event coordinator

Skills Hub Recruitment Solutions

Job Summary:We are seeking a dedicated Site Coordinator to join the Emirati Genome Program (EGP), a transformative initiative aimed at advancing healthcare through genetic research. As a Site Coordinator, you will play a critical role in overseeing sample collection operations at various locations across the UAE. Your primary responsibilities will include educating the public about the program, encouraging participation, ensuring smooth participant registration, and managing logistical coordination for successful site operations.Key Responsibilities:<ol><li>Public Engagement & Education:<ol><li>Provide clear, accurate, and engaging information to visitors about the Emirati Genome Program (EGP) and its benefits.</li><li>Address inquiries and concerns to ensure informed participation in the program.</li><li>Promote awareness and encourage community involvement.</li></ol></li><li>Participant Registration & Consent Management:<ol><li>Assist participants in completing the registration process using the consent management tool.</li><li>Ensure full compliance with consent protocols and privacy policies.</li><li>Maintain accurate participant records for program integrity.</li></ol></li><li>Logistics & Sample Coordination:<ol><li>Oversee the safe transportation and handling of collected samples to designated laboratories.</li><li>Ensure samples are stored and processed according to established guidelines.</li><li>Coordinate with relevant teams to streamline site operations and ensure smooth workflows.</li></ol></li><li>Site Readiness & Marketing Collateral Management:<ol><li>Ensure all necessary equipment and materials are available and prepared at each collection site.</li><li>Manage the distribution and replenishment of marketing materials to ensure consistent program visibility.</li><li>Collaborate with internal teams to improve the overall participant experience.</li></ol></li><li>Reporting & Documentation:<ol><li>Prepare daily and weekly reports on site activities, including participant numbers and challenges faced.</li><li>Identify operational issues and escalate them to management for prompt resolution.</li><li>Contribute insights and feedback to enhance the effectiveness of the program.</li></ol></li></ol>Qualifications & Requirements:<ol><li>Education: High School Diploma or higher.</li><li>Experience: Prior experience in community outreach, event coordination, or public engagement is preferred.</li><li>Skills:<ol><li>Strong communication and interpersonal skills.</li><li>Ability to engage and educate diverse audiences.</li><li>Highly organized with attention to detail.</li><li>Proficient in using computers and digital tools.</li></ol></li><li>Other:<ol><li>Ability to travel to multiple sample collection locations across Dubai.</li><li>Flexibility to adapt to dynamic fieldwork environments.</li></ol></li></ol>Work Conditions:<ol><li>This is a field-based role requiring travel to various sample collection locations.</li><li>Direct interaction with the public and program participants.</li><li>Coordination with both internal teams and external stakeholders.</li></ol>

EGP Site Manager

Marriott International

<div>Additional Information 
Job Number25204004 
Job CategoryEvent Management 
LocationW Abu Dhabi - Yas Island, Yas Island, Abu Dhabi, United Arab Emirates, United Arab Emirates, 131808 
ScheduleFull Time 
Located Remotely?N 
Position Type Management<div><div> 
JOB SUMMARY 
Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>High school diploma or GED; experienced (1 &ndash; 2 years of experience) in the event management or related professional area.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required.</li></ul> 
CORE WORK ACTIVITIES 
Managing Event Logistics and Operations
<ul><li>Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy.</li></ul>
<ul><li>Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.</li></ul>
<ul><li>Adheres to all standards, policies, and procedures.</li></ul>
<ul><li>Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill.</li></ul>
<ul><li>Manages group room blocks and meeting space for average to large-sized assigned groups.</li></ul>
<ul><li>Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions.</li></ul>
<ul><li>Uses his/her judgment to integrate current trends in event management and event design.</li></ul>
<ul><li>Acts as liaison between field salesperson and customer throughout the event process (pre-event, event, post-event).</li></ul>
<ul><li>Participates in customer site inspections and assists with the sales process as necessary.</li></ul>
<ul><li>Performs other duties as assigned to meet business needs.</li></ul>
<ul><li>Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner&rsquo;s experience.</li></ul> 
Ensuring and Providing Exceptional Customer Service
<ul><li>Delivers excellent customer service throughout the customer experience and encourages the same from other employees.</li></ul>
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
<ul><li>Coordinates and communicates event details both verbally and in writing to the customer and property operations.</li></ul>
<ul><li>Makes presence known to customer at all times during this process.</li></ul>
<ul><li>Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales.</li></ul>
<ul><li>Follows up with customer post-event.</li></ul>
<ul><li>Responds to and handles guest problems and complaints.</li></ul>
<ul><li>Uses personal judgment and expertise to enhance the customer experience.</li></ul>
<ul><li>Stays available to solve problems and/or suggest alternatives to previous arrangements.</li></ul>
<ul><li>Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul>
<ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li></ul>
<ul><li>Ensures hourly employees understand expectations and parameters for event activities.</li></ul> 
Leading Event Management Teams
<ul><li>Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback.</li></ul>
<ul><li>Leads formal pre-event and post-event meetings for average to large-sized assigned groups.</li></ul>
<ul><li>Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc).</li></ul> 
Supporting and Coordinating with the Sales and Marketing Function
<ul><li>Assists in the sales process and revenue forecasting for customer groups.</li></ul>
<ul><li>Up-sells products and services throughout the event process.</li></ul>
<ul><li>Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.</li></ul> 
Conducting Human Resources Activities
<ul><li>Reviews comment cards and guest satisfaction results with employees.</li></ul>
<ul><li>Observes service behaviors of employees and provides feedback to individuals and/or managers.</li></ul>
<ul><li>Assists in the development and implementation of corrective action plans.</li></ul>
<ul><li>Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution.</li></ul>
<ul><li>Works with the property staff and customers to address operational challenges associated with his/her group.</li></ul>
<ul><li>Performs other duties as assigned to meet business needs.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
W Hotels&rsquo; mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We&rsquo;re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests&rsquo; passions to life. If you are original, innovative, and always looking towards the future of what&rsquo;s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Events Manager

