinating registration volunteers.</li><li>Member Management: Process new member entries into the database and NAA Affiliate Portal, and maintain monthly reports on membership additions and drops.</li><li>General Support: Provide clerical support for association initiatives and perform other duties as assigned by the Executive Director or Senior staff.</li></ul>Baseline Accounting &amp; Data Integrity<ul><li>Transactional Bookkeeping: Handle basic accounts receivable and payable, including billing, processing payments, and following up on collections.</li><li>Database Management: Manage membership and financial data within the Association Management Software (NOVI) and QuickBooks.</li><li>Reporting Support: Provide detailed information and documentation to the external accountant for financial statement preparation and assist with budgeting data.</li></ul>Skills &amp; Experience<ul><li>Education/Experience: Associate degree and/or 2&ndash;5 years of relevant administrative and office management experience.</li><li>Technical Proficiency: Professional experience with Microsoft 365 programs is required; experience with Canva (or other design programs), Quickbooks Online, Customer Relationship Manager (CRM) and third-party payment platforms is a plus.</li><li>Soft Skills: Exceptional attention to detail, strong organizational abilities, and professional, diplomatic communication skills.</li><li>Commitment: Demonstrated integrity, honesty, and a collaborative, team-oriented mindset.</li></ul>Compensation/Benefits:The hourly income range for the Business Operations Coordinator is $26.44-$31.25/hr., commensurate with your experience, relevant education, and the scope of the role. We also provide a comprehensive benefits package, which includes:<ul><li>Competitive salary with a 6.5% annual bonus potential</li><li>100% employer-covered medical, dental, and vision benefits for employees (dependent coverage available at the employees&rsquo; expense)</li><li>Employer-paid $25k basic life insurance policy (additional coverage available at the employees&rsquo; expense)</li><li>401(k) with a 50% company match, up to 5% of your salary</li><li>15 days/120 hours of PTO starting your first year</li><li>2 personal days</li><li>Hybrid work schedule &ndash; 2 WFH / 3 office workday schedule available after probationary period.</li><li>11 paid holidays + company paid time off between Christmas and New Year&rsquo;s</li><li>$25 monthly cellphone stipend</li><li>Mileage reimbursement for business travel, paid at the federal IRS rate</li></ul>Pay: $26.44 - $31.25 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>On-site gym</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Renton, WA 98057

Business Operations Coordinator

Millennium Physician Group

<div>Job Description Summary
&lrm;
The Business Operations Coordinator provides structured administrative and visual support to the Chief of Staff. This role focuses on creating slide decks, updating trackers, formatting reports, and assisting with operational prep for leadership meetings. It&rsquo;s ideal for someone who is organized, detail-focused, and comfortable working behind the scenes to keep executive workflows polished and on track.
&lrm;
How will you make an impact &amp; Requirements
&lrm;<ul><li>
Format and update presentation decks for CIO leadership and governance meetings</li><li>
Maintain shared trackers and templates (e.g., initiative status, deadlines, roster changes)</li><li>
Support logistics and prep for recurring meetings (agendas, scheduling, file organization)</li><li>
Assist with basic dashboard upkeep in Excel/Sheets or Notion</li><li>
Perform light editing, formatting, and version control for executive-facing documents</li><li>
Help collect and consolidate inputs from other teams into shared materials</li></ul>
&lrm;
Compensation:
$19.00
to
$28.50</div>

