document control assistant

Barracuda Technical Works LLC

We are seeking a meticulous and organized Document Controller / Procurement Assistant to support our project and procurement teams. The ideal candidate will ensure that all project documentation is properly managed, maintained, and accessible, while also assisting with procurement activities to support smooth project execution.Key Responsibilities:Document Control:<ul><li>Maintain and manage all project-related documents, including drawings, contracts, reports, correspondence, and permits.</li><li>Ensure all documents are properly filed, labeled, and easily retrievable.</li><li>Maintain a document control register and track document revisions and approvals.</li><li>Coordinate the issuance and distribution of project documents to relevant stakeholders.</li><li>Ensure compliance with company and client documentation standards.</li><li>Assist in archiving and record management for completed projects.</li></ul>Procurement Assistance:<ul><li>Assist in sourcing and procuring materials, equipment, and services required for projects.</li><li>Maintain procurement records, supplier databases, and purchase orders.</li><li>Coordinate with suppliers and vendors for quotations, delivery schedules, and payment follow-ups.</li><li>Support the procurement team in preparing reports and monitoring inventory levels.</li><li>Ensure compliance with company procurement policies and procedures.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or related field preferred.</li><li>Proven experience in document control, procurement, or administrative support in a construction/contracting environment is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and document management software.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Knowledge of procurement procedures and construction project documentation is a plus.</li></ul>Personal Attributes:<ul><li>Proactive, reliable, and able to work independently.</li><li>Team player with strong interpersonal skills.</li><li>Able to prioritize tasks and meet deadlines in a fast-paced environment.</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance (if applicable)</li><li>Opportunity to grow within the company</li></ul>Job Types: Full-time, Permanent

Document Controller / Procurement Assistant

Emirates Link Maltauro Company LLC

Preferred who can join immediately Knowledgeable in Aconex system is mandatory.<ul><li>Control the document and data control activities/movements by establishing, implementing, maintenance and updating the documented procedures with strict adherence to:</li></ul>1. Company requirements2. Client&rsquo;s requirements3. If necessary ISO-9000 standard requirements<ul><li>Documents movements can be described as follows:</li></ul>1. Receiving2. Issuing3. Distribution4. Filing5. Retrieving6. Archiving<ul><li>Define a document filing system to enable repaid access of all company documents.</li><li>Establish and maintain a centralizing system for the control of company correspondence.</li><li>Standardize the drawing numbering system and coordinate the same with Project&rsquo;s Engineering Department and Subcontractors.</li><li>Maintain up to date database register showing document details and revision status.</li><li>Establish a distribution matrix for allocating controlled copies of documents as necessary to company staff or organization (Client, Contractors, Subcontractors, and Suppliers. etc.).</li><li>Logging of all correspondences, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc and generate internal transmittal for internal circulation of the same.</li><li>Coordination and control of Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.</li></ul>Job Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you available to join immediately?</li></ul>

Document Controller - Acconex Experience

DAMAC

<div>Role &amp; Responsibilities:
Supporting the Contracts Team in preparing contracts by performing data entry, word processing and spreadsheet preparation onto the standard templates, by extracting relevant information from vendors documents. Should have keen eye for detail.
Proof Read No Objection Letters for direct Payment to subcontractors
General document control and administrative works, well-organized, pays close attention to detail, and is able to assisting to prepare/compile contracts for Contracts Dept.
Tracking and updating the log of all issued contracts, and sending reports to various departments on a weekly basis.
Create and maintain a variety of logs/summaries (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available.
Qualifications:
Preferred Fresh Civil/Mechanical Engineering graduates. Preferably candidates who have completed schooling or education from UAE.
Able to perform clerical works and documents data entry related to contract drafting of construction projects
Systematic and organized
Efficient
Sharp and attention to details (i.e. able to identify any missing pages when checking completeness of contract documents).</div>

Intern-Contracts

ELSEWEDY ELECTRIC

<div>
 
 
 About us:
 
 
 
 Elsewedy Electric: Powering Progress, Empowering People
 
 
 
 
 
 For over 80 years,
 
 Elsewedy Electric
 
 has been a leading manufacturer of electrical products and solutions, operating in 19 countries with over 18,000 employees. We offer a diverse range of products across wire &amp; cable, electrical equipment, engineering &amp; construction, digital solutions, and infrastructure investments.
 
 
 Beyond our manufacturing prowess, we're passionate about creating a positive and empowering work environment for our team. We foster a culture of diversity, inclusion, and continuous learning, providing opportunities for professional development and career growth. Our commitment to employee well-being extends beyond compensation with initiatives promoting work-life balance and overall well-being.
 