Gautam Solar Pvt. LTD

<ul><li>Dates: 13 January &ndash; 15 January 2026</li><li>Venue: adnec center abu dhabi Al Rawdah - W59 01 - Abu Dhabi - United Arab Emirates- United Arab Emirates</li><li>Timings: 9:00 AM to 5:00 PM GST (UAE local time)</li></ul>We are seeking a professional, confident, and customer-focused Event Hostess to represent our brand and ensure guests have a welcoming and seamless experience during events, exhibitions, and conferences in Abu Dhabi . The hostess will act as the first point of contact, providing assistance, information, and support to attendees while maintaining a positive and professional image of the company.Key Responsibilities:<ul><li>Welcome and greet guests in a professional and friendly manner.</li><li>Provide information about the event, company, products, or services.</li><li>Assist in guest registration, ticketing, and seating arrangements.</li><li>Guide and direct visitors within the event venue.</li><li>Distribute brochures, flyers, or promotional materials.</li><li>Support the event team with coordination and smooth execution of activities.</li><li>Handle guest inquiries and resolve minor issues with professionalism.</li><li>Ensure the exhibition booth/venue area remains tidy and presentable at all times.</li><li>Represent the company brand with courtesy, confidence, and elegance.</li></ul>Requirements:<ul><li>Previous experience as a hostess, promoter, customer service, or in events (preferred).</li><li>Excellent communication and interpersonal skills (English required; Arabic or other languages a plus).</li><li>Presentable appearance with a professional and approachable demeanor.</li><li>Ability to work flexible hours, including evenings and weekends during events.</li><li>Strong organizational skills and attention to detail.</li><li>Team player with a proactive attitude.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary (based on experience).</li><li>Event-based allowances (if applicable).</li><li>Opportunity to work with international brands and high-profile events in Abu Dhabi.</li></ul>Job Type: Part-timePay: AED150.00 - AED200.00 per day

Event Hostess

Hilton

<div>Cluster Groups, Meetings &amp; Events Coordinator - Hilton Abu Dhabi Yas Island
A Cluster Groups, Meetings &amp; Events Coordinator will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. 
What will I be doing? 
As Cluster Groups, Meetings &amp; Events Coordinator, you will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Adhere to the events and group yield policy in order to maximize revenue</li><li>
Develop and maintain a customer database</li><li>
Generate and develop sales leads and contact potential clients to build business relationships</li><li>
Research local competition and local events</li><li>
Manage administrative requests as directed by the Management Team</li><li>
Manage an events schedule to maximise yield</li><li>
Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively</li><li>
Arrange and carry out Hotel show rounds</li><li>
Ensure the complete administration and execution of all planned events</li><li>
Participate in hotel promotional activities</li></ul>
What are we looking for? 
A Cluster Groups, Meetings &amp; Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Good organisational and administration skills</li><li>
Positive attitude and good communication skills</li><li>
Commitment to delivering a high level of customer service</li><li>
Confident telephone manner</li><li>
High level of IT skills</li><li>
Excellent grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Knowledge of the hotel property management systems</li><li>
Previous experience in a Conference and Events function</li><li>
Relevant degree, in a business discipline, from an academic institution</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Cluster Groups, Meetings & Events Coordinator - Hilton Abu Dhabi Yas Island