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Job Summary
Accountable for performing all facets of the operations department to include tour reception, gifting and contracts in accordance with T+L Standard Operating Procedures. Promote a professional atmosphere for our guests, Sales &amp; Marketing staff.
Essential Job Responsibilities
Responsibilities include, but are not limited to:<ul>
<li>
Greet and qualify touring guests. Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales &amp; Marketing department as necessary. (15% time)</li>
<li>Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns. (10% time)</li>
<li>Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconciliation in all systems. (20% time)</li>
<li>Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department (20% time)</li>
<li>File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards (5% time)</li>
<li>Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents. (20% time)</li>
<li>Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams (10% time)</li>
<li>Performs other duties as needed</li>
</ul>
Travel Requirements<ul><li>
No Travel required</li></ul>
Minimum Requirements and Qualifications
Education<ul><li>
High School Diploma</li></ul>
Knowledge and Skills<ul>
<li>
Computer Skills Required</li>
<li>Proficient in the use of the Central Reservation System (CRS) or EPNY(preferable)</li>
</ul>
Technical Skills<ul><li>
Proficient in Microsoft Word, Proficient in Microsoft Outlook, Proficient in Microsoft Excel</li></ul>
Job Experience<ul>
<li>
One year of general office experience</li>
<li>One year of customer service experience</li>
</ul>
Experience equivalent to the education requirement may be accepted in lieu of the education requirement.
Complexity
Level of decision making authority: 
Coordinator may be required to make limited operational decisions when resolving owner issues or objections.
Level of autonomy: 
Coordinator&rsquo;s daily work will be verified daily, weekly and monthly to ensure accuracy and validation of all tour, gifting and contractual paperwork.
Impact of incumbent's decisions on the organization: 
Coordinator&rsquo;s decisions may cause commission delays, site revenue recognition delays, and delays in contract securitization, cost per tour and marketing payroll inaccuracies.
Supervisory Responsibility: 
None
Scope/Financial Responsibility: 
Coordinator is accountable to meet WCF Scorecard metrics, Accounting Deliverables, maintain Cost of Sales, Product Yield Management, and ensure adherence to T+L Standard Operating Procedures to secure the company&rsquo;s assets.
The anticipated application deadline for this role is 5/31/2026. To apply for this role, please click on &ldquo;Apply Now&rdquo; below. If you are interested in similar positions, please visit careers.travelandleisureco.com to review and apply for vacant positions
How You'll Be Rewarded:
We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.<ul><li>Medical</li></ul><ul><li>Dental</li></ul><ul><li>Vision</li></ul><ul><li>Flexible spending accounts</li></ul><ul><li>Life and accident coverage</li></ul><ul><li>Disability</li></ul><ul><li>Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)</li></ul><ul><li>Wish day paid time to volunteer at an approved organization of your choice</li></ul><ul><li>401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)</li></ul><ul><li>Legal and identity theft plan</li></ul><ul><li>Voluntary income protection benefits</li></ul><ul><li>Wellness program (subject to provider availability)</li></ul><ul><li>Employee Assistance Program</li></ul>
Compensation
Generally starting at $21.00 - $21.00 per hour. The actual hourly rate of the candidate(s) selected for this role will be set based on a variety of factors, including but not limited to experience, education, skills, training, and work location.
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Job Summary

Accountable for performing all facets of the operations department to include tour reception, gifting and contracts in accordance with T+L Standard Operating Procedures. Promote a professional atmosphere for our guests, Sales &amp; Marketing staff.

Essential Job Responsibilities

Responsibilities include, but are not limited to:
<ul><li>
Greet and qualify touring guests. Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales &amp; Marketing department as necessary. (15% time)
</li><li>Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns. (10% time)
</li><li>Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconciliation in all systems. (20% time)
</li><li>Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department (20% time)
</li><li>File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards (5% time)
</li><li>Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents. (20% time)
</li><li>Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams (10% time)
</li><li>Performs other duties as needed
</li></ul>Travel Requirements
<ul><li>
No Travel required
</li></ul>
Minimum Requirements and Qualifications

Education
<ul><li>
High School Diploma
</li></ul>
Knowledge and Skills
<ul><li>
Computer Skills Required
</li><li>Proficient in the use of the Central Reservation System (CRS) or EPNY(preferable)
</li></ul>
Technical Skills
<ul><li>
Proficient in Microsoft Word, Proficient in Microsoft Outlook, Proficient in Microsoft Excel
</li></ul>
Job Experience
<ul><li>
One year of general office experience
</li><li>One year of customer service experience
</li></ul>
Experience equivalent to the education requirement may be accepted in lieu of the education requirement.

