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contract administrator

Solar Optimum

Are you self-motivated and looking for a challenging and fulfilling position on a dynamic team? Then look no further!Solar Optimum is an award-winning leader in commercial and residential solar energy system installations. We are currently seeking a Contract Administrator who will assist with the preparation, negotiation and review of various sales contracts.The successful incumbent must have a strong attention to detail along with the ability to discover potential risks for our company. Ability to analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law is ideal.Requirements:&middot; Prepare sales and purchase contracts&middot; Negotiate contract terms with internal and external business partners&middot; Review and update existing contracts&middot; Explain terms and conditions to managers and interested parties&middot; Ensure that employees understand and comply with company contracts&middot; Analyze potential risks involved with specific contract terms&middot; Stay up-to date with legislative changes and coordinate with the legal department as needed&middot; Ensure all deadlines and conditions described on contracts are met&middot; Ensure all our contracts conform to legislative requirements and meet our company goals&middot; Maintain organized system of physical and digital records&middot; Create language standards for existing and new contractsQualifications:&middot; Previous experience managing contracts and knowledge of legal requirements and terms of use.&middot; Familiarity with accounting procedures.&middot; Excellent writing skills.&middot; Keen attention to detail, with an ability to spot errors.&middot; Strong analytical and organizational skills&middot; Ability to work with varying seniority levels, including staff, managers and external partners&middot; Proven work experience as a Contract Administrator or relevant role&middot; Bachelors degree is Business Administration and/or additional qualifications in law are a plusWe offer a competitive benefits package which includes medical, dental, vision, and life insurance coverage.Solar Optimum is an Equal Opportunity EmployerReasonable Accommodation for disabled providedJob Type: Full-timePay: $65,000.00 - $75,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What is your desired wage?</li></ul>Experience:<ul><li>Contact Administrator: 2 years (Preferred)</li></ul>Work Location: In person

CONTRACT ADMINISTRATOR

Cushman & Wakefield

<div>Job Title
Contract Administrator
Job Description Summary
The Contract Administrator is responsible for managing and maintaining contract documentation, with a focus on processing amendments and ensuring compliance with insurance requirements. This role supports the procurement team by ensuring contracts are accurate, up-to-date, and compliant with all necessary policies and KPIs.
Job Description
The Contract Administrator plays a critical role in ensuring the integrity and compliance of contractual agreements by managing amendments and monitoring insurance documentation. This position supports the client&rsquo;s requirements within the procurement functions by maintaining accurate contract records, validating insurance coverage, and facilitating timely updates to contract terms.
Responsible for the following:
<ul><li> Responsible for managing and tracking Corrective Action Requests (CARs), and ensures all corrective actions are documented and processed appropriately.</li><li> Review, draft, and process contract amendments in coordination with legal and procurement teams.</li><li> Track amendment status and maintain version control.</li><li> Ensure timely execution and distribution of amended documents.</li><li> Maintain contract records in the contract management system.</li><li> Monitor contract renewal dates, and compliance obligations.</li><li> Request, review, and validate COIs from vendors.</li><li> Ensure insurance coverage meets contractual requirements.</li><li> Maintain an organized repository of COIs and monitor expiration dates.</li><li> Communicate with vendors to resolve discrepancies or obtain updated documentation.</li><li> Generate reports on contract status, amendments, and insurance compliance.</li><li> Other duties as assigned</li></ul> 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $51,000.00 - $60,000.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Contract Administrator

Singer Equipment Company

Thank you for considering job opportunities within Singer. Please note that the overall needs of Singer will be taken into consideration when it comes to selecting the right candidate for a vacant position. Singer will attempt to hire and/or promote from within when current employees possess similar qualifications to external candidates.
 