 
 Join us and be part of a company that's not just powering progress, but empowering people to build a brighter future.
 
 
 
 
 
 This job opportunity is offered by
 
 Elsewedy Electric Graduate Development Program
 
 .
 
 
 The program is designed for Graduates with 0-2 years' of experience. The program offers various job rotations, mentorships, coaching &amp; trainings.
 
 2024 &amp; 2025
 
 Graduates are welcomed to apply.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Assist in the implementation and setup of the Scenario PIMS platform, including system configuration and user access control.
 </li>
 <li>
 Upload, categorize, and manage technical and project-related documents in accordance with established procedures.
 </li>
 <li>
 Ensure data integrity, version control, and traceability of all uploaded files and records.
 </li>
 <li>
 Support the development of document workflows (review, approval, distribution, archiving).
 </li>
 <li>
 Collaborate with engineering, project management, and IT teams to ensure smooth integration of the system into daily operations.
 </li>
 <li>
 Monitor system performance and report any technical issues or user challenges to the IT or vendor team.
 </li>
 <li>
 Prepare reports and documentation logs for project tracking and audits.
 </li>
 <li>
 Participate in user training and support, helping end-users navigate and utilize the system efficiently.
 </li>
 </ul>
 
 
 
 
 
 You're a great fit if you have:
 
 
 <ul>
 <li>
 
 Academic Qualifications:
 
 Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related technical field.
 </li>
 <li>
 
 Years of Experience:
 
 0-2 Years of experience in the same field.
 </li>
 <li>
 Basic understanding of database structures, digital file management, and system administration.
 </li>
 <li>
 Familiarity with document control processes is an advantage.
 </li>
 <li>
 Excellent communication skills and attention to detail.
 </li>
 </ul>
 
 
</div>

Junior Document Controller

dcc trading

Job Title: Admin Assistant / HR Assistant Location: UAE Employment Type: Full-time Nationality: UAE Nationals onlyJob Description: We are seeking a motivated and detail-oriented Admin Assistant / HR Assistant to support daily administrative and human resources operations. This role is ideal for UAE Nationals looking to grow their career in administration and HR.Key Responsibilities:<ul><li>Provide administrative support including filing, data entry, and document control</li><li>Assist with HR activities such as employee records, onboarding, and coordination of interviews</li><li>Prepare letters, reports, and internal communications</li><li>Maintain confidential employee information and HR databases</li><li>Coordinate with different departments for day-to-day operations</li><li>Handle office correspondence and scheduling</li></ul>Requirements:<ul><li>UAE National (with valid family book)</li><li>Basic knowledge of HR and administrative procedures</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Organized, professional, and willing to learn</li></ul>Job Types: Full-time, Permanent, Contract, Fresher

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a detail-oriented and organized Document Controller to join our team in Dubai. This role is perfect for someone who excels at managing documentation, maintaining records, and ensuring smooth flow of information across departments.

Key Responsibilities:
<ul>
<li>Maintain, organize, and update all company documents and records.</li>
<li>Ensure proper filing, labeling, and storage of documents, both physical and digital.</li>
<li>Monitor and track document revisions, approvals, and distribution.</li>
<li>Collaborate with different departments to gather and control project documentation.</li>
<li>Ensure compliance with company policies, standards, and legal requirements.</li>
<li>Prepare reports on document status, updates, and audit trails.</li>
<li>Assist in preparing documentation for audits, meetings, and regulatory submissions.</li>
<li>Manage document retrieval requests efficiently and accurately.</li>
<li>Support administrative tasks related to document management as needed.</li>
</ul>
Qualifications:
<ul>
<li>Previous experience as a Document Controller, Administrative Assistant, or similar role.</li>
<li>Strong organizational, time-management, and multitasking skills.</li>
<li>Proficiency in MS Office and document management software.</li>
<li>Attention to detail and accuracy in handling documents.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to work independently and maintain confidentiality of sensitive information.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai as a Document Controller provides a great opportunity to contribute to efficient information management and support smooth business operations. If you are organized, reliable, and detail-focused, we encourage you to apply.</div>

Document Controller

Loch Corporate Services

<div>
 
 
 Position Title: Drafting Assistant
 
 
 
 Employer: Loch Corporate Services Private Limited
 
 
 Location: Gurugram, India (Work from Office mandatory)
 
 
 Position Type: Full time
 
 
 Reports To: Legal Research and Drafting Coordination
 
 
 Remuneration: Commensurate with experience
 
 
 
 
 
 
 
 
 
 About the organisation
 
 
 
 Loch Corporate Services Private Limited is a professional services firm delivering a broad range of solutions across administrative, technical, marketing and specialised operational areas. Established with a focus on high quality and compliant service delivery, Loch supports organisations seeking integrated support functions under a single trusted provider. The firm is committed to strict confidentiality standards, consistent quality controls and seamless collaboration with client teams across multiple sectors.
 