Complexity

Level of decision making authority: Coordinator may be required to make limited operational decisions when resolving owner issues or objections.

Level of autonomy: Coordinator&rsquo;s daily work will be verified daily, weekly and monthly to ensure accuracy and validation of all tour, gifting and contractual paperwork.

Impact of incumbent's decisions on the organization: Coordinator&rsquo;s decisions may cause commission delays, site revenue recognition delays, and delays in contract securitization, cost per tour and marketing payroll inaccuracies.

Supervisory Responsibility: None

Scope/Financial Responsibility: Coordinator is accountable to meet WCF Scorecard metrics, Accounting Deliverables, maintain Cost of Sales, Product Yield Management, and ensure adherence to T+L Standard Operating Procedures to secure the company&rsquo;s assets.
How You'll Be Rewarded:
We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include:
Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible spending accounts</li>
<li>Life and accident coverage</li>
<li>Disability</li>
<li>Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)</li>
<li>Wish day paid time to volunteer at an approved organization of your choice</li>
<li>401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)</li>
<li>Legal and identify theft plan</li>
<li>Voluntary income protection benefits</li>
<li>Wellness program (subject to provider availability)</li>
<li>Employee Assistance Program</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Business Operations Coordinator 1-2

EnviroServe

The Business Operations Coordinator I plays a key role in ensuring the efficient execution of operational processes. This position is responsible for managing work orders, maintaining accurate data entry, coordinating procurement activities, and supporting financial reporting, including customer invoicing.
 Serving as a central point of contact between project managers, operation managers, internal departments, and customers, the coordinator ensures all project-related information is accurately and promptly captured in ERP system — from initial work order creation through final customer invoicing.
 Success in this role requires exceptional organizational skills, keen attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced environment.
 
Job Responsibilities: 
Operational Support
 <ul>
<li>Manage and update work orders and tasks to ensure accurate project tracking and on-time completion.</li>
<li>Maintain comprehensive project documentation by organizing and attaching relevant materials such as photos, contracts, and reports.</li>
<li>Enter daily operational data within established deadlines to ensure records remain accurate and up to date.</li>
<li>Coordinate tasks and provide professional administrative support to one or more project teams.</li>
<li>Assist in maintaining and organizing project-related documents, including contracts, invoices, photographs, chronology, and payment records.</li>
<li>Review incoming goods or services for accuracy in quantity, pricing, and appropriate approvals.</li>
<li>Verify that received goods or services match the invoice and packing slip; resolve discrepancies as needed.</li>
<li>Assist with supplier corrections and process reorders for routine goods or services.</li>
<li>Monitor daily project progress and provide timely, detailed updates to Project Managers, Operations Managers, and other key stakeholders.</li>
<li>Ensure all project revenue and costs are accurately recorded in the ERP system.</li>
<li>Open and register incoming goods against purchase orders; issue purchase orders to suppliers as needed.</li>
<li>Identify opportunities for operational and process improvements; make actionable recommendations.</li>
<li>Collaborate effectively with cross-functional teams to support project goals and departmental objectives.</li>
<li>Regularly review and update project revenue data to ensure alignment with actual progress and expenditures.</li>
<li>Monitor and manage work-in-progress (unbilled) reports to facilitate timely and accurate invoicing.</li>
<li>Complete special projects and assignments as directed by leadership.</li>
</ul>
Qualifications: 
<ul>
<li>Must successfully pass a pre-employment background screening.</li>
<li>High school diploma or GED required.</li>
<li>Strong computer literacy and accurate data entry skills.</li>
<li>Proficient in Microsoft Word and Excel; additional software experience is a plus.</li>
<li>Demonstrated problem-solving abilities with a proactive, empathetic approach to customer service.</li>
<li>Comfortable working in a high-pressure, fast-paced environment.</li>
<li>Proven experience in customer service, sales support, or a related administrative role.</li>
<li>Excellent communication and interpersonal skills, with the ability to build positive relationships with customers and team members.</li>
<li>Exceptional organizational and multitasking abilities, with strong attention to detail and a high degree of accountability.</li>
<li>Capable of working both independently with minimal supervision and collaboratively within a team.</li>
<li>Willingness to travel occasionally as needed.</li>
<li>Flexible availability to work based on customer demands, including evenings and weekends.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Educational background in Environmental Studies, Sustainability, Business Administration, or a related field.</li>
<li>Experience in the environmental industry.</li>
<li>Knowledge of environmental products, services, and sustainability practices is highly desirable.</li>
</ul>
EnviroServe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Business Operations Coordinator I

