document management specialist

Pitstop UAE

<div>
 
 
 Job Overview:
 
 
 
 
 
 
 The Document Controller is responsible for managing, organizing, and safeguarding all financial and administrative documents within the organization. The role ensures accuracy, confidentiality, and adherence to company policies and regulatory requirements. By maintaining a systematic and efficient document control process, the Document Controller supports smooth accounting operations, timely audits, and reliable financial reporting.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 
 
 Document Management
 
 
 <ul>
 <li>
 Organize, scan, file, and archive accounting documents, including invoices, receipts, payment records, and financial reports.
 </li>
 <li>
 Maintain accurate and up‑to‑date document control systems for both physical and digital records.
 </li>
 <li>
 Ensure proper version control and maintain a clear audit trail.
 </li>
 <li>
 Track all incoming and outgoing documents and update document logs regularly.
 </li>
 </ul>
 
 
 Coordination &amp; Support
 
 
 <ul>
 <li>
 Coordinate with accountants, auditors, and internal departments to provide requested documents promptly.
 </li>
 <li>
 Retrieve documents efficiently for audits, reviews, and internal requirements.
 </li>
 <li>
 Assist in ensuring all financial documentation is complete, accurate, and compliant with internal and external standards.
 </li>
 </ul>
 
 
 Compliance &amp; Confidentiality
 
 
 <ul>
 <li>
 Ensure all documents are handled in line with company policies, confidentiality protocols, and UAE regulatory requirements.
 </li>
 <li>
 Follow ISO standards, Health &amp; Safety guidelines, and ethical codes of conduct.
 </li>
 <li>
 Support continuous improvement initiatives to enhance document control processes.
 </li>
 </ul>
 
 
 Key Accountabilities
 
 
 <ul>
 <li>
 
 Accuracy:
 
 Maintain precise and error‑free document filing with zero document loss or misplacement.
 </li>
 <li>
 
 Confidentiality:
 
 Ensure secure and confidential handling of sensitive financial information.
 </li>
 <li>
 
 Compliance:
 
 Adhere to Pitstop internal control procedures and UAE financial regulations.
 </li>
 <li>
 
 Timeliness:
 
 Provide timely access to documents to support audits, financial reporting, and operational needs.
 </li>
 <li>
 
 Efficiency:
 
 Manage a streamlined, well-organized document system that enhances departmental workflow.
 </li>
 <li>
 
 Development:
 
 Proactively seek opportunities for personal learning and professional growth.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma or equivalent (mandatory).
 </li>
 <li>
 Diploma or Degree in Accounting, Business Administration, or related fields (preferred).
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong attention to detail and high accuracy in handling financial documents.
 </li>
 <li>
 Proficiency in MS Office, especially Excel and Word, and familiarity with document management systems.
 </li>
 <li>
 Basic understanding of accounting principles and financial documentation.
 </li>
 <li>
 Effective communication and time‑management skills.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information professionally.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 
 Years:
 
 Minimum 2&ndash;3 years of experience in document control, administrative support, or a related role.
 </li>
 <li>
 
 Sector:
 
 Experience in accounting, finance, automotive, or corporate environments is preferred.
 </li>
 <li>
 
 Location:
 
 UAE experience is preferred; relevant international experience is also acceptable.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining AGMC - Pitstop.
 
