department assistant

J.M. Construction, Inc

<p><b>Company Overview</b><br/>Celebrating over four decades of excellence in home remodeling, our award-winning design-build firm is dedicated to delivering high-quality projects and exceptional customer experiences. We prioritize trust, attention to detail, and a collaborative approach to ensure every client&rsquo;s vision becomes a reality.</p><p><b>Job Overview</b><br/>We are seeking a dynamic and organized Design Department Assistant to support our creative team and streamline daily operations. This position offers an exciting opportunity to be an integral part of a thriving design environment, assisting with administrative tasks, client communication, and project coordination. The ideal candidate will bring strong office management skills and excellent communication abilities.</p><p><b>Responsibilities</b></p><ul><li>Maintain organized filing systems for project files, contracts, and correspondence</li><li>Assist with data entry, proofreading documents, and updating project schedules</li><li>Handle general office management tasks such as ordering supplies</li><li>Provide excellent customer service by supporting clients and team members throughout project phases</li><li>Confirm that all product selections and specifications have been made and are properly recorded</li></ul><p><b>Requirements</b></p><ul><li>Proven office management or administrative experience in a professional setting</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent organizational skills with keen attention to detail and accuracy in proofreading and data entry &middot;</li><li>Must have good communication and time planning skills</li><li>The ability to interact and communicate with field crews, trade partners and clients as needed</li><li>Must maintain a professional image, demonstrate a high level of integrity and confidentiality.</li><li>Previous experience in clerical roles is advantageous</li><li>Familiarity with Design software is helpful but not mandatory</li><li>Demonstrated ability to multitask efficiently while maintaining professionalism under pressure</li></ul><p>Join our team to help us deliver outstanding design experiences while developing your career in a supportive, energetic environment!</p><p>Job Type: Part-time</p><p>Pay: From $25.00 per hour</p><p>Expected hours: 25 &ndash; 30 per week</p><p>Work Location: Hybrid remote in Framingham, MA 01757</p>

Design Department Assistant

Shaw Industries

<div><div>Job Title</div>
Department Manager Assistant<div></div><div>
Position Overview</div><div><div><div>
Shaw Industries is hiring a Department Manager Assistant to serve the Tufting Department by assisting with the day-to-day management and implementation of the department's requirements within the carpet manufacturing process.</div></div><div></div><div><div>
Responsibilities:</div></div><div><ul><li><div>
Act as liaison between Department Managers and Department employees by providing an effective line of communication with regard to company policies.</div></li><li><div>
Monitor all departmental production, production quality, processes and procedures and ensure that all employees continually follow departmental SMS procedures and instructions.</div></li><li><div>
Give direction and support to department employees with regard to achieving departmental goals and objectives as well as assist in coordinating and maintaining the Department's work force in order to ensure that the goals and objectives are feasible.</div></li><li><div>
Identify, coordinate, and/or oversee special departmental projects that contribute to continued improvement in the areas of efficiency, productivity and quality.</div></li><li><div>
Assist employees in resolving any job-related problems or concerns to include P.I. (Process Improvement) process, TMS (Tufting Monitoring System), SPC, quality, safety, equipment and training.</div></li><li><div>
Attend and/or conduct periodic departmental meetings.</div></li><li><div>
When the need arises, perform or delegate the performance of any of the various jobs or procedures within the department while referring to the appropriate SMS Instructional and Procedural documentation.</div></li><li><div>
Actively participate in P.R.I.D.E. process either through involvement in a P.R.I.D.E. subcommittee or through creating employee P.R.I.D.E. awareness or both.</div></li><li><div>
Assist Department Manager in monitoring and addressing cost issues concerning labor and spending for repair and maintenance parts</div></li><li><div>
Review all rolls held for tufting defects</div></li><li><div>
Review non-conforming product as needed to determine the disposition</div></li><li><div>
Review daily quality reports and research tufting charges</div></li><li><div>
Help ensure all maintenance related issues are addressed and work closely with Plant maintenance and electricians as needed.</div></li><li><div>
Fill in for department manager in his/her absence (refer to Department Manager&rsquo;s job description)</div></li><li><div>
Serve on task forces and committees as necessary</div></li></ul></div></div><div></div><div><div><div>
Competencies:</div></div><div><ul><li><div>
Drive Results</div></li><li><div>
Build Trusting Relationships</div></li><li><div>
Facilitate Change</div></li><li><div>
Plan and Organize</div></li><li><div>
Demonstrate Inclusive Leadership</div></li></ul></div><div></div><div><div>
Requirements:</div></div><div><ul><li><div>
4-year degree</div></li><li><div>
Process Engineer experience OR a minimum of 2 years of manufacturing experience</div></li></ul></div><div></div><div><div>
Preferred:</div></div><div><ul><li><div>
Previous Tufting experience</div></li><li><div>
Previous manufacturing leadership experience</div></li><li><div>
Experience in carpet manufacturing and the ability to identify carpet defects</div></li></ul></div><div></div><div><div>
Shaw is an Equal Opportunity Employer and is committed to providing a workplace free of discrimination, harassment, and retaliation. It is our policy to recruit, hire, train, and promote individuals in all job classifications without regard to race, color, religion, age, sex, sexual orientation, national origin, disability, veteran status, gender identity, or any other legally protected status.</div></div></div><div></div><div><br>
Work Shift</div>
8 Hr non-rotating shift, Hrs fall to in punch day, Observed Calendar, shift starts AM<div></div><div>
Shaw Industries is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div>

