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document controller

Ayana Properties

<p><b>Job Title:</b> Document Controller</p><p><b>Company:</b> VX Studio Consultancy<br/><b>Location:</b> Saudi Arabia</p><p><b>Job Summary</b></p><p>VX Studio Consultancy is seeking a detail-oriented and organized <b>Document Controller</b> to manage, track, and control all project and company documentation. The ideal candidate will ensure accurate document control procedures are followed in line with company standards and project requirements, particularly within architecture, design, or construction consultancy environments.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and maintain all project documentation (drawings, reports, contracts, correspondence, and records).</li><li>Ensure proper filing, archiving, and version control of documents in both digital and hard copy formats.</li><li>Register, track, and distribute incoming and outgoing documents to relevant stakeholders.</li><li>Maintain document control logs and ensure timely updates.</li><li>Coordinate with project teams, consultants, and clients to ensure document compliance and accuracy.</li><li>Ensure documents meet company standards and project requirements before issuance.</li><li>Support audits by providing required documentation when needed.</li><li>Ensure confidentiality and security of all company and project documents.</li></ul><p><b>Requirements &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or a related field.</li><li>Minimum <b>2&ndash;4 years</b> of experience as a Document Controller (preferably in consultancy, architecture, or construction).</li><li>Strong knowledge of document control systems and procedures.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Experience with EDMS or project management systems is an advantage.</li><li>Excellent organizational and time-management skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and under pressure.</li><li>Good communication skills in English (Arabic is a plus).</li></ul><p><b>Experience</b></p><ul><li>Prior experience in <b>architecture, engineering, or construction consultancy</b> is highly preferred.</li><li>Familiarity with Saudi Arabia project documentation standards is an advantage</li></ul><p>Job Type: Full-time</p>

Document Controller

Specialties Qatar

<p>We are looking for a Document Controller for fitout project based.</p><p>Responsibilities</p><ul><li>Copy, scan and store documents</li><li>Check for accuracy and edit files, like contracts</li><li>Review and update technical documents (e.g. manuals and workflows)</li><li>Distribute project-related copies to internal teams</li><li>File documents in physical and digital records</li><li>Create templates for future use</li><li>Retrieve files as requested by employees and clients</li><li>Manage the flow of documentation within the organization</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc reports on projects as needed</li></ul><p>Requirements</p><ul><li>Proven work experience as a Document Controller or similar role</li><li>Familiarity with project management</li><li>Hands-on experience with MS Office and MS Excel</li><li>Proficient typing and editing skills</li><li>Data organization skills</li><li>Attention to detail</li><li>BSc degree in relevant field</li></ul><p>Job Type: Contract</p>

Fisheye - Executive Search

<div>
 <p>
  We are hiring a Document Controller to manage and organize all project documentation with precision and speed. This role is critical for keeping fast-moving operations aligned, compliant, and up to date.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Set up and maintain a complete document control system (digital and physical).
  </li>
  <li>
   Manage document flow, distribution, and version control across all teams.
  </li>
  <li>
   Track drawings, RFIs, MOMs, approvals, and submissions.
  </li>
  <li>
   Ensure accuracy, formatting consistency, and compliance with standards.
  </li>
  <li>
   Provide daily and weekly documentation status reports.
  </li>
  <li>
   Support site teams by ensuring they always have the latest documents during inspections and installations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal Profile
  </strong>
 </p>
 <p>
  Someone highly organized, detail-driven, and comfortable managing complex documentation in a fast-paced environment.
 </p>
</div>


Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The Document Controller is responsible for managing, organizing, and maintaining all project and organizational documentation to ensure compliance, and accessibility. This role ensures proper document control procedures are followed, supports teams with documentation needs, and maintains effective filing systems&mdash;both digital and physical.</p>
<h2 class="jobSectionHeader"><div><b>
Key Responsibilities</b></div></h2>
<ul><li>Maintain and manage electronic and hard-copy filing systems in accordance with company standards.</li>
<li>Track document versions, revisions, and updates to ensure all stakeholders use the latest document</li>
<li>Distribute documents internally and externally as required by project workflows.</li>
<li>Monitor document workflows to ensure timely reviews and responses.</li>
<li>Implement and enforce document control procedures and naming conventions.</li>
<li>Conduct periodic checks and audits of documentation accuracy and completeness.</li>
<li>Ensure compliance with company policies, standards, ISO requirements, and client/project guidelines.</li>
<li>Generate reports, logs, and status updates for management.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.</li>
<li>Professional training or certification in document control or information management is preferred.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Strong communication skills, both verbal and written.</li>
<li>Ability to manage high volumes of documentation under pressure.</li>
<li>Strong sense of confidentiality and professionalism.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><p>Experience<br>
<br>
<br>
Experience in construction, engineering, consulting, or PMO environments is an advantage.
<br>
Demonstrated experience using EDMS platforms such as Aconex, SharePoint, Procore, or similar tools.<br>
<br>
<br>
Technical Skills<br>
<br>
<br>
Strong understanding of document control methodologies, versioning systems, and archiving standards.
<br>
Proficiency in Microsoft Office Suite and document control software.
<br>
Knowledge of quality standards such as ISO 9001.
<br>
Ability to create structured filing systems and maintain organized repositories.</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div>Company Industry</div>
<div>System Integrator</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Engineering</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>Industrial Digital Solutions</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 2</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

Ladun 

<p><b>Job Vacancy &ndash; Senior Document Controller</b></p><p>A <b>leading company</b> is seeking to hire a qualified <b>Senior Document Controller</b>, as per the following requirements:</p><p><b>Job Title:</b> Senior Document Controller<br/><b>Required Qualification:</b> Bachelor&rsquo;s Degree or Diploma<br/><b>Total Experience Required:</b> 8 years of experience<br/><b>Experience in the Required Field:</b> Strong background in document management, tracking project documentation, and maintaining filing systems<br/><b>Technical Skills:</b> Proficiency in document control software and MS Office, with the ability to manage large volumes of documents accurately<br/><b>Languages:</b> Professional proficiency in English (Arabic is a plus)</p><p><b>To Apply:</b><br/>Please send your CV to: <b>career@ladun.sa</b></p><p>نوع الوظيفة: دوام كامل</p>

Senior Document Controller

Bayut KSA - بيوت السعودية

<div>
 <br/>
 <p>
  <strong>
   As the Document Controller, you are responsible for ensuring the timely completion, collection, and accuracy of all sales-related documents. You will serve as the "connection" between Sales Managers, Consultants, and internal departments, following up on missing paperwork, collecting booking forms, preparing contract amendments, making copies, and supporting the documentation process. You will also be responsible for keeping documentation accurate, organized, and complete, enabling the Sales Development team to finalize smoothly and on time
  </strong>
 </p>
 <p>
  <strong>
   KEY RESPONSIBILITIES
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Document Collection &amp; Follow-Up
  </strong>
 </p>
 <ul>
  <li>
   Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time
  </li>
  <li>
   Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients
  </li>
  <li>
   Remind and track outstanding documentation requirements to ensure the timely completion of files
  </li>
 </ul>
 <p>
  <strong>
   Document Preparation &amp; Drafting
  </strong>
 </p>
 <ul>
  <li>
   Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive
  </li>
  <li>
   Support in writing contract amendments, details, and adjustments as required
  </li>
  <li>
   Make copies, circulate, and archive contracts and related documents
  </li>
 </ul>
 <p>
  <strong>
   Documentation Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files
  </li>
  <li>
   Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review
  </li>
  <li>
   Assist in compiling and drafting standard document templates for recurring sales activities
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork
  </li>
  <li>
   Coordinate with Finance, Legal, and Sales Development teams for pending documentation
  </li>
  <li>
   Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals
  </li>
  <li>
   Collect, review, and circulate booking forms and contracts
  </li>
  <li>
   Draft and prepare sales agreements, addenda, and amendments
  </li>
  <li>
   Follow up with internal teams to complete pending documents
  </li>
  <li>
   Organise and maintain a filing system for all physical and electronic sales documents
  </li>
  <li>
   Provide administrative support for documentation activities
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma or bachelor's degree in business administration, Sales &amp; Marketing, or related field
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  </li>
  <li>
   Familiarity with document management systems is an advantage
  </li>
  <li>
   Bilingual is a must; typing and speaking Arabic are mandatory
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   1-3 years of experience in documentation, administrative, or sales support roles
  </li>
 </ul>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <ul>
  <li>
   Understanding of contract preparation and document handling
  </li>
  <li>
   Familiarity with sales processes in the real estate/business sector in KSA is preferred
  </li>
 </ul>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong organisational and multitasking skills
  </li>
  <li>
   Good drafting and document formatting ability
  </li>
  <li>
   Effective coordination and communication skills
  </li>
  <li>
   Attention to detail and accuracy
  </li>
 </ul>
 <p>
  <strong>
   Traits
  </strong>
 </p>
 <ul>
  <li>
   Proactive, task-driven, and detail-oriented
  </li>
  <li>
   Service-focused with a "go-getter" attitude
  </li>
  <li>
   Reliable and accountable in completing ground-level follow-up work
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High-performing and fast-paced work environment
  </li>
 </ul>
 <ul>
  <li>
   Comprehensive Health Insurance
  </li>
  <li>
   Rewards and recognition
  </li>
 </ul>
 <ul>
  <li>
   Learning &amp; Development
   <br/>
  </li>
 </ul>
 <p>
  Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 </p>
 <p>
  #KSABayut
  <br/>
 </p>
</div>


