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contract coordinator

Al-Futtaim

<div>Job Requisition ID: 173874

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role:
<ul>
<li>As a Contract Coordinator for Hertz Al Futtaim Transport &amp; Rental Services, you will be responsible for managing vehicle service bookings, coordinating communication with clients, and ensuring data management accuracy. The role demands strong organizational skills to schedule services, oversee fleet operations, support client needs, and handle administrative tasks efficiently. Success in this role is measured by the ability to ensure operational efficiency, enhance client satisfaction, and maintain accurate reporting.</li></ul> 
 
What You Will Do: 

<h4 class="jobSectionHeader">
Service Booking Coordination</h4>
<ul><li>Schedule and manage vehicle service bookings in collaboration with Hertz Customer Service and logistics teams.</li>
<li>Ensure timely completion of servicing activities to minimize downtime and idling of vehicles.</li></ul> 

<h4 class="jobSectionHeader">
Customer Communication</h4> 

<ul>
<li>Serve as the primary contact for customers regarding collection, delivery and service schedules.</li>
<li>Provide timely updates and confirmations to enhance customer satisfaction.</li></ul> 

<h4 class="jobSectionHeader">
Reporting &amp; Data Management</h4>
<ul><li>Maintain and update service booking reports, including work-in-progress (WIP), completion status and scheduling details.</li>
<li>Prepare and submit vehicle usage and trip reports for client review.</li>
<li>Track and record vehicle replacement days based on service and return timelines.</li></ul> 

<h4 class="jobSectionHeader">
System Updates &amp; Tracking</h4>
<ul><li>Update vehicle service intervals and asset information in the Locations Solution system.</li>
<li>Monitor live vehicle tracking systems for clients' fleet to ensure operational visibility and detect issues.</li></ul> 

<h4 class="jobSectionHeader">
Fleet &amp; Pool Vehicle Management</h4>
<ul><li>Oversee daily check-in/check-out and allocation of clients' pool vehicles.</li>
<li>Handle allocation requests efficiently to support operational requirements.</li></ul> 

<h4 class="jobSectionHeader">
Client &amp; Team Support</h4>
<ul><li>Support client's team in executing daily operational duties.</li>
<li>Attend client meetings, respond to queries, and resolve complaints promptly and professionally.</li></ul> 

<h4 class="jobSectionHeader">
Invoice &amp; Estimation Processing</h4>
<ul><li>Coordinate approvals for estimates and facilitate timely submission of invoices to clients.</li>
<li>Assist with tracking and managing traffic fines for fleet vehicles.</li></ul> 

<h4 class="jobSectionHeader">
General Administration</h4>
<ul><li>Handle day-to-day email correspondence with clients and stakeholders.</li>
<li>Perform miscellaneous tasks as required to support business operations of the client.</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent communication and customer service skills (phone/email).</li>
<li>Proficiency in Office suite and fleet management systems.</li>
<li>Experience in reporting, data tracking, and coordination.</li></ul> 
 
What Qualifies You For The Role:
<ul>
<li>Experience in fleet management or a related field, with a focus on service coordination and customer liaison.</li>
<li>Proficiency in software systems relevant to fleet management and service tracking.</li>
<li>Strong organizational skills with a proven ability to manage multiple tasks simultaneously.</li>
<li>Prior experience in handling customer communications and resolving service issues effectively.</li></ul> 
About Al-Futtaim Group Real Estate 
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. 
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
About Al-Futtaim Engineering &amp; Technologies 
Al-Futtaim Engineering &amp; Technologies offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Contract Coordinator

TALENTMATE

<div>
 
 Job Description
 
 
 
 The Contract Coordinator plays a crucial role in managing and overseeing contractual agreements within an organization. This position involves coordinating contract preparation, negotiation, execution, and compliance with legal policies and procedures. The Contract Coordinator ensures that all contractual documents are accurate, legally binding and meet the organization&rsquo;s strategic goals. They serve as a primary point of contact between stakeholders, legal teams, and suppliers. Successful execution of this role requires attention to detail, excellent communication skills, and strong organizational abilities. By ensuring that all contracts are up to date and managed efficiently, the Contract Coordinator supports the smooth operation of the business and mitigates risks associated with contractual obligations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate the preparation and review of new contracts and amendments.
 </li>
 <li>
 Negotiate contract terms with clients and suppliers to reach mutually beneficial agreements.
 </li>
 <li>
 Serve as the main point of contact for contract-related queries from stakeholders.
 </li>
 <li>
 Ensure compliance with internal policies and regulatory requirements in all contracts.
 </li>
 <li>
 Maintain a comprehensive filing system for all executed contracts and related documents.
 </li>
 <li>
 Monitor deadlines and conditions to ensure timely contract renewals and extensions.
 </li>
 <li>
 Collaborate with legal and compliance teams to address any contractual risks or issues.
 </li>
 <li>
 Assist in the resolution of contractual disputes and enforcing contract terms.
 </li>
 <li>
 Prepare reports and provide updates on contract statuses to management regularly.
 </li>
 <li>
 Participate in meetings with stakeholders to discuss potential contract changes or enhancements.
 </li>
 <li>
 Develop new processes and strategies to improve contract management operations.
 </li>
 <li>
 Provide training and guidance to staff on contract negotiation and management techniques.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, Management, or related field is preferred.
 </li>
 <li>
 Proven experience in contract management, negotiation, and coordination roles.
 </li>
 <li>
 Strong understanding of legal language and interpreting contract terminology.
 </li>
 <li>
 Exceptional organizational skills with attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and interpersonal skills for effective stakeholder engagement.
 </li>
 <li>
 Ability to work independently and manage multiple tasks under tight deadlines.
 </li>
 <li>
 Proficiency in using contract management software and Microsoft Office Suite.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Procurement &amp; Vendor Management Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Contract Coordinator 14D25

