engineering administrative assistant

ACCOUNT &amp; ADMINISTRATIVE ASSISTANTadministrative assistants work in offices and perform a wide range of administrative support duties. They maybe employed in various fields, such asl, mechanical, biomedical or others . like general administrative workers, administrative assistants may have a technical component to their duties as well, so a basic understanding of accounting or tally software is usually helpful.DutiesLike most administrative assistants, administrative assistants often oversee all administrative activities in support of engineers or accouting departments as they work on construction and other projects. They may schedule meetings and organize engineers&rsquo; calendars. They answer phones and direct calls to the proper party or take a message. They may respond to routine inquires and correspondence and send email, faxes and mail. They also create reports, spreadsheets and presentations. However, administrative assistants may also be responsible for overseeing the organization&rsquo;s technical library and conducting research for articles and papers. Engineering administrative assistants may also assist with the public bidding process for construction projects by gathering necessary bidding documents; arranging money transfers and refunds and recording bids once bidding has opened. They may help compile procedure manuals, which could include editing technical drawings and other diagrams.Working Conditionsadministrative assistants work in offices. Like any job that requires a great deal of deskwork and time working on computers, they may experience back and neck pain, eyestrain and hand and wrist issues such as carpal tunnel syndrome. In some cases, administrative assistants may be required to travel to construction sites and hard-hat areas. Most engineering administrative assistants work standard 48-hour weeks but part-time schedules may also be available.EducationSome administrative assistant positions require only a high school diploma or certificate from a vocational school. However, many employers prefer candidates who have an associate or even a bachelor's degree. administrative assistants may also receive on-the-job training in advanced office and computer skills. Employers may provide the training directly or arrange for software vendors to teach courses in new products. In addition to basic office software, some engineering administrative assistants may require knowledge of computer-aided accountng software and other drafting programs.Job Types: Full-time, Part-time, Contract, CommissionPay: BD250.000 - BD350.000 per month

ACCOUNT ADMINISTRATIVE ASSISTANT

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

Central Moloney

<div>Job Title: Data Entry Clerk
Department: Engineering
Location: Pine Bluff Arkansas - Onsite position
Reports To: Director of Engineering
FLSA Status: Non-Exempt
Why Central Moloney?
Since 1949, we've been an industry leader in transformer manufacturing, with an unwavering commitment to quality and innovation. As an ISO 9001-certified company, we offer stability, hands-on learning, and a supportive culture that values every individual. Come join a team where your work truly matters.
At Central Moloney, we don&rsquo;t just manufacture transformers&mdash;we power the grid that keeps homes, hospitals, and cities running. As an Assembly Technician, you'll be hands-on, building real products with a team that takes pride in every unit that leaves our floor.
We are seeking a motivated and detail-oriented entry level Buyer to join our dynamic Supply Chain team. The Buyer will lead activities related to the procurement of goods and services, including raw materials, parts, and supplies necessary for production. This role will involve managing MRP reviews, material planning and ordering, supplier interactions, and invoice resolution to ensure timely and cost-effective procurement processes.
Position Description:
The Engineering Clerk is responsible for supporting the Engineering Department by performing clerical duties and administrative tasks to ensure data and documentation are accurately entered, maintained and controlled. This role requires attention to detail, strong organizational and time management skills to support the engineering team in effectively meeting deadlines.
 Position Responsibilities/Duties:<ul>
<li>
Enter and update engineering data, including order details, part numbers, bills of materials, drawing references and revision histories into the company&rsquo;s ERP/MRP and document control systems.</li>
<li>Assist in maintaining a controlled system for engineering drawings, design records and specifications.</li>
<li>Perform routine checks and audits of engineering data in the company&rsquo;s ERP/MRP system to ensure its accuracy, completeness, and adherence to company engineering standards and naming conventions.</li>
</ul><ul><li>Provide general clerical support, including copying, scanning, and distributing documents as necessary.</li>
<li>Assist in preparing documents for audits and certifications as needed.</li>
<li>Ensure adherence to ISO standards, safety protocols, and company policies.</li></ul> 
Requirements
Qualifications:
Education:<ul><li>
 High school diploma or equivalent required.</li><li>
Additional coursework or certification in office administration, MRP/ERPs and technical data systems is a plus.</li></ul>
 Experience:<ul><li>
1&ndash;3 years of experience in a data entry, document control, or clerical support role within an engineering or manufacturing environment preferred.</li></ul>
 Skills and Competencies:<ul>
<li>
Strong data entry skills with a high degree of accuracy and attention to detail.</li>
<li>Proficiency with Microsoft Excel, Word, and other standard office applications.</li>
<li>Familiarity with technical systems such as ERP (e.g., SAP, Oracle), PDM/PLM, or MRP tools.</li>
<li>Ability to follow document control procedures and maintain confidentiality of technical information.</li>
<li>Good communication skills and the ability to work independently or as part of a team.</li>
</ul>
Benefits
Medical, Dental, Life, 401k, Vacation Pay
Please note &amp; Review the following: This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.
Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.
Equal Opportunity Employer Statement: Central Moloney is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or family status, genetic information, veteran status, or any other status protected by law. We are committed to creating a respectful, fair, and welcoming workplace for all, and we believe that a variety of experiences and perspectives strengthens our team.
Recruitment Policy: No Third-Party Involvement 
We value the interest of all job seekers; however, we do not accept unsolicited resumes or candidate submissions from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.
 Where We Hire 
Central Moloney is currently authorized to employ individuals (remote or on-site) only in the following states: Arkansas (AR), Florida (FL), Kansas (KS), Tennessee (TN), Texas (TX), and Wisconsin (WI). We are set up to operate as an employer in these states only, which means we have established the necessary payroll, tax, and compliance requirements there. Candidates must physically reside in one of these states to be eligible for employment. Employment across state lines is not permitted (e.g., residing in Georgia while working at a Florida location).</div>