BTI Solutions

<div><div><div><div><div><div><div><div><div><h1 class="jobSectionHeader">Why work with us?</h1><h1 class="jobSectionHeader">
Proven people.</h1><div></div><div>
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers.<h1 class="jobSectionHeader">
Proven process.</h1><div></div><div>
Our approach to staffing isn&rsquo;t just a little bit different; it&rsquo;s a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions.
By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs.
Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization.<h1 class="jobSectionHeader">
Proven results.</h1><div>
More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results.<ul><li>
95% client satisfaction rate &ndash; measures client satisfaction vs. expectations.</li><li>
Our clients have worked with us for over 10 years, on average.</li><li>
BTI Solutions counts 4 Global Telecommunication companies as clients.</li><li>
Client referrals are BTI Solutions&rsquo; largest source of new clients.</li><li>
Google Review 4.4, Facebook Review 4.8</li></ul></div></div></div></div></div></div></div></div></div></div></div>
Business Operations Coordinator (CRM-Salesforce, Vendor &amp; Financial Ops) AO7177055<div>
Business Operations Coordinator &ndash; US Digital Health 
 
Schedule: Fully onsite 
 
KEY RESPONSIBILITES/REQUIREMENTS: 
 
Position Summary 
The Business Operations Coordinator will report to the Head of Ecosystem Development and serve as the operational backbone of the partnership team. This role is responsible for CRM ownership, business development support, governance workflows, financial administration, and cross-functional execution that enables ecosystem growth. 
The ideal candidate is systems-oriented, detail-driven, and highly organized, with strong Salesforce expertise and the ability to manage multiple operational workstreams in a fast-paced environment. 
 
Key Responsibilities 
CRM Ownership &amp; Business Development Operations 
<ul><li>Own and administer Salesforce CRM, ensuring data integrity, lead flow optimization, and structured pipeline management.</li><li>Design and maintain dashboards, reporting frameworks, and performance metrics.</li><li>Monitor inbound contact submissions and execute initial outreach</li><li>Maintain CRM hygiene and support ongoing business development tracking and follow-up processes.</li></ul> 
Governance, Contracts &amp; Vendor Management 
<ul><li>Manage end-to-end submission, tracking, and approval workflows for partnership contracts and legal documentation.</li><li>Oversee vendor onboarding, including system setup, PO creation, documentation, and billing issue resolution.</li><li>Ensure compliance with internal governance policies and maintain organized records for audit purposes.</li></ul> 
Financial &amp; Asset Administration 
<ul><li>Direct accounts payable activities related to ecosystem initiatives and ensure timely vendor payments.</li><li>Track partnership-related budgets and support financial reporting.</li><li>Manage inventory, distribution, and recovery of test devices and partner hardware assets.</li></ul> 
Marketing &amp; Communications Support 
<ul><li>Serve as the coordination point for partnership-related PR requests and media interactions, partnering with Digital Health PR to ensure accurate and timely execution.</li><li>Support the Head of Ecosystem Development by tracking Health in-app marketing program requests. (timelines, approvals, and implementation status).</li></ul> 
Cross-Functional &amp; External Engagement 
<ul><li>This role is responsible for building, managing, and owning both internal stakeholder relationships and external partner and customer relationships.</li></ul> 
Qualifications &amp; Ideal Candidate Profile 
<ul><li>10+ years of experience in business operations, CRM administration, or ecosystem support roles.</li><li>5+ years of hands-on Salesforce administration experience required (certification preferred).</li><li>Experience in healthcare technology, digital health, or a related ecosystem environment preferred.</li><li>Proven experience managing vendor relationships, financial workflows, and cross-functional coordination.</li><li>Bachelor&rsquo;s degree preferred (Business, Technical, or related field).</li><li>Advanced proficiency in Salesforce, Excel, and PowerPoint.</li><li>Highly organized, detail-oriented, and execution-focused.</li><li>Strong communication skills with the ability to coordinate across legal, finance, marketing, product, and engineering stakeholders.</li><li>Self-motivated and comfortable managing multiple concurrent workstreams.</li></ul> 
Physical/Mental Demands and Working Conditions 
<ul><li>Ability to work onsite in Mountain View, California.</li><li>This position will be performed in an office setting. The position will require the incumbent to sit and/or stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers, and reach with hands and arms.</li><li>Under very little direct supervision with a high level of responsibility to apply general policies and guidelines where decisions are seldom monitored and consequences of decisions adversely affect operating results and management decisions.</li><li>Complete access to confidential company data where disclosure may jeopardize the company&rsquo;s competitive position.</li></ul></div></div>

