clinical intake coordinator

Vertus HealthCare

<div>
 We are seeking a friendly, empathetic, and detail-oriented Clinical Intake/Scheduler to join our team at Vertus HealthCare. We are a leading home care agency servicing Palm Beach, Okeechobee, Vero, Indian River and Port St. Lucie.
 <br/>
 <br/>
 The Clinical Intake/Scheduler is responsible for the overall coordination of the Home Health Agency referrals under the direct supervision of the Director of Nursing/ Clinical Manager. The Intake Coordinator is a resource person for referral sources and works closely with other members of the team to ensure adequate coordination and transition occurs to home health. The Intake Coordinator
 <strong>
  MUST
 </strong>
 have extensive knowledge of the regulatory guidelines governing home health admissions.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Receive referrals from physicians, facilities and staff and enter the referrals in the EMR.
  </li>
  <li>
   Ensure all demographic information is accurate on the referral form based on eligibility (Medicare and non-Medicare requirements).
  </li>
  <li>
   Enter non-admitted information into Alora Plus (Software) with details in coordination notes if no visit was made. Communicates non-admitted status to referral sources and/or Sales Managers along with the reason for non-admission.
  </li>
  <li>
   May be required to perform patient visits and /or participate in on-call rotation.
  </li>
  <li>
   Function as staff nurse PRN if applicable.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Follow up on automated eligibility alerts.
  </li>
  <li>
   Communicate with the Billing Manager if the insurance carrier is not Medicare to ensure verification of benefits occurs. Communicates benefit information with referral source as necessary.
  </li>
  <li>
   Scans referral paperwork timely to ensure that it is made available to field staff. Communicates acceptance of referrals clearly with referral sources.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Graduate of an approved school of professional nursing, LVN / LPN or RN and licensed in the state in FL.
  </li>
  <li>
   Must possess a minimum of two years&rsquo; experience in the health care industry and one year&rsquo;s experience in home health.
  </li>
 </ul>
</div>


Clinical Intake Coordinator/Scheduler

Hebrew SeniorLife

<div><p><b>Job Description:
</b></p><p></p><p><b>Position: </b>Weekend Clinical Care Coordinator
</p>Location: Home Health and Hospice &ndash; Dedham
<p><b>Title of Immediate Supervisor: </b>Sr. Director of Home and Community-Based Services<br>
</p><p><b>Position Summary:<br>
</b></p><p></p><p>The Weekend Clinical Care Coordinator, is responsible for monitoring and responding to referrals through Allscripts, E-fax and 4 Next and data entering referral information provided in the EMR, answering incoming telephone calls from patients/patients' families and referral sources; making patient care decisions in response to telephone calls; coordinating and assigning visits to clinicians as deemed medically necessary to meet patients' needs; and accepting reports from and responding to questions from home care clinicians who are in the field providing care.<br>
</p><p></p>Position Responsibilities Include:<br>
<p></p><ul><li><p>Respond to incoming telephone calls and other inquiries from patient/patients' families, referral sources and other healthcare professionals.
</p></li><li><p>Document incoming patient telephone calls, response or direction, and the coordination of services using the appropriate processes and systems in the EMR
</p></li><li><p>Make patient care decisions in response to incoming patient telephone calls, using professional nursing judgment. Such responses may include providing advice or direction to the patient/cg, contacting the physician or scheduling a visit.
</p></li><li><p>Provide guidance and direction to home care providers regarding patient care and clinical issues including patient/staff incidents and/or injuries.
</p></li><li><p>Regularly communicates with and works in cooperation with appropriate personnel to coordinate patient care services.
</p></li><li><p>Oversees weekend schedules, and makes adjustments to schedule in response to patient and and/or staffing changes.
</p></li></ul><p>&middot; Perform the duties and responsibilities of the Intake Coordinator position, by monitoring and responding to all referrals through Allscripts, E-Fax and 4 Next, in addition to reviewing content of referrals and data entering referral information, and current orders into EMR.
</p><p>&middot; Uses EPIC to gather information and DC paperwork as appropriate.
</p><ul><li><p>Coordinates and assigns admission visit to appropriate staff when weekend or Monday admission is indicated.
</p></li><li><p>Check Common Working File for MC patients for Admissions as required by the payer as able, given potential limitations of accessibility during weekend days.
</p></li><li><p>Check managed care to verify coverage for new referrals.
</p></li><li><p>Will be responsible to receive hand off communication from Clinical Manager regarding any potential issues (patient related or staff related) that may possibly occur on the weekend.
</p></li><li><p>Provide weekend summary report to intake department, Sr. Director of Home and Community-Based Services and Home Health and Hospice Clinical Manager for their review on Monday mornings.
</p></li></ul><ul><li>As directed, collaborates to create an agency environment that is in compliance with federal, state, and local regulatory agencies. Complies with HIPAA regulations and practice policies for the privacy and security of patient information.
</li></ul><ul><li>Maintains compliance with policies, procedures, and regulatory matters.
</li></ul><ul><li>The above covers the most significant responsibilities of the position. It does not however, exclude other duties which would be in conformity with the level of the position.</li></ul><br>
<p></p><p><b>Qualifications </b><b>:<br>
</b></p><p></p><ul><li><p>Proficient computer skills.<br>
</p></li></ul><p></p><ul><li>Experience with documenting in EMR
</li></ul><ul><li>Good verbal and written communication skills.
</li></ul><ul><li>Must be motivated to learn and flexible to change.
</li></ul><ul><li>Strong customer service skills.
</li></ul><ul><li>Working knowledge of Medicare regulations for certified home care and hospice.
</li></ul><ul><li>Prior Experience Intake/Office Nurse preferred
</li></ul><ul><li>Current MA license to practice as a Licensed Practical Nurse (LPN)
</li></ul><p>&middot; 2 years of experience in Certified Home Care or Hospice as a nurse
</p><p></p><p><b>Remote Type:
</b></p>Hybrid
<p></p><p><b>Salary Range:
</b></p>$53,971.45 - $80,957.18</div>

