business operations coordinator

SMITHS Saigol & Gulf

<div>
 
 
 BUSINESS OPERATIONS COORDINATOR
 
 
 SMITHS Snacks - Dubai, UAE
 
 
 POSITION OVERVIEW
 
 
 SMITHS, a leading snack food manufacturer established in 1982, is seeking a dynamic Business Operations Coordinator to join our growing team. This role combines customer relationship management, digital commerce coordination, and executive support responsibilities to ensure operational excellence across our commercial activities.
 
 
 The successful candidate will serve as a strategic support to the CEO while managing key business relationships, coordinating marketing materials, and maintaining systematic approaches to customer engagement and international business development. This position is ideal for someone who enjoys variety in their responsibilities while contributing directly to business growth and operational efficiency.
 
 
 KEY RESPONSIBILITIES
 
 
 Executive and Strategic Support
 
 
 Provide comprehensive administrative and operational support to the CEO, including coordination of business development activities, management of trade show follow-up processes, and organization of strategic business meetings. Maintain detailed records of international business prospects and coordinate follow-up activities resulting from trade shows and business development initiatives. Prepare briefing materials and coordinate scheduling for high-level business meetings and strategic planning sessions.
 
 
 Customer Relationship Management
 
 
 Manage and nurture relationships with our A-Class customer portfolio, including major retail chains such as Carrefour and other premium accounts. Serve as the primary point of contact for account coordination, ensuring consistent communication and proactive issue resolution. Develop and maintain detailed customer profiles including purchasing patterns, payment terms, promotional preferences, and growth opportunities.
 
 
 E-Commerce Platform Management
 
 
 Take full ownership of our digital commerce partnerships, including Amazon and other major e-commerce platforms, coordinating with platform vendor managers to optimize product listings, manage promotional activities, and drive sales growth. Establish systematic approaches to inventory planning for online channels, promotional calendar management, and performance analytics reporting. Ensure seamless coordination between our internal teams and e-commerce platform requirements.
 
 
 Marketing Materials and Communications Management
 
 
 Organize and maintain all company marketing materials, presentations, and pitch decks, ensuring that materials are current, properly branded, and easily accessible for business development activities. Coordinate the creation of new marketing materials as needed and maintain version control across all promotional content. Manage systematic communication with our customer database, including regular updates, product announcements, and promotional campaigns.
 
 
 Financial Coordination and Recovery
 
 
 Implement systematic follow-up procedures for accounts receivable from major customers, working closely with our accounting team to ensure timely payment collection and resolution of any billing discrepancies. Coordinate with external accounting partners to ensure accurate financial reporting and documentation. Maintain detailed tracking of customer payment patterns and proactively address any collection issues.
 
 
 International Business Development Support
 
 
 Maintain comprehensive databases of international prospects and existing relationships, ensuring that all potential business opportunities are properly tracked and followed up systematically. Coordinate post-trade show activities including prospect follow-up, sample coordination, and relationship development. Support international business development initiatives by maintaining communication schedules and tracking progress on potential partnerships.
 
 
 REQUIRED QUALIFICATIONS
 
 
 Educational Background
 
 
 Bachelor&rsquo;s degree in Business Administration, Marketing, International Business, or related field. Additional certifications in customer relationship management, digital marketing, or executive support are advantageous.
 
 
 Professional Experience
 
 
 Minimum three years of experience in customer relationship management, account coordination, or executive support roles, preferably within the food and beverage industry or retail sector. Demonstrated experience managing relationships with large retail chains or e-commerce platforms is highly preferred. Previous experience supporting senior executives in business development activities is valuable.
 
 
 Technical Competencies
 
 
 Proficient in customer relationship management systems, e-commerce platform management tools, and standard business software including Excel, Word, PowerPoint, and presentation software. Experience with Amazon Vendor Central, online marketplace management, or retail analytics platforms is advantageous. Strong data analysis capabilities with the ability to create meaningful reports and identify trends. Familiarity with marketing materials management and database coordination.
 
 
 Communication and Language Skills
 
 
 Excellent written and verbal communication skills in English, with Arabic language capabilities preferred given our regional customer base. Demonstrated ability to communicate effectively with both internal teams and external customers at various organizational levels. Experience coordinating international business communications is valuable.
 