Data Entry Clerk (ERP/MRP)

Intero Services

Job description:We are looking for a smart, proactive, and detail-oriented Lady Engineering Graduate to join our team as an Administrative Assistant. The ideal candidate should be organized, tech-savvy, and capable of handling office operations efficiently while assisting the management in day-to-day administrative and coordination tasks.Key Responsibilities<ul><li>Manage office correspondence, documentation, and filing systems (digital &amp; physical).</li><li>Coordinate with departments to ensure smooth communication and workflow.</li><li>Assist in preparing reports, presentations, and spreadsheets as required.</li><li>Handle scheduling, calendar management, and meeting arrangements.</li><li>Support HR and procurement activities including record maintenance.</li><li>Monitor inventory, office supplies, and vendor coordination.</li><li>Contribute to process improvement initiatives and administrative efficiency.</li></ul>Requirements<ul><li>Qualification: Bachelor&rsquo;s degree in Engineering (any discipline).</li><li>Gender: Female candidates only.</li><li>Skills:</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Good analytical and organizational skills.</li><li>Ability to multitask and prioritize effectively.</li><li>Experience: Prior experience in administrative or coordination roles will be an added advantage.</li></ul>Job Types: Full-time, Permanent

Administrative Engineer

EPITEC

<div>
 
 Our client is
 
 the largest automotive company in the United States
 
 , and we are seeking a highly organized, proactive, and detail-oriented
 
 Business Assistant
 
 to provide comprehensive administrative and operational support to the leadership team and technical department. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and manages multiple priorities with professionalism and discretion.
 
 
 
 
 <ul>
 <li>
 Location: Dearborn, MI
 </li>
 <li>
 Department: Technical Leadership Support
 </li>
 <li>
 W2 Contract- No C2C or C2H offered
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Administrative Support: Manage complex calendars, schedule meetings (virtual &amp; in-person), prepare agendas, take minutes, and track action items.
 </li>
 <li>
 Communication &amp; Coordination: Act as the primary point of contact, screen and prioritize communications, draft correspondence, and ensure smooth information flow.
 </li>
 <li>
 Project &amp; Event Coordination: Assist with technical projects, workshops, and team events, including logistics and vendor coordination.
 </li>
 <li>
 Travel &amp; Expense Management: Arrange domestic/international travel and process expense reports accurately.
 </li>
 <li>
 Document Management: Organize and maintain sensitive technical documents, reports, and presentations.
 </li>
 <li>
 Operational Support: Handle office equipment requests and assist with onboarding new technical hires.
 </li>
 <li>
 Data &amp; Reporting: Compile data, create basic reports, and assist with presentations.
 </li>
 <li>
 Strategic Support: Help execute strategic initiatives and identify process improvements for efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Education: Associate degree required; Bachelor&rsquo;s preferred.
 </li>
 </ul>
 
 Experience:
 
 <ul>
 <li>
 3+ years in administrative support roles (Executive Assistant, Business Assistant), ideally in technology, engineering, or R&amp;D.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, Google Workspace).
 </li>
 </ul>
 
 Skills:
 
 <ul>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong verbal and written communication with attention to detail.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Proactive, problem-solving mindset; able to work independently and collaboratively.
 </li>
 </ul>
 
 
 
 
 Preferred: Familiarity with project management tools (e.g., Jira) and technical terminology.
 
 
 
 
 <ul>
 <li>
 Hybrid Schedule: Monday&ndash;Thursday onsite
 </li>
 </ul>
</div>

Business Assistant/Administrative Assistant

Drawlines Drafting Services

DRAWLINES ENGINEERING CONSULT is looking for HR Assistant in Doha-QatarJob Summary:We are looking for a proactive and detail-oriented HR Assistant with 2-3 years of experience to support our HR team. This role will focus on recruitment, administrative tasks, and assisting with various HR-related duties as needed. The ideal candidate will be organized, adaptable, and comfortable handling multiple tasks in a fast-paced environment.Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>2-3 years of experience in HR administration, recruitment, or similar roles.</li><li>Familiarity with recruitment platforms and HR software.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and handle varying responsibilities efficiently.</li><li>High level of confidentiality and professionalism.</li></ul>Interested candidates share cv through email career@drawlines.com or WhatsApp 7052 3299Job Types: Full-time, Permanent

HR Assistant

Alida Global

We are looking for a detail-oriented Technical Office Assistant to support the technical and administrative tasks related to project documentation, drawings, material submittals, and coordination with site and office teams.Key Responsibilities:- Assist Technical Office Engineer in preparing drawings, submittals, and technical documents- Organize and update project files (drawings, BOQs, specs, correspondence)- Coordinate with site team and procurement for material requests and delivery follow-up- Prepare daily reports, minutes of meetings, and documentation logs- Maintain drawing registers and track revisions- Assist in preparing as-built documentation and handover packages- Support compliance with project specifications and company standardsRequirements:- Diploma or Bachelor&rsquo;s Degree in Civil Engineering, Architecture, or relevant field2&ndash;4 years of experience in a technical/engineering office (preferably in construction or fit-out)- Proficient in MS Office, AutoCAD, and document control software- Good understanding of project documentation and technical terms- Strong organization and communication skills- Attention to detail and ability to handle multiple tasksSalary &amp; Benefits:- Competitive salary- Annual leave + ticket- Medical insurance /Health Card- Growth opportunities in technical/project departmentsSend your CV to hr@alida.global with subject: Technical Office Assistant &ndash; Project WorksJob Type: Full-time

Admin Assistant ( Technical - civil)

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