business operations coordinator

Triex LLC

Triex is seeking a highly organized and detail-oriented Business Operations Coordinator to support the day-to-day operations of our growing additive manufacturing business of our Filabot and Massive Dimension brands.This role is responsible for ensuring that the operational and administrative foundation of the company runs smoothly. Responsibilities include bookkeeping, purchasing, inventory administration, order processing, business systems administration, and general office operations.The ideal candidate enjoys creating structure, solving problems, maintaining accurate records, and supporting a fast-paced team. This position works closely with leadership, suppliers, customers, and manufacturing partners to help ensure efficient business operations.This is a part-time position (approximately 20&ndash;30 hours per week) with the potential to expand as the company grows.About TriexTriex is the parent company of Filabot and Massive Dimension, two innovative manufacturing technology businesses serving customers in education, research, recycling, defense, aerospace, industrial manufacturing, and advanced materials.Our mission is to enable sustainable and scalable manufacturing through innovative material processing and large-format additive manufacturing solutions.Key ResponsibilitiesAccounting &amp; Bookkeeping<ul><li>Create and distribute customer invoices</li><li>Monitor accounts receivable and follow up on outstanding payments</li><li>Process vendor invoices and accounts payable</li><li>Maintain accurate records in QuickBooks</li><li>Assist with monthly financial reporting and close activities</li></ul>Purchasing &amp; Supplier Coordination<ul><li>Create and manage purchase orders</li><li>Maintain supplier records and pricing information</li><li>Track open purchase orders and delivery schedules</li><li>Match purchase orders, receipts, and invoices</li></ul>Inventory &amp; Manufacturing Administration<ul><li>Maintain inventory accuracy within Katana</li><li>Monitor inventory levels and identify replenishment needs</li><li>Support production planning and manufacturing administration</li></ul>Order Processing &amp; Customer Administration<ul><li>Process customer orders through Shopify and internal systems</li><li>Ensure orders are accurately entered and fulfilled</li><li>Coordinate with operations and customer service team</li></ul>Business Systems Administration<ul><li>Support administration of QuickBooks, Katana, and Shopify</li><li>Ensure data accuracy across systems</li><li>Help identify opportunities for automation and process improvements</li><li>Support implementation of new operational processes</li></ul>General Business Administration<ul><li>Support employee administrative activities</li><li>Organize operational documentation and records</li><li>Prepare routine reports and KPI updates</li><li>Assist leadership with special projects and operational initiatives</li></ul>Qualifications Required<ul><li>5+ years of experience in bookkeeping, office administration, operations, accounting support, or business administration</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and time management skills</li><li>Excellent attention to detail and accuracy</li><li>Proficiency with Microsoft Office and Google Workspace</li><li>Ability to work independently and manage multiple priorities</li></ul>Preferred<ul><li>Experience in manufacturing, industrial, or hardware businesses</li><li>Inventory management experience</li><li>Experience with ERP systems such as Katana, NetSuite, or similar</li><li>Shopify experience</li><li>Purchasing or supply chain experience</li><li>Associate's or Bachelor's degree in Business, Accounting, Operations, or related field</li></ul>Pay: $42,991.12 - $58,817.26 per yearBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Barre, VT 05641

