engineering administrative assistant

Kempinski Hotel

<div>
Manage the day-to-day coordination and logistics of engineering projects and department. This includes scheduling meetings, preparing reports, organizing technical documentation, monitoring deadlines, and ensuring team adherence to project plans and quality standards.
<ul>
<li>Manage sustainability documentation for audit purposes.</li>
<li>Oversee documents preparation and presentation related to sustainability.</li>
<li>Prepare and implement energy saving methods.</li>
<li>Prepare the monthly sustainability report.</li>
<li>Manage inventory and payroll.</li>
<li>P&amp;L Report preparation for engineering</li>
<li>Develop policies and procedures for sustainability and environmental development</li>
<li>Manage and maintain documentation for Annual Maintenance Contracts (AMCs).</li>
<li>Maintain organized files for all third-party reports and certifications.</li>
<li>Ensure the accurate filing and maintenance of municipality required documents for compliance.</li>
<li>Facilitate and track preparatory checks related to contracts and maintenance.</li>
<li>Ensure the uninterrupted flow of information to the Director of Engineering, Assistant Director, supervisors, and all other Engineering Staff Members.</li>
<li>Perform secretarial work, including taking and transcribing dictation and composing correspondence based on general instructions.</li>
<li>Screen and route mail and documents, determining which to respond to or which require the Director's immediate attention.</li>
<li>Organize and maintain departmental files of records, reports, and correspondence for reference and efficient operation.</li>
<li>Maintain up-to-date management and procedural manuals; interpret new directives, policies, and regulations and inform appropriate personnel of changes.</li>
<li>Schedule and coordinate arrangements for seminars, conferences, appointments, meetings, and speaking engagements for the Director.</li>
<li>Attend meetings to take minutes, provide information, and serve as a resource person.</li>
<li>Interview callers, answer questions concerning departmental activities, and serve as a liaison with administrative personnel and external agencies.</li>
<li>Effectively communicate with staff in verbal or written form, listen and observe to ensure comprehension, and keep staff well informed.</li>
<li>Compose letters and statements independently requiring the interpretation and application of departmental policies.</li>
<li>Inspect all invoices and receiving reports to verify that quantity ordered matches quantity received.</li>
<li>Review prices, points, and payment terms to ensure agreement with the purchase order and dispose of any discrepancies.</li>
<li>Maintain interface with vendors to ensure procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price.</li>
<li>Refer problems involving deliveries or invoices to the buyer for resolution.</li>
<li>Assist the Director of Engineering in preparing administrative reports and budgets.</li>
<li>Review reports received for the supervisor, check and compare with source documents, and bring significant items, changes, errors, or omissions to their attention.</li>
<li>Advise every engineer staff member on work assignments and review work for accuracy and completeness.</li>
<li>Participate in departmental and hotel problem-solving teams during weekly and monthly core meetings.</li>
<li>Maintain clean and orderly conditions in the assigned work area.</li>
<li>Strive to establish a positive, friendly, and disciplined work atmosphere.</li>
</ul>
</div>

Engineering Coordinator

VIAVI Solutions

<div></div><div><div>Summary:</div>
VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications. 
 
We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company &ndash; to question, to collaborate and to push for solutions that will delight our customers. 
 