Chocolate company AD

We are seeking a dedicated, energetic, and detail-oriented individual to join our team as a Events Assistant - Female (philippines or Nepal). The ideal candidate will support daily factory operations and assist in event preparation, setup, and on-site product promotions. This role is perfect for someone who enjoys working in a fast-paced environment, has a passion for chocolates and sweets, and is eager to be part of a growing brand.Duration of work - 1 month starting 10th Jan 2026Fluent in English language and Arabic is an advantage.Salary package: based on the experience and skills.TO APPLY: Send cover letter and resum&eacute; to kado.sweets@gmail.com . If you have a portfolio or samples of your work, feel free to include them.Job Type: Full-timePay: From AED1,800.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Event Staff - Female (temperory)

Modon

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Sales Coordinator will play a critical support role in MODON Communities Sales and Sponsorships team, contributing to the commercial success of MODON Communities assets. This role is designed for a highly organized and confident professional who understands the dynamics of a fast-paced sales environment and excels in stakeholder coordination and internal servicing.
 
 
 Working closely with the Associate and Senior Associate, the Sales Coordinator will assist in managing day-to-day sales operations, including lead follow-ups, reservation handling, client database maintenance, contract preparation, and sales documentation. The role will also serve as a key liaison for internal stakeholders across MODON to ensure seamless coordination of commercial activities, group bookings, and corporate engagements.
 
 
 Strong communication skills, attention to detail, and a client-first mindset are essential. The ideal candidate will be confident in handling multiple priorities, proactive in resolving issues, and capable of supporting the sales team in delivering exceptional client service and meeting revenue objectives.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 
 
 
 1.Sales &amp; Lead Support: Assist the sales and sponsorship team in tracking and following up on sales leads across schools, corporates, hotels, DMCs, and OTAs.
 
 
 &bull; Coordinate sales appointments, prepare meeting briefs, and support in generating proposals and pitch documents.
 
 
 &bull; Maintain up-to-date records of sales activities and client engagements using the department tracker/s.
 
 
 
 
 
 2.Internal Stakeholder Coordination: Act as the key point of contact for internal MODON departments requesting sales-related services such as group bookings, activations, or commercial partnerships.
 
 
 &bull; Ensure alignment between sales, operations, marketing, and finance teams to execute deliverables efficiently.
 
 
 &bull; Track progress of internal requests and flag any dependencies or delays
 
 
 
 
 
 3.Reservation &amp; Booking Management: Manage and process group reservations and event bookings using the Galaxy/other booking systems.
 
 
 &bull; Generate contracts, issue booking confirmations, and coordinate with other departments for event execution.
 
 
 &bull; Ensure all reservation-related data is accurate and updated in internal systems.
 
 
 
 
 
 4.Sales Administration: Prepare sales agreements, NDAs, and documentation in line with MODON&rsquo;s Communities commercial protocols and SOP&rsquo;s.
 
 
 &bull; Schedule meetings, maintain sales calendars, and support in organizing internal or external partner engagements.
 
 
 &bull; Assist in tracking deliverables for signed sales and sponsorship agreements.
 
 
 
 
 
 5.Client Database &amp; Relationship Management: Update and maintain the sales database with client data, pipeline stages, and key follow-up actions.
 
 
 &bull; Generate regular reports on sales activities, booking status, and revenue performance to support decision-making.
 
 
 
 
 
 6.Collateral &amp; Marketing Material Management: Maintain inventory of updated sales decks, brochures, rate cards, and promotional assets.
 
 
 &bull; Support the team with collateral requirements for meetings, trade shows, and activations. Coordinate with the marketing team to update and replenish
 
 
 
 
 
 7.Event &amp; Activation Support: Provide logistical and administrative support for events, activations, and on-ground sponsor engagements when required.
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 Bachelor&rsquo;s degree in business, Marketing, or Hospitality. PMP or relevant certifications in sales or event coordination are preferred to support cross-functional execution.
 