Department Manager Assistant

<div><div>Job Title</div>
Department Manager Assistant<div></div><div>
Position Overview</div><div>
Shaw Industries is hiring a Department Manager Assistant to serve the Heatset Department by assisting with the day-to-day management and implementation of the department's safety, quality and production requirements. This position must be able to assist the department manager in identifying and correcting substandard processes as well as personnel issues.</div><div></div><div><div><i>
Shaw Industries Group, Inc. is a leader in flooring and other surface solutions designed for residential housing, commercial</i><i> </i><i>spaces</i><i> </i><i>and outdoor environments. Leveraging strengths in design, innovation and operational excellence, the company takes a people-centered, customer-focused, and growth-minded approach to meet diverse market needs. It creates differentiated customer experiences through its expansive portfolio of brands: Anderson</i><i> </i><i>Tuftex</i><i>,</i><i> </i><i>COREtec</i><i>, Shaw Floors,</i><i> </i><i>Patcraft</i><i>, Philadelphia Commercial, Shaw Contract, Shaw Sports Turf,</i><i> </i><i>Shawgrass</i><i>, Southwest Greens, Watershed Geo and more.</i></div></div><div></div><div><div><i><br>
Headquartered in Dalton, Georgia, Shaw is a wholly owned subsidiary of Berkshire Hathaway, Inc. with more than</i><i> </i><i>$6 billion</i><i> </i><i>in annual sales and 18,000 associates worldwide.</i></div></div><div>
Essential Duties:</div><ul><li><div>
Ensure that department personnel including supervisors, leads, QC&rsquo;s and technicians are performing daily quality checks to prevent OOS yarn conditions.</div></li><li><div>
Attend and participate in daily tier meetings.</div></li><li><div>
Interface with corporate and division support groups as needed.</div></li><li><div>
Coordinate activities of Department in the absence of the Department Manager.</div></li><li><div>
Ensure incident investigations and CA/PA items completed in a timely manner.</div></li><li><div>
Maintain KPI charts for department and ensure data is regularly/routinely updated.</div></li><li><div>
Lead, support, and develop Heatset supervisors and associates to ensure expectations are met with regards to safety, quality, and productivity requirements.</div></li><li><div>
Ensure material inventories are maintained and optimized based on production needs of the facility.</div></li><li><div>
Execute daily and weekly production schedule to ensure efficient product flow between twisting and heatset. To include verifying that EOL&rsquo;s are complete and disposed of in order to prevent mixed yarn potential.</div></li><li><div>
Lead reliability initiatives within the department to ensure all Heatset equipment is well maintained and operates reliably.</div></li><li><div>
Ensure accuracy of yarn identification and labeling before it exits the heatset process.</div></li><li><div>
Work with training and HR to ensure suitable cross training for the facility.</div></li><li><div>
