department assistant

<div>
 
 
 Company Overview:
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at
 
 www.dar.com
 
 .
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 Kind Note:
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Department Assistant

<div>
 At JTI we celebrate differences, and everyone truly belongs.
 
 46,000 people from all over the world
 
 are continuously building their unique success story with us.
 
 83% of employees feel happy
 
 working at JTI.
 
 
 To make a difference with us, all you need to do is bring your
 
 human best.
 
 
 
 What will your story be? Apply now!
 
 
 
 Learn more jti.com | JTI Turkiye | JTI Turkiye Young Talent Programs
 
 
 
 
 Please, apply till December 18th, 2025
 
 
 
 
 Local applicants welcome
 
 
 
 
 Department Assistant
 
 
 
 You will provide comprehensive secretarial and administrative support to the
 
 Finance Director
 
 ,
 
 Legal Director
 
 ,
 
 People &amp; Culture Director
 
 , and
 
 Sales Director
 
 . This role is critical in ensuring smooth day-to-day operations and effective communication across multiple departments.
 
 
 The position will be based in
 
 Izmir
 
 and will report to
 
 General Services Manager
 
 .
 
 
 
 Position
 
 
 
 You will be responsible for
 
 
 <ul>
 <li>
 Provide secretarial services to management team, including Finance, Legal, People &amp; Culture, and Sales Directors.
 </li>
 <li>
 Manage all incoming mail, faxes, and calls; ensure timely distribution and follow-up.
 </li>
 <li>
 Organize, maintain, and update a structured filing system for confidential documents.
 </li>
 <li>
 Coordinate travel arrangements and maintain calendars for Directors.
 </li>
 <li>
 Prepare letters, reports, presentations, and other documents as needed.
 </li>
 <li>
 Organize meetings, events, and conferences for Finance, Legal, and People &amp; Culture departments.
 </li>
 <li>
 Support Finance Department with official reporting (e.g., TUIK, TCMB, TIM questionnaires), PR &amp; PO processes, and administrative tasks.
 </li>
 <li>
 Assist Legal Department processes and provide administrative support.
 </li>
 <li>
 Provide administrative assistance to People &amp; Culture Department, including General Services.
 </li>
 <li>
 Support ad-hoc projects assigned by Directors and perform additional tasks as required.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 <li>
 Minimum 5 years of experience in multi-national environment with proven experience as an Executive Assistant or similar role.
 </li>
 <li>
 Advanced level of English and proficiency in MS Office and familiarity with administrative processes.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong communication skills and ability to handle confidential information.
 </li>
 <li>
 Ability to multitask and work under pressure.
 
 
 </li>
 </ul>
 
 What To Expect
 
 
 
 At JTI, we believe great talent deserves great rewards. Here&rsquo;s what you can look forward to when you join our team
 
 
 
 Competitive Rewards &amp; Profit-Sharing
 
 
 
 Enjoy a rewarding compensation package with an attractive incentive plan tied to company performance.
 
 
 
 Work Your Way
 
 
 
 Enjoy 50% hybrid working options and a work-from-home allowance (available for eligible roles).
 
 
 
 Your Benefits, Your Way Based On Your Preferences
 
 
 
 Flexible benefits tailored to your lifestyle and priorities such as health insurance with family coverage, contributory pension plan, shared purchase, wellbeing support...
 
 
 
 Family Comes First
 
 
 
 Enjoy 20 weeks of fully paid family leave&mdash;including extended paid paternity leave and full maternity pay&mdash;with our JTI Family Leave Benefit.
 
 
 
 Grow with Us
 
 
 
 Explore exciting career development and personal growth opportunities in a truly international environment. Unlock ongoing learning with global training programs, expert-led webinars, e-learning platforms, and sponsored professional certifications.
 
 
 
 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat kapsam&inodot;nda ki&scedil;isel verilerinizin korunmas&inodot; i&ccedil;in tedbir almaktay&inodot;z. KVKK ve ilgili mevzuat &ccedil;er&ccedil;evesinde ki&scedil;isel verilerinizin i&scedil;lenmesi hakk&inodot;ndaki ayd&inodot;nlatma metni ve daha detay&inodot; bilgiye
 
 https //kurumsalpano.com/JTI_CAKVAM.pdf
 
 linkten ula&scedil;abilirsiniz.
 
 
 
 
 We take measures to protect your personal data in accordance with the Personal Data Protection Act No. 6698 and related legislation. For the privacy notice regarding the processing of your personal data under the PDPA and related regulations, and for more detailed information, please visit
 
 https //kurumsalpano.com/JTI_CAKVAM.pdf
 
 
 Are you ready to join us? Build your success story at JTI. Apply now!
 