 
 
 
 
 
 Experience:
 
 
 
 
 
 
 Minimum of 2&ndash;3 years of experience in sales coordination, client servicing, or administrative roles, preferably within tourism, hospitality, or commercial sales environments. Familiarity with B2B sales processes and multi-channel ecosystems is a strong advantage.
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 
 &bull; Project and Processes Management
 
 
 &bull; Microsoft Office &ndash; Excel
 
 
 &bull; Monday.com
 
 
 &bull; Sales Support &amp; Coordination
 
 
 &bull; Internal Stakeholder Management
 
 
 &bull; Reservation &amp; Booking Systems (e.g., Galaxy)
 
 
 &bull; Attention to Detail &amp; Process Orientation
 
 
 &bull; Effective Communication &amp; Client Handling
 
 
 &bull; Administrative &amp; Documentation Management
 
 
 &bull; Event &amp; Activation Support
 
</div>

Sales Coordinator

IMKAN Properties

<div>
 
 The
 
 Marketing Coordinator (Fluency in Arabic is a must)
 
 provides comprehensive administrative support for marketing activities, including document management, meeting and event coordination, collateral production, and general team assistance. This role ensures efficient operations, smooth event execution, and effective communication within and outside the marketing team.
 
 
 
 
 
 
 Administration Management:
 
 
 <ul>
 <li>
 Prepare, process, and track local purchase orders (LPOs) to ensure timely procurement.
 </li>
 <li>
 Handle invoice processing for marketing activities, ensuring accuracy and timely payment.
 </li>
 <li>
 Manage the submission and tracking of requests for marketing documents to support various projects.
 </li>
 </ul>
 
 
 Approval and Compliance:
 
 
 <ul>
 <li>
 Seek and obtain necessary approvals for marketing initiatives, documents, and expenditures from relevant stakeholders.
 </li>
 <li>
 Ensure all documents and approvals comply with company policies and procedures.
 </li>
 </ul>
 
 
 Meeting Coordination:
 
 
 <ul>
 <li>
 Organize and schedule regular team meetings and external meetings with vendors, partners, and media representatives.
 </li>
 <li>
 Prepare detailed agendas and take comprehensive minutes during meetings, capturing key decisions and follow-up tasks.
 </li>
 <li>
 Track and follow up on action items and deadlines resulting from meetings to ensure timely completion.
 </li>
 </ul>
 
 
 Event Coordination:
 
 
 <ul>
 <li>
 Handle all logistics related to marketing events, including venue selection, catering, transportation, and equipment setup.
 </li>
 <li>
 Liaise with vendors and service providers to ensure all event requirements are met and oversee on-site activities.
 </li>
 <li>
 Manage guest lists, invitations, and registrations, ensuring a smooth experience for all attendees.
 </li>
 <li>
 Assist in evaluating event success through feedback collection, performance metrics, and post-event analysis; prepare detailed event reports.
 </li>
 </ul>
 
 
 Collateral Production:
 
 
 <ul>
 <li>
 Monitor inventory levels of marketing materials and organize their storage and accessibility.
 </li>
 </ul>
 
 General Administrative Support:
 
 <ul>
 <li>
 Provide comprehensive support to team members, assisting with tasks and projects as needed.
 </li>
 <li>
 Facilitate internal communication within the marketing team and with other departments and assist with external communication efforts.
 </li>
 </ul>
 
 
 Project Support:
 
 
 <ul>
 <li>
 Provide administrative and logistical support for various marketing projects, ensuring alignment with project goals and timelines.
 </li>
 <li>
 Assist in managing project-related tasks, including tracking progress and ensuring deadlines are met.
 </li>
 <li>
 Maintain and organize project documentation, including plans, reports, and correspondence.
 </li>
 </ul>
 
 
 Reporting:
 
 
 <ul>
 <li>
 Prepare and present regular reports on administrative and event activities, documenting performance metrics and key outcomes.
 </li>
 </ul>
 
 
 Team Collaboration:
 
 
 <ul>
 <li>
 Work effectively with team members, providing support and coordination to ensure seamless execution of marketing initiatives.
 </li>
 <li>
 Foster a collaborative environment by actively participating in team discussions and contributing to project success.
 </li>
 </ul>
 
 
 
 
 
 
 
 Bachelor's degree in Business Administration, Marketing, or a related field.
 
 
 Fluency in both English &amp; Arabic is required.
 
 
 
</div>

Marketing Executive

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