 
</div>

Document Controller

Wood

Job Description Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE. Our Clients and Projects Wood has been awarded a general engineering contract to support an International Client operator to deliver a portfolio of onshore capital projects by provision of engineering and project management services (including EPC contract management), as well as Supply Chain, Construction and Commissioning support from Wood Iraq and UAE offices. Projects include both Greenfield and Brownfield modification projects and integrating low carbon solutions to support our client's energy transition and emissions reduction goals. What We Can Offer <ul> <li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq</li> <li>Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice</li> <li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market</li> <li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests</li> <li>Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li> <li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.</li> <li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li> <li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 year service milestones</li> </ul> Responsibilities <ul> <li>Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence</li> <li>Comply with the Company Records Management for Controlled and non Controlled documents</li> <li>Undertake transactional activities, project filing, archiving and handover preparation</li> <li>Maintain paper and electronic document flow within project team, and from / to contractors or vendors</li> <li>Support the use of document "team working areas" for uncontrolled documents and sharing</li> <li>Maintain the Doc Control Systems</li> <li>Prepare document performance reports (status, progress and forecast)</li> <li>Support the external document control contractors (e.g. bulk loading, document reclassification)</li> <li>Perform training and mentoring whenever required</li> </ul> Qualifications At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected <ul> <li>Bachelor's degree from an accredited university preferred.</li> <li>Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.</li> <li>Knowledge of Electronic Document Management Systems</li> <li>Hands on experience with MS Office and MS Excel</li> <li>Set up, copy, scan & file of documents, both physical and digital records and ensure appropriate storage.</li> <li>Maintain confidentiality around sensitive documentation.</li> <li>Proficient typing and editing skills</li> <li>The ability to prioritize workload</li> <li>Assist in preparing and managing documentation internally/externally</li> <li>Ability to function in a multicultural environment</li> <li>Excellent administrative skills</li> <li>Good written and verbal English communication skills</li> </ul> About Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

AL QANNATI BKC GROUPS OF COMPANIES

About The Company:We delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Description:We are looking for a detail‑oriented and highly organized Document Controller to manage, track, and maintain all project and company documentation. The ideal candidate will ensure documents are accurate, up‑to‑date, properly stored, and easily accessible to relevant teams.Key Responsibilities<ul><li>Manage and control the flow of documents within the organization</li><li>Receive, review, and register incoming and outgoing documents</li><li>Ensure all documents comply with company standards and formatting requirements</li><li>Maintain an organized filing system (electronic and physical)</li><li>Track document versions, revisions, and approvals</li><li>Distribute documents to relevant departments and stakeholders</li><li>Ensure confidentiality and security of sensitive information</li><li>Prepare document status reports and updates for management</li><li>Coordinate with project teams to ensure timely submission of required documents</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Hindi (Preferred)</li></ul>

emirates stone company

We are hiring a Document Controller to join our reputable Contracting Company.Position: Document Controller Industry: Precast Contracting / Construction Location: SharjahFull job descriptionWe are seeking a detail-oriented and organized Document Controller to manage and control all documentation related to construction projects. The ideal candidate will be responsible for receiving, tracking, and distributing documents, ensuring all project records are accurate, up-to-date, and properly filed.Key Responsibilities:<ul><li>Receive, register, and file incoming and outgoing project documents.</li><li>Ensure proper document control for construction drawings, correspondence, submittals, RFIs, and contracts.</li><li>Maintain updated records of all approved documents and drawings.</li><li>Distribute documents to the relevant teams and stakeholders in a timely manner.</li><li>Support project teams with document retrieval and tracking.</li><li>Ensure document versions and formats are maintained in compliance with company standards.</li></ul>Requirements<ul><li>Minimum 1-2 years of experience as a Document Controller in a construction company in UAE.</li><li>Experienced in Microsoft Office and document control software.</li><li>Knowledge in CAD related software is desirable.</li><li>Strong organizational skills and attention to details.</li><li>Good communication skills in English.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per month

Document Controller | Construction Sector (UAE Experience necessary)