Business Operations Coordinator

Philly Bread

Business Operations CoordinatorMerzbacher's Bread BakeryCustomer accounts, billing, and office operationsHourly &middot; Office &middot; Starts ~30 hrs/week, grows to full-time4530 Germantown Ave, Philadelphia, PA 19144Reports to: Business Operations ManagerAbout UsMerzbacher's is a wholesale bread bakery rooted in Germantown, Philadelphia. We make bread meant to be shared: honest loaves crafted with care, priced so people can actually eat them every day. From our Philly Muffin to our naturally leavened Citywide Sourdough, we blend artisan methods with a creative spirit. Our bread shows up in restaurants, grocery stores, and community spaces across the region.We recently acquired the wholesale operations of Metropolitan Bakery, which roughly doubled our business. It's an exciting stretch, and it's a big part of why this role exists.The JobYou keep the business running behind the scenes.You're the operational hub of the office: the person customers call, and the person who makes sure orders flow, invoices go out, and supplies stay stocked. You manage wholesale customer relationships directly so production and distribution can focus on their work. The role centers on customer service, order management, invoicing, collections, and office operations. You don't need to be an expert in all of it on day one, but you do need to be organized, proactive, and willing to own the work.A note on scope, because it's unusual. We just doubled in size, and we're rebuilding our systems at twice the scale while they're still running. Building the plane while flying, basically. Some of what's below is heaviest right now and eases as things settle; some is steady; and some work that isn't listed yet will land on you as you get up to speed. You'll sort out how to juggle it with Matt as you go.This isn't a fixed, predictable job. The person who does well here likes sorting out a busy operation and making it run better.How You'll Learn This RoleTraining here isn't typical. We don't have the bandwidth to sit one person down and walk you through everything, so your training is spread across a few people, each holding a piece:<ul><li>Matt (Business Operations Manager) &mdash; your manager, and the person who knows the systems, customers, and day-to-day best.</li><li>Pete (owner) &mdash; the big picture and owner-level calls.</li><li>Our outside bookkeeping company &mdash; QuickBooks Online, the Invoiced platform, and collections.</li><li>A few consultants who know our setup and can go deep on specific tools.</li></ul>So you'll need to be good at getting what you need from the right person, asking questions early instead of waiting for something to break, and figuring things out on your own when nobody's free. No one will hand you a finished playbook, partly because we're short on time and partly because in a lot of areas we're still writing it. Knowing when to ask and when to just work it out matters more here than any line on the requirements list.Top Priorities Right NowGet customers placing their own orders in Mountain Stream, our online ordering portal. Too much still comes in as manual entry. You teach accounts to use the portal, troubleshoot issues, and move them onto self-service. Every customer you convert frees up real time.Collections. With Matt and our outside bookkeeper, you take over invoice follow-up and bring outstanding balances down.Office inventory. Toner, labels, bags, packaging. You keep us stocked and order before things get tight.What You'll DoCustomer service and account managementYou're the first point of contact for wholesale customers, by phone, email, or portal. You field questions, process orders, handle complaints, and follow up until things are resolved. You manage relationships with restaurant and grocery buyers directly, and you're who they trust to get it right.New customer onboarding. You take new wholesale accounts from application to active: collecting the application, setting them up in Mountain Stream and QuickBooks Online, and walking them through ordering so billing, shipping, and routing are right from day one. Coordinate new accounts with Matt, who owns new-business decisions. Default terms are Net 7, with customers steered toward ACH or card. Expect to refine this as you go.Communication when things change. When we adjust a product, sunset a SKU, or shift seasonal items, you make sure customers hear it from us first, and you gather their feedback before the change, not after.Large orders. Big bread and granola orders need a heads-up across production, packing, and pastry. You're the connector who makes sure the right people know what's coming.Shopify. You keep products, inventory, and customer-facing info current, and make sure online orders flow cleanly into fulfillment.Invoicing and collectionsYou send invoices on time, track receivables, and follow up on balances. You hold the customer relationships, so you're best placed to stay on top of it. Our outside bookkeeper runs collections today and will train you on QuickBooks Online and Invoiced for a clean handoff.Order flow and fulfillment supportYou make sure the fulfillment team has what it needs: accurate order details, correct quantities, the right timing. You run reports, flag discrepancies, and follow up when something doesn't match.Office and suppliesYou own the office inventory and keep filing systems and shared spaces functional.How Responsibilities Will Move Over TimeThis role isn't fixed, and that's intentional. The ball gets passed both directions.<ul><li>Off your plate: the heaviest early work, like getting customers self-serving, eases once it's done, freeing time for higher-value work.</li><li>Onto your plate: as you get up to speed, work that sits elsewhere becomes yours, including fuller ownership of collections and, down the road, HR and systems administration (onboarding, timekeeping, PTO and benefits).</li></ul>What matters is that you pick up new work and hand off old work cleanly. We'll keep this an open conversation rather than springing changes on you.What We ExpectYou show up on time and ready, and manage your own priorities without being told what's next.You communicate clearly with Matt, Pete, the production team, and customers.You ask for help well, early and to the right person, and work independently when help isn't available.You're comfortable with ambiguity: you act sensibly on incomplete information and keep moving while things get sorted.You handle sensitive information with discretion, follow through, and flag problems early.You're comfortable learning new software, and you take ownership so the rest of the team can focus on their work.Requirements2+ years in office management, bookkeeping, customer or account operations, or administrative work.Strong computer skills and comfort learning new platforms.Professional phone manner and strong written communication.Detail-oriented, organized, and able to juggle several responsibilities without losing track.Experience with accounts receivable, invoicing, and collections preferred.High school diploma or equivalent required.ScheduleMonday through Friday, on site at 4530 Germantown Ave (relocating to Germantown as soon as workable; Marlborough St is the interim location). The job starts at 30 hours a week, roughly 8:30 AM to 2:30 PM, with real room to grow toward full-time. We're digging out from a mountain of work, and there's far more than 30 hours of it; for someone who proves they can take it on, the hours grow quickly.Weekend remote work comes up occasionally, when no one else can cover a customer issue. We expect to move to a rotating system so no one works seven days a week.Compensation and GrowthStarting pay: $25.00/hour, beginning at 30 hours per week.We don't want to keep a strong person parked at a starting rate. As you take ownership and results show up, the role grows in two ways: first in hours, toward full-time, because the work is right there; then into a salaried position in the $60,000+ range. We'd rather pay well once performance is proven than put a big number on the table on day one and hope. So the marks are concrete:<ul><li>You run things independently, owning the day-to-day without direction.</li><li>You own collections, and AR days come down.</li><li>Customers place their own orders in Mountain Stream, a growing share moving to self-service because you got them there.</li><li>Handoffs across departments are clean, and production, distribution, and pastry trust what you tell them.</li></ul>We'll do a real review at 90 days, with hours, rate, and the path to salary on the table, and again as you hit those marks. This isn't a vague promise of a raise someday: hit the marks and the pay and hours go up.BenefitsHealth Insurance: Medical through Independence Blue Cross (Silver HMO or HSA Silver). Merzbacher's pays 50% of the employee-only premium; dependent coverage at employee cost.Dental and Vision: Dental through Aetna PPO High, vision through Aetna Vision Core. 75% employer contribution on employee-only coverage; dependents at employee cost.Paid Time Off: Two weeks to start, plus one additional week per year up to four weeks total. Additional unpaid time available case-by-case.Sick Pay: 5 days (40 hours) per calendar year.Paid Holidays: Thanksgiving and Christmas Day.401(k): All employees eligible to enroll; no employer match currently.Overtime: Time-and-a-half over 40 hours/week, approved in advance.How to ApplySend a current r&eacute;sum&eacute; and a brief cover letter on why this role interests you and how your experience prepares you for it.We care less about polished language than about how you think and work. If you've kept an office running through a rough stretch, taught yourself a system because you had to, or held things together when the plan kept changing, tell us about it.Applications without both a r&eacute;sum&eacute; and cover letter will not be considered.Job Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Office manager experience: 1 year (Required)</li><li>Bookkeeping: 1 year (Preferred)</li></ul>Work Location: In person

