contract admin assistant

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
Why This Role Matters
Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture.
What You&rsquo;ll Drive<ul><li>
Oversee day-to-day office operations, ensuring a well-organized and functional work environment.</li><li>
Manage office supplies, equipment, and facilities to support optimal productivity.</li><li>
Provide administrative support to various departments, including document preparation, data entry, and record keeping.</li><li>
Assist in scheduling appointments, meetings, and leave travel arrangements for team members.</li><li>
Draft and edit internal and external communications.</li><li>
Transmit invoice and other documents to the client through Aconex.</li><li>
Facilitate internal and external communication, ensuring timely and accurate dissemination of information.</li><li>
Act as a liaison between departments, fostering effective collaboration.</li><li>
Manage petty cash transactions and submit documents to finance team on monthly basis.</li><li>
Generate reports as needed to support decision-making and organizational planning.</li><li>
Set up and manage document storage and retrieval system.</li><li>
Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met.</li><li>
Collaborate with teams to streamline processes and improve efficiency.</li><li>
Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc.</li><li>
Support recruitment processes as needed.</li><li>
Provide guidance and support to our site purchase officer.</li><li>
Ensure compliance with organizational policies, procedures, and legal requirements.</li><li>
Stay informed about changes in regulations that may impact business operations.</li><li>
Develop and execute strategies to enhance employee engagement and satisfaction.</li><li>
Promote open and transparent communication channels within the organization.</li><li>
Ensure effective dissemination of information related to company values, goals, and initiatives.</li><li>
Drive initiatives to promote diversity, equity, and inclusion within the workplace.</li><li>
Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture.</li></ul> 

Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>
Proficiency in use of MS Office.</li><li>
Proficiency in use of ERP Software (e.g. Aconex, COINS etc...)</li><li>
5+ Years Experience in FM or Construction industry is preferred</li></ul>
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Exciting Projects</li><li>
Career Growth</li><li>
Diverse Team</li><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li></ul> 

Additional Information 
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.</div>

Contract Admin Assistant

Pearly Smile

Job DescriptionDOH LICENSE IS MANDATORY AND CAN JOIN IMMEDIATELY.IF YOU ARE GP DENTIST AND DON'T LIKE TO CHANGE YOUR LICENSE TITLE TO DENTAL ASSISTANT - DON'T APPLY.We need female dental assistant with a DOH UAE License who is willing to work in Khalifa City.Smart Energetic Female to assist Dentist during treatment, Cleaning and Sterilisation of InstrumentsComputer Literate. Holding DOH licence as a Registered Nurse or Dental Assistant.Pleasing manners and capable of Multi taskingSalary: AED5,000.00 per month (FIXED SALARY : NO NEGOTIATION)Education:<ul><li>Bachelor's (Required)</li></ul>License:<ul><li>DOH (Preferred)</li></ul>NOTE: APPLY ONLY IF YOU ACCEPT THE TERMSJob Types: Full-time, Contract Contract length: 24 monthsPay: AED5,000.00 - AED7,000.00 per month

Dental Assistant

Terracotta Outsourcing

<div>
 
 
 Join Terracotta &ndash; Driving Business Growth in Corporate Services :
 
 
 
 
 
 
 Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.
 
 
 
 
 
 
 Position:
 
 Team Leader - Administration
 
 
 
 Reporting to:
 
 Operations Manager
 
 
 
 Department:
 
 Operations
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 
 
 
 Purpose of the Role:
 
 
 
 The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Administration &amp; Audit
 
 
 <ul>
 <li>
 Oversee the administration and periodic audit of:
 </li>
 <li>
 EOR (Employer of Record) Services
 </li>
 <li>
 PRO (Public Relations Officer) Services
 </li>
 <li>
 Supplier Management processes
 </li>
 </ul>
 
 🔹
 
 Supervision of Log Management, Document Archiving, and Audit
 
 
 <ul>
 <li>
 Ensure maintenance and accuracy of:
 </li>
 <li>
 Project Log
 </li>
 <li>
 Service Contract Log
 </li>
 <li>
 Job Card Log
 </li>
 <li>
 Employee Log
 </li>
 </ul>
 