As a Contract Administrator at Singer, one of the nation's leading foodservice equipment and supply dealers, you will play a vital role in supporting contract execution, order fulfillment, and project delivery across a wide range of commercial kitchen and foodservice projects. You will act as the key liaison between internal departments, vendors, and customers to ensure that contracts are accurately reviewed, entered, and managed through their entire lifecycle.
 This role requires strong organizational skills, attention to detail, and a working knowledge of ERP systems, foodservice equipment terminology, and contract documents such as AIA forms. You’ll collaborate closely with project managers, sales teams, accounting, and logistics personnel to ensure all contract obligations are met—from order processing and documentation to payment requests and submittals.
 ESSENTIAL FUNCTIONS
 <ul>
<li>Review customer contracts, including AIA documents and in-house agreements, to identify scope, timelines, payment terms, insurance requirements, and other key provisions.</li>
<li>Ensure all contract documentation complies with company policies and project requirements.</li>
<li>Maintain accurate and complete documentation, including insurance certificates, bonds, and compliance forms.</li>
<li>Track and manage contract modifications, change orders, and other contractual updates throughout the project lifecycle.</li>
<li>Maintain a detailed project log, including account numbers, project values, contractor/owner contacts, payment status, and job status.</li>
<li>Assist in generating and submitting project submittal packages and coordinating drawing approvals.</li>
<li>Accurately input, update, and maintain sales orders and related data in the ERP system (e.g., Epicor P21).</li>
<li>Process and submit purchase orders to vendors and manufacturers; follow up on acknowledgments and anticipated ship dates.</li>
<li>Distribute key project documents to internal team members, including purchase orders, order acknowledgments, invoices, and statements.</li>
<li>Apply down payments, customer deposits, and credit memos to the appropriate sales orders.</li>
<li>Process pay requests for contract jobs in coordination with accounting and project management teams.</li>
<li>Work cross-functionally with sales, accounting, logistics, and project management to ensure alignment on contract requirements and deliverables.</li>
</ul>
MINIMUM QUALIFICATIONS
 <ul>
<li>Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously.</li>
<li>High attention to detail when reviewing contracts, tracking orders, and updating project documentation.</li>
<li>Ability to interpret and apply terms from project contracts to operational and financial processes.</li>
<li>Strong written and verbal communication skills for interacting with customers, vendors, internal teams, and external contractors.</li>
<li>Professional email and document formatting skills, with a focus on clarity and accuracy.</li>
<li>Ability to work collaboratively across departments (sales, project management, accounting, logistics) in a fast-paced, team-oriented environment.</li>
<li>Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.</li>
</ul>
Preferred Skills & Abilities (Not Required)
 <ul>
<li>Strong understanding of foodservice equipment and related industry terminology, including commercial kitchen layouts, manufacturer specifications, and bid documents.</li>
<li>Proficiency with ERP systems (e.g., Epicor P21) for order processing, data entry, and inventory tracking.</li>
<li>Working knowledge of AutoQuotes (AQ) software and pricing structures is highly preferred.</li>
<li>Familiarity with AIA contract documents, lien waivers, insurance requirements, and other construction-related documentation.</li>
</ul>
Singer Equipment Company, Inc. is an equal employment opportunity, affirmative action employer.
 Alternative methods of applying for employment are available to individuals unable to submit an application because of a disability. You may contact 610-387-6540 between 9:00 AM or 4:00 PM EST to discuss reasonable accommodations.
 EOE/M/F/Disability/Vet

Hill International

<div>Hill International is seeking a Contract Specialist in Phoenix, AZ. This is a full time on-site position.
The Contract Specialist is to perform advanced level work in writing, negotiating, awarding, and administering complex professional services contracts. This position is involved in a variety of procurement activities including preparation of specifications, the bidding process, and preparation, renewal and monitoring of professional services contracts. Performance is evaluated based on results achieved.</div>
 <div><ul><li>Reviews contract scope of services for completeness
</li><li>Writes contract requirements in conformance with City policies and State and Federal laws, ordinances, rules and regulations
</li><li>Reviews contracts for accuracy and changes prior to bid and renewal
</li><li>Approves bid proposals and specifications, composes Requests for Council
</li><li>Research and interprets contract provisions including explaining contract processes, penalties, and compliance terms to users
</li><li>Coordinates the renewal and extension of contracts
</li><li>Resolves discrepancies in contracts and prepares written documentation
</li><li>Serves as liaison between a department, contractors, consultants, and users
</li><li>Prepares advertisements, conducts pre-proposal meetings, and facilitates evaluations of Requests for Proposals and Requests for Qualifications
</li><li>Develop the scope and specifications for complex professional service contracts
</li><li>Create responses to special correspondence and handles special assignments and problems such as responses to citizen inquiries, bid protests and vendor related issues
</li><li>Writes and evaluates specifications and invitations to bid
</li><li>Contract preparation, negotiation, conflict resolution, and public administration
</li><li>Knowledge of government contract law, principles, regulations and policies to include techniques, operations and contracting processes
</li><li>This role includes all phases, from advertising a project to the final contract award</li></ul></div>
 <div><ul><li>Bachelor's degree in public or business administration or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted
</li><li>Three years of experience working with governmental contracts or experience assisting a contracts administrator in contract preparation
</li><li>Practical experience with A.R.S. Title 34 Procurement required
</li><li>Must be local to Phoenix, AZ and be willing to work full time onsite
</li></ul>Depending upon your employment status, Hill&rsquo;s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death &amp; Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto &amp; Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life &amp; Accidental Death &amp; Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.</div> <div></div>