Clinical Intake Coordinator

BasePoint Academy

<p>PLEASE NOTE: This opening is a candidate talent pool for future opportunities within our clinics.</p><p>BasePoint is seeking <b>Licensed Therapists</b> who want to <b>grow and specialize in assessment and intake</b>. If you're looking for a role with flexible hours without the burnout, this position may be perfect for you!</p><p><b>Who We Are</b><br/>At BasePoint, we believe every teen and young adult deserves hope, healing, and a future filled with possibility. Our mission is to empower individuals and families through compassionate, evidence-based care that is grounded in both clinical excellence and human connection. When you join our team, you become part of a community built on resilience, servant leadership, and the commitment to always ask: <i>&ldquo;What Would I Want for My Family?&rdquo;</i></p><p><b>What You&rsquo;ll Do</b></p><p>As a <b>Clinical Assessor in PAC</b>, you will play a key role in creating an environment where patients and families feel supported, safe, and inspired to grow. You will:</p><p>&middot;<i>Clinical Assessment &amp; Triage:</i></p><p>- Conduct biopsychosocial assessments to determine the appropriate level of care (Inpatient, PHP, IOP, Outpatient).</p><p>- Identify emergent needs and prioritize assessments accordingly.</p><p>- Recognize the need for additional screenings (substance use, nutrition, abuse, developmental).</p><p>- Make appropriate referrals for clients not meeting admission criteria.</p><p><i>Access Coordination:</i></p><p>- Collaborate with Patient Access Coordinators to schedule and facilitate same-day assessments.</p><p>- Assist in collecting and verifying documentation (consents, insurance info, IDs).</p><p>- Provide outbound referrals when needed for alternate services or providers.</p><p><i>Clinical Documentation &amp; Authorization:</i></p><p>- Complete and maintain accurate assessment records and admission documentation.</p><p>- Support utilization review efforts and assist with initial authorization from payors.</p><p>- Ensure clear documentation of client needs and assessment outcomes.</p><p><i>Communication &amp; Collaboration:</i></p><p>- Maintain thorough, professional communication with the outreach, admissions, and clinical teams.</p><p>- Serve as a clinical point of contact for internal staff and referral sources.</p><p>- Participate in case management and family engagement as needed during the intake process.</p><p><i>Compliance &amp; Quality:</i></p><p>- Uphold HIPAA and all regulatory requirements in documentation and interactions.</p><p>- Adhere to safety protocols and participate in quality improvement initiatives.</p><p>- Report incidents, near misses, or safety concerns per company policy.</p><p>Every day, your work will help transform lives&mdash;building stronger minds, healthier families, and brighter futures.</p><p><b>What We&rsquo;re Looking For</b></p><ul><li>Master&rsquo;s Degree in Counseling, Social Work, or a related behavioral health field.</li><li>LMSW, LCSW, LPC-A, or LPC (Texas)</li><li>Experience in behavioral health levels of care (Inpatient, PHP, IOP, OP) required. 2+ years in a mental health intake, assessment, or admissions role preferred.</li><li>Are passionate about serving youth and families with integrity and compassion</li><li>Thrive in a collaborative, mission-driven environment</li></ul><p><b>The BasePoint Difference &ndash; Our Core Values in Action</b></p><p><b>Courage to Solve</b> &ndash; We face challenges head-on, taking responsibility for solutions and acting with integrity.</p><p><b>Spirit of Grit</b> &ndash; We bring perseverance, endurance, and passion to everything we do&mdash;even when it isn&rsquo;t easy.</p><p><b>WWIWFMF (&ldquo;What Would I Want for My Family&rdquo;)</b> &ndash; We deliver the kind of care we&rsquo;d want for our own loved ones, ensuring the highest standard of excellence.</p><p><b>Tend to Your Roses</b> &ndash; We practice servant leadership, caring deeply for our people so they can flourish and thrive</p><p>These values guide every decision, every interaction, and every step of our journey together.</p><p><b>What We Offer</b></p><p>&middot; Medical, Dental &amp; Vision Insurance</p><p>&middot; 401(k)</p><p>&middot; Life Insurance + AD&amp;D</p><p>&middot; Short-Term &amp; Long-Term Disability</p><p>&middot; Accident Insurance, Critical Illness Insurance &amp; Hospital Indemnity Insurance</p><p>&middot; Employee Assistance Program</p><p>&middot; Paid Time Off (PTO) plus 7 Paid Holidays + 2 Floating Holidays</p><p>&middot; A culture of growth, recognition, and celebration</p><p><b>Why Join Us?</b></p><p>At BasePoint, you won&rsquo;t just have a job&mdash;you&rsquo;ll have a mission. You&rsquo;ll be part of a team that cares deeply for one another, that shows up every day with grit and compassion, and that never loses sight of the fact that the work we do changes lives.</p><p>Apply today and become a vital part of a team where courage, grit, family, and care for one another make the difference.</p><p>Job Type: Full-time</p><p>Pay: $65,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Please rank our clinics in order of location preference (Forney, McKinney, Arlington, Frisco)</li></ul><p>License/Certification:</p><ul><li>LMSW, LCSW, LPC-A, or LPC (Texas) (Required)</li></ul><p>Work Location: In person</p>

21st Century Home Health Services Inc.