Ensure that process changes and color changes are completed efficiently and correctly. Any out of spec conditions should be escalated to appropriate Manager.</div></li><li><div>
Assist supervisors in general problem solving to help remove obstacles on day-to-day performance.</div></li><li><div>
Assist technical engineering/cross functional teams to improve existing products and processes.</div></li><li><div>
Lead, as directed, problem solving and continuous improvement efforts to resolve operational, manufacturing, and maintenance challenges to prevent operational delays, eliminate bottlenecks and ensure minimal costs.</div></li><li><div>
Provide engineering support by troubleshooting issues that affect safety and quality performance.</div></li><li><div>
Communicate as directed with downstream processing departments about any processing problems encountered.</div></li><li><div>
Monitor SYRs run in Heatset and issue reports on processability.</div></li><li><div>
Interface with other manufacturing departments to address and resolve engineering technical issues.</div></li><li><div>
Ensure all plant rules and safety rules are followed.</div></li><li><div>
Maintain high level of housekeeping standards.</div></li><li><div>
Attend meetings concerning department or plant matters as needed.</div></li><li><div>
Resolve employee complaints/issues.</div></li><li><div>
Ensure all employees are being treated fairly and consistently.</div></li><li><div>
Use Lean/Six Sigma Tools for continuous improvement.</div></li><li><div>
Perform audits as required.</div></li><li><div>
Support PRIDE goals.</div></li><li><div>
Follow all applicable Lockout/Tag-out procedures.</div></li></ul><div></div><div>
Competencies:</div><ul><li><div>
Drive Results</div></li><li><div>
Build Trusting Relationships</div></li><li><div>
Facilitate Change</div></li><li><div>
Plan and Organize</div></li><li><div>
Demonstrate Inclusive Leadership</div></li></ul><div></div><div>
Requirements:</div><ul><li><div>
4-year degree</div></li><li><div>
Process Engineer experience OR a minimum of 2 years of manufacturing experience</div></li></ul><div></div><div><div>
Shaw Employee Benefits Include:</div></div><div><ul><li><div>
Health, Dental, and Vision Insurance</div></li><li><div>
Health Savings Account</div></li><li><div>
Shaw Family Health and Dental Centers*</div></li><li><div>
Behavioral and Mental Health Support</div></li><li><div>
Paid Time Off</div></li><li><div>
Bereavement and Holiday Pay</div></li><li><div>
Paid Parental Leave and Leave of Absence Pay</div></li><li><div>
Employee Discounts</div></li><li><div>
Wellness Incentive Program</div></li><li><div>
Career Development &amp; Education Assistance</div></li><li><div>
401 (k) Retirement Savings Plan</div></li><li><div>
Disability &amp; Life Insurance</div></li><li><div>
Financial and Retirement Planning</div></li><li><div>
Medical &amp; Social Security Assistance</div></li><li><div>
And more.</div></li></ul></div><div></div><div>
Work Shift</div>
8 Hr non-rotating shift, Hrs fall to in punch day, Observed Calendar, shift starts AM<div></div><div>
Shaw Industries is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div>