Job Title: Engineering Site Coordinator/Admin Asst 
 
Job Summary: We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our Engineering department. This role requires a proactive individual who can manage multiple responsibilities including documentation control, supplier coordination, facilities management, and cross-functional communication while supporting engineering operations across global teams.<div></div><div>
Duties &amp; Responsibilities:</div><div>
Key Responsibilities:</div><ul><li>
Coordinate procurement activities including submitting purchase requisitions, tracking purchase order status, onboarding new suppliers, and managing supply stock refreshes and ad hoc requests</li><li>
Maintain financial planning documents including the Engineering Planning Workbook with CapEx, depreciation, and quarterly accruals, and prepare expense reports for team purchasing cards and travel</li><li>
Create and manage Engineering Change Orders (ECOs) and Manufacturing Change Orders (MCOs) for software releases, and assist with Bill of Materials (BOM) creation and updates for assemblies</li><li>
Handle domestic and international shipping logistics for Engineering department requests</li><li>
Collaborate with IT and Facilities teams to resolve system access issues, coordinate hardware replacements and equipment redeployment, and submit and track facilities work orders</li><li>
Develop monthly presentations for Engineering communications including team anniversaries and company news, maintain anniversary tracking systems, and coordinate catering for team events</li><li>
Serve as primary liaison between engineering teams, procurement, and external vendors while responding to inquiries regarding part numbers, documentation, and supplier issues</li><li>
Support cross-functional communication and coordination across multiple departments and global team members</li></ul><div></div><div>
Pre-Requisites / Skills / Experience Requirements:</div><div>
Required Qualifications:</div><ul><li>
Associate's degree or equivalent</li><li>
2+ years of administrative experience, preferably in an engineering or technical environment</li><li>
Proficiency in Microsoft Office Suite, particularly Excel for data management and analysis</li><li>
Expense reporting, and basic financial tracking</li><li>
Strong organizational skills with ability to manage multiple priorities simultaneously</li><li>
Excellent written and verbal communication skills for internal and external interactions</li></ul><div></div><div>
Preferred Qualifications:</div><ul><li>
Bachelor&rsquo;s degree or equivalent</li><li>
Experience with purchase requisitions</li><li>
Experience with SharePoint and engineering collaboration tools</li><li>
Familiarity with engineering documentation processes</li><li>
Knowledge of procurement processes and supplier management</li><li>
Experience coordinating across global teams and time zones</li><li>
Background in facilities coordination or IT support coordination</li><li>
Event planning and internal communications experience</li></ul><div></div><div>
Skills Required:</div><ul><li>
Advanced Microsoft Excel capabilities for maintaining complex spreadsheets and databases</li><li>
Strong written and verbal communication skills for global team coordination</li><li>
Detail-oriented documentation and change control abilities</li><li>
Procurement coordination and vendor management skills</li><li>
Financial planning and expense management capabilities</li><li>
Multi-tasking and project coordination across various departments</li><li>
Problem-solving skills for resolving system and logistics issues</li></ul><div></div><div>
If you have what it takes to push boundaries and seize opportunities, apply to join our team today.</div><div></div><div>
VIAVI Solutions is an equal opportunity and affirmative action employer &ndash; minorities/females/veterans/persons with disabilities.</div></div>

Administrative Assistant (Engineering Group)

Invest Group Overseas (IGO)

Job Overview A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined. Key Responsibilities <ul> <li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li> <li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li> <li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li> <li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li> <li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li> <li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li> <li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li> <li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li> <li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li> <li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li> <li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li> <li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li> <li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li> <li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li> <li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li> <li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li> <li>Visit project sites and other offices as required to oversee the operations and provide support.</li> <li>Perform other duties assigned.</li> </ul> Experience & Educational Requirements <ul> <li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li> <li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li> <li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li> <li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li> <li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li> <li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li> <li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li> <li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li> <li>Discretion and professionalism in handling sensitive information.</li> </ul> Seniority level Entry level Employment type Full-time Job function Administrative<img src="https://www.jobg8.com/Tracking.aspx?4kaojKT%2bAE70FDvCQqnV8hfVEsrXSBRYn" width="0" height="0" />

ENGINEERING EXECUTIVE SECRETARY

<div>
 
 
 About the Group:
 
 
 
 
 
 
 Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 A role combining both a Contract and Procurement Coordinator and an
 