<div><div><b>At 21st Century Home Health Services (21HHS)</b>, we treat every patient with the same empathy, compassion, and understanding we would show our own family. With more than 600 employees, we are the largest home health agency in San Francisco and the fastest-growing in the Bay Area. Today, we care for more than 4,000 patients across San Francisco, San Mateo, Santa Clara, Santa Cruz, Alameda, Contra Costa, Solano, Napa, Yolo, Placer, El Dorado, and Sacramento counties&mdash;and <b>we are actively expanding into Marin and Sonoma counties!</b></div><div></div><div><br>
Our clinicians are dedicated not only to the patients they serve, but also to one another. The results speak for themselves: hospital readmission rates at 21HHS consistently remain under 10%, compared to an industry average of over 15%.</div><div>
We&rsquo;ve also set a new benchmark for employee satisfaction in home health. Recognized as a 2024 Top Workplace, 21HHS fosters an environment of support, growth, and recognition through open communication and professional development opportunities.</div><div></div><div><b><br>
Key achievements include:</b></div><div></div><div><b><br>
San Francisco Chronicle Top Workplaces in the Bay Area</b>: Ranked 3rd among all medium-sized companies and 1st among home health agencies.</div><div></div><div><b><br>
National Recognition</b>: Ranked 12th among medium-sized healthcare companies nationwide and 1st among home health agencies.</div><div></div><div><br>
Patient and employee feedback on Yelp, Google, Glassdoor, and Indeed further validates our commitment to quality care and workplace excellence. By prioritizing engagement and satisfaction, 21HHS attracts top clinical talent and delivers outstanding outcomes, cementing our place as a leader in home health.</div><div></div><div><b><br>
Please note: All opportunities at 21HHS require being in the field visiting patients in their homes. Remote/work-from-home positions are not available unless specifically noted.</b></div><div></div><div><p><b><br>
Weekend Clinical Intake Coordinator (LVN / RN)</b></p>
<p><b>
Saturday &amp; Sunday
</b></p><p><b>Office Locations: Burlingame &middot; San Jose &middot; Walnut Creek &middot; Sacramento</b></p></div><br>
<div></div>
<div></div>
<div><b>About the Role</b></div>
<div>
<p>This is a unique opportunity for a clinically experienced LVN or RN to step into a high-impact operational role at the agency level. As our Weekend Clinical Intake Coordinator, you will serve as the central point of contact for our entire organization on Saturdays and Sundays, managing Kaiser referral intake, supporting field clinicians with clinical escalations, and ensuring our patients receive timely, seamless care coordination when our weekday leadership team is offline.</p>
<p>
This role is ideal for a clinician with home health experience who thrives in a fast-paced, autonomous environment, communicates confidently with both clinical and operational partners, and can triage competing priorities with clarity and calm.</p>
</div>
<h3 class="jobSectionHeader"><b>What You'll Do</b></h3><div>
<p><b>
Kaiser Referral Intake &amp; Coordination</b></p>
<ul>
<li>Serve as 21HHS's dedicated point of contact for Kaiser on weekends, managing all incoming referral requests and acceptance confirmations</li>
<li>Communicate directly with Kaiser representatives to confirm referral volumes, acceptance windows, and scheduling timelines</li>
<li>Ensure all referrals meet intake criteria and are entered and assigned accurately and on time</li>
<li>Track and manage Kaiser's weekend referral demands, ensuring the agency meets agreed-upon response expectations</li>
</ul>
<p><b>Field Clinician Support &amp; Schedule Management</b></p>
<ul>
<li>Assist field nurses and clinicians with urgent patient reassignments and schedule gaps throughout the weekend</li>