 
 ESSENTIAL SKILLS AND ATTRIBUTES
 
 
 Executive Support Excellence
 
 
 Demonstrated ability to provide high-level administrative and operational support to senior management, including meeting coordination, travel arrangements, and strategic project support. Understanding of executive priorities and ability to manage multiple competing demands while maintaining attention to detail.
 
 
 Relationship Management and Organization
 
 
 Natural ability to build and maintain positive working relationships with diverse customers and internal team members. Exceptional organizational skills with proven ability to manage multiple customer databases, marketing materials, and business development activities simultaneously without compromising attention to detail.
 
 
 Marketing and Communications Coordination
 
 
 Experience organizing marketing materials, coordinating communications campaigns, and maintaining brand consistency across multiple materials and platforms. Understanding of how marketing materials support business development activities and customer relationship management.
 
 
 Problem-Solving and Initiative
 
 
 Proactive approach to identifying potential issues before they become problems, with creative problem-solving abilities that consider both customer needs and company objectives. Willingness to take initiative in developing improved processes for customer communication, materials management, and business development follow-up.
 
 
 International Business Awareness
 
 
 Understanding of international business practices, cultural considerations in business communications, and the logistics of maintaining relationships across different time zones and business environments. Experience with trade show follow-up and international prospect management is preferred.
 
 
 WHAT MAKES THIS ROLE UNIQUE
 
 
 This position offers the opportunity to work directly with senior management while making a significant impact on business growth through systematic relationship management and operational coordination. You will have direct involvement in international business development while helping to shape how SMITHS approaches customer engagement and marketing coordination.
 
 
 The role combines executive support responsibilities with customer relationship management and marketing coordination, making it ideal for someone who enjoys variety in their daily responsibilities while seeing the direct results of their efforts in company performance and international growth.
 
 
 TYPICAL WEEK RESPONSIBILITIES
 
 
 Your weekly activities might include coordinating follow-up communications with prospects from recent trade shows, updating and organizing presentation materials for upcoming business meetings, managing promotional campaigns with major retail partners, coordinating with e-commerce platform managers to optimize product performance, and supporting CEO preparation for strategic business meetings. This variety ensures that no two weeks are exactly the same while maintaining consistent progress on key business objectives.
 
 
 COMPENSATION AND BENEFITS
 
 
 Competitive salary commensurate with experience, plus performance-based incentives tied to customer account growth and business development success. Comprehensive benefits package including health insurance, annual leave, and professional development opportunities. Opportunity for career advancement within a growing organization that values internal promotion and skill development.
 
 
 APPLICATION REQUIREMENTS
 
 
 Interested candidates should submit a comprehensive resume highlighting relevant experience in customer relationship management, executive support, and business coordination, along with a cover letter explaining their interest in joining the SMITHS team and their approach to managing multiple business relationships and projects simultaneously.
 
 
 Please include specific examples of situations where you have successfully supported senior management, improved customer relationships, coordinated marketing materials, or contributed to business development activities in your previous roles.
 
 
 COMPANY CULTURE
 
 
 SMITHS has maintained its position as a market leader since 1982 through a combination of product excellence, customer focus, and operational innovation. We value team members who take ownership of their responsibilities, communicate proactively, and contribute to our collaborative approach to business growth and international expansion.
 
 
</div>

Business Operations Coordinator

Rhode Island Nurses Institute Middle College

NursesMC Overview: Rhode Island Nurses Institute Middle College (RINI) was established in 2011 to address the critical nursing shortage and ensure a diverse healthcare workforce is prepared to improve health equity outcomes. The flagship school in Providence, RI, has garnered national and international recognition for its innovative model, outstanding student achievement, and community impact. NursesMC students benefit from a rigorous college preparatory curriculum, healthcare internships, entry-level patient care certifications, and the opportunity to earn up to 16 transferable college credits. GENERAL RESPONSIBILITY: NursesMC RINI is seeking a highly organized, business-minded, and results-driven Operations Coordinator to support all school business operations, including managing processes, special projects, food service, cross-functional operations, inventory, and recruitment and enrollment.
 
