company secretary assistant

Gradiant Corporation

About GradiantGradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.Overview of roleThe Company Secretary Assistance will be an integral member of the Gradiant Group Legal and Compliance Team (&ldquo;Group Legal Team&rdquo;) and will be expected to contribute to Group Legal Team&rsquo;s provision of global legal and compliance support to the Gradiant Group of Companies (the &ldquo;Group&rdquo;) in all aspects of the Group&rsquo;s operations, financial transactions, and investor relations. The current role of the Company Secretary Executive will be expected to provide corporate secretarial services to all entities in the Middle East region and therefore must understand and adhere to strict confidentiality requirements including confidentiality as between the Group Legal Team and Gradiant Entity.This role will be based in Abu Dhabi/Dubai, and the candidate will directly report to and work with Company Secretary - India. The candidate must be able to effectively work with the senior leadership team, while carrying out his/her role as a member of the Group Legal Team implementing governance and compliance policies of the Group in constant consultation with the Group Legal Team. The candidate must therefore not only have administrative skills but also be very astute.Specific Duties/responsibilities:<ul><li>Familiar with UAE Company Laws</li><li>Coordinate with certified legal translators in getting the corporate documents translated in Arabic.</li><li>Coordinate and Arrange Notarisation/Apostillisation/Legalisation with local Notary office for all corporate secretarial documents.</li><li>Handle all Corporate Secretarial activities across Middle East viz., Abu Dhabi, Dubai, , Oman, Kingdom of Saudi Arabia and any other country in the region..</li><li>Run Errands and assist with corporate relevant submission activities with local authority.</li><li>Coordinate with external consultants for all Corporate Secretarial activities in the Middle East region as and when required with external consultants.</li><li>Ensure compliance of all corporate secretarial matters within the portfolio with applicable statutory/regulatory requirement, constitution and approved board/corporate governance policies.</li><li>Provide Corporate Secretarial support to the Group Legal Team and other stakeholders, as and when instructed.</li><li>Maintain records of entities adherence to legal and regulatory requirements including annual returns, updating shareholders documents, board meeting minutes, resolutions, corporate registers and ensuring timely intimation of necessary filings under UAE commercial laws.</li><li>Submitting statutory documents and forms with relevant government authorities, such as the UAE Ministry of Economy, Department of Economic Development (DED), etc.,</li><li>To assist with requests made by Group Legal Team as and when required.</li></ul>Education, Skills &amp; Experience:<ul><li>Bachelor&rsquo;s degree from a reputed College / University</li><li>Familiar with UAE Commercial Companies Law, corporate, regulations and governance practices</li><li>Language: English, Arabic is an advantage</li><li>Minimum 2-3 years in a similar role either in a firm or company</li><li>Good Administrative skills</li><li>Commercially Aware</li><li>Communication Skills</li><li>Adaptable</li><li>Efficient and Effective</li><li>Results orientated.</li><li>Able to work independently and as part of a small team</li></ul>Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.Job Type: Full-timePay: AED9,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your salary expectations?</li></ul>Work Location: In person

Company Secretary Assistant (Legal)

Virtuoso OptoElectronics Pvt.Ltd

Company Secretary (Junior Level)Email: hr@voepl.com Contact: 7066011810Experience: 1 to 2 YearsWe are looking for a dedicated Company Secretary to join Virtuoso Optoelectronics Ltd.The selected candidate will report to the Company Secretary and assist in day-to-day secretarial and compliance activities.Eligibility &amp; Qualifications<ul><li>Qualified Company Secretary (ACS) with active membership of the Institute of Company Secretaries of India (ICSI)</li><li>Mandatory: Valid ICSI Membership Number</li><li>Preferred: Bachelor&rsquo;s degree in Law (LLB)</li><li>Experience: Minimum 1 to 2 years as a Company Secretary</li><li>Mandatory Exposure:</li><li>Public Limited Company</li><li>BSE-listed company compliance</li></ul>Only qualified Company Secretaries with valid ICSI membership should apply.Key Responsibilities<ul><li>Ensure compliance with SEBI, BSE, and Companies Act regulations</li><li>Assist in conducting Board Meetings, Committee Meetings, and General Meetings</li><li>Handle statutory filings, annual returns, and corporate governance matters</li><li>Liaise with stock exchanges, regulatory authorities, and legal advisors</li><li>Support investor relations and statutory reporting requirements</li></ul>How to ApplySend your updated resume along with ICSI Membership details to: Email: hr@voepl.com Contact: 7066011810Job Types: Full-time, PermanentPay: ₹35,000.00 - ₹45,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Company Secretary (Junior Level)