Stony Brook University

<div><div><p><b>Department Staff Assistant</b></p></div><div><div><b><br>
Required Qualifications (as evidenced by an attached resume):</b><br>
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor&rsquo;s degree, an Associate's degree (foreign equivalent or higher) and two (2) additional years of full-time experience (as described below) may be considered. Two (2) years of full-time administrative experience, which may include HR-related activities, including working with supervisors and employees, as well as providing counsel on, and interpretation of, policies and procedures. Experience with Google Applications, or similar software.<br>
<br>
<b>Preferred Qualifications:</b><br>
Working knowledge of the differences between Research Foundation (RF) and State University of New York (State) employment. Experience in human resources, recruiting, hiring, onboarding, training, and supporting employees. Experience in processing and administering visa transactions. Experience working with university electronic administration systems, such as Taleo, TMS Concur, Direct Travel, AVID, PeopleSoft, RF Report Center, Wolfmart, or other human resources systems. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies &amp; procedures. Experience liaising with human resources.<br>
<br>
<b>Brief Description of Duties:</b><br>
The Stony Brook University Department of Biochemistry and Cell Biology (BCB), within the College of Arts and Sciences (CAS), is seeking a Department Staff Assistant. The Department Staff Assistant will report to and work closely with the BCB departmental administrator and chair, in a very high-volume, multi-dimensional role. The position will be directly responsible for independently managing two key components of the BCB administration: human resources and the departmental seminar program. Meet with faculty to discuss specifics for their invited speaker. All travel arrangements, including Flights for invited speakers, car service for speakers, and reservations for lodging, dinner, and lunches for invited speakers. Submit all reimbursements for related speakers' travel expenses, accurately advertise seminars on campus and websites, and prepare honorariums for invited speakers. Assisting with all administrative aspects associated with this department's activity.</div><p>
The ideal candidate will have a strong understanding of HR processes and regulations, as well as excellent communication and interpersonal skills. The ability to work independently, manage multiple tasks, and maintain confidentiality is crucial for this role. As the primary liaison with the University HR office, the Incumbent independently manages all activities related to position description development, new hires and reappointments, payroll matters, visa and immigration, AA/EEO and university compliance, performance documentation management, and other relevant tasks. This position requires a skilled professional who demonstrates a high level of independence and sensitivity regarding all personnel, as well as the ability to maintain strict confidentiality and discretion. The ideal candidate will be able to work collaboratively in a team environment and must be accustomed to meeting deadlines. The selected candidate will exercise sound judgment in making decisions, with a focus on delivering excellent customer service. To be successful in this position, Outstanding organizational skills and exceptional attention to detail are essential, enabling effective and independent administration of the day-to-day workflow. An ideal candidate will have proficiency in managing projects and tasks from inception to completion. The ideal candidate will also possess exceptional interpersonal and problem-solving skills, as well as the ability to adapt to a changing work environment.</p><p>
Personnel, Recruitment, and Process Management: This position will be responsible for the bulk of the day-to-day human resources transactions in BCB, including:</p><p><b>
Personnel, Recruitment, and Process Management:</b></p><ul><li><p>
Write/create position descriptions, devise recruitment packages, establish and charge search committees, advance and disposition candidate files through the electronic applicant system, close searches, manage offers, onboard new hires, and initiate pre-employment promptly. Process all employment-related transactions related to existing appointments for all BCB staff, Research technicians, postdoctoral fellows, salaried and non-salaried adjuncts, volunteers, affiliates, summer project aides, and retirees.</p></li><li><p>