The Operations Coordinator will: Serve as a member of the operations team, providing coverage support to the front office and all front office needs Support student recruitment and enrollment effortsPartner cross-functionally to support staff and teachers in executing logistical systems and practices supporting academic and student support operations and functions Work closely with the Director of Business Operations to achieve yearly priorities and identify areas for operational growth and increased efficiencyEssential Duties and Responsibilities: Operations SupportSupport all logistical systems of the school, partnering cross-functionally with school staff and department leads to ensure the best possible student experienceOngoing review of all school-wide systems for effectiveness and efficiency Work with the Director of Business Operations in executing unique projects and/or school-wide initiativesSupport school-wide systems such as arrival, breakfast, lunch, and dismissal, ensuring they run safely and on timeProvide coverage to the administrative assistant in the front office, supporting all front office procedures Support student file management, including compliance, filing, and records managementFacilities Support: Partner with the Director of Business Operations to ensure procedures are in place for the preventative maintenance program, asbestos management plan, OSHA compliance plan, building evacuation plan, and federally-mandated programsPerform classroom and facilities walkthroughs to maintain an aesthetically pleasing school, following all visual brand guidelines Be the first responder when teachers need logistical support in their classroomsFood Service Compliance and Management Support day-to-day management of the food service program, including food ordering and food count reconciliation Ensure that the school site is in full compliance with all health and safety standards as required (local, state, and federal)Technology Support Support troubleshooting hardware tech when possible, in partnership with the Tech Data Manager Support day-to-day technology management, including Smart TVs, phone systems, and copiersManage all equipment, including technology, including systems for inventory and quality control in partnership with the Tech Data ManagerRecruitment and Enrollment Support Attending recruitment events as needed in partnership with the Community Engagement and Enrollment SpecialistSupport in following up with families throughout the enrollment process, including, but not limited to, phone calls and in-person meetings Support managing registration paperwork and required compliance

Operations Coordinator

legal house dubai

We are seeking a highly organized and proactive Operations Coordinator to support our daily business operations and help drive efficiency across departments. The ideal candidate will be responsible for coordinating operational activities, ensuring smooth workflow, maintaining communication between departments, and supporting management with planning and execution.Key Responsibilities:<ul><li>Coordinate day-to-day operational activities to ensure efficiency and productivity</li><li>Serve as a point of contact between departments and external stakeholders</li><li>Maintain and update internal systems, databases, and documentation</li><li>Monitor operational performance and report on key metrics to management</li><li>Assist in scheduling, logistics, and resource allocation</li><li>Identify process improvements and support implementation initiatives</li><li>Ensure compliance with company policies, procedures, and regulatory requirements</li><li>Prepare reports, presentations, and operational documentation as needed</li><li>Support project management activities and assist in special projects</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

JCI International Inc

About UsJCI Envoka Group is a growing company specializing in procurement, wholesale distribution, data destruction, logistics, warehouse management, and remarketing. We rely on robust business systems to streamline operations across finance, sales, procurement, warehouse, HR, and more. To support our expanding operations, we are seeking a Business System Coordinator who will act as the key bridge between internal departments and external IT/system vendors, ensuring smooth workflows and reliable system performance.Key Responsibilities:1. System Maintenance &amp; Support<ul><li>Manage user accounts, permissions, and system configurations.</li><li>Provide daily support to staff, troubleshooting system issues.</li><li>Coordinate with IT teams or external vendors to resolve system errors and outages.</li></ul>2. Business Process Coordination<ul><li>Align and coordinate workflows across finance, sales, procurement, warehouse, HR, and other departments within the system.</li><li>Gather business requirements and communicate them to IT teams or consultants.</li><li>Drive system enhancements and process optimizations.</li></ul>3. Data &amp; Reporting<ul><li>Ensure data accuracy and consistency across business systems.</li><li>Conduct regular data quality checks and resolve discrepancies.</li><li>Generate analytical reports to support management decision-making.</li></ul>4. Training &amp; Communication<ul><li>Train new employees on system usage and best practices.</li><li>Develop and maintain user guides and SOPs.</li><li>Serve as the &ldquo;system liaison&rdquo; between departments, ensuring clear communication on system-related issues.</li></ul>Qualifications:<ul><li>Fluency in both Chinese and English is required.</li><li>Strong problem-solving skills with the ability to analyze and improve workflows.</li><li>Excellent communication and coordination skills, able to bridge technical and non-technical teams.</li><li>Proficiency in Excel and business reporting tools; experience with ERP systems preferred.</li><li>Prior experience in ERP or business system administration and coordination is a plus.</li></ul>Working Hours:<ul><li>Monday-Friday</li><li>9:00-5:00</li></ul>Salary:<ul><li>$4,000/month</li></ul>JCI Envoka Group is an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace.Job Types: Full-time, ContractPay: From $4,000.00 per monthBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Language:<ul><li>Chinese (Required)</li><li>English (Required)</li></ul>Work Location: In person