 🔹
 
 GulfHR Management
 
 
 <ul>
 <li>
 Manage GulfHR platform updates and ensure data integrity.
 </li>
 </ul>
 
 🔹
 
 Templates Management
 
 
 <ul>
 <li>
 Develop, update, and maintain document templates for operational use.
 </li>
 </ul>
 
 🔹
 
 Validations
 
 
 <ul>
 <li>
 Conduct validation checks for:
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Sales Orders
 </li>
 </ul>
 
 🔹
 
 Reporting
 
 
 <ul>
 <li>
 Prepare and deliver:
 </li>
 <li>
 Weekly and monthly reports as required by Management
 </li>
 </ul>
 
 🔹
 
 TCA Administration
 
 
 <ul>
 <li>
 Oversee:
 </li>
 <li>
 ADNOC Registration &amp; Contracts
 </li>
 <li>
 Client document filing
 </li>
 <li>
 Serve as client point of contact for relevant services
 </li>
 </ul>
 
 🔹
 
 General Administrative Tasks
 
 
 <ul>
 <li>
 Perform:
 </li>
 <li>
 Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation
 </li>
 <li>
 Insurance renewals coordination
 </li>
 <li>
 PRO clients&rsquo; expiry alerts to KAM
 </li>
 <li>
 Follow-ups with stakeholders to ensure task completion
 </li>
 <li>
 Review and implementation of current and new processes
 </li>
 <li>
 Car rental arrangements for staff
 </li>
 </ul>
 
 🔹
 
 Focal Point for Issue Resolution
 
 
 <ul>
 <li>
 Act as the primary contact to resolve issues related to:
 </li>
 <li>
 Invoicing
 </li>
 <li>
 Supplier Payments
 </li>
 <li>
 Payroll
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Accounts Receivable
 </li>
 </ul>
 
 🔹
 
 Cross functional support
 
 
 <ul>
 <li>
 Take up additional tasks or responsibilities as and when required to meet business needs.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong leadership and team supervision skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in HR systems
 </li>
 <li>
 Strong reporting and analytical skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Effective communication and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in Administration within PRO, EOR, or related services
 </li>
 <li>
 Prior experience in managing cross-functional teams is preferred
 </li>
 <li>
 Solid understanding of UAE regulations and administrative processes
 </li>
 <li>
 Preference for candidates with UAE Driving license
 </li>
 <li>
 Team management experience
 </li>
 </ul>
 
 
 
 
 
 Preference:
 
 Immediately available candidates (notice period negotiable within 10&ndash;15 days)
 
</div>

Team Leader - Administration

Royal Swiss Auto Services

Job PurposeThe HR Supervisor is responsible for overseeing day-to-day HR operations, ensuring compliance with UAE Labour Law and company policies, supporting recruitment and employee lifecycle processes, and supervising junior HR/admin staff to ensure smooth HR functioning.Key ResponsibilitiesHR Operations &amp; Compliance<ul><li>Supervise daily HR operations including onboarding, offboarding, attendance, leave management, and employee records.</li><li>Ensure full compliance with UAE Labour Law, MOHRE regulations, and company policies.</li><li>Coordinate visa processing, labour cards, medicals, Emirates ID, and contract renewals.</li><li>Maintain accurate and confidential employee files (physical and digital).</li></ul>Recruitment &amp; Onboarding<ul><li>Support end-to-end recruitment activities: screening CVs, coordinating interviews, and preparing offer letters.</li><li>Coordinate onboarding programs, induction sessions, and documentation for new joiners.</li><li>Liaise with department heads to understand manpower requirements and timelines.</li></ul>Employee Relations<ul><li>Act as a point of contact for employee queries regarding HR policies, benefits, and procedures.</li><li>Support performance appraisal processes and follow up on evaluations.</li><li>Handle employee grievances, disciplinary actions, and conflict resolution in coordination with management.</li></ul>Payroll &amp; Attendance<ul><li>Coordinate with payroll team/finance for accurate salary processing, overtime, deductions, and leave balances.</li><li>Monitor attendance, absconding cases, and timekeeping systems.</li></ul>Training &amp; Engagement<ul><li>Assist in identifying training needs and coordinating internal/external training programs.</li><li>Support employee engagement initiatives, surveys, and welfare activities.</li></ul>Reporting &amp; Documentation<ul><li>Prepare HR reports such as headcount, turnover, recruitment status, and leave reports.</li><li>Support audits and management reviews by providing required HR data.</li></ul>Supervision<ul><li>Supervise and guide HR officers / HR assistants / admin staff.</li><li>Ensure tasks are completed accurately and within timelines.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Professional HR certification (CIPD, SHRM, or equivalent) preferred.</li><li>Minimum 4&ndash;6 years of HR experience, with at least 2-3 years in a supervisory role.</li><li>Strong knowledge of UAE Labour Law and HR best practices.</li></ul>Skills &amp; Competencies<ul><li>Strong interpersonal and communication skills.</li><li>Good organizational and time-management abilities.</li><li>Confidentiality and attention to detail.</li><li>Proficiency in MS Office and HR systems.</li><li>Ability to handle multiple tasks and work under pressure.</li></ul>Job Type: Full-timeWork Location: In person