Develop internal procedures and implement already established HR policies. Under the direction of the BC administrator, provide guidance to faculty and staff on HR-related matters of the university, state, and/or RF policies and procedures (e.g., time and attendance rules, policies, benefit plans, and enrollment deadlines and waiting periods, payroll deadlines, direct deposit, deductions, lags, etc.).</p></li><li><p>
Monitor the end dates of RF employees who are reappointed on grants for payroll purposes. For state staff appointments to ensure permanent appointment eligibility. Coordinate with supervisors to submit permanent appointment packages. Under the direction of the BC administrator, ensure all performance evaluations and program documents are processed promptly and are 100% compliant. Oversee the administration and maintenance of BCB personnel files. Track and coordinate the department of human resources documentation.</p></li><li><p>
Assist with new State/RF hires with information and resources to facilitate their transition into the department and campus community.</p></li><li><p>
Initiate and approve BCB Visa application H1B or J1 requests for international visiting scholars, scientists, and hires. Select proper visa types for all visitors (paid or unpaid)</p></li></ul><p><b>
Department Seminar Program Coordinator</b>:</p><ul><li><p>
The Department Staff Assistant will handle all administrative aspects associated with the seminar program. Includes meeting with the faculty host to discuss specifics for their invited speaker, creating invitations for prospective seminar speakers, scheduling speaker itineraries, tracking and processing related reimbursements, accurately publicizing the seminar on Campus Announcements and the Department website, and preparing forms for honorariums for invited speakers. Creates invitations for prospective seminar speakers, providing and scheduling speaker itineraries, including dinner, lodging, car service, and process-related reimbursements. Accurately publicize the seminar on Campus Announcements and the Department website, with distribution of seminar notices via email to the campus community.</p></li></ul><p><b>
Faculty Research Seminar:</b></p><ul><li><p>
Organize monthly faculty research seminars during the academic semester. Manages logistical arrangements for seminars.</p></li></ul><p><b>
Departmental Room Reservation &amp; Mail Room &amp; Telephone Directory List</b></p><ul><li><p>
Maintain the reservation Google Drive calendar for all conference rooms, is posted on Google Drive in the appropriate rooms. Update the Google Group email list when employees are hired and remove those who have been terminated. Retrieves and sorts mail from the mail room.</p></li><li><p>
Other duties and projects as assigned, appropriate to rank and mission</p></li></ul><p>
</p><p><b>Special Notes:</b><br>
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.<br>
<br>
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.<br>
<br>
For this position, we are unable to sponsor candidates for work visas.<br>
<br>
Resume/CV and cover letter should be included with the online application.</p><p>
</p><p><b><i>Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.</i></b></p><p>
</p><p>If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.</p><p>
</p><p><i>In accordance with the Title II Crime Awareness and Security Act</i> a <i>copy of our crime statistics can be viewed</i><i> here</i><i>.</i></p><p><br>
Visit our <b>WHY WORK HERE</b> page to learn about the <b>total rewards</b> we offer.</p><p>
#LI-TG1</p><p></p><div><br>
</div></div><div>
Job Number: 2600512</div><div><b>
Official Job Title</b><b>:</b> Staff Assistant</div><div><b>
Job Field</b><b>:</b> Administrative &amp; Professional (non-Clinical)</div><div><b>
Primary Location</b><b>:</b> US-NY-Stony Brook</div><div><b>
Department/Hiring Area</b><b>:</b> Biochemistry and Cell BIology</div><div><b>
Schedule</b><b>:</b> Full-time <b>Shift</b> <b>:</b>Day Shift <b>Shift Hours</b><b>:</b> 9-5</div><div><b>
Posting Start Date</b><b>:</b> Feb 23, 2026</div><div><b>
Posting End Date</b><b>:</b> Mar 9, 2026, 10:59:00 PM</div><div><b>
Salary</b><b>:</b>$55,000 - $65,000</div><div><b>
Appointment Type</b><b>:</b> Term</div><div><b>
Salary Grade</b><b>:</b>SL2</div><div><b>
SBU Area</b><b>:</b>Stony Brook University</div></div>