<li>Triage incoming calls from the field, helping clinicians prioritize and navigate unexpected patient needs</li>
<li>Coordinate open capacity across the field team in real time, matching available clinicians to urgent patient needs</li>
<li>Serve as the first point of escalation for clinical questions, supporting staff in the same capacity a Clinical Supervisor would during the week</li>
</ul>
<p><b>Clinical Escalation Management</b></p>
<ul>
<li>Triage and respond to clinical escalation calls from field staff, patients, and Kaiser throughout the weekend</li>
<li>Apply clinical judgment to de-escalate, redirect, or elevate issues as appropriate</li>
<li>Maintain clear documentation of all escalations, actions taken, and outcomes</li>
</ul>
<ul><li>Support staff with questions about clinical protocols, patient care scenarios, and next-step guidance</li></ul>
</div><h3 class="jobSectionHeader"><b>
Why you Should Come Work for us:</b></h3><ul>
<li>Concierge for Case Managers: Dedicated resources assist with time consuming administrative tasks</li>
<li>Flexible work schedules: Create your own schedule and hours</li>
<li>Targeted territories. Typically patient visits are within a 5-15 mile radius.</li>
<li>Autonomy: No clocking in/out</li>
<li>Opportunity for advancement. We have multiple tiers for RNs including Admission Nurses, RNI, RNII, RNII as well as clinical leadership and support opportunities.</li>
<li>Low turnover/High morale</li>
<li>Work/life balance</li>
<li>Helpful software and communication tools</li>
<li>Mileage/Vehicle Reimbursement</li>
<li>Company issued Ipad</li>
<li>Outstanding benefits for you and your family including 401k with matching. Generous PTO, Medical, Dental, Life Insurance, etc</li>
<li>Competitive compensation with achievable incentive bonus program</li>
</ul><h3 class="jobSectionHeader"><b>What We are Looking For</b></h3><ul>
<li><ul><li>Active California LVN or RN license in good standing</li>
<li>Minimum 2 years of clinical experience; home health experience strongly preferred</li>
<li>Prior intake, scheduling, or care coordination experience preferred</li>
<li>Strong clinical triage skills &mdash; comfortable making judgment calls independently</li>
<li>Excellent verbal communication skills; confident and clear when speaking with Kaiser representatives, clinical staff, and leadership</li>
<li>Highly organized with the ability to manage multiple calls, tasks, and priorities simultaneously in a variable-volume environment</li>
<li>Comfortable with ambiguity &mdash; some weekends will be high-volume, others will be light</li>
<li>Proficiency with CareStitch, Kinser, or similar home health platforms preferred</li>
<li>Valid California driver's license with acceptable driving record</li>
<li>All licensure and certifications must be current at time of hire and maintained throughout employment</li>
</ul></li><li><i>You will be assigned a primary location; however, you may occasionally be asked to provide coverage outside of that area. This may include supporting vacancies, leaves of absence, higher patient census, or other client care needs. While 21st Century Home Health makes every effort to maintain your primary territory, temporary reassignments may be necessary to ensure safe, high-quality patient care and to meet the needs of our growing organization.</i></li></ul><div></div><div><br>
Follow 21HHS on Linkedin!</div><div></div><div><i><br>
21st Century is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. We strictly prohibit discrimination or harassment of any kind, including but not limited to race, color, sex, religion, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, or any other characteristic protected under federal, state, or local law.</i></div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Weekend Clinical Intake Coordinator (LVN / RN)