 
 Next Steps
 
 
 After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type.
 
 
 At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
</div>

JTI - Japan Tobacco International

<div><div>At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI. 
To make a difference with us, all you need to do is bring your human best. 
What will your story be? Apply now!
Learn more: jti.com | JTI Turkiye | JTI Turkiye Young Talent Programs 
<div></div><div>Please, apply till December 18th, 2025
</div><div>Local applicants welcome 
</div><div></div>Department Assistant 
<div></div><div>You will provide comprehensive secretarial and administrative support to the Finance Director , Legal Director , People &amp; Culture Director , and Sales Director . This role is critical in ensuring smooth day-to-day operations and effective communication across multiple departments. 
</div><div></div><div>The position will be based in Izmir and will report to General Services Manager . 
</div><div></div><div>Position: 
</div><div></div>You will be responsible for: 
<ul><li>Provide secretarial services to management team, including Finance, Legal, People &amp; Culture, and Sales Directors.
</li><li>Manage all incoming mail, faxes, and calls; ensure timely distribution and follow-up.
</li><li>Organize, maintain, and update a structured filing system for confidential documents.
</li><li>Coordinate travel arrangements and maintain calendars for Directors.
</li><li>Prepare letters, reports, presentations, and other documents as needed.
</li><li>Organize meetings, events, and conferences for Finance, Legal, and People &amp; Culture departments.
</li><li>Support Finance Department with official reporting (e.g., TUIK, TCMB, TIM questionnaires), PR &amp; PO processes, and administrative tasks.
</li><li>Assist Legal Department processes and provide administrative support.
</li><li>Provide administrative assistance to People &amp; Culture Department, including General Services.
</li>Support ad-hoc projects assigned by Directors and perform additional tasks as required. 
<li>
</li></ul><div>Requirements: 
</div><div></div><ul><li>Bachelor&rsquo;s Degree.
</li><li>Minimum 5 years of experience in multi-national environment with proven experience as an Executive Assistant or similar role.
</li><li>Advanced level of English and proficiency in MS Office and familiarity with administrative processes.
</li><li>Excellent organizational and time-management skills.
</li><li>Strong communication skills and ability to handle confidential information.
</li>Ability to multitask and work under pressure. 
<li>
</li></ul><div></div>What to expect: 
<div>At JTI, we believe great talent deserves great rewards. Here&rsquo;s what you can look forward to when you join our team:
</div><div>Competitive Rewards &amp; Profit-Sharing
</div><div>Enjoy a rewarding compensation package with an attractive incentive plan tied to company performance.
</div><div>Work Your Way
</div><div>Enjoy 50% hybrid working options and a work-from-home allowance (available for eligible roles).
</div><div>Your Benefits, Your Way based on your preferences
</div><div>Flexible benefits tailored to your lifestyle and priorities such as health insurance with family coverage, contributory pension plan, shared purchase, wellbeing support...
</div><div>Family Comes First
</div><div>Enjoy 20 weeks of fully paid family leave&mdash;including extended paid paternity leave and full maternity pay&mdash;with our JTI Family Leave Benefit.
</div><div>Grow with Us
</div><div>Explore exciting career development and personal growth opportunities in a truly international environment. Unlock ongoing learning with global training programs, expert-led webinars, e-learning platforms, and sponsored professional certifications. 
</div><div></div><div>6698 say&#305;l&#305; Ki&#351;isel Verilerin Korunmas&#305; Kanunu ve ilgili mevzuat kapsam&#305;nda ki&#351;isel verilerinizin korunmas&#305; i&ccedil;in tedbir almaktay&#305;z. KVKK ve ilgili mevzuat &ccedil;er&ccedil;evesinde ki&#351;isel verilerinizin i&#351;lenmesi hakk&#305;ndaki ayd&#305;nlatma metni ve daha detay&#305; bilgiye https://kurumsalpano.com/JTI_CAKVAM.pdf linkten ula&#351;abilirsiniz. 
</div><div></div><div>We take measures to protect your personal data in accordance with the Personal Data Protection Act No. 6698 and related legislation. For the privacy notice regarding the processing of your personal data under the PDPA and related regulations, and for more detailed information, please visit https://kurumsalpano.com/JTI_CAKVAM.pdf 
</div>Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps: 
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type. 
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.</div></div>