Business Operations Coordinator (CRM-Salesforce, Vendor & Financial Ops) AO7177055

Forest Stewards Guild

<div>
 
 Company Description
 
 
 
 Since 1995, The Forest Stewards Guild&rsquo;s national network of members, staff, and partners have advanced the culture of forest stewardship based on ethical principles, best-available science, and diverse experience. We explore and demonstrate what works in the woods and showcase effective forest management practices through outreach, training, and policy development. In other words, we combine strategy and action to position ourselves as the heart of the forest stewardship movement, driving its growth and impact nationwide.
 
 
 
 Job Description
 
 
 
 The Forest Stewards Guild is hiring a full-time Business Coordinator to provide operational, administrative and HR support. The Business Coordinator will serve as a part of a non-profit organization that does work across multiple states. This position will increase the capacity of the business office team, allowing operations to expand with a growing organization. Along with business operations and administrative duties, the office also encompasses Human Relations.
 
 
 
 Business Operations
 
 
 
 <ul>
 <li>
 Accounts payable support; processing employee expenses and reimbursements.
 </li>
 <li>
 Support staff with insurance documentation as needed for Guild programs.
 </li>
 <li>
 Support for state reporting and setting up business licenses in new states as needed.
 </li>
 <li>
 Planning and logistical support for Guild events, including occasional large-scale events for Guild milestones such as the Guild 30th anniversary event taking place later in 2026.
 </li>
 <li>
 Processing donations and membership payments as needed, provide reports to accountants.
 </li>
 <li>
 Provide day-to-day administrative support and communication across different regions and departments.
 </li>
 <li>
 Additional responsibilities as assigned.
 
 
 </li>
 </ul>
 
 HR Support
 
 
 
 <ul>
 <li>
 Stay up to date with state labor laws across multiple states where the Guild has employees and follow up with notifying employees of any changes including updating the Guild employees&rsquo; poster wall among other channels.
 </li>
 <li>
 Orientation and onboarding support as needed for incoming employees, particularly for seasonal crew members in the eastern states.
 </li>
 <li>
 Workers&rsquo; Compensation Audit support.
 