 Engineering Executive Secretary
 
 would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Supplier Sourcing
 
 : Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.
 </li>
 <li>
 
 Bid Evaluation
 
 : Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.
 </li>
 <li>
 
 Contract Negotiation
 
 : Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.
 </li>
 <li>
 
 Contract Management
 
 : Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.
 </li>
 <li>
 
 Procurement Processes
 
 : Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.
 </li>
 <li>
 
 Compliance:
 
 Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.
 </li>
 <li>
 
 Relationship Management
 
 : Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.
 </li>
 <li>
 
 Data Analysis:
 
 Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.
 </li>
 <li>
 
 Calendar Management
 
 : Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.
 </li>
 <li>
 
 Communication Handling
 
 : Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.
 </li>
 <li>
 
 Document Management
 
 : Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.
 </li>
 <li>
 
 Meeting Coordination
 
 : Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.
 </li>
 <li>
 
 Technical Support
 
 : Assisting with technical documentation, data collection, and research for engineering projects.
 </li>
 <li>
 
 Project Support
 
 : Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.
 </li>
 <li>
 
 Coordination
 
 : Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.
 </li>
 <li>
 
 Event Support
 
 : Assisting in organizing engineering-related events, workshops, or training sessions.
 </li>
 <li>
 Visit project sites and other offices as required to oversee the operations and provide support.
 </li>
 <li>
 Perform other duties assigned.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Educational Requirements:
 
 
 
 
 
 <ul>
 <li>
 A bachelor's degree in
 
 business administration, engineering,
 
 or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.
 </li>
 <li>
 Strong organizational and multitasking skills to manage diverse tasks and responsibilities.
 </li>
 <li>
 Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.
 </li>
 <li>
 Analytical mindset to
 
 interpret procurement and engineering data and metrics for decision-making
 
 .
 </li>
 <li>
 Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.
 </li>
 <li>
 Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.
 </li>
 <li>
 Adaptability and flexibility to work in a dynamic and fast-paced environment.
 </li>
 <li>
 Problem-solving abilities to address procurement and engineering-related challenges proactively.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 </ul>
 
 
 
</div>

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

Ribway Engineering Group, Inc.

MARKETING COORDINATOR/ADMINISTRATIVE ASSISTANTRibway Engineering Group, Inc. is an established and reputable consulting engineering firm that provides civil, water/wastewater, environmental, transportation, mechanical and electrical planning, engineering and construction management services to public and private sector clients. The firm has several offices in Ohio and has an immediate opening for a Part time or Full Time Marketing Coordinator/Administrative Assistant at its Columbus, Ohio (Headquarters) Office.Ribway Engineering Group, Inc. is an Equal Opportunity Employer and has excellent benefits including medical, dental, vision, disability, life, and retirement savings. The firm has tremendous growth potential and is looking for candidates that wish to grow with the firm. For additional information on the firm, please visit our website.Duties and Responsibilities Ribway is currently initiating a search for a Marketing Coordinator/Administrative Assistant to join our growing firm. The candidate shall:<ul><li>Partner with the owner to translate business goals into digital marketing objectives and strategies.</li><li>Review and improve the SEO performance of the company&rsquo;s website. Maintain and update website content.</li><li>Build email marketing and social media strategies using competitive analysis and audience research. Maintain a digital marketing calendar for campaigns implemented via email, LinkedIn, Facebook, etc.</li><li>Create marketing content: design, capture, and edit photos, videos, social media posts, and infographics for both print and digital format.</li><li>Provide graphical reports/analytics of all marketing campaigns for owner&rsquo;s review.</li><li>Assist with preparing proposals and company brochures, tracking potential projects, tracking leads, compiling marketing lists, scheduling marketing visits, etc.</li><li>Assist with scheduling conferences and seminars for staff.</li><li>Make visits to potential and prospective clients on occasions.</li><li>Answer phones, mail correspondence, organize and file documents, and place supply orders.</li><li>Work closely and provide support to local and remote engineering staff including preparing reports, preparing minutes or meetings, etc.</li><li>Ensure prepared documents are in accordance with the Client&rsquo;s Standards, Guidelines and Company&rsquo;s Standards.</li></ul>Required Qualifications<ul><li>Bachelor of Arts or Science Degree</li><li>Minimum 3 years of experience performing marketing and administrative functions</li><li>Pleasant personality and team player</li><li>Excellent communication, organizational, writing, and graphic skills.</li><li>Ability to collaborate well with a team of engineers, surveyors, and other staff.</li><li>Must be proficient in Microsoft Office Suite, Power Point, Adobe Creative Suites, website development software, and other graphic design programs.</li></ul>Salary/Compensation<ul><li>Part Time or Full Time - $40,000 to $60,000 per year with bonuses depending upon experience.</li></ul>Job Type: Full-timePay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Marketing Coordinator/Administrative Assistant

