document control assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:
<ul><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Diploma/ degree or High school diploma
</li><li>Fresh graduates are also welcome to apply.
</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li><li>Only UAE nationals will be considered for this role
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (UAE National)

Parsons Corporation

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible. Job Description: Administrative Assistant (UAE National) Dubai, UAE Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department. What You'll Be Doing: <ul> <li> Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. </li> <li> Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. </li> <li> Scans documents for electronic storage. </li> <li> Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents. </li> <li> May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc. </li> <li> Assists junior document control staff to ensure effective implementation of project-specific procedures. </li> <li> Performs other duties commensurate with functional level and responsibilities. </li> <li> Contributes as a team player who is deadline driven and works well with others. </li> <li> Performs other responsibilities associated with this position as may be appropriate. </li> </ul> What Required Skills You'll Bring: <ul> <li> Diploma/ degree or High school diploma </li> <li> Fresh graduates are also welcome to apply. </li> <li> Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. </li> <li> Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. </li> <li> Only UAE nationals will be considered for this role </li> </ul> Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information. We truly invest and care about our employee s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
About JLL
 We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
 Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Project & Development Services - MENA
 JLL Project & Development Services (P&DS) MENA provides consulting, design, management and build services to tenant and owners, leveraging technology and digital solutions to drive outstanding service delivery.
 We bring a life-cycle perspective to our clients, from development solutions to our core services in programme, project and cost management and consulting in digital solutions, tenancy management, sustainability, leisure & entertainment, and workplace & design.
 Role Purpose
 We are looking for an Assistant Document Controller for our P&DS team to support our document management operations within our commercial real estate projects. The successful candidate will assist in establishing, maintaining, and monitoring document control procedures to ensure accurate, timely, and efficient management of project documentation across various real estate developments and transactions.
 
Key ResponsibilitiesDocument ManagementAssist in implementing and maintaining document control procedures and protocols
 Support the registration, distribution, and tracking of all project documents
 Maintain accurate document registers and databases
 Ensure proper filing, storage, and retrieval of both physical and digital documents
 Monitor document status and follow up on outstanding submissions
 Quality ControlReview documents for completeness, accuracy, and compliance with established standards
 Verify document formatting, numbering, and revision control
 Flag discrepancies and coordinate corrections with relevant parties
 Support document audit processes and maintain audit trails
 Administrative SupportAssist with document preparation, scanning, and digitization
 Coordinate document distribution to internal teams and external stakeholders
 Maintain correspondence logs and communication records
 Support meeting preparation by organizing relevant documentation
 Assist with document archiving and retention procedures
 Technology & SystemsUtilize document management software and databases
 Support system maintenance and user access management
 Assist with training team members on document control procedures
 Help troubleshoot technical issues related to document management systems
 Required QualificationsEducation & ExperienceHigh school diploma or equivalent required; Associate's degree preferred
 1-2 years of experience in document control, administration, or related field
 Experience in commercial real estate, construction, or project management is a plus
 Technical SkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 Experience with document management systems (SharePoint, ProjectWise, or similar)
 Basic understanding of file management and database systems
 Familiarity with PDF manipulation and document scanning software
 Core CompetenciesStrong attention to detail and accuracy
 Excellent organizational and time management skills
 Effective written and verbal communication abilities
 Ability to work independently and as part of a team
 Problem-solving mindset and proactive approach
 Ability to handle multiple priorities in a fast-paced environment
 Discretion when handling confidential information
 Preferred QualificationsExperience with Aconex, Procore, or other construction/real estate project management platforms
 Knowledge of document control standards and best practices
 Understanding of commercial real estate processes and terminology
 Previous experience in a client-facing role
 
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Assistant Document Controller

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.
 