 
 </li>
 </ul>
 Qualifications
 
 
 The Guild expects the Business Coordinator to possess the following educational and experiential qualifications:
 
 
 <ul>
 <li>
 Degree/certificate in a related field such as business administration, non-profit management or equivalent experience (example: two years of experience get the same consideration as an associate degree; four years of experience get the same consideration as a bachelor degree).
 </li>
 <li>
 Experience collaborating across multiple departments, outside venders, and partners.
 </li>
 <li>
 Excellent communication, organizational, and administrative skills
 </li>
 <ul>
 <li>
 Strong interpersonal skills, with experience supporting staff across multiple locations and departments.
 </li>
 <li>
 Strong organizational skills and ability to work on multiple and differing projects at the same time along with varying deadlines.
 </li>
 <li>
 Experience and/or willingness to learn Microsoft products (Office/365, Asana, Neon, and other tools.
 </li>
 </ul>
 <li>
 Commitment to the mission of the Forest Stewards Guild.
 </li>
 <li>
 Must be authorized to work in the United States.
 
 
 </li>
 </ul>
 
 Abilities and Skills:
 
 The Guild expects the Business Coordinator to possess the following abilities and skills:
 
 
 <ul>
 <li>
 Ability to work with a wide range of people with differing and sometimes conflicting opinions.
 </li>
 <li>
 Ability and willingness to travel occasionally, possibly in an outdoor setting, and maintain a flexible work schedule, including occasional participation in weekend and evening events.
 </li>
 <li>
 Ability to work well and be flexible as part of a team and autonomously.
 </li>
 <li>
 Ability to work remotely.
 </li>
 <li>
 Ability to represent the Guild in a clear and professional manner through excellent written and oral communication, and interpersonal skills.
 </li>
 <li>
 A strong attention to detail, with skill in working in a timely and well-organized fashion.
 </li>
 <li>
 A valid U.S. Driver&rsquo;s License and clean driving record.
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Compensation And Benefits
 
 
 
 The Forest Stewards Guild offers a competitive compensation and benefits package.
 
 
 <ul>
 <li>
 The starting compensation is $27.50 - $30.00 hourly depending on experience with the ability to advance based on performance outcomes over time assessed annually.
 </li>
 <li>
 Full-time, non-exempt.
 </li>
 <li>
 Paid Time Off and sick leave
 </li>
 <li>
 Employer-sponsored comprehensive health and dental care coverage paid at 80%.
 </li>
 <li>
 Short and long-term disability policies, accidental death/dismemberment, life insurance, and
 </li>
 <li>
 Paid and Unpaid Family Leave and unpaid medical leave
 </li>
 <li>
 Flexible Spending Accounts,
 </li>
 <li>
 403(b) retirement plan with a up to 5% employer match
 
 
 </li>
 </ul>
 The Guild is dedicated to providing an open, transparent, and just organization and workplace. We foster a work culture that recognizes the inherent value of our employees, supports a healthy work-life balance, and fosters personal growth. The Guild is an equal opportunity employer.
 
 
 
 Location
 
 
 
 This position will be remote, based in Portland, Maine and the surrounding area.
 
 
 
 How To Apply
 
 
 
 Interested applicants should click
 
 I'm interested
 
 to apply here and submit a resume. A cover letter, three professional references, and earliest available start date are also required
 
 
 to be emailed
 
 
 to fallon (at) forestguild (dot) org to be considered for this position. All application materials are due April 3, 2026 at 5:00 pm MDT.
 
 
 Incomplete or auto applications will not be considered.
 
 
 
 
 
 DEADLINE: Applications will be reviewed on a rolling basis. This posting will close on April 3, 2026 at 5pm MDT, or earlier if filled.
 
 
 
 
 We believe that a diverse workforce reflects the strengths of all members of our community. The Forest Stewards Guild strives to create a collaborative, supportive, and respectful setting for all employees and partners. To meet this goal, we recognize and celebrate the wide range of differences that characterize our members, employees, partners, and collaborators. Indeed, it is those differences that enhance our organization and help us to meet our mission and vision. The Guild values diverse forests because they are more productive, more resilient, more adaptable, and better able to recover from disturbances. Similarly, our community is healthier when we are inclusive of a diversity of people and perspectives.
 
 
 
 All your information will be kept confidential according to EEO (Equal Employment Opportunity) guidelines.
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