WORDCRAFT LEGAL TRANSLATION

Job post summaryDate posted: 13 December 2025Pay: 4,000.00 (AED) - 5,000.00 (AED) per monthJob description:Job description:Location: Sharjah BranchJob Type: Full-TimePosition Vacant : Senior Marketing SpecialistSalary Range -AED 4000-AED 5000Company Overview:Wordcraft is a leading provider of translation, attestation, business setup, and PRO services across Dubai, Abu Dhabi, Ras Al Khaimah, and Sharjah. As part of our expansion, we are seeking a highly experienced and strategic Senior Marketing Specialist to oversee and manage our document services ensuring compliance, efficiency, and superior client service.Job Summary:We are seeking a highly motivated Senior Marketing Specialist with extensive experience in Business setup, and Document-related solutions. This leadership role is responsible for driving business growth, improving service delivery, building client relationships, and overseeing end-to-end branch operations. The ideal candidate will be a visionary professional who can lead strategic initiatives and drive performance across all service categories.Key Responsibilities:1. Lead and manage daily operations of the Ras Al Khaimah branch across all service areas: Business setup, and Document services.2. Take full ownership of the branch&rsquo;s business growth, including revenue generation, profitability, and strategic expansion.3. Design and execute marketing and sales strategies to increase visibility and acquire new clients for all service segments.4. Identify new market opportunities and introduce innovative solutions within Business support offerings and PRO services.5. Supervise service quality and compliance in all processes, ensuring adherence to local regulations and customer satisfaction.6. Collaborate with cross-functional teams to streamline service delivery and optimize operational efficiency.7. Build and maintain strong partnerships with external vendors, government entities, and corporate clients.8. Provide periodic performance and strategy reports to top management, with actionable insights and data-driven recommendations.9. Drive staff performance through effective leadership, training, and motivation, ensuring excellence across all service lines.Requirements:1. Minimum 2 years of experience in a leadership or business development role within document processing and business setup services.2. Proven track record of successfully growing a branch or department in a competitive service-oriented environment.3. Deep understanding of UAE regulatory requirements and market dynamics related to business support services.4. Strong commercial acumen and ability to identify revenue-generating opportunities across multiple service categories.5. Excellent leadership, communication, and stakeholder management skills.6. Ability to think strategically, work independently, and drive innovation.7. Prefer candidates from Ras Al Khaimahh region.What We Offer:<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunities for professional growth and career advancement.</li><li>A supportive and collaborative work environment.</li></ul>If you are passionate about business development and business setup services and eager to make a meaningful impact, we would love to hear from you. Please send your CV to careers@wordcraft.ae and cover letter to caree with the subject line &quot;Application for Senior Marketing Specialist&quot;We look forward to welcoming a new member to our team!Job Types: Full-time, PermanentExperience:<ul><li>Business development: 2 years (Required)</li></ul>Work Location: In personJob Types: Full-time, PermanentJob Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Senior Marketing Specialist

Al Marwan Real Estate

We&rsquo;re Hiring: Trade Finance Specialist (LC &amp; LG)Industry: Construction / Contracting Employment Type: Full-time Location: U.A.ERole ScopeThe Trade Finance Specialist will manage and execute all trade finance activities related to Letters of Credit (LCs) and Letters of Guarantee (LGs) for the construction company and its group entities. The role ensures timely issuance, amendment, and settlement of trade finance instruments while maintaining full compliance with regulatory requirements and internal policies.Key Responsibilities Trade Finance Operations<ul><li>Prepare, review, and process LCs and LGs in compliance with UCP 600, ISP 98, and URDG 758 standards.</li><li>Coordinate with banks for issuance, amendments, cancellations, and closures of trade finance instruments.</li><li>Ensure accuracy and completeness of all documentation submitted to banks.</li><li>Track LC and LG validity periods and ensure timely renewals or closures.</li></ul>Treasury Coordination<ul><li>Liaise with internal stakeholders including procurement, legal, contracts, and project teams to align trade finance instruments with project requirements.</li><li>Ensure trade finance transactions align with treasury strategies and cash flow planning.</li><li>Monitor bank exposure limits and support optimization of banking facilities.</li><li>Maintain up-to-date records of all trade finance instruments and their utilization status.</li></ul>Risk &amp; Compliance<ul><li>Ensure compliance with internal policies, legal frameworks, and international trade regulations.</li><li>Identify and analyze trade finance risks and recommend mitigation measures.</li><li>Support internal and external audits by providing required documentation and reports.</li></ul>Reporting<ul><li>Prepare periodic reports on LC and LG utilization, expiries, and forecasts.</li><li>Assist in preparing treasury dashboards and bank facility utilization reports.</li></ul>Key Interfaces<ul><li>Banks and financial institutions</li><li>Procurement and contracts teams</li><li>Project management teams</li><li>Legal and compliance departments</li><li>External auditors</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Economics, or a related field (Master&rsquo;s degree or trade finance certification is an advantage).</li><li>5+ years of experience in trade finance, specifically handling LCs and LGs, preferably within a construction or contracting company.</li><li>Strong knowledge of UCP 600, URDG 758, and ISP 98.</li><li>Experience working with local and international banks.</li><li>Good understanding of treasury functions and cash management.</li></ul>Key Skills<ul><li>Strong attention to detail and analytical skills</li><li>Effective communication and negotiation abilities</li><li>Proficiency in MS Excel and financial systems (ERP experience is a plus)</li><li>Strong organizational and multitasking skills</li><li>Familiarity with banking platforms and trade finance tools</li></ul>Preferred Certifications (Optional)<ul><li>CDCS &ndash; Certified Documentary Credit Specialist</li><li>CITF &ndash; Certificate in International Trade and Finance</li><li>CTP &ndash; Certified Treasury Professional</li></ul>Job Types: Full-time, Permanent