The Utility Reform Network

<div><div>Location &amp; Employment Info<ul><li>
Department: Administration</li><li>
Reports to: Chief Financial Officer</li><li>
Classification (Exempt/Non-Exempt): Non-Exempt</li><li>
Employment Type (Full Time/Part Time): Full-Time</li><li>
Work Location (In Office/Hybrid/Remote): Hybrid (Required in-office four days per week)</li><li>
Salary Range: $80,000-$90,000</li><li>
Travel Requirements (None/Minimal Local Travel): Minimal Local Travel</li></ul></div>
About TURN: 
TURN (The Utility Reform Network) is a nonprofit advocacy organization working to ensure affordable, reliable, and sustainable utility services for all Californians. Through policy advocacy, research, and grassroots organizing, TURN advances energy, broadband, and communications justice with a focus on low-income communities and communities of color. 
 
About the Role:
 
The Accounting and Operations Coordinator provides administrative and operational support to the Finance Department while coordinating organizational processes that support efficient business operations. This position assists with accounts payable, accounts receivable, financial recordkeeping, vendor management, office operations, and cross-departmental administrative projects to ensure the effective functioning of the organization. 
 
Key Responsibilities<ul><li>
Process accounts payable and accounts receivable transactions accurately and timely.
</li><li>Maintain financial records, deposits, and data in accounting and donor management systems.
</li><li>Support month-end close, reconciliations, financial reporting, and audit preparation.
</li><li>Process donations and maintain donor records and acknowledgments.
</li><li>Provide administrative support, including records management, filing, and special projects.
</li><li>Coordinate vendor relationships and assist with office and facility operations.
</li><li>Provide front desk/reception support and respond to inquiries.
</li><li>Assist with Board materials, donor communications, and organizational correspondence.
</li><li>Collaborate across departments to support organizational goals.
</li><li>Perform other related duties as assigned.</li></ul> 