Alvin's Island

Job Summary The Buying Department Assistant/Associate supports the corporate buying team at the company&rsquo;s headquarters, helping to manage product assortments, vendor communication, and administrative tasks for multiple retail store locations. This role requires strong organizational skills, attention to detail, and prior experience in the retail industry.Primary Responsibilities:<ul><li>Assist buyers in creating, reviewing, and managing purchase orders for all store locations.</li><li>Maintain and update product information, pricing, vendor details, and item setups in internal systems.</li><li>Track shipments, delivery schedules, and follow up with vendors regarding backorders, delays, or discrepancies.</li><li>Review vendor price lists, promotions, and product proposals to support buying decisions.</li><li>Support inventory analysis by reviewing sales reports and identifying restocking needs or slow-moving items.</li><li>Help coordinate new product launches, seasonal assortments, and merchandising initiatives.</li><li>Prepare reports, spreadsheets, and documentation required by the buying team.</li><li>Communicate with internal departments such as inventory control, logistics, and store operations to ensure product accuracy and availability.</li><li>Maintain organized digital and physical files for contracts, vendor documents, and product records.</li></ul>Requirements:<ul><li>Previous experience in retail, preferably in buying, merchandising, or store operations.</li><li>Strong attention to detail and accuracy in data management.</li><li>Excellent organizational and multitasking skills in a fast-paced corporate environment.</li><li>Strong communication skills for interacting with vendors, buyers, and cross-functional teams.</li><li>Proficiency in spreadsheets, inventory management systems, and administrative software.</li><li>Ability to work independently and collaboratively with the buying team.</li></ul>Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Buying Department Assistant