Discovery Mood & Anxiety Program

Discovery Mood & Anxiety
<br>Discovery Mood and Anxiety Program is a national leader in behavioral healthcare and one of the fastest growing companies in the field. DBH offers world-class treatment for those struggling with mental health and places a high priority on seeking employees who share our passion for improving the lives we serve.
<br>Since 1997, Discovery Mood and Anxiety Programs, DBH’s Mental Health Disorder Division, has helped thousands of patients discover their path to the full and rewarding lives they deserve with evidence-based and inclusive treatment options.
<br><br>
This position requires a clinical license in the state of California
<br><br>
<b>Position Summary:</b><br>
The Clinical Coordinator is responsible for coordinating admissions with the admissions’ department and the facility. They also will support the patient and their support system through the onsite assessment and admission process.
<br><br>
<b>Essential Job Functions:</b><br>
<ul>
<li>Works closely with the admissions’ department to schedule admission times, schedule tours and assessments, and coordinate the intake process with the program.</li>
<li>Oversee the patient intake process, complete initial assessments with the patient and support system, complete related paperwork, and send all necessary information to the home office.</li>
<li>Guide patients through the pre-admission medical standard procedure, as needed.</li>
<li>Based on the initial assessment, provide a preliminary diagnosis and communicate this to the patient’s assigned therapist and registered dietitian for each patient.</li>
<li>Support the patient and support system during their first week in the program to ensure a smooth transition and answer any questions. Call individuals and support systems (if they have releases of information) during the first week for a check-in.</li>
<li>Call referring treatment team and outpatient treatment team members (with releases of information) upon admission.</li>
<li>Provide in person pre-admission assessments and recommend level of care, based on the APA Guidelines and Discovery admissions criteria.</li>
<li>Conduct program tours as needed to prospective patients and/or support systems.</li>
<li>Facilitate groups and provide meal support, as needed or assigned by the Program Director or Facility Coordinator.</li>
<li>Support in managing the milieu and oversee patient activities and interactions.</li>
<li>Build rapport with patients through education on the admission processes and need for treatment. Review patient rights and expectations within the Welcome Packet with each admission.</li>
<li>Serve as a positive role model to staff, patients, employees, and guests through a positive, caring and professional attitude.</li>
<li>Complete tasks in a timely and accurate manner.</li>
<li>Establish and achieve realistic goals within the position.</li>
<li>Maintain the confidential nature of Outpatient Programming and related activities.</li>
<li>When needed, travel to other facilities to attend trainings or provide assistance.</li>
<li>Support at local programs, as requested by leadership.</li>
<li>Demonstrate tact, initiative, resourcefulness, professional manner, enthusiasm, and non-judgmental attitude.</li>
<li>Perform any requested task and accept responsibilities as requested by the Program Director or Milieu Manager.</li>
</ul>
<b>Core Competencies:</b><br>
<ul>
<li>Ability to assess residents upon admission and formulate a plan for treatment.</li>
<li>Possesses knowledge of DSM diagnostic criteria for adolescents and adults.</li>
<li>Able to demonstrate an understanding of mental health, the recovery process and the requirements for sustained recovery.</li>
<li>Ability to manage crises and utilize crisis interventions.</li>
<li>Able to present and manage cases in a knowledgeable and professional manner to obtain a length of stay that allows enough time for patients to make sufficient gains so that sustained post-discharge progress can occur.</li>
<li>Ability to conduct individual, family and group therapy.</li>
<li>Documents clearly and efficiently.</li>
</ul>
<b>Knowledge, Education, Experience:</b><br>
<ul>
<li>Bachelor's or Masters Degree from an accredited college or university in Psychology, Social Work, or health-related field preffered.</li>
<li>Licensed or license eligible in related field preferred</li>
<li>Prefer three-years’ experience working in mental health, counseling, or eating disorders field.</li>
</ul>
<b>Employment Status:</b> Part Time
<br><b>Schedule:</b> TBD likely Monday-Friday 2:00 pm PST - 7:00 pm PST
<br><b>Work Location:</b> Virtual
<br><b>Compensation:</b> Pay Range: $33.00 - $43.00 per hour
<br><br>
Discovery Behavioral Health seeks to build a diverse staff that is reflective of the patients we serve and the communities where we work. DBH encourages multiple perspectives, experiences, and strives to hire and retain a diverse workforce.
<br>We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, or national origin.