 
 
 
 
 
 
 
 
 Purpose of the role
 
 
 
 The Drafting Assistant supports the Legal Research and Drafting Coordination team by preparing structured, accurate, and well-formatted legal documents based on instructions and source materials provided.
 
 
 
 
 
 The role is administrative and document focused in nature. It does not involve legal advice, legal strategy, or client communication. All drafting outputs are reviewed and approved by Australian qualified lawyers or authorised executives prior to any use.
 
 
 
 
 
 
 
 
 
 Responsibilities and duties
 
 
 
 
 
 
 
 Document formatting and assembly
 
 
 <ul>
 <li>
 Draft submissions, statements, and correspondence using approved templates and internal style guides
 </li>
 <li>
 Insert headers, internal references, annexures, footnotes, and exhibit labels as instructed
 </li>
 <li>
 Apply consistent formatting across documents to meet internal quality standards
 </li>
 <li>
 Maintain strict version control across draft revisions
 </li>
 </ul>
 
 
 
 
 
 Factual summaries and references
 
 
 <ul>
 <li>
 Summarise client provided materials into structured timelines or factual inputs
 </li>
 <li>
 Prepare exhibit indexes, factual tables, and reference summaries
 </li>
 <li>
 Identify missing information, inconsistencies, or formatting gaps and flag them for review
 </li>
 </ul>
 
 
 
 
 
 Document management
 
 
 <ul>
 <li>
 Organise source materials and attachments into structured document bundles
 </li>
 <li>
 Apply internal file naming conventions and storage protocols
 </li>
 <li>
 Track document changes and updates across collaborative drafting workflows
 </li>
 </ul>
 
 
 
 
 
 Team support
 
 
 <ul>
 <li>
 Support Legal Research and Drafting Coordination on delegated drafting and formatting tasks
 </li>
 <li>
 Incorporate feedback accurately and promptly
 </li>
 <li>
 Participate in internal drafting reviews and skills development sessions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Additional duties
 
 
 <ul>
 <li>
 Assist with maintaining internal style guides, formatting checklists, and document templates
 </li>
 <li>
 Undertake other document focused support tasks as required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key deliverables
 
 
 <ul>
 <li>
 Drafts formatted and ready for Australian legal review
 </li>
 <li>
 Document bundles complete with annexures, references, and standard formatting
 </li>
 <li>
 Factual timelines and summaries aligned with internal drafting standards
 </li>
 <li>
 Accurate version control and document tracking maintained
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Compliance and confidentiality
 
 
 <ul>
 <li>
 All work must be completed using approved systems including Google Workspace and designated shared drives
 </li>
 <li>
 All client facing materials must be reviewed and approved by a qualified lawyer or authorised executive
 </li>
 <li>
 Drafting Assistants must not provide legal advice or independent legal commentary
 </li>
 <li>
 Client records and internal documents must be stored securely and handled confidentially
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key relationships
 
 
 <ul>
 <li>
 Legal Research and Drafting Coordination
 </li>
 <li>
 Senior Australian Lawyer (indirect oversight)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Essential skills
 
 
 <ul>
 <li>
 High attention to detail in document formatting and structure
 </li>
 <li>
 Ability to produce clear, accurate factual summaries from source material
 </li>
 <li>
 Strong written English and professional document presentation skills
 </li>
 <li>
 Ability to follow instructions precisely and integrate feedback
 </li>
 <li>
 Comfort working within structured workflows and deadlines
 </li>
 <li>
 Basic familiarity with collaborative document platforms
 </li>
 </ul>
 
 
 
 
 
 Qualifications and experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law, Administration, or a related field
 </li>
 <li>
 One to two years of experience in legal documentation, drafting support, or administrative roles
 </li>
 <li>
 Prior exposure to structured document preparation or legal formatting is preferred
 </li>
 </ul>
 
 
 
 
 
 Employee benefits
 
 
 <ul>
 <li>
 Four weeks of paid annual leave
 </li>
 <li>
 Health insurance coverage
 </li>
 <li>
 Provident Fund contributions in accordance with Indian regulations
 </li>
 <li>
 Performance linked bonuses subject to eligibility and company policy
 </li>
 </ul>
</div>

Drafting Assistant

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