Saudi Diyar Consultants

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Saudi Diyar Consultants is a leading multidiscipline design firm in the Middle East, delivering a diverse portfolio of commercial, institutional, residential, hospitality, healthcare, and urban design projects. Established in 1985 and headquartered in Jeddah, Saudi Arabia, the firm has additional branches in key cities including Riyadh, Makkah, Madinah, Al-Khobar, Cairo, Beirut, and Manila. With a strong emphasis on functional excellence, client needs, and contextual design, Diyar focuses on creating unique project identities. The firm is supported by highly skilled project management teams, modern technologies, and extensive expertise in architecture and engineering disciplines.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  We are looking for a qualified
  <strong>
   Saudi Document Controller
  </strong>
  with
  <strong>
   8&ndash;10 years of proven experience
  </strong>
  in managing technical and project documentation for large-scale
  <strong>
   construction and engineering projects
  </strong>
  . The ideal candidate will have
  <strong>
   strong expertise in Aconex
  </strong>
  , excellent organizational skills, and a solid understanding of document control procedures within the
  <strong>
   Saudi construction industry
  </strong>
  .
 </p>
 <p>
  This position plays a key role in maintaining document integrity, version control, and compliance with both
  <strong>
   company and client standards
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Saudi National (Mandatory).
   </strong>
  </li>
  <li>
   <strong>
    Bachelor&rsquo;s Degree
   </strong>
   in Business Administration, Engineering, or a related field.
  </li>
  <li>
   <strong>
    8&ndash;10 years
   </strong>
   of experience in
   <strong>
    document control
   </strong>
   within the
   <strong>
    construction or engineering sector
   </strong>
   in Saudi Arabia.
  </li>
  <li>
   <strong>
    Strong experience using Aconex
   </strong>
   (mandatory).
  </li>
  <li>
   Knowledge of other DMS systems (e.g., SharePoint, Asite, Procore) is an advantage.
  </li>
  <li>
   Solid understanding of document lifecycle management and ISO documentation standards.
  </li>
  <li>
   Excellent communication and coordination skills.
  </li>
  <li>
   Proficiency in
   <strong>
    MS Office (Excel, Word, PowerPoint)
   </strong>
   .
  </li>
  <li>
   Fluent in
   <strong>
    English and Arabic
   </strong>
   (both written and spoken).
  </li>
 </ul>
</div>


Saudi Document Controller

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224 document controller jobs IN Riyadh S Top Hospitals Jobs In Dubai

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