Contract Specialist

CB&I

<div>Company Overview:

CB&amp;I&reg; is the world&rsquo;s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
Overview:
<div>
The Information Technology (IT) Contracts and Procurement Administrator is responsible for three functions; IT Contract Administration, IT Procurement Administration, and IT Cost Analysis.</div><div> 
IT Contract Administration is responsible for managing and overseeing all aspects of technology-related contracts, including drafting, negotiating, reviewing, and ensuring compliance with terms, by working closely with internal teams and external vendors to guarantee smooth implementation and execution of IT projects while adhering to legal and company policies; essentially acting as a liaison between the IT department and legal teams to manage contractual obligations within the IT portfolio.</div><div> 
IT Procurement Administration is responsible for managing the purchasing process of information technology (IT) equipment, software, and services, ensuring compliance with company policies and budget constraints by identifying needs, researching vendors, placing orders, and tracking deliveries while maintaining accurate records of IT assets.</div><div> 
IT Cost Analysis is responsible for analyzing and managing the costs associated with an organization's Information Technology (IT) operations, including hardware, software, personnel, and services, by tracking expenses, identifying cost-saving opportunities, and providing detailed financial reports to help optimize IT budgets and decision-making processes.</div><div> 
This position is an Individual Contributor role. The role directly reports to the CIO and routinely interacts with Global IT, Global Business Leads, Global Functional Leads, Project Management.</div>
Responsibilities:
<div>
Contract Administration</div><ul><li>
Contract Drafting and Negotiation: Develop and draft IT contracts with vendors, including service level agreements (SLAs), software licensing agreements, hardware purchase agreements, and cloud service contracts, ensuring accurate terms and conditions are included.</li><li>
Contract Review and Compliance: Analyze proposed contracts from vendors, identify potential risks, and negotiate terms to protect company interests while maintaining compliance with legal regulations.</li><li>
Contract Management System: Utilize contract management software to maintain comprehensive contract records, track key milestones, and monitor contract performance against agreed-upon deliverables.</li><li>
Vendor Management: Establish relationships with vendors, manage communication, and address any contractual issues that may arise during the project lifecycle.</li><li>
Change Order Management: Review and approve change orders to existing contracts, ensuring proper documentation and financial implications are considered.</li><li>
Dispute Resolution: Facilitate resolution of contractual disputes with vendors by collaborating with legal teams and internal stakeholders.</li><li>
Risk Assessment: Identify potential risks associated with IT contracts and implement mitigation strategies to minimize exposure.</li><li>
Reporting and Analysis: Generate regular reports on contract status, key performance indicators, and potential cost savings opportunities.</li><li>
Collaboration with Internal Teams: Work closely with IT project managers, procurement teams, legal counsel, and business stakeholders to ensure alignment with project objectives and contract terms.</li></ul><div>
Procurement Administration</div><ul><li>
Gathering IT requirements: Collaborating with IT users and stakeholders to identify and document technology needs, including hardware, software, and services.</li><li>
Vendor management: Researching and evaluating potential IT vendors, negotiating pricing, contract terms, and service level agreements.</li><li>
Purchase order creation: Generating and processing purchase orders for IT equipment and services, ensuring accurate specifications and delivery timelines.</li><li>
Contract management: Maintaining and monitoring IT vendor contracts, ensuring compliance with terms and conditions.</li><li>
Cost analysis: Tracking and analyzing IT procurement spending to identify cost-saving opportunities.</li><li>