HR Supervisor

Consultants Medical Centre

We are a well-established medical centre in Abu Dhabi, and we are currently seeking a Dental Assistant to join our team.Requirements:<ul><li>Must be currently on own visa (spouse visa/family visa / freelance visa).</li><li>Relevant experience as a Dental Assistant in the UAE preferred.</li><li>DOH license or eligibility is an advantage.</li><li>Good communication skills and a positive attitude.</li><li>Ability to assist the dentist during procedures, manage instruments, maintain sterilization, and handle patient care.</li></ul>Responsibilities:<ul><li>Chairside assistance during dental procedures</li><li>Preparing and sterilizing instruments</li><li>Managing patient records</li><li>Ensuring proper hygiene, infection control, and clinic standards</li><li>Supporting the dental team with day-to-day tasks</li></ul>Job Types: Full-time, Permanent, Contract, FresherPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you have your own visa, and are you willing to work on this package?</li></ul>

A AND K FIRE AND SAFETY EQUIPMENT LLC

REQUIREMENTS:<ul><li>Minimum 2 years&rsquo; experience in Fire &amp; Safety products (Fire Alarm, Fire Fighting Materials, Fire Extinguishers, Fire Pumps, Sprinklers, Gas Suppressions, Deluge etc) within ABU DHABI market.</li><li>Proven track record of generating business through Oil &amp; Gas Industry &amp; EPC Companies dealing with Fire and Safety systems.</li><li>Must be well versed with local civil defense rules &amp; basic NFPA standards</li><li>Proven track record of achieving sales for Fire &amp; Safety portfolio within the UAE market</li><li>Proficient with Fire &amp; Security Products</li><li>Excellent presentation and communication skills</li><li>Highly customer oriented</li><li>Quality focus, self-driven personality</li><li>Determined, results driven, strong sales drive.</li><li>Fluent language skills in English.</li><li>Ability to manage multiple tasks.</li><li>UAE driving license is must.</li><li>Interested candidates Share your CV&rsquo;s to admin@akfiregroup.com</li></ul>REPOSIBILITIES<ul><li>Searching for new clients who could benefit from your products in a designated region</li><li>Develop and implement sales strategies to achieve revenue targets for fire fighting system AMC services</li><li>Identify and generate new business opportunities through networking, cold calling, and referrals</li><li>Maintain and expand relationships with existing clients to ensure customer satisfaction and retention</li><li>Prepare and deliver sales presentations to potential clients to showcase the benefits of our AMC services</li><li>Negotiate contracts and pricing with clients to maximize profitability while meeting their needs</li><li>Travelling to visit potential clients</li><li>Establishing new, and maintaining existing, relationships with customers</li><li>Managing and interpreting customer requirements</li><li>Persuading clients that a product or service will best satisfy their needs</li><li>Calculating client quotations</li><li>Negotiating tender and contract terms</li><li>Negotiating and closing sales by agreeing terms and conditions</li><li>Offering after-sales support services</li><li>Administering client accounts</li><li>Analyzing costs and sales</li><li>Preparing reports for head office</li><li>Meeting regular sales targets</li><li>Recording and maintaining client contact data</li><li>coordinating sales projects</li><li>Supporting marketing by attending trade shows, conferences and other marketing events</li><li>Making technical presentations and demonstrating how a product will meet client needs</li><li>Providing pre-sales technical assistance and product education</li><li>Liaising with other members of the sales team and other technical experts</li><li>Solving client problems</li><li>Interested candidates Share your CV&rsquo;s to admin@akfiregroup.com/0521299578</li></ul>Job Type: Full-timeLicense/Certification:<ul><li>LIGHT VEHICAL LICENSE (Preferred)</li></ul>