<div>
 
 Job Requisition ID:
 
 173874
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 As a Contract Coordinator for Hertz Al Futtaim Transport &amp; Rental Services, you will be responsible for managing vehicle service bookings, coordinating communication with clients, and ensuring data management accuracy. The role demands strong organizational skills to schedule services, oversee fleet operations, support client needs, and handle administrative tasks efficiently. Success in this role is measured by the ability to ensure operational efficiency, enhance client satisfaction, and maintain accurate reporting.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Service Booking Coordination
 
 
 <ul>
 <li>
 Schedule and manage vehicle service bookings in collaboration with Hertz Customer Service and logistics teams.
 </li>
 <li>
 Ensure timely completion of servicing activities to minimize downtime and idling of vehicles.
 
 
 </li>
 </ul>
 Customer Communication
 
 
 <ul>
 <li>
 Serve as the primary contact for customers regarding collection, delivery and service schedules.
 </li>
 <li>
 Provide timely updates and confirmations to enhance customer satisfaction.
 
 
 </li>
 </ul>
 Reporting &amp; Data Management
 
 
 <ul>
 <li>
 Maintain and update service booking reports, including work-in-progress (WIP), completion status and scheduling details.
 </li>
 <li>
 Prepare and submit vehicle usage and trip reports for client review.
 </li>
 <li>
 Track and record vehicle replacement days based on service and return timelines.
 
 
 </li>
 </ul>
 System Updates &amp; Tracking
 
 
 <ul>
 <li>
 Update vehicle service intervals and asset information in the Locations Solution system.
 </li>
 <li>
 Monitor live vehicle tracking systems for clients' fleet to ensure operational visibility and detect issues.
 
 
 </li>
 </ul>
 Fleet &amp; Pool Vehicle Management
 
 
 <ul>
 <li>
 Oversee daily check-in/check-out and allocation of clients' pool vehicles.
 </li>
 <li>
 Handle allocation requests efficiently to support operational requirements.
 
 
 </li>
 </ul>
 Client &amp; Team Support
 
 
 <ul>
 <li>
 Support client's team in executing daily operational duties.
 </li>
 <li>
 Attend client meetings, respond to queries, and resolve complaints promptly and professionally.
 
 
 </li>
 </ul>
 Invoice &amp; Estimation Processing
 
 
 <ul>
 <li>
 Coordinate approvals for estimates and facilitate timely submission of invoices to clients.
 </li>
 <li>
 Assist with tracking and managing traffic fines for fleet vehicles.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Handle day-to-day email correspondence with clients and stakeholders.
 </li>
 <li>
 Perform miscellaneous tasks as required to support business operations of the client.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and customer service skills (phone/email).
 </li>
 <li>
 Proficiency in Office suite and fleet management systems.
 </li>
 <li>
 Experience in reporting, data tracking, and coordination.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Experience in fleet management or a related field, with a focus on service coordination and customer liaison.
 </li>
 <li>
 Proficiency in software systems relevant to fleet management and service tracking.
 </li>
 <li>
 Strong organizational skills with a proven ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Prior experience in handling customer communications and resolving service issues effectively.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Group Real Estate
 
 
 
 The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
 
 
 Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
 
 
 AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
 
 
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
 
 
 
 About Al-Futtaim Engineering &amp; Technologies
 
 
 
 Al-Futtaim Engineering &amp; Technologies offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

Contract Coordinator | Hertz | Financial Services Rental & Leasing

Euro Mechanical

<div>
 
 Euro Mechanical is looking for an Emirati Financial Coordinator who will be responsible for coordinating finance-related activities between Customers, Sales, Internal Finance, and Operations. Focus on managing accounts receivable follow-ups, obtaining Goods Receipt Note (GRN) approvals from customers, coordinating Letters of Credit (LC) and bank guarantee requirements with internal and external stakeholders, and ensuring smooth and accurate billing documentation until final invoice submission, payment collection, and closure.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 
 <ul>
 <li>
 Act as the main point of contact between Sales, Finance, and customers for billing and accounts receivable.
 </li>
 <li>
 Ensure all invoicing documents are complete, accurate, and submitted on time.
 </li>
 <li>
 Track approvals, outstanding invoices, overdue payments, and maintain collection status.
 </li>
 <li>
 Follow up with customers, resolve billing queries, and provide updates to internal teams.
 </li>
 <li>
 Manage Letters of Credit, bank guarantees, and maintain organised billing and contract records.
 </li>
 <li>
 Collaborate with internal departments and customers, identify process improvements, and ensure compliance with company policies and KPIs.
 </li>
 </ul>
 