Inventory management: Maintaining accurate records of IT assets, including tracking usage, lifecycle, and disposal.</li><li>
Compliance management: Ensuring adherence to company procurement policies, legal regulations, and data privacy standards.</li><li>
Supplier relationship management: Building and maintaining strong relationships with key IT vendors.</li><li>
Reporting and analysis: Generating reports on procurement activities, including spending trends and vendor performance.</li><li>
Stakeholder communication: Communicating procurement updates and status to IT users and management.</li></ul><div>
Cost Analysis</div><ul><li>
Cost Tracking and Analysis: Monitor and analyze IT expenses across different categories like hardware purchases, software licenses, network maintenance, and staff costs. Identify variances between budgeted costs and actual spending, investigating the root causes and proposing corrective actions. And develop cost models to estimate future IT project expenses and potential cost savings.</li><li>
Budgeting and Forecasting: Collaborate with IT leadership to develop and maintain accurate IT budgets. Prepare detailed budget forecasts based on historical data and anticipated IT needs. And analyze budget variances and propose adjustments as necessary.</li><li>
Performance Reporting: Generate regular reports highlighting key IT cost metrics (e.g., cost per user, cost per project). And visualize data through dashboards to provide insights into cost trends and areas for improvement.</li><li>
Cost Optimization Strategies: Identify potential cost reduction opportunities through vendor negotiations, contract optimization, and resource utilization analysis. Evaluate new technologies and their impact on IT costs. And recommend cost-effective solutions for IT projects and initiatives.</li><li>
Collaboration and Communication: Work closely with IT project managers, system administrators, and business stakeholders to understand their cost needs. And communicate cost analysis findings and recommendations to IT leadership and other decision-makers.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in business administration, law, or a related field is required.</li><li>
15+ years of work experience in a related field.</li><li>
10+ years of work experience in IT contract management, procurement management, and/or cost management, preferably within a corporate environment.</li><li>
Familiarity with contract management software</li><li>
Proficiency in procurement software: Familiarity with ERP systems and procurement tools.</li><li>
Proficiency in data analysis, financial modeling, and interpreting complex data sets.</li><li>
Financial knowledge: Understanding of accounting principles, budgeting, and cost management practices.</li><li>
IT expertise: Familiarity with IT infrastructure, systems, and common IT terminology.</li></ul>
Skills and Behaviors:
<ul><li>Legal Knowledge: Understanding of contract law, legal terminology, and ability to interpret complex contractual clauses.</li><li>
IT Expertise: Familiarity with IT infrastructure, software licensing, cloud services, and industry standards.</li><li>
Negotiation Skills: Proven ability to negotiate favorable terms and conditions with vendors.</li><li>
Strong Analytical Skills: Ability to assess contract risks and potential impacts on the business, analyze data, and identify cost-saving opportunities,</li><li>
Communication Skills: Excellent written and verbal communication to clearly convey contract terms and address concerns.</li><li>
Organizational Skills: Ability to manage multiple contracts simultaneously and maintain detailed records.</li><li>
Technical knowledge: Understanding of IT hardware, software, and network infrastructure</li><li>
Procurement expertise: Familiarity with procurement processes, including sourcing, negotiation, and contract management.</li><li>
Attention to detail: Ensuring accuracy in purchase orders, contracts, and inventory records.</li><li>
Project management skills: Ability to manage multiple procurement projects simultaneously.</li><li>
Technical skills: Expertise in Microsoft Excel, data visualization tools, and financial software.</li><li>
Proactively embraces and promotes the company&rsquo;s values and culture, including diversity &amp; inclusion and a healthy and safe work environment.</li></ul></div>