Sales Executive

Norconsulting Global Recruitment

<div>
 
 
 Assistant Resident Engineer &ndash; Civil (HV Electric Cable Projects)
 
 
 
 
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Job Type:
 
 Full-time | Fixed-term Contract
 
 
 
 Experience Level:
 
 8+ years (UAE experience required)
 
 
 
 Salary:
 
 
 12,000 AED/month
 
 (all-inclusive)
 
 
 
 
 
 
 Ready to engineer your positive impact?
 
 
 
 
 
 
 We are supporting a leading engineering consultancy delivering major
 
 high-voltage cable infrastructure and utility corridor projects
 
 across Abu Dhabi. We are looking for an
 
 Assistant Resident Engineer &ndash; Civil (Cable Works)
 
 to support site supervision activities, ensuring quality, safety, and compliance across civil works related to HV cable installation.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 As part of the site supervision team, you will assist the Resident Engineer in overseeing civil works for HV cable projects, including:
 
 
 
 
 <ul>
 <li>
 Conducting
 
 regular site visits and inspections
 
 to monitor construction progress and quality
 </li>
 <li>
 Reviewing contractor
 
 submittals, shop drawings, method statements, and ITPs
 
 </li>
 <li>
 Monitoring contractor works to ensure compliance with contract documents, specifications, and approved procedures
 </li>
 <li>
 Witnessing site activities and testing, including:
 </li>
 <li>
 trench excavation and backfilling
 </li>
 <li>
 duct bank installation and concrete works
 </li>
 <li>
 compaction testing
 </li>
 <li>
 reinstatement and finishing works
 </li>
 <li>
 Coordinating with multidisciplinary teams and attending
 
 technical coordination meetings
 
 </li>
 <li>
 Supporting
 
 snagging, final inspections, certification
 
 , and project handover processes
 </li>
 <li>
 Ensuring
 
 HSE standards
 
 and safe site practices are followed at all times
 </li>
 <li>
 Preparing inspection reports and supporting documentation for authority approvals
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 To be considered for this position, you should meet the following:
 
 
 
 
 
 
 Bachelor&rsquo;s Degree in Civil Engineering
 
 
 
 Minimum
 
 8 years of experience in the UAE
 
 , with strong site supervision background
 
 
 Proven experience on
 
 HV cable / utility corridor / infrastructure civil works
 
 
 
 Solid understanding of
 
 QA/QC processes, ITPs, method statements, and inspection reporting
 
 
 
 Strong communication and coordination skills
 
 
 Ability to work effectively in a multidisciplinary site environment
 
 
 
 
 
 
 Preferred
 
 
 
 
 
 
 Previous
 
 TRANSCO approval
 
 (highly advantageous)
 
 
 Experience working with Abu Dhabi utility standards and authorities
 
 
 
 
 
 
 What&rsquo;s on Offer
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work on
 
 major HV infrastructure projects
 
 in Abu Dhabi
 </li>
 <li>
 Professional, international project environment
 </li>
 <li>
 Competitive remuneration package based on experience
 </li>
 <li>
 Long-term project pipeline and strong career development potential
 </li>
 </ul>
</div>

Assistant Resident Engineer – Civil (HV Electric Cable Projects)

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381 contract admin assistant jobs IN Abu Dhabi United Arab Emirates

Contract Admin Assistant

Dental Assistant

Team Leader - Administration

HR Supervisor

Dental Assistant

Sales Executive

Assistant Resident Engineer – Civil (HV Electric Cable Projects)