Qualifications 
Required Qualifications
<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.
</li><li>3+ years of accounting, bookkeeping, finance, or related administrative experience.
</li><li>Experience with accounts payable and accounts receivable processing.
</li><li>Strong attention to detail, accuracy, and organizational skills.
</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
</li><li>Strong problem-solving, verbal, and written communication skills.
</li><li>Ability to work independently while following established procedures.
</li><li>Proficiency with Microsoft Office 365, including Excel, Outlook, and Word.
</li><li>Reliable transportation for occasional local business needs.
</li></ul>Preferred Qualifications<ul><li>
Experience in a nonprofit environment.
</li><li>Proficiency with QuickBooks (Desktop and/or Online).
</li><li>Experience with Salesforce or similar CRM/database systems.
</li><li>Bilingual in Spanish.
</li><li>Experience with audits, month-end close, financial reporting, donor processing, fundraising administration, or membership-based organizations.</li></ul>
Compensation &amp; Benefits 
 
Salary Range: $80,000-$90,000 
 
TURN offers a competitive benefits package including:
<ul><li>Medical, dental, and vision coverage</li><li>
Paid time off and holidays</li><li>
Retirement benefits</li><li>
Professional development opportunities</li><li>
Flexible/hybrid or remote work arrangements</li></ul> 

Work Environment &amp; Travel 
This position may require occasional evening and weekend work, local and statewide travel, and prolonged periods of computer-based work. 
 
How to Apply 
Please submit a resume and cover letter through the application portal. Additional materials may be requested during the hiring process. Please upload resume and cover letter in one file. Or, email to chouston@turn.org. 
 
Equal Opportunity Employer
 
TURN is proud to be an Equal Opportunity Employer committed to building an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law. 
 
TURN is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process and during employment, in accordance with applicable laws. 

ywOFGiEqHF</div>

Accounting and Operations Coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div>Business CoordinatorDepartment:MUS School of Music 
 
Advertised Salary Range:Part/Full Time:Full Time 
 
About UofSC 
 
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor&rsquo;s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service &mdash; helping to build healthier, more educated communities in South Carolina and beyond. 
 
Inclusive Excellence StatementAdvertised Job Summary 
 
The Business Coordinator will be an integral member of the School of Music administrative team. Reporting to the Asst. Dean for Finance, responsibilities include travel processing, purchasing, accounts payable and receivable for the School of Music.</div> 
<div><h2 class="jobSectionHeader">Minimum and Additional Requirements</h2></div>
<div><div>Knowledge/Skills/Abilities 
 
<ul><li>Knowledge of, or ability to quickly learn, USC policies and procedures related to accounting, purchasing, office management, records management, and administrative operations.</li><li>Advanced proficiency in Microsoft Excel, including the ability to understand, edit, and create complex spreadsheets, along with a strong working knowledge of Microsoft Office and Adobe products.</li><li>Effective oral and written communication skills, with the ability to convey information clearly and professionally.</li><li>Ability to work independently with minimal supervision while also collaborating effectively in a team-oriented environment.</li></ul></div></div> 
<div><h2 class="jobSectionHeader">Preferred Qualifications</h2></div>
<div><div>Preferred Qualifications 
 
<ul><li>Bachelor&rsquo;s Degree in accounting or business preferred.</li></ul></div></div> 
<div><h2 class="jobSectionHeader">Additional Comments</h2></div>
<div><div>Job Close Date 
 
07/25/2026 
 
Special Instructions to Applicant 
 
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
 
We are only accepting applications submitted by July 25, 2026. 
 
The University of South Carolina offers a valuable benefits package including but not limited to: 
 
<ul><li>Health and Life Insurance</li><li>Retirement Programs</li><li>Paid Tuition</li><li>Dependent Scholarships</li><li>Annual Leave</li><li>Sick Leave</li><li>13 Paid Holidays (including an extended December holiday)</li><li>Paid Parental Leave</li><li>Professional Development Opportunities</li></ul> 
Clickhttps://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsc.edu%2Fabout%2Foffices_and_divisions%2Fhuman_resources%2Fcareers%2Findex.php&amp;data=05%7C01%7CKURTRS%40email.sc.edu%7Ceca45df616784275e15908dab2a706ac%7C4b2a4b19d135420e8bb2b1cd238998cc%7C0%7C0%7C638018727680845870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=j6sQGvabHDZHDmRBFwMrq8P8QCuDmChuJ%2FH5%2F8hDRUw%3D&amp;reserved=0 to learn more about why you should work at USC . 
 
