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project coordinator Jobs in Dubai United Arab Emirates

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logistics coordinator

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event coordinator

FeverUp

<div>
ABOUT THE ROLE 

We are looking for an Onsite Operations Coordinator who loves to improve efficiency in everything and always finds a way to get things done! 
As part of the Operations team, you will play a key role in ensuring that our events run smoothly from planning to closure, leading a team and making sure that every operational detail is under control. 
You will be responsible for:
<ul>
<li>Designing and coordinating the operational plan for events, ensuring all requirements are covered (access control, staff allocation, cashless systems, kiosks, etc.).</li>
<li>Leading the onsite execution, making sure that setup, live operations, and closure happen seamlessly and according to standards.</li>
<li>Supervising the event closure process, including reconciliations, incident reporting, and improvement feedback.</li>
<li>Ensuring the team is aligned, motivated, and executing effectively under your leadership.</li>
</ul>
This role is highly hands-on and requires someone organized, structured, and capable of leading a team in high-paced and dynamic environments. You will also interact with other departments such as Sales, Originals, and Marketing, ensuring that operations are aligned with business goals.From day 1, you will be leading events and managing a team onsite, always with the support of your peers and managers, making a direct impact on our operations and customer experience. 
 
ABOUT YOU:
<ul>
<li>You have a Bachelor s degree in Engineering, Business Administration, Data Analytics or related fields.</li>
<li>You have at least +2/3 years of relevant experience (e.g., consulting, operations or tech related)</li>
<li>You embrace change and you create it! We are a fast-growing company and we want you to help us to adapt to these changes.</li>
<li>You can speak different languages. Spanish and English are our main languages, so we expect you to be able to speak both of them :)</li>
<li>You have excellent interpersonal and communication skills.</li>
<li>You can manage teams in a structured way</li>
<li>You have a strong analytical mind.</li>
</ul>
</div>

Onsite Event Coordinator

Pangea Events Dubai

Role DescriptionWe are looking for a motivated and detail-oriented Event Coordinator to join our team in Al Quoz, Dubai. This is a full-time, on-site position ideal for someone with prior experience in the UAE events industry.The role sits between Operations and Marketing, acting as a bridge between departments and between the company and its clients. The Event Coordinator will assist in planning, coordinating, and delivering events from concept to completion, ensuring smooth communication, timely execution, and creative alignment.Key Responsibilities<ul><li>Support in drafting event proposals and presentations for corporate events, exhibitions, and activations.</li><li>Ensure strong vendor and supplier coordination, overseeing timelines, logistics, and quality control.</li><li>Provide on-site assistance during event setups and breakdowns, including deliveries or errands if required.</li><li>Collaborate with the creative and production teams to align designs, visuals, and operations.</li><li>Prepare proposals and decks using PowerPoint, Canva, or other design tools &mdash; basic design sense and alignment skills are essential.</li><li>Maintain structured communication with clients to get approvals efficiently and effectively.</li></ul>Qualifications<ul><li>1&ndash;2 years of UAE-based experience in corporate events, activations, or exhibitions.</li><li>Proficient in PowerPoint, Word, Excel and Canva or similar softwares.</li><li>Strong vendor coordination and communication abilities.</li><li>Confident in client interaction and capable of managing approvals with clarity and professionalism.</li><li>Highly organized, punctual, and reliable, with excellent time management skills.</li><li>Own car and valid UAE driving license required for site visits.</li><li>Self-motivated, proactive, and adaptable to a fast-paced team environment.</li><li>Open to feedback, eager to learn, and willing to assist across departments when required.</li><li>Ready to join immediately (within one week).</li></ul>Why Join UsAt Pangea Events, we value transparency, teamwork, and continuous improvement. Our culture encourages constructive feedback and collaboration to enhance the quality and creativity of everything we deliver.If this sounds like you, please send your CV with the subject line: &ldquo;Event Coordinator &ndash; Dubai.&rdquo;Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Event Coordinator with Experience in Events Management

EF ZIN

Efzin Group is a dynamic and vibrant establishment offering exceptional food and service in an inviting atmosphere. We are seeking a highly organized, customer-focused Event Sales Coordinator to join our team. The ideal candidate will have a background in the restaurant industry, excellent sales and communication skills, and a passion for planning and executing memorable events.Event Planning &amp; Coordination:<ul><li>Assist to Sales manager to manage and oversee the planning of private events, such as weddings, corporate meetings, parties, and special events.</li><li>Work closely with clients to understand their event vision, requirements, and budget, ensuring seamless event execution.</li><li>Collaborate with kitchen and front-of-house teams to ensure event logistics, catering, and service meet clients&rsquo; expectations.</li></ul>Sales &amp; Business Development:<ul><li>Proactively generate new business and increase event bookings by identifying leads, making sales calls, and attending networking events.</li></ul>Client Communication &amp; Relationship Management:<ul><li>Provide exceptional customer service, ensuring all client needs and requests are addressed promptly.</li><li>Manage client expectations and resolve any issues that arise during the planning or event execution phases.</li></ul>Team Collaboration &amp; Event Execution:<ul><li>Coordinate with kitchen, waitstaff, and operations teams to ensure all event details are executed flawlessly.</li><li>Ensure adherence to safety and health standards during events</li></ul>Administrative Duties:<ul><li>Maintain accurate event records, contracts, and client correspondence.</li><li>Track event budgets and ensure events are executed within budget parameters.</li><li>Assist with invoicing and payment processing related to event sales.</li></ul>Qualifications:<ul><li>Proven experience in event planning and sales, ideally within the restaurant or hospitality industry.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong organizational skills with the ability to handle multiple events and tasks simultaneously.</li><li>Ability to work well under pressure and maintain a high level of customer service.</li><li>Flexibility to work evenings, weekends, and holidays as needed.</li><li>Proficiency in Microsoft Office Suite, event management software, and POS systems.</li></ul>Preferred Qualifications:<ul><li>Previous experience in a similar sales or event coordinator role within a restaurant, catering, or hotel environment.</li><li>Familiarity with social media and marketing to promote events.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to join immediately?</li></ul>Experience:<ul><li>sales in F&amp; B: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Application Deadline: 31/01/2025