Department Staff Assistant

Confidential

<p>We are currently seeking a reliable and proactive Department Admin Assistant to support daily administrative and coordination activities within the department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p> </p><ul><li>Provide day-to-day administrative support to the department</li><li>Assist in preparing, reviewing, and maintaining corporate documentation and records</li><li>Support basic finance-related processes (LPOs, invoices, tracking, and filing)</li><li>Ensure timely submission of documents and adherence to internal procedures</li><li>Support reporting and data tracking as required</li><li>Liaise with internal teams and external stakeholders when needed</li><li>Assist the department in meeting deadlines in a fast-paced environment</li><li>Provide general coordination and team support as assigned</li></ul><p> </p><p><strong>Requirements:</strong></p><ul><li>Previous related experience in an administrative or support role</li><li>Excellent communication skills (written and verbal)</li><li>Basic understanding of corporate procedures, finance, and documentation processes</li><li>Result-oriented with strong attention to the details</li><li>Quick learner with the ability to adapt to new systems and processes</li><li>Reliable and responsible</li><li>Strong team player with a collaborative mindset</li><li>Able to work under timelines, pressure, and in a fast-moving environment</li><li>Pleasant and professional personality</li></ul>

Department Admin Assistant

Smurfit Westrock

<div><p>Technical Assistant &ndash; Power &amp; Recovery</p><p><b>
Position Summary:</b></p><p>
We are seeking a motivated and detail-oriented Technical Assistant to join the Power &amp; Recovery Department at the Fernandina Beach Mill. This role is critical in supporting operational excellence, driving continuous improvement, and ensuring the effective training and development of department personnel. The Technical Assistant will also collaborate closely with the Engineering team on new projects and provide leadership coverage during weekend operations as part of the weekend duty team.</p><p>
This position requires a strong commitment to safety and environmental stewardship, with the expectation to lead by example and promote a culture of accountability and continuous improvement in these areas.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Develop, implement, and manage a comprehensive training program for Power Department personnel to ensure safety, compliance, and operational efficiency.</li><li>
Collect, analyze, and report on daily operational Key Performance Indicators (KPIs) to support data-driven decision-making for improving efficiency and reliability across the Power department.</li><li>
Participate in the weekend duty rotation, providing oversight and support for Power &amp; Recovery operations.</li><li>
Serve as acting Assistant Superintendent when needed, ensuring continuity of leadership and operations.</li><li>
Assist in the design, installation, commissioning, and startup of new equipment and systems in collaboration with the Engineering Department.</li><li>
Participate in the planning and execution of department outages, ensuring safe, efficient, and timely completion of all scheduled work.</li></ul><p><b>
Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree in Engineering or equivalent Power and Utility experience.</li><li>
5+ years of experience in industrial power generation, utilities, or a related field is preferred.</li><li>
Strong analytical and problem-solving skills is required.</li><li>
Excellent communication and interpersonal skills.</li><li>
Computer skills/ability to develop proficiency is required.</li><li>
Must be able to work weekends as part of a rotating schedule.</li><li>
Respond to department issues after hours, weekends, holidays as required.</li><li>
This position requires work from the office as well as in operational areas of a fully integrated Pulp and Paper Mill with exposure to heat, noise, and other industrial hazards.</li><li>
Personal Protective Equipment (PPE) is required and must be worn at all times in designated areas. This includes, but is not limited to: safety shoes, hard hat, gloves, hearing protection, and safety glasses.</li></ul></div><p></p>

Power/Recovery Technical Assistant

Gautham Hospital

<p><b>Job Summary</b></p><p>We are looking for a dedicated and patient-focused <b>OPD Assistant</b> to support the smooth functioning of the Outpatient Department. The ideal candidate will assist patients, coordinate appointments, maintain records, and support medical staff while ensuring high standards of patient care, safety, and confidentiality.</p><p><b>Key Responsibilities</b></p><ul><li>Greet patients, verify personal and insurance details, and complete OPD registration.</li><li>Schedule, coordinate, and confirm patient appointments efficiently.</li><li>Maintain accurate electronic and manual patient records, including medical history and treatment details.</li><li>Assist with billing processes, insurance verification, and respond to patient queries regarding payments and claims.</li><li>Act as a liaison between patients, doctors, nurses, and hospital staff, ensuring clear and timely communication.</li><li>Support doctors and nurses during examinations and procedures as required.</li><li>Measure and record vital signs such as blood pressure, pulse, temperature, and weight.</li><li>Provide basic information to patients regarding prescribed medications and treatments under medical guidance.</li><li>Ensure patient comfort and safety in waiting and examination areas; prepare rooms and restock supplies.</li><li>Follow hospital policies, protocols, and standards related to patient care, safety, and confidentiality.</li><li>Assist during medical emergencies in accordance with hospital emergency procedures.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Relevant healthcare qualification or experience in OPD / hospital setting preferred</li><li>Good communication and interpersonal skills</li><li>Basic knowledge of medical terminology and hospital procedures</li><li>Ability to handle patient records and billing systems</li><li>Compassionate, organized, and team-oriented</li></ul><p><b>Experience</b></p><ul><li>Freshers and experienced candidates may apply</li></ul><p>Job Type: Full-time</p><p>Pay: ₹10,000.00 - ₹12,000.00 per month</p><p>Work Location: In person</p>

General duty assistant

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Design Department Assistant

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General duty assistant