To apply, please visit: https://apptrkr.com/7228491EEO Statement 
 
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions. 
 
Copyright &copy;2025 Jobelephant.com Inc. All rights reserved. 
 
https://www.jobelephant.com/</div></div></div></div>

Business Coordinator

Forever Paws Animal Shelter

Forever Paws Animal Shelter &ndash; Fall River, MA 35&ndash;40 hours per weekForever Paws Animal Shelter is seeking a reliable, organized, and detail-oriented Finance &amp; Operations Coordinator to join our team. This position plays an important role in the financial and operational management of our nonprofit animal shelter and works closely with shelter leadership and the Board of Directors.The ideal candidate will have experience in accounting, budgeting, nonprofit operations, and general facility oversight. This position requires strong organizational skills, initiative, and the ability to manage multiple responsibilities in a fast-paced environment.* Manage accounts payable and accounts receivable * Maintain financial records using QuickBooks * Prepare and manage profit &amp; loss statements and balance sheets * Assist in developing and presenting budgets to the Board of Directors * Support grant writing and grant-related financial documentation<ul><li>Building repairs and maintenance coordination</li><li>Landscaping oversight</li><li>Vehicle maintenance and scheduling</li><li>Assist with vendor communication and service coordination</li><li>Utilize Microsoft Office programs including Excel, Word, and Outlook</li><li>Support day-to-day administrative and operational functions of the shelter</li></ul>* Associate degree in Accounting or related field preferred, or a minimum of 10 years of relevant accounting/bookkeeping experience * Experience with QuickBooks required * Strong understanding of financial reporting, budgeting, and bookkeeping practices * Familiarity with nonprofit operations and grant writing preferred * Proficiency in Microsoft Office programs * Strong communication, organizational, and time management skills * Ability to work independently and as part of a team* 35&ndash;40 hours per week * Some flexibility may be required based on operational needsPay based on experience.Forever Paws is a nonprofit no-kill animal shelter dedicated to helping homeless, abandoned, and neglected animals throughout the South Coast community. We are looking for team members who are compassionate, dependable, and committed to supporting our mission.Benefits:<ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Finance and Operations Coordinator

North Star Behavioral Health System

<div>Responsibilities:
<div>
JOB DESCRIPTION: The Business Office Coordinator is responsible for facilitating the flow of the business office&rsquo;s information and to provide a positive, responsive environment for receiving internal and external customers via telephone and face-to-face. The Business Office Coordinator provides clerical support for the Business Office Manager serves as the primary point of contact for the Billing Office.</div><div> 
</div><div>JOB RESPONSIBLITIES: 
</div><div></div><ul><li>Sorts reports, records previous day&rsquo;s census and e-mails out to administration.</li><li>
Verifies patient insurance to ensure coverage and payment.
</li><li>Scans all admission paperwork, previous days&rsquo; correspondence batch, census batches and ensures they are securely filed.
</li><li>Processing outgoing mail</li><li>
Manages the collection of copays at time of service.
</li><li>Processes and respond to all correspondence received by insurances to ensure proper payment.</li><li>
Communicates effectively with clients, vendors, and guarantors; tracks information regularly for required tasks.</li><li>
Communicates effectively with other clinical departments regarding missing information or to obtain correct data.</li><li>
Will assume basic payroll and accounts payable process functions in absence of the Payroll Specialist position.
</li><li>Performs other duties as assigned.</li></ul> 
EDUCATION/EXPERIENCE: High School Diploma or GED and one (1) year billing experience preferred.<div> 
KNOWLEDGE/SKILLS: 
</div><ul><li>Ability to perform assignments with minimal supervision;</li><li>
Ability to work successfully under highly stressful conditions;</li><li>
Ability to make sound, independent judgments based on scientific and/or ethical principles;</li><li>
Capability of adapting to varying workloads and work assignments on a constant basis;</li><li>
Effective comprehensive reading skills, strong communication skills, written and verbal.</li><li>
Must have a working knowledge of computers.</li></ul> 
MINIMUM REQUIREMENTS OF THE POSITON:
<ul><li>Must be able to complete new hire requirements such as State of Alaska Background Check and Drug Testing.</li><li>
Must be able to demonstrate special training, knowledge and skills specific to job and/or program within the first three (3) months of training.</li><li>
Must complete all mandatory in-services annually.</li><li>
Must be tested for Tuberculosis with a PPD skin test or chest x-ray upon hire; PPD skin test required annually or chest x-ray annually thereafter.</li></ul>
Qualifications:
<div>
GENERAL WORKING ENVIRONMENT: Working conditions for all employees are as follows, but not limited to a psychiatric hospital setting; some risk involved in the event of aggressive patient(s); work load may include day, evening, night, weekend and/or holiday shifts. Employees occasionally exposed to blood borne pathogens, and loud noise levels.</div><div> 
</div><div>Mental demands described herein are representative of those which must be met by an employee to successfully perform the essential functions of the job, but are not limited to the ability to remain calm in a stressful environment; and the emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.</div> 
PHYSICAL REQUIREMENTS: Requirements include, but are not limited to the ability to communicate effectively with employees; the ability to effectively utilize communication equipment; the physical agility to manage cleaning equipment; the ability to read, write. 
<div></div><ul><li>
Frequently utilize physical ability for standing or sitting for long periods of time.</li><li>
Regularly utilize physical ability for speaking, hearing, and seeing with correction for close and distance vision, color discrimination, peripheral vision, depth perception and focusing ability. Speaking and hearing may be necessary for conversing with and assessing employees.</li><li>
Must be able to concentrate amidst distractions; must be able to perform work of a repetitive nature.</li><li>
Mental demands include but are not limited to emotional stability, physical stamina and agility to handle stress and respond quickly and effectively to emergency situations.</li><li>
The worker is subject to odors from paint, carpet adhesives, and other construction and cleaning chemicals used for routine maintenance and building renovation.</li></ul> 
EQUIPMENT/MATERIALS USED: Telephone, computer, copier, fax machine, ten key</div>