Event sales Coordinator

READY SET GO

Job Summary: We are looking for an enthusiastic and detail-oriented Event Sales Coordinator to manage and execute party and event bookings. The ideal candidate will have strong communication and sales skills, with a passion for creating memorable guest experiences.Key Responsibilities:<ul><li>Handle guest inquiries regarding event and party packages, converting them into confirmed bookings through professional communication and up-selling techniques.</li><li>Plan, organize, and oversee the setup and execution of all party and event bookings.</li><li>Create customized packages based on guest requirements using effective sales and negotiation strategies to maximize business opportunities.</li><li>Coordinate with internal teams to ensure all aspects of the event &mdash; including cost, menu, decoration, entertainment, and other services &mdash; are accurately planned and executed.</li><li>Ensure timely follow-up after events to collect feedback and share reports with the Team Leader and Centre Manager.</li><li>Maintain excellent customer relationships to encourage repeat bookings and referrals.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Minimum 2&ndash;3 years of experience in event coordination or sales within the entertainment, hospitality, or kids&rsquo; events industry (birthday party operations experience is mandatory).</li><li>Strong interpersonal, organizational, and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Female candidates preferred.</li></ul>Send your resume to: careers@readysetgo.aeJob Type: Full-time

Event Sales Coordinator

Alchemist Events

� URGENT HIRING – EVENT COORDINATOR �
Location: Dubai
Industry: Events & Entertainment

About the Role:
We are hiring Event Coordinators (Male/Female) for Bolly-Tech Club Parties in Dubai.
This role is ideal for individuals who are social, energetic, and passionate about nightlife and events.

Job Details:
	•	Work Days: Thursday, Friday & Saturday (12 days/month)
	•	Timings: 4 hours per night (Club timings)
	•	Salary: AED 2,000/month
	•	Nationality: Indian / Pakistani preferred (open to all nationalities)

Key Responsibilities:
	•	Invite and bring 45–50 guests per event using your social circle, WhatsApp, or social media.
	•	Promote and coordinate for Dubai’s top Bolly-Tech parties.
	•	Build guest engagement and ensure lively event participation.

Urgent Hiring – Event Coordinator for Club Events in Dubai

Awesome 3 International

Job descriptionWhen it comes to planning and executing a live event, event operations coordinators do it all: they scout locations and bring in missing equipment; contract with vendors for food, bathrooms, and other necessities; hire all event staff, including security; create and post necessary signage; work through logistics concerning the site and weather; and oversee cleanup afterward. If licenses are needed, or if contracts contain curfew stipulations, event operations coordinators seek and maintain those orders&mdash;and when problems of any kind occur, it's their job to be on-site, managing the situation. Although their main responsibility is the logistics of events, in rare cases operations coordinators will take on some of the duties of concert/event producers, including booking talent and transportation and overseeing the rental and maintenance of audio and video equipment.Professional Skills<ul><li>Event planning and management</li><li>Logistics/operations</li><li>Budgeting</li><li>Negotiating</li><li>Contracts</li><li>Personnel management</li><li>Security</li><li>Communication</li><li>Problem-solving</li></ul>Interpersonal Skills -To say that this position requires attention to detail would be a gross understatement. For event operations coordinators, details are the job. Good event operations employees have an uncanny ability to look into the future of a situation, see what could go wrong, and plan for it. They are cautious, intelligent, and hyperaware of potential problems, which is all to say that they have backup plans to their backup plans. They are also excellent multitaskers who are deeply concerned with efficiency and resource management.Work Life -For events operations coordinators, life can be unpredictable. Their schedules vary widely depending on whether a large-scale event is coming up or already underway. Event coordinators are always on hand at the events they plan, troubleshooting issues as they arise. They are the first to arrive and the last to leave, setting up and staying late to ensure cleanup is completed, vendors are paid, and audience members are happy. Between events, they usually have more breathing room, and may only have minor administrative tasks to take care of until it's time to start on the next event. The job can require some travel, particularly for the best in the business, who are always in high demand.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Event Operations: 1 year (Preferred)</li></ul>

Event Operations Coordinator

Marriott International

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.
Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

Events Admin (Banquet Events)

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