California Licensed Virtual Clinical Coordinator (Part-Time)

Fred Hutchinson Cancer Center

<div>Overview:
<div>
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.</div><div></div><div><br>
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world&rsquo;s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world&rsquo;s deadliest diseases and make life beyond cancer a reality.</div><div></div><div><br>
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.</div><div></div><div><br>
The <b>Clinical Research Intake Coordinator</b> is responsible for supporting the intake, prescreening, and initial coordination activities for patients being considered for Phase I&ndash;III interventional trials and observational research studies. This position oversees subject level intake workflows, including reviewing medical histories, assessing preliminary eligibility based on protocol criteria, coordinating prescreening activities, and serving as an early patient point-of-contact. The Intake Coordinator engages directly with patients and families to provide education about research participation, address questions, and guide them through the initial steps of the clinical trial process. The role ensures timely collection and organization of eligibility documentation, maintains prescreening and enrollment trackers, and collaborates closely with research and clinical teams to support efficient and compliant trial enrollment.</div><div></div><div><br>
Reporting to the Senior Manager/Manager of Clinical Trials Coordination, the Intake Coordinator is an integral member of specialized Oncology research teams and contributes to the smooth operation of clinical trials and the advancement of research efforts at Fred Hutch.</div><div></div><div><br>
At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.</div>
Responsibilities:
<ul><li>Conduct clinical prescreening by reviewing medical histories, current medications, and protocol inclusion/exclusion criteria to assess preliminary eligibility.
</li><li>Serve as the primary point of contact for referred patients, providing clear communication, guidance, and education on clinical trial processes and timelines.
</li><li>Coordinate scheduling of prescreening appointments, provider consults, and required diagnostic or laboratory evaluations.
</li><li>Collaborate with referring providers, treating physicians, and research teams to validate eligibility and ensure continuity of clinical and research care.
</li><li>Facilitate patient navigation through the enrollment pathway, addressing barriers, answering questions, and supporting informed decision-making.
</li><li>Manage intake workflows for early phase studies, including real-time monitoring of slot availability and patient queue management aligned with sponsor timelines.
</li><li>Obtain necessary medical records, prior therapy documentation, and required authorizations in accordance with institutional and sponsor requirements.
</li><li>Accurately abstract, document, and track prescreening and enrollment data in CRFs, EMR, and research databases; maintain compliant research files and logs.
</li><li>Coordinate with multidisciplinary teams (lab, radiology, pathology, pharmacy, and clinical operations) to ensure protocol-required procedures are completed.
</li><li>Participate in team meetings, study start-up activities, and provide research coordination support during staffing gaps.</li><li>
Support process improvement initiatives by identifying workflow gaps, proposing solutions, and contributing to the development of standardized intake and prescreening procedures.
</li><li>Ensure compliance with institutional policies, GCP/ICH guidelines, and regulatory requirements throughout all intake, prescreening, and enrollment activities.</li></ul>
Qualifications:
<div>
<b>MINIMUM QUALIFICATIONS:</b></div><ul><li>
High school diploma or equivalent.
<br>
</li><li>Minimum two to three years&rsquo; experience in a clinical research or cancer registry environment with regulatory or human research protections.
<br>
</li><li>Knowledge of clinical trials records, procedures, and computerized data processing systems.
<br>
</li><li>Demonstrated knowledge of how to synthesize study conduct.
</li></ul><div><b>PREFERRED QUALIFICATIONS:</b></div><ul><li>
Associate or bachelor&rsquo;s degree preferred.</li><li>
Certified Clinical Research Coordinator (CCRC) or certification as Clinical Research Professional (SOCRA).
</li><li>Working knowledge with NIH, FDA, and OHRP regulations, as well as medical terminology relevant to clinical research and patient communication.</li><li>
Prior experience in oncology environments, including clinical, research, or patient navigation settings.</li><li>
Excellent organizational skills, attention to detail, ability to solve problems and to prioritize multiple competing tasks in a dynamic environment.
</li><li>Strong written and verbal communication skills, including computer skills.
</li><li>Ability to work with multiple data management systems including generating reports and sourcing data from systems.
</li><li>Ability to extract data from medical records and apply judgement in interpreting regulations, determining impacts, and knowing when to escalate questions and concerns when appropriate.</li></ul><p></p><div>
The hourly pay range for this position is from $31.83 to $47.73 and pay offered will be based on experience and qualifications.<br>
<br>
Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.<br>
<br>
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).</div>
Additional Information: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.</div>