 
 
 
 
 What we are looking for:
 
 
 
 
 
 <ul>
 <li>
 1 years of experience in finance coordination, billing, receivables or commercial administration role within the UAE.
 </li>
 <li>
 Proven ability to manage account receivables, customer approvals, billing documentation and financial compliance requirements.
 </li>
 <li>
 Strong knowledge of LCs, bank guarantees, billing procedures and commercial documentation.
 </li>
 <li>
 Excellent coordination skills with cross functional teams, customers and internal departments.
 </li>
 <li>
 Experience with ADNOC-related billing processes is preferred.
 </li>
 </ul>
 
 
 
 
 
 To express interest, please apply online and we will get in touch with the suitable candidates shortly.
 
 
 
 
</div>

Financial Coordinator - Emirati

CAT International

We are seeking an experienced Contract Administrator to support our Oil &amp; Gas construction projects in the UAE. The candidate should have 6&ndash;12 years of relevant experience in contract administration within Oil &amp; Gas / EPC / heavy construction environments. The role involves administering main contracts and subcontracts, ensuring compliance with contractual terms, company policies, and UAE requirements. Responsibilities include preparing, reviewing, and maintaining contract documents, subcontracts, variations, change orders, claims, extensions of time (EOT), and contractual correspondence; maintaining contract registers and records; supporting project teams on contractual matters; coordinating with procurement, finance, legal, and project controls; and assisting in commercial evaluations and dispute resolution. The ideal candidate must hold a Bachelor&rsquo;s degree in Engineering, Quantity Surveying, Law, or Business Administration, with strong knowledge of FIDIC/EPC contracts, UAE construction practices, and Oil &amp; Gas project lifecycle. Key skills include contract drafting and administration, claims and variation management, commercial awareness, risk assessment, documentation control, and proficiency in MS Office (especially Excel); experience with contract management systems is an advantage. Strong communication, analytical, and organizational skills, along with the ability to work independently and manage multiple contracts in a fast-paced Oil &amp; Gas construction environment, are essentialJob Type: Full-time

Contract Administrator

Ethara

Overview Ethara Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesWe are seeking a detail-oriented and organized Contract Administrator to manage company contracts and ensure compliance with all contractual obligations. The successful candidate will be responsible for preparing, reviewing, and maintaining contracts, coordinating with internal teams and external partners, and ensuring all agreements align with company goals and regulations. Responsibilities <ul><li>Draft, review, and negotiate contracts, including NDAs, service agreements and vendor agreements</li><li>Maintain an organized and up-to-date contract management system</li><li>Ensure contracts comply with legal, regulatory, and organizational requirements</li><li>Monitor contract performance and deadlines; alert relevant stakeholders of key dates and deliverables</li><li>Serve as the point of contact for contractual issues and resolution</li><li>Assist with contract modifications, renewals, extensions, and terminations</li><li>Collaborate with legal, procurement, finance, and operational teams</li><li>Maintain records of correspondence and documentation related to contracts</li></ul> Job Specifications <ul><li>Bachelor's degree in Business Administration, Law, or a related field (preferred)</li><li>2-5 years of experience in contract administration or a similar role</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Contract</li></ul> Job function <ul><li>Purchasing</li><li>Industries: Entertainment Providers</li></ul>

Procurement Admin

Securiguard Middle East LLC

<div>
 
 We are looking for a detail-oriented
 
 Admin Contracts
 
 professional with experience in the construction industry. The ideal candidate will manage contracts efficiently, ensure compliance with standard forms, and support project teams with strong communication and analytical skills.
 
 
 Tasks
 
 <ul>
 
 <li>
 Prepare, review, and manage contracts in line with company policies and industry standards.
 </li>
 
 <li>
 Coordinate with project teams, clients, and vendors regarding contractual obligations.
 </li>
 
 <li>
 Ensure all contract documentation is accurate, up-to-date, and properly stored.
 </li>
 
 <li>
 Support negotiations and assist in resolving contract-related issues.
 </li>
 
 <li>
 Maintain and update contract management systems and software.
 </li>
 
 <li>
 Provide regular reports and updates to management on contract status.
 </li>
 
 </ul>
 
 Requirements
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 
 <li>
 Minimum 2 years&rsquo; experience as a contracts administrator, preferably in the construction industry.
 </li>
 
 <li>
 Strong understanding of standard forms of contract.
 </li>
 
 <li>
 Excellent negotiation, communication, and analytical skills.
 </li>
 
 <li>
 Proficiency in contract management software and MS Office Suite.
 </li>
 
 <li>
 Arabic speakers must have a good command of English.
 </li>
 
 </ul>
 
 
 If you meet the above qualifications and are interested in this opportunity, please submit your CV along with a brief cover letter detailing your experience in contract administration.
 
</div>

Admin Contracts

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