 
 Today, we are recruiting for a
 
 Document Controller Working Student
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Work according to structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.
 </li>
 <li>
 Ensure document types are controlled as per established procedures and instructions.
 </li>
 <li>
 Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.
 </li>
 <li>
 Operate within the electronic document management system (e-DMS) &ndash; ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.
 </li>
 <li>
 Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.
 </li>
 <li>
 Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.
 </li>
 <li>
 Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.
 </li>
 <li>
 Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.
 </li>
 <li>
 Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.
 </li>
 <li>
 Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT &amp; SYS.
 </li>
 <li>
 Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Third-year undergraduate student in Business Administration.
 </li>
 <li>
 Fluency in both written and spoken English is a must.
 </li>
 <li>
 Ability to work at least 3 days/week in the office.
 </li>
 <li>
 Ability to work proactively and have a good sense of teamwork.
 </li>
 <li>
 Excellent interpersonal and communication skills and strong influence.
 </li>
 <li>
 Familiar with Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Ability to prioritize and organize tasks effectively.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Document Controller Working Student @Siemens Mobility Egypt

ELSEWEDY ELECTRIC

<div>
 
 
 About us:
 
 
 
 Elsewedy Electric: Powering Progress, Empowering People
 
 
 
 
 
 For over 80 years,
 
 Elsewedy Electric
 
 has been a leading manufacturer of electrical products and solutions, operating in 19 countries with over 18,000 employees. We offer a diverse range of products across wire &amp; cable, electrical equipment, engineering &amp; construction, digital solutions, and infrastructure investments.
 
 
 Beyond our manufacturing prowess, we're passionate about creating a positive and empowering work environment for our team. We foster a culture of diversity, inclusion, and continuous learning, providing opportunities for professional development and career growth. Our commitment to employee well-being extends beyond compensation with initiatives promoting work-life balance and overall well-being.
 
 
 Join us and be part of a company that's not just powering progress, but empowering people to build a brighter future.
 
 
 
 
 
 This job opportunity is offered by
 
 Elsewedy Electric Graduate Development Program
 
 .
 
 
 The program is designed for Graduates with 0-2 years' of experience. The program offers various job rotations, mentorships, coaching &amp; trainings.
 
 2024 &amp; 2025
 
 Graduates are welcomed to apply.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Assist in the implementation and setup of the Scenario PIMS platform, including system configuration and user access control.
 </li>
 <li>
 Upload, categorize, and manage technical and project-related documents in accordance with established procedures.
 </li>
 <li>
 Ensure data integrity, version control, and traceability of all uploaded files and records.
 </li>
 <li>
 Support the development of document workflows (review, approval, distribution, archiving).
 </li>
 <li>
 Collaborate with engineering, project management, and IT teams to ensure smooth integration of the system into daily operations.
 </li>
 <li>
 Monitor system performance and report any technical issues or user challenges to the IT or vendor team.
 </li>
 <li>
 Prepare reports and documentation logs for project tracking and audits.
 </li>
 <li>
 Participate in user training and support, helping end-users navigate and utilize the system efficiently.
 </li>
 </ul>
 
 
 
 
 
 You're a great fit if you have:
 
 
 <ul>
 <li>
 
 Academic Qualifications:
 
 Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related technical field.
 </li>
 <li>
 
 Years of Experience:
 
 0-2 Years of experience in the same field.
 </li>
 <li>
 Basic understanding of database structures, digital file management, and system administration.
 </li>
 <li>
 Familiarity with document control processes is an advantage.
 </li>
 <li>
 Excellent communication skills and attention to detail.
 </li>
 </ul>
 
 
</div>

Junior Document Controller

New Horizon Contracting and Maintenance

QA/QC Document Controller for Road &amp; Infrastructure ProjectShould have minimum 5 Years of experience in the same field espscially in Ashghal projectsReady to join immediatelyJob Type: Full-timeExperience:<ul><li>Civil &amp; infrastructure: 5 years (Preferred)</li></ul>

QA/QC Document Controller

Pharmalink Drug Store

Main Job PurposeThe role also involves assisting with PRO-related tasks, including document handling, visa processing support, and coordination with government authorities, to ensure compliance with company and legal requirements.Accountabilities&middot; Assist with PRO tasks, including preparing and organizing documents for visa applications, renewals, Emirates ID, medicals, and other government-related processes.&middot; Draft letters, memos, and official communications in coordination with the PRO and management.&middot; Coordinate with government entities (e.g., MOHRE, Immigration, Health Authorities) to follow up on applications and status updates when required.&middot; Uphold confidentiality of company documents, employee files, and sensitive information.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

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