Clinical Research Coordinator II - Intake

Seasons Home Health Care

<p>The Clinical Coordinator (LPN) bridges the gap between administrative intake and clinical excellence. You will provide essential support to the Clinical Director, ensure the accuracy of physician orders, manage visit frequencies, and maintain high standards through Quality Assurance (QA) oversight. This is a pivotal office-based role for a detail-oriented LPN who thrives in a collaborative, patient-focused environment.</p><p>As a clinician-owned and operated agency, we prioritize clinical integrity and quality above all else. Our mission is to provide the highest quality of care and customer service in a patient-focused environment. Join our 4.5-star team and apply your clinical expertise in a stable, supportive office setting where your impact is recognized.</p><p><b>Key Responsibilities</b></p><ul><li><b>Clinical Administration:</b> Direct support to the Clinical Director; enter/track physician orders in the EMR and process daily on-call reports for Case Managers.</li><li><b>Quality Assurance (QA) &amp; Compliance:</b> Audit clinical charts for Medicare COP/state compliance and monitor visit frequencies to ensure strict adherence to the Plan of Care (POC).</li><li><b>Intake &amp; Scheduling Support:</b> Serve as primary backup for Intake and Scheduling; coordinate clinician territories and assist with referral processing/insurance verification.</li><li><b>Communication Hub:</b> Triage incoming clinical calls (within LPN scope) and serve as a central point of contact for clinical documentation tracking.</li></ul><p><b>Qualifications</b></p><ul><li><b>Licensure:</b> Active MI LPN license in good standing.</li><li><b>Experience:</b> Minimum 1 year in home health or a related clinical role preferred.</li><li><b>Technical Skills:</b> Proficiency in EMR systems and strong computer literacy.</li><li><b>Soft Skills:</b> Sharp organizational skills, a collaborative spirit, and a deep understanding of home health regulations.</li></ul><p>Pay: $30.00 - $33.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Continuing education credits</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Experience:</p><ul><li>Home health: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>LPN (Required)</li></ul><p>Work Location: In person</p>

Clinical Coordinator, LPN-Home Health

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Clinical Research Coordinator II - Intake

Clinical Coordinator, LPN-Home Health