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer 
We welcome applicants of any race, religion, or ancestry.</div>
For exact salary information please refer to the current salary schedule. County Website<div>
Department Personnel Assistant I - $22.09 - $28.22</div><div>
Department Personnel Assistant II - $24.40 - $31.17</div>
Department Personnel Assistant I
Under general supervision, to perform a variety of difficult, complex, and specialized program, office, administrative, and general support work for an assigned department in conjunction with the County Personnel Program; to prepare, process, assemble, and distribute material for recruitment and selection to fill vacancies; to prepare personnel transactions; to assist the Department Head in collaboration with Personnel with information gathering; to provide a variety of information about County Personnel policies and procedures to the public and County staff in assigned department; and to do related work as required.
Distinguishing Characteristics
This an entry level into a specialized Personnel Assistant classification for performing a variety of complex, specialized support functions for the County Personnel program. After attaining the experience requirement, they are eligible for promotion to Personnel Assistant II. This class is distinguished from Personnel Assistant II in that incumbents are working at a lower, less independent level of complexity.<div>
Department Personnel Assistant II</div>
Under general supervision, to perform a variety of difficult, complex, and specialized program, office, administrative, and general support work in collaboration with the County Personnel Program; to prepare, process, assemble, and distribute material for recruitment and selection to fill vacancies; to prepare personnel transactions; to assist the Personnel Manager or Department Head with information gathering; to provide a variety of information about County Personnel policies and procedures to the County staff in assigned department; and to do related work as required.
Distinguishing Characteristics
Department Personnel Assistant II is the fully experienced level in the Department Personnel Assistant series. This class is distinguished from other clerical classifications in that it requires the knowledge of personnel rules, regulations, and procedures, including personnel actions, payroll, insurance, examination scheduling or processing, or certification of eligible applicants. Work at this level requires prior extensive personnel/payroll experience. This class is distinguished from the lower class of Department Personnel Assistant I by the wider scope of administrative assignments, requiring more in-depth knowledge of County policies and functions.
Both Positions
Report to
Designated Department Management
Classifications Supervised
Positions in this class may be assigned work coordination, training, and lead work responsibilities for other support staff.</div>
<div><h2 class="jobSectionHeader">Examples of Duties</h2></div>
<div>Department Personnel Assistant I
Essential Functions
Performs a variety of complex and specialized program, office, administrative, and general support assignments for the County Personnel Program; develops bulletins and announcements for recruitment and selection processes to fill position vacancies; organizes selection processes, schedule and proctors testing, maintaining required documentation and sending notices to job candidates; processes personnel transactions and maintains personnel files; gathers, organizes, and maintains data for special studies in conjunction with the Personnel Department and department management staff; develops, organizes, and distributes documents for personnel procedures; provides a variety of information about personnel processes, policies, and procedures for the public and designated department staff; operates a personal computer and uses a variety of software to develop and maintain personnel information and generate reports; prepares correspondence; operates office equipment.
Knowledge of:<ul><li>
Policies, procedures, and functions of the County Personnel System.</li><li>
General knowledge of personnel recruitment and selection processes.</li><li>
Good public relations techniques.</li><li>
Maintenance of files and information retrieval systems.</li><li>
Computers and software used in office and administrative support work, including the maintenance of personnel records.</li><li>
Modern office methods and procedures.</li><li>
Correct English usage, spelling, grammar, and punctuation.</li><li>
Basic mathematics.</li><li>
Principles of work coordination and planning.</li></ul>
Desired skills:<ul><li>
Maintain on-going responsibility for personnel program support functions in providing assistance for the designated management.</li><li>
Perform a variety of complex and specialized administrative, office, and general support work in conjunction with County Personnel with minimal guidance and supervision.</li><li>
Read, interpret, and apply policies, procedures, and regulations.</li><li>
Follow oral and written directions.</li><li>
Type or use word processing software at an acceptable speed to meet production requirements.</li><li>
Gather and organize data and information.</li><li>
Skillfully interview others and obtain sensitive information.</li><li>
Maintain and update records and reports.</li><li>
Operate a computer and use specialized software in the performance of assigned work.</li><li>
Operate and use office equipment.</li><li>
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the County Personnel Policy.</li><li>
Establish and maintain cooperative working relationships.</li></ul><div>
Department Personnel Assistant II</div>
Essential Functions
Performs a variety of complex and specialized programs, office, administrative, and general support assignments for the County Personnel Program; develops bulletins and announcements for recruitment and selection processes to fill position vacancies; proctors and prepares materials needed for testing, organizes selection processes, maintaining required documentation and sending notices to job candidates; processes personnel transactions and maintains personnel files; gathers, organizes, and maintains data for special studies in conjunction with the Personnel Department develops organizes and distributes documents for personnel procedures; provides a variety of information about personnel processes policies, and procedures for County staff in assigned department; may assist with the administration of employee benefits, leaves risk management, general liability, unemployment insurance, accommodations and workers compensation; prepares analysis of legislation affecting designated department operations and programs; works on special assignments as assigned; operates a personal computer and uses a variety of software to develop and maintain personnel information and generate reports; prepares correspondence; operates office equipment.
Knowledge of:<ul><li>
Functions and implementation of County Personnel processes.</li><li>
Personnel recruitment and selection processes.</li><li>
Public relations techniques.</li><li>
Maintenance of files and information retrieval systems.</li><li>
Computers and software used in office and administrative support work, including the maintenance of personnel records.</li><li>
Modern office methods and procedures.</li><li>
Correct English usage, spelling, grammar, and punctuation.</li><li>
Basic mathematics.</li><li>
Principles of work coordination and planning.</li><li>
Research and information gathering techniques.</li><li>
Statistical methods and analysis.</li><li>
Legislative and executive functions and procedures.</li></ul>
Ability to:<ul><li>
Understand interpret, analyze and apply governing personnel rules and regulations, including County Code, County Personnel Policy, labor contract provisions, and State / Federal policies.</li><li>
Maintain on-going responsibility for personnel program support functions in providing assistance for the designated management.</li><li>
Perform a variety of complex and specialized administrative, office, and general support work in conjunction with County Personnel.</li><li>
Perform clerical work involving independent judgment, and requiring accuracy and speed.</li><li>
Read, interpret, and apply policies, procedures, and regulations.</li><li>
Follow oral and written directions.</li><li>
Gather and organize data and information.</li><li>
Skillfully interview others and obtain sensitive information.</li><li>
Maintain and update records and reports.</li><li>
Type or use word processing software at an acceptable speed to meet production requirements.</li><li>
Perform detailed and accurate review of personnel transaction information, forms, and reports.</li><li>
Deal tactfully and courteously with other employees and the general public.</li><li>
Compose routine correspondence from notes or verbal instructions.</li><li>
Perform arithmetic calculations.</li><li>
Operate a computer and use specialized software in the performance of assigned work.</li><li>
Establish and maintain cooperative working relationships.
</li></ul></div><div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div>Department Personnel Assistant I
Training and Experience:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:<ul><li>
Three years of previous administrative, office, and general support work experience comparable to that of an Administrative Support Assistant III with Siskiyou County, including previous work experience with personnel procedures and processes.</li></ul><div>
Department Personnel Assistant II</div>
Training and Experience:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:<ul><li>
 Two years of responsible work experience comparable to that of a Personnel Assistant I with Siskiyou County.</li></ul><div> 
Both Position
 </div>Special Requirements:
 Possession of, or ability to obtain, a valid and appropriate driver's license.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Typical Physical Requirements
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
Typical Working Conditions
Work is performed in an office environment; continuous contact with other staff and the public.</div></div></div>

Department Personnel Assistant I/II

Beijing foreign enterprise human resources service Co., Ltd.

<div>
 
 On behalf of World famous ICT company - Huawei, we are looking for
 
 Consumer Device sale/operation/management related candidate.
 
 
 
 
 
 
 
 Fresh graduated is most welcome.
 
 
 
 
 
 
 
 
 Role and Responsibilities
 
 
 
 <ul>
 <li>
 Department Assistant
 </li>
 <li>
 Store Management
 </li>
 <li>
 Promotion
 </li>
 </ul>
 
 
 
 
 
 
 Skills and Experience
 
 
 
 <ul>
 <li>
 Proficiency in English in listening, speaking, reading, and writing;
 </li>
 <li>
 outstanding senior candidates, or fresh graduates;
 </li>
 <li>
 preference given to those with HSK Level 5 in Chinese or those who have studied in China.
 </li>
 </ul>
</div>

Channel Operation

Vinayak Industries

DISPATCH ASSISTANT JOB TITLE: Dispatch Assistant DEPARTMENT: Logistics / Finished Goods Warehouse REPORTS TO: Dispatch Supervisor / Logistics Manager1. Job SummaryThe Dispatch Assistant is responsible for managing all domestic and export dispatch activities, including picking, packing, documentation, and coordination with transporters, freight forwarders, and internal teams. The role ensures accurate, timely, and compliant dispatch of finished goods in accordance with customer requirements, statutory regulations, and company SOPs.2. Key Responsibilities2.1 Domestic Dispatch Responsibilities<ul><li>Pick and stage finished goods as per dispatch plan or customer order.</li><li>Verify correct quantity, batch numbers, MRP, and packaging conditions.</li><li>Support safe loading of vehicles and verify vehicle readiness.</li><li>Prepare domestic dispatch documentation, including:</li><li>Delivery Challan</li><li>Invoice</li><li>E-way Bill</li><li>Transporter docket</li><li>Gate pass</li><li>Maintain dispatch registers, ERP entries, and daily dispatch reports.</li><li>Follow FIFO/FEFO during stock issuance.</li><li>Communicate with transporters, sales team, and internal departments to ensure on-time dispatch.</li></ul>2.2 Export Dispatch Responsibilities<ul><li>Coordinate with export department, CHA (Custom House Agent), and freight forwarders.</li><li>Assist in preparing or verifying export documentation such as:</li><li>Commercial Invoice</li><li>Packing List</li><li>HS Code details</li><li>Shipping Bill</li><li>Bill of Lading / Airway Bill</li><li>Certificate of Origin (if applicable)</li><li>Fumigation/Phytosanitary certificates (if required)</li><li>Ensure export packing standards:</li><li>Export-worthy cartons</li><li>Palletization</li><li>Shrink-wrapping</li><li>Container loading safety</li><li>Check container cleanliness, dryness, and suitability before loading.</li><li>Assist in loading container cargo as per packing plan.</li><li>Confirm export batch details, gross/net weights, and carton counts.</li><li>Maintain export stock register and ensure proper segregation of export vs domestic material.</li><li>Coordinate with QA for export sample clearance and documentation.</li></ul>2.3 Stock Management<ul><li>Support daily, weekly, and monthly stock verifications.</li><li>Report shortages, damages, leakage of oil products, or discrepancies.</li><li>Maintain clean, organized staging, loading, and storage areas.</li></ul>2.4 Coordination &amp; Communication<ul><li>Liaise with Sales, Production, QA, and Export Documentation teams.</li><li>Update internal teams on dispatch status, transporter arrival, container placement, and shipment delays.</li><li>Support dispatch planning and scheduling activities.</li></ul>3. Qualifications &amp; Requirements<ul><li>10th / 12th pass or Diploma in Logistics/Warehouse Management.</li><li>1&ndash;3 years experience in warehouse or dispatch roles.</li><li>Experience in FMCG/cosmetics/hair oil manufacturing preferred.</li><li>Basic knowledge of export documentation and domestic dispatch formats.</li><li>Familiarity with ERP systems or MS Excel.</li><li>Ability to safely handle loading/unloading operations.</li></ul>4. Competencies<ul><li>Attention to detail</li><li>Time management</li><li>Accuracy in documentation</li><li>Coordination &amp; teamwork</li><li>Inventory management discipline</li><li>Basic computer/ERP skills</li><li>Safety awareness</li></ul>5. Physical Requirements<ul><li>Ability to stand for long hours during dispatch activities.</li><li>Ability to lift or move cartons within safe limits.</li></ul>Job Type: Full-timePay: &#8377;18,000.00 - &#8377;20,000.00 per monthWork Location: In person

Dispatch Assistant

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