Business Systems Coordinator

Bilal Consultancy ltd

Job PurposeTo support business growth by generating leads, preparing proposals, and coordinating client communications. The Business Coordinator will ensure smooth execution of client engagement activities, arrange meetings, and follow up on business opportunities. The role requires strong sales experience in B2B, especially within the TIC industry, along with excellent communication and presentation skills.Key Responsibilities:Generate new business leads through email outreach, introductory letters, and client visits.Prepare professional proposals and presentations tailored to client needs.Conduct daily outreach to 50 potential clients and ensure consistent follow-ups.Arrange a minimum of 20 meetings per week with potential or existing clients.Manage client communication, build long-term relationships, and ensure satisfaction.Represent the company in client meetings (solo if required) and present solutions confidently.Maintain and update records of leads, prospects, and client interactions.Travel within Lahore (and other locations if required) to meet clients.Collaborate with internal teams to ensure smooth proposal delivery and service execution.Required Skills &amp; Qualifications:Bachelor&rsquo;s degree in Business, Marketing, or a related field (MBA preferred).3&ndash;5 years of proven B2B sales/business development experience.At least 2 years of experience in the TIC (Testing, Inspection &amp; Certification) industry is strongly preferred.Strong presentation, negotiation, and client handling skills.Excellent written and spoken communication skills (English &amp; Urdu).Well-presentable, confident, and willing to travel as per business needs.Ability to work independently and meet set targets.Job Type: Full-timePay: Rs75,000.00 - Rs80,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>B2B sales/business development : 3 years (Preferred)</li><li>TIC (Testing, Inspection &amp; Certification) industry: 2 years (Preferred)</li></ul>Work Location: In person

Business Coordinator

Wells Fargo

<div>Why Wells Fargo:
 
 
Are you looking for more? Find it here. At Wells Fargo, we're more than a financial services leader - we're a global trailblazer committed to driving innovation, empowering communities, and helping our customers succeed. We believe that a meaningful career is much more than just a job - it's about finding all of the elements to help you thrive, in one place. Living the Well Life means you're supported in life, not just work. It means having robust benefits, competitive compensation, and programs designed to help you find work-life balance and well-being. You'll be rewarded for investing in your community, celebrated for being your authentic self, and empowered to grow. And we're recognized for it - Wells Fargo once again ranked in the top three - making us the #1 financial services employer - on the 2025 LinkedIn Top Companies list of best workplaces &quot;to grow your career&quot; in the U.S. Join us! 
 
About this role: 
 
Wells Fargo is seeking a Branch Operations Coordinator for our National Branch Network as part of the Consumer, Small &amp; Business Banking division. Learn more about the career areas and business divisions at wellsfargojobs.com . 
 
In this role you will:<ul><li>
Support customer experience by accurately processing and approving teller transactions, sharing digital solutions, and making appropriate introductions to bankers</li><li>
Complete operational activities while minimizing risks under established policies</li><li>
Perform routine to moderately complex transactional, operational, and customer support tasks efficiently through knowledge of bank procedures and products, as well as partners across the organization</li><li>
Support the Branch manager in operational tasks and scheduling</li><li>
Resolve issues related to daily operations of the teller line, under direction of regional banking management</li><li>
Support customers and employees in resolving or escalating concerns or complaints</li><li>
Receive guidance from managers and exercise judgment within defined policies and procedures</li><li>
Provide excellent service to customers and individuals by demonstrating care, building relationships, and completing requested transactions</li><li>
Identify information and services to meet customers financial needs</li><li>
Motivate a diverse team to achieve full potential and meet established business objectives</li></ul>
Required Qualifications:<ul><li>
2+ years of customer service and issue resolution experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li></ul>
Desired Qualifications:<ul><li>
Ability to provide strong customer service while listening, eliciting information and comprehending customer issues</li><li>
Ability to educate and connect customers to technology and share the value of mobile banking options</li><li>
Ability to interact with integrity and professionalism with customers and employees</li><li>
Ability to identify potential fraud/risky accounts and take appropriate action to prevent loss</li><li>
Cash handling experience</li><li>
Well-organized, independent and able to prioritize in a fast-paced environment</li><li>
Ability to exercise judgment, raise questions to management, and adhere to policy guidelines</li><li>
Relevant military experience including working in personnel benefits management, processing military personnel orders or transitions, wartime readiness operations, human resources, or military recruiting</li><li>
Knowledge and understanding of retail compliance controls, risk management, and loss prevention</li><li>
Motivate others to achieve full potential and meet established business objectives</li></ul>
Job Expectations:<ul><li>
Ability to work a schedule that may include most Saturdays</li><li>
This position is not eligible for Visa sponsorship</li></ul>
Posting Location:<ul><li>
10944 Fairfax Blvd FAIRFAX, VA 22030</li></ul>
@RWF22 
 