Trade Finance Specialist

Centura

Job Title: Port Captain (DPA Certified) Industry: Maritime / Shipping / Offshore Employment Type: Full-timePosition SummaryWe are a ship-owning company seeking a qualified Port Captain with DPA Certification to oversee vessel operations and compliance. The successful candidate will act as the Designated Person Ashore (DPA) and will be responsible for ensuring operational safety, regulatory compliance, and the ongoing maintenance of the company&rsquo;s Document of Compliance (DOC) under the ISM Code.Key Responsibilities1. Vessel Operations<ul><li>Supervise day-to-day fleet operations to ensure safe, efficient, and compliant vessel performance.</li><li>Coordinate with Masters and onboard staff to resolve operational issues</li><li>Monitor voyage progress, port calls, cargo handling, and navigational safety.</li></ul>2. Designated Person Ashore (DPA) Duties<ul><li>Act as the primary shore-based point of contact between the company and the vessels for all safety and pollution prevention matters.</li><li>Ensure the implementation, maintenance, and continual improvement of the Safety Management System (SMS) in compliance with ISM Code.</li><li>Respond to and investigate incidents and non-conformities, and ensure effective corrective and preventive actions are taken.</li></ul>3. Document of Compliance (DOC) Maintenance<ul><li>Ensure the company&rsquo;s Document of Compliance (DOC) remains valid and in full conformity with Flag State and Class requirements.</li><li>Coordinate with Flag State and Classification Societies for DOC audits, renewals, and updates.</li><li>Prepare and lead the office during external audits (initial, annual, renewal).</li><li>Maintain all documentation and evidence required to demonstrate compliance with the ISM Code.</li></ul>4. Safety, Quality &amp; Audits<ul><li>Promote a strong safety culture across all fleet operations.</li><li>Conduct or coordinate internal and vessel audits and inspections.</li><li>Analyze safety trends and ensure effective implementation of corrective actions.</li><li>Maintain and update records related to safety drills, inspections, and safety committee meetings.</li></ul>5. Crew Support &amp; Training<ul><li>Guide and support onboard crew in SMS implementation and best practices.</li><li>Identify training needs and participate in crew evaluations.</li><li>Qualifications &amp; Experience</li><li>Master Mariner (Unlimited) license preferred.</li><li>Valid DPA certification as per ISM Code.</li><li>Proven experience in maintaining DOC and SMS documentation.</li><li>Minimum 5&ndash;10 years of seagoing experience and at least 2&ndash;3 years in a shore-based management role (e.g., Port Captain, Marine Superintendent, DPA).</li><li>Strong knowledge of ISM Code, ISPS Code, MLC, SOLAS, MARPOL, and other maritime regulations.</li><li>Experience in working with Flag State, Class, and third-party auditors.</li></ul>Skills Required<ul><li>Strong leadership and communication abilities.</li><li>Attention to detail and excellent organizational skills.</li><li>Experience with safety management software and reporting systems.</li><li>Ability to travel to vessels and attend audits/inspections as required.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per month

Port Captain

Explore 298+ Document management specialist in Sharjah United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

298 document management specialist jobs IN Sharjah United Arab Emirates

Document Controller

Document Controller

Document Controller

Document Controller | Construction Sector (UAE Experience necessary)

Senior Marketing Specialist

Trade Finance Specialist

Port Captain