AURUM PROPTECH LIMITED

<div><div>Assistant Comapny Secretary</div><div>
Experience: 2 - 4 Years</div><div></div><div> 
JOB DESCRIPTION</div><div>
Secretarial functions:</div><ul><li>
To ensure compliance of the provisions of Company Law, RBI, Stock Exchange, SEBI, FEMA and rules made there-under and other statutes and bye-laws of the company.</li><li>
To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.</li><li>
To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.</li><li>
To prepare the agenda and notice of the meeting in consultation with the Chairman and the other documents for all the meetings of the board of directors.</li><li>
To prepare Minutes of the meetings and drafting of various resolutions</li><li>
To co-ordinate with RTA and consultants for obtaining ISIN, Demat of shares, etc</li><li>
To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.</li><li>
To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company&rsquo;s behalf, when authorised by the broad of the directors or the executive responsible.</li></ul><div>
</div><div>
Legal obligations of secretary:</div><ul><li>
Filling of various documents/returns as required under the provisions of the Company Law,, Stock Exchange, SEBI, FEMA and RBI.</li><li>
Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.</li><li>
To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.</li><li>
To convene/arrange the meetings of directors, on their advise.</li><li>
To issue notice and agenda of board meetings to every director of the company.</li><li>
To record the minutes of the proceedings of the meetings of the directors.</li><li>
To implement the policies formulated by the directors.</li><li>
To deal with all correspondence between the company and the shareholders.</li><li>
To issues notice and agenda of the general meetings to the shareholders.</li><li>
To keep the record of the proceedings of all general meetings.</li></ul></div>

Assistant Company Secretary

Eastern Silk

Job Title: Semi Company SecretaryDepartment: Secretarial / Legal / Compliance Reports To: Company Secretary / Head of ComplianceJob SummaryThe Semi Company Secretary supports the Company Secretary in ensuring compliance with statutory and regulatory requirements under corporate laws. The role involves assisting with board processes, maintaining statutory records, and handling corporate governance documentation.Key Responsibilities1. Statutory &amp; Regulatory Compliance<ul><li>Assist in ensuring compliance with the Companies Act and other applicable corporate laws</li><li>Prepare and file statutory returns, forms, and disclosures with regulatory authorities</li><li>Maintain statutory registers and company records</li></ul>2. Board &amp; Committee Support<ul><li>Assist in organizing Board, Committee, and General Meetings</li><li>Draft notices, agendas, minutes, and resolutions</li><li>Ensure timely circulation of meeting documents and follow-up on action points</li></ul>3. Corporate Governance<ul><li>Support implementation of corporate governance policies and procedures</li><li>Assist in monitoring compliance with internal policies and codes of conduct</li><li>Ensure proper documentation and record-keeping of governance matters</li></ul>4. Documentation &amp; Records<ul><li>Maintain minutes books, statutory registers, and compliance calendars</li><li>Draft routine secretarial documents, agreements, and correspondence</li><li>Assist in due diligence, audits, and inspections</li></ul>5. Shareholder &amp; Stakeholder Management<ul><li>Handle routine shareholder queries</li><li>Assist with share transfers, dividends, and related documentation</li><li>Coordinate with registrars, auditors, and legal advisors</li></ul>Job Type: Full-timePay: ₹25,000.00 - ₹50,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Semi Company Secretary

Greduate

Profile:-Semi qualified CSlocation:-Hauz khas,delhiexp:-2yearsoffice timing:-9:30am to 5:30pmno of working days:-6salary:-30k to 40kcontact via WhatsApp:-9266110089The Semi-Qualified Company Secretary assists the Company Secretary and management in ensuring compliance with corporate laws, statutory requirements, and good governance practices. The role involves handling secretarial documentation, filings, and coordination with regulatory authorities.Key Responsibilities<ul><li>Assist in compliance with the Companies Act, SEBI regulations, and other corporate laws</li><li>Prepare and maintain statutory registers, records, and filings</li><li>Draft notices, agendas, minutes of Board and Committee meetings</li><li>Assist in conducting Board, General, and Committee meetings</li><li>Handle ROC filings and documentation</li><li>Coordinate with auditors, legal advisors, and consultants</li><li>Support corporate governance and compliance activities</li><li>Maintain records of resolutions and statutory documents</li><li>Assist in secretarial audits and due diligence work</li></ul>Qualifications<ul><li>Semi-Qualified Company Secretary (cleared Executive level / pursuing Professional level)</li><li>Bachelor&rsquo;s degree in Commerce, Law, or related field (preferred)</li></ul>Skills Required<ul><li>Good knowledge of company law and corporate compliance</li><li>Strong drafting and documentation skills</li><li>Attention to detail and accuracy</li><li>Good communication and coordination skills</li><li>Ability to meet deadlines</li><li>Proficiency in MS Office</li></ul>RegardsNeha9266110089Job Type: Full-timePay: ₹30,000.00 - ₹40,000.00 per monthWork Location: In person

Company Secretary

JDNT and Associates

We are seeking a candidate with relevant experience to support the Companies Act secretarial compliance, assisting in preparing and filing ROC forms, annual returns, and other statutory documents with the MCA. Partly qualified Company Secretary or candidate with 1&ndash;3 years of relevant work experience in Companies Act compliance is preferred.Job Type: Full-timePay: &#8377;240,000.00 - &#8377;300,000.00 per yearWork Location: In person

Semi Qualified Company Secretary

HM Power & Cables Pvt Ltd

1. Assist in preparing &amp; maintaining statutory registers and records.2. Support the preparation of board meetings, including drafting agendas &amp; minutes.3. Ensure compliance with corporate governance &amp; statutory obligations.4. Assist in the filing of statutory returns &amp; forms with regulatory authorities.5. Coordinate with various departments for the preparations of reports &amp; documentations.6. Assist in new company formation.7. Provide general administrative support to the company secretary.8. Assist in banking documentation along with preparation of LC, BG.9. Stock Statement10. Bank audit11. Limit management12. Bank charges &amp; Internal balance monitoringJob Type: Full-timePay: ₹20,000.00 - ₹30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Provident Fund</li></ul>Work Location: In person

Company Secretary Intern

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