Malmaison Hotel du Vin

Role Administration Assistant Location Fraser Suites Riyadh - Saudi Arabia Salary Competitive Fraser Hospitality is looking for an Administration Assistant to join the team at Fraser Suites Riyadh. As an Administration Assistant you will provide full range of administrative and meeting support. Independently administer assigned responsibilities in accordance with Fraser Suites Dubai standards. What you will be doing as an Administrative Assistant Provides a full range of administrative clerical and office support including but not limited to: <ul> <li>Word processing production for variety of executive team members.</li> <li>Manages calendars.</li> <li>Assists in phone reception for executive and administrative departments.</li> <li>Prepares and coordinate mail faxes and express packages.</li> <li>Provide filing assistance.</li> <li>Provides clerical / administrative support including the composition and preparation of routine correspondence and presentations using computer software applications.</li> <li>Prepares and maintains telephone directory and other company information.</li> <li>Performs photocopying and other production services.</li> <li>Travel - co-ordinate travel ensuring that the most competitive fares are procured and that accommodation and other travel related arrangements are made on their behalf in accordance with the hotels travel policy.</li> <li>Prepare itineraries with scheduled appointments and relevant documentations.</li> <li>Project - Support managers in administration including preparation of documents and follow-up on timelines and deliverables.</li> </ul> What we are looking for You have proven experience in a similar role with excellent communication and administration skills. You are an enthusiastic individual with a passion for attention to detail. About Frasers Hospitality Conceived with the lifestyle preferences of today's discerning travelers in mind, Frasers Hospitality has three award-winning branded serviced residences offerings: the Gold-Standard Fraser Suites, Fraser Place and Fraser Residence, as well as Modena by Fraser, a second-tier brand targeted at the road warrior, and Capri by Fraser, a design-led hotel residence aimed at the Millennial business traveler. With 80% of our residents from Fortune 500 and Forbes-listed companies, Frasers's intrinsic understanding of the importance of excellence in service and innovation in meeting the evolving needs of corporate travelers is reflected in the number of prestigious accolades garnered over the years. In addition to competitive rates of pay we also offer a range of great benefits. Key Skills <ul> <li>Aviation Safety</li> <li>Design Engineering</li> <li>Drilling Engineering</li> <li>Facilities Management</li> <li>Account Development</li> <li>Apache Commons</li> </ul> Job Details <ul> <li>Employment Type: Full-Time</li> <li>Experience: years</li> <li>Vacancy: 1</li> </ul> Legal Notice Frasers Hospitality Malmaison & Hotel Du Vin are an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.<img src="https://www.jobg8.com/Tracking.aspx?tshgTOASS1k7aTDKX70U3ns5XJme%2fB1Wy" width="0" height="0" />

Administration Assistant

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10000 engineering administrative assistant jobs NEAR_ME

Engineering Coordinator

Administrative Assistant (Engineering Group)

ENGINEERING EXECUTIVE SECRETARY

ENGINEERING EXECUTIVE SECRETARY

ENGINEERING EXECUTIVE SECRETARY

Marketing Coordinator/Administrative Assistant

Administration Assistant