Business Office Coordinator

Pipecare Group

<div>Position Summary 
Business Coordinator plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provide administrative, sales and operational support, resolves issues, and analyses the market trend. 
Job Functions, Responsibilities &amp; Authorities 
Coordination - organizing the various parts of an activity to enable collaboration and efficient communication. 
<ul><li>Advisory - giving information or advice or a recommendation about what should be done.</li><li>Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings.</li></ul><div><div><ul><li>
Generate sales leads</li><li>
Manage large amounts of incoming phone calls</li></ul><ul><li>
Identify and assess clients&rsquo; needs to achieve satisfaction</li><li>
Build sustainable relationships and trust with client accounts through open and interactive communication</li><li>
Provide accurate, valid and complete information by using the right methods/tools</li><li>
Meet personal/client service team sales targets and call handling quotas</li><li>
Handle client complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution</li><li>
Keep records of client interactions, process client accounts and file documents</li><li>
Follow communication procedures, guidelines and policies</li><li>
Take the extra mile to engage clients</li><li>
Providing introductory information to prospective and new clients</li><li>
Determining the quickest, most effective ways to answer a client&rsquo;s or client&rsquo;s questions</li><li>
Escalating queries and concerns, when necessary</li><li>
Working with a team and other departments to find appropriate solutions to the problems</li></ul>
Required Qualifications:<ul><li>
Bachelor&rsquo;s degree holder or any equivalent degree and certification;</li><li>
5+ years of experience in complex coordination of activities, management, or 
comparable experience;</li><li>
Ability to work independently as well as collaboratively with colleagues. This includes 
overcoming geographic and other potential barriers to communicating with and making contributions to the team&rsquo;s work;</li><li>
Exceptional organizational skills, including the ability to manage multiple tasks and 
projects simultaneously while meeting deadlines;</li><li>
Capacity to think strategically, critically, and respond analytically;</li><li>
Proven customer support experience or experience as a Client Representative</li><li>
Track record of over-achieving quota</li><li>
Strong phone, contact handling skills and active listening</li><li>
Client orientation and ability to adapt/respond to different types of characters</li><li>
Excellent written and verbal communication and presentation skills</li><li>
Ability to multi-task, prioritize, and manage time effectively</li></ul></div></div> 
Physical and Mental Requirements:
<ul><li>Lifting and Carrying: Ability to lift and carry up to 50 pounds.</li>
<li>Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.</li>
<li>Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.</li>
<li>Focus and Multitasking: Ability to maintain focus and multitask effectively.</li>
<li>Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
</li><li>Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.</li>
</ul>
About PIPECARE Group:
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.
What we do:
In-Line Inspection Services
PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.
Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:
PIPECARE Group - YouTube
SMART AI CALIPER - Inspection experience like never before
Inspection Technologies
Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.
Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.
Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.
Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.
Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).
Specialized Tools and Technologies
Combo Tools: Use multiple measurement systems in various combinations.
Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.
Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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