Posting End Date:
 
29 Sep 2025 
*Job posting may come down early due to volume of applicants.
 
 
We Value Equal Opportunity 
 
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. 
 
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. 
 
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process. 
 
Applicants with Disabilities 
 
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . 
 
Drug and Alcohol Policy 
 
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. 
 
Wells Fargo Recruitment and Hiring Requirements: 
 
a. Third-Party recordings are prohibited unless authorized by Wells Fargo. 
 
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

Branch Operations Coordinator Fairfax Marketplace

Decima International

<div><div>Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.</div>
If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are seeking a highly organized and proactive Operations Specialist to oversee and streamline the daily business activities across our US and MENA offices. This role is pivotal in ensuring seamless coordination between regional teams, managing travel logistics, procurement, vendor relationships, and compliance with all external legal and regulatory requirements. The ideal candidate will be instrumental in driving process improvements, managing budgets, and delivering insightful operational reports to support informed decision-making. If you thrive in a dynamic environment and have a strong aptitude for cross-functional collaboration and operational excellence, this position offers a unique opportunity to contribute to our company's growth and efficiency on a global scale.

RESPONSIBILITIES
<ul>
<li>Manage and oversee daily business operations to ensure efficiency and effectiveness in both the US and MENA offices.</li>
<li>Ensure smooth operations and communication between the US and MENA office locations, addressing any issues that arise promptly.</li>
<li>Handle travel arrangements efficiently, ensuring all logistics are cost-effective and well-coordinated.</li>
<li>Oversee purchasing processes and maintain solid supplier relationships.</li>
<li>Maintain and manage all external requirements, including legal, accounting, and state requirements, ensuring full compliance with relevant regulations and standards.</li>
<li>Identify and implement process improvements to enhance operational efficiency and effectiveness.</li>
<li>Manage relationships with external vendors and service providers to ensure high-quality service and support.</li>
<li>Support budget planning and management activities.</li>
<li>Assist in preparing regular reports on operational performance, focusing on key metrics and identifying areas for improvement.</li>
<li>Collaborate with other departments and teams to support overall business objectives and ensure smooth operational workflows.</li>
<li>Coordinate with the IT representative to provide IT support and ensure seamless technology operations across offices.</li>
<li>Ensure all operations comply with company policies and industry regulations.</li>
</ul>
QUALIFICATIONS

Required Qualifications
<ul>
<li>Bachelor's degree in Business Administration, Operations Management, or a related field.</li>
<li>5+ years of experience in operations management.</li>
<li>Proven experience in managing day-to-day business operations and ensuring smooth office operations.</li>
<li>Strong knowledge of legal and accounting requirements.</li>
<li>Fluency in English is a must.</li>
<li>Excellent organizational and problem-solving skills.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in the MS Office Suite and other relevant software.</li>
<li>Ability to manage multiple tasks and projects simultaneously.</li>
<li>Strong attention to detail and a proactive approach to managing operations.</li>
</ul>
Preferred Qualifications
<ul>
<li>Operations management experience with professional construction consultancies is a plus.</li>
</ul>
POSITION DETAILS
<ul>
<li>Position: Operations Specialist</li>
<li>Primary Location: Heliopolis, Cairo, Egypt (on-site)</li>
<li>Position Classification: Salary-based full-time regular hours</li>
</ul>
PRODUCTIVITY TOOLS
<ul>
<li>Microsoft Office</li>
<li>Microsoft 365</li>
</ul><div>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</div></div>

Operations Specialist

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