Principal Technology Spec (IT Contracts and Procurement Admin)

RE-BATH

<div>Benefits: 
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul> 
About Us: 
Rebath of Michigan is a dynamic and fast-growing company dedicated to providing top-tier bathroom remodeling services. We pride ourselves on innovation, efficiency, and delivering exceptional service to our clients. We are seeking a detail-oriented and tech-savvy Contract Processor to join our team and help manage and streamline our contractual agreements. 
 
Position Overview: 
The Contract Processor will be responsible for reviewing, preparing, and processing contracts, ensuring accuracy and compliance with company policies and legal requirements. This role requires keen attention to detail, excellent organizational skills, comfort with technology, and the ability to work collaboratively with multiple departments. 
 
Key Responsibilities: 
 
<ul><li>Review and verify the accuracy of contract documents.</li>
<li>Prepare and process contracts in a timely manner using digital tools and platforms.</li>
<li>Collaborate with internal departments (legal, sales, finance) to ensure contract compliance.</li>
<li>Maintain and update contract records and databases.</li>
<li>Identify discrepancies and resolve contract-related issues.</li>
<li>Ensure contracts adhere to company policies and industry regulations.</li>
<li>Communicate with clients and vendors to gather necessary documentation.</li>
Track contract timelines and deadlines to ensure timely execution and renewal. 
<li>
</li></ul>Qualifications: 
 
<ul><li>Proven experience as a Contract Processor or in a similar role.</li>
<li>Strong knowledge of contract management and legal terminology.</li>
<li>Excellent attention to detail and organizational skills.</li>
<li>Tech-savvy, with proficiency in Microsoft Office, databases, and contract management software.</li>
<li>Comfortable learning and adapting to new software tools.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Ability to work independently and manage multiple projects simultaneously</li>
</ul> 
Why Join Us: 
 
<ul><li>Competitive compensation and benefits package.</li>
<li>Opportunities for growth and professional development.</li>
<li>Collaborative and supportive work environment.</li></ul></div>

Contract Processor

State of Missouri

<div>The Department of Social Services is seeking applications for a Procurement Analyst located in Cole County.
Semi-monthly salary: The current rate for this position is $2,149.03. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Job Location: This position will be located at 3418 Knipp Drive, Suite A-2, Jefferson City, MO.

The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. 

Why you&rsquo;ll love this position. In this position you will be responsible for managing multiple contracts and solicitations for various programs within DSS. You will work closely with program staff and vendors to establish contracts for services and products necessary to fulfill DSS's mission to ensure Missouri citizens obtain needed services.

We are seeking a highly motivated and detail-oriented individual to assist in managing procurement lifecycle, from researching and developing specifications to ensuring efficient acquisition of goods and services. This role requires independent judgment, verbal (and non-verbal) communication skills, proficient writing skills, critical thinking, and the ability to build and maintain positive relationships with vendors and other external partners to effectively meet organizational needs.<ul>
<li>
Procurement activities that result in contracts that empower Missourians to live safe, healthy and productive lives.</li>
<li>Develop documents and assist with composing contract language by conducting research to identify potential vendors and solutions.</li>
<li>Establish and administer contracts in accordance with state purchasing regulations (i.e., RSMo. Chapter 34).</li>
<li>Ensure solicitation responses are evaluated in a fair and open process and comply with solicitation documents.</li>
<li>Serve as liaison with Office of Administration (OA), Division of Purchasing and stakeholders to establish contracts on behalf of DSS.</li>
<li>Maintain complete and accurate contract and solicitation records.</li>
<li>Assist DSS program staff with developing solicitation and contract documents that ensure DSS needs are met.</li>
<li>Other duties as assigned.</li>
</ul><div>Minimum Qualifications:</div>

Bachelor&rsquo;s degree and 1-3 years of relevant experience. (Substitutions may be allowed.)
<div>
Preferred Qualifications:</div>
<ul><li>Ability to work independently while assessing and managing priorities.</li>
<li>Effective written, comprehension and oral communication skills.</li>
<li>Ability to analyze information, apply identified parameters, and draw conclusions.</li>
<li>Strong organizational skills and detail oriented.</li>
<li>Ability to embrace change within processes, procedures and working environment when necessary.</li>
<li>Ability to establish and maintain effective working relationships with co-workers, DSS team members, other state agency staff members, and vendors.</li>
<li>Proficient with Microsoft Office applications.</li>
<li>Experience and knowledge in public procurement is strongly preferred.</li>
<li>Experience working with databases, SAMII, MissouriBUYS, and SharePoint are preferred.</li>
</ul>
Lack of post&#8208;secondary education will not be used as the sole basis denying consideration to any applicant.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
If you have questions about this position please contact: Brenda Becker at brenda.s.becker@dss.mo.gov. If you experience accessibility issues while applying, please contact Courtney Hall at Courtney.A.Hall@dss.mo.gov.
Recruitment Area: All qualified applicants.

Application Deadline: Open until position is filled</div>

Procurement Analyst

Explore 1931+ Contract administrator in United States this September. Find roles across top companies and apply now to boost your career.

1931 contract administrator jobs IN United States

CONTRACT ADMINISTRATOR

Contract Administrator

Contract Administrator

Contract Specialist

Principal Technology Spec (IT Contracts and Procurement Admin)

Contract Processor

Procurement Analyst