executive admin

Tennessee State Government

<div><p><b>Executive Service</b>
</p><h2 class="jobSectionHeader"><b>EXECUTIVE ADMINISTRATIVE ASSISTANT 1</b></h2><h3 class="jobSectionHeader"><b>
Department of Veterans Services</b></h3><h3 class="jobSectionHeader"><b>
Veterans Claims Services</b></h3><h3 class="jobSectionHeader"><b>
Nashville, TN</b></h3><h3 class="jobSectionHeader"><b>
Annual Salary: $61,200.00</b></h3><h3 class="jobSectionHeader"><b>
Closing Date: 06/25/2026</b></h3><h3 class="jobSectionHeader"><b>
This position is designated as Alternate Workplace Solutions eligible.</b></h3><p><b><br>
Who we are and what we do:</b></p><p>
Our vision is to make Tennessee the national leader in serving veterans and their families. Our mission is to serve veterans of all eras through passionate advocacy, informative outreach, and an honorable final resting place.</p><p><b>
Job Overview:</b></p><p>
Under the general direction of the Director of Benefit Operations, the Executive Administrative Assistant 1 provides advanced administrative, operational, communications, and records support for Benefit Operations and regional field office activities. The position serves as an administrative liaison between executive leadership, department staff, federal, state, and local agencies, Veterans Service Organizations, community organizations, and internal and external customers. Executive Administrative Assistant 1 is responsible for coordinating complex calendars, meetings, travel, correspondence, reports, office equipment tracking, supply orders, operational records, workforce onboarding activities, and statewide communication tools. Performance of these duties requires discretion, sound judgment, attention to detail, timely follow-through, and frequent interaction with staff, partners, veterans, dependents, survivors, and members of the public.</p><p><b>
Key Responsibilities:</b></p><p>
Organizing, Planning, and Prioritizing Work Documentation/Recording Information Communicating with Supervisors, Peers, and Internal/External Customers Interacting with Computers Updating and Using Relevant Knowledge Establishing and Maintaining Interpersonal Relationships Performing for or Working Directly with the Public Monitoring and Supporting Day-to-Day Operations</p><p><b>
Minimum Qualifications:</b></p><p>
Education and Experience: Graduation from an accredited four-year college or university with a bachelor's degree and two or more years of full-time professional staff administrative experience or related work. This position is designated Executive Service. As an Executive Service employee, you will serve at the discretion of the Commissioner of the Tennessee Department of Veterans Services Necessary Special Qualifications: Applicants for this class: 1. Must exercise discretion and maintain confidentiality when handling sensitive communications, records, and operational information. 2. Must have excellent knowledge of Microsoft Office and the ability to use office management systems and procedures effectively. 3. Must be able to multitask, prioritize daily workload, track deadlines, and complete assignments accurately and timely. 4. Must be able to travel statewide as needed to support meetings, events, trainings, and department operations. 5. Must be able to obtain and maintain required training, accreditation, and system access applicable to assigned duties.</p><p><i>
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</i></p></div><p></p>

EXECUTIVE ADMIN ASSISTANT 1 - 78565

One World International School

<p></p><div><div><div><div><div><div>UAE
</div><div>Full-Time
</div><div></div><ul><div><div>1st Jun 2026
</div></div><div><div><div>39<br>
</div>
<div>applications</div></div></div></ul></div><p><br>
</p></div></div></div><div></div><div><div><b>Qualifications</b></div><ul><li>
B.Sc ,B.Tech ,B.E ,BCA</li></ul></div><div><div><b>
Overview</b></div><ul><div><div>
The Senior IT &amp; Infrastructure Administrator is responsible for managing the organization's IT ecosystem, including network infrastructure, cloud platforms, cybersecurity, enterprise applications, physical security systems, technology procurement, asset management, and vendor relationships. This role leads infrastructure projects, automates IT operations, ensures system security and availability, and provides technical support across the organization.</div></div></ul></div><div><div><b>
Responsibilities</b></div><ul><div><ul><div>
Manage IT procurement, hardware/software assets, license renewals, vendor contracts, and SLA compliance.</div><div>
Configure and maintain enterprise networks, including switches, firewalls, VLANs, VPNs, wireless infrastructure, and ISP connectivity.</div><div>
Administer physical security systems including IP CCTV, NVRs, biometric attendance systems, RFID solutions, access control systems, and PA/intercom systems.</div><div>
Design, deploy, and support cloud environments including Microsoft 365, Google Workspace, IAM, SSO, and tenant migrations.</div><div>
Provide technical administration and support for ERP systems and business-critical applications.</div><div>
Develop and maintain PowerShell automation scripts to streamline IT operations and reporting.</div><div>
Perform vulnerability assessments, patch management, cybersecurity monitoring, and security compliance activities.</div><div>
Lead large-scale technology deployments, infrastructure upgrades, and organization-wide IT projects.</div><div>
Ensure high availability, performance, and security of all IT infrastructure and services.</div></ul></div></ul></div><div><div><b>
Skills Description</b></div><ul><div><ul><div>
Bachelor's degree in Computer Science, Information Technology, BCA, or related field.</div><div>
Strong experience with enterprise networking, switching, routing, firewalls, VLANs, VPNs, and wireless infrastructure.</div><div>
Hands-on expertise with Microsoft 365, Google Workspace, cloud administration, and identity management.</div><div>
Experience managing IP CCTV, NVR systems, access control, biometric devices, and low-voltage infrastructure.</div><div>
Proficiency in PowerShell scripting and IT process automation.</div><div>
Knowledge of cybersecurity best practices, vulnerability management, and infrastructure hardening.</div><div>
Experience supporting ERP systems and enterprise applications.</div><div>
Proven ability to manage IT procurement, budgets, vendor relationships, contracts, and software renewals.</div><div>
Strong troubleshooting, project management, and communication skills.</div></ul><div></div><div><br>
Preferred Certifications</div><ul><div>
Cisco CCNA</div><div>
Microsoft Azure Fundamentals (AZ-900)</div><div>
Microsoft 365 Fundamentals (MS-900)</div><div>
Microsoft Certified Technology Specialist (MCTS)</div></ul></div></ul></div><div></div><div><div><b><br>
Skills</b></div><ul><div><p>
IT Administration</p></div></ul></div></div><p></p>

Snr Executive-Admin IT

MKS GROUP TRADING

<p>Job Opportunity &ndash; Doha, Qatar</p><p>MKS Group Trading is looking for a creative and motivated female employee to join our team full-time.</p><p>Position:Social Media &amp; Marketing Executive / Admin</p><p>Location:Doha, Qatar</p><p>Requirements: <b>Arabic speaker</b> Good English skills <b>Currently based in Qatar</b> Basic experience in marketing or social media <b>Creative personality and strong communication skills</b></p><p>Main Responsibilities: <b>Managing Instagram, TikTok &amp; social media accounts</b> Replying to customers and handling orders <b>Creating and organizing content</b> Coordinating with shops and malls to display products <b>General admin and marketing tasks</b></p><p>Salary:3000 QAR + sales commission</p><p>To apply:Please send your CV to:Mohammad@mksgrouptrading.com</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Social Media & Marketing Executive / Admin

Candescent (Digital First Holdings LLC)

<div><p>Candescent is a forward-thinking technology company transforming how financial institutions deliver Intelligent Banking experiences. We unite digital banking, account opening, and branch solutions that power and connect digital banking, account opening, and branch solutions&mdash;creating seamless engagement across digital, remote, and in-person channels.</p><p>
Our Experience-Led, Intelligence-Driven approach combines human-centered design with data, automation, and cloud-based innovation. Built on an API-first architecture, our extensible ecosystem enables institutions to adapt quickly, integrate easily, and unlock new opportunities for growth&mdash;turning every customer interaction into a moment of clarity, confidence, and connection.</p><p><b>
Job Summary:</b> Candescent is currently searching for a highly motivated and experienced Sr. Executive Administrative Assistant to support our C-Suite and leadership team. Responsible for managing a complex calendar, handling sensitive communications, coordinating travel arrangements, preparing necessary documents, and acting as a gatekeeper to the CRO&rsquo;s time.</p><p>
The ideal candidate will be an organized, proactive professional capable of managing their workload and prioritizing tasks in a fast-paced start-up style / private equity environment.</p><p><b>
Key Responsibilities:</b></p><ul><li> Provide comprehensive and proactive support to the CRO, managing an extremely active calendar of appointments, and scheduling meetings and travel arrangements.</li><li> Act as the point of contact between the executives and internal/external clients, maintaining professional and courteous communication.</li><li> Importantly, emulate the character and brand of the CRO as his key representative both internally and externally</li><li> Proactively manage future travel arrangements, booking each trip completely at a time (flight, hotels, transfers) at least 2 weeks in advance of the trip to secure best prices (longer lead time for international trips)</li><li> Respond to meeting requests and have scheduled no longer than 48 hours from request escalating where help needed</li><li> Manage email correspondences on behalf of CRO, responding to queries promptly and autonomously where possible. Quickly check in with CRO on teams / text if urgent messages are received</li><li> Process expense reports weekly and coordinate with finance departments.</li><li> Prepare reports, collect and analyze information, and create presentations as needed.</li><li> Handle confidential information and ensure discretion at all times.</li><li> Organize and maintain files and document management systems.</li><li> Coordinate and oversee logistics for executive-led events, such as board meetings, conferences, and town halls.</li><li> Assist in the preparation for and follow-up on executive meetings.</li><li> Implement and maintain office systems and procedures to enhance productivity and efficiency.</li><li> Contribute to team effort by accomplishing related tasks as needed.</li><li> Take ownership of specific projects assigned, managing deadlines and coordinating with relevant teams.</li><li> Maintain a professional demeanor and be flexible in a fast-paced environment with changing priorities</li></ul><p><b>
Qualifications:</b></p><ul><li> Bachelor&rsquo;s degree is preferred, or equivalent professional experience.</li><li> Minimum of 10 years of experience in executive support, preferably at the C-level.</li><li> Excellent Microsoft Office skills, with an emphasis on Outlook, Teams, Word, Excel, and PowerPoint.</li><li> Exceptional organizational skills and impeccable attention to detail.</li><li> High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and clients.</li><li> Strong written and verbal communication skills.</li><li> Ability to manage complex and highly confidential information.</li><li> Adept at multitasking, managing priorities, and meeting deadlines.</li><li> Comfortable working autonomously and in a collaborative team environment.</li></ul><p><b>
Statement to Third Party Agencies</b><br>
To ALL recruitment agencies: Candescent only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, Candescent employees, or any Candescent facility. Candescent is not responsible for any fees or charges associated with unsolicited resumes.</p></div>

Sr. Executive Admin Assistant

Panhandle Engineering, Inc.

<p>ACCOUNTANT/BOOKKEEPER / EXECUTIVE ADMINISTRATIVE ASSISTANT</p><p><i><b>Panhandle Engineering, Inc.</b></i></p><p>About Us</p><p>Panhandle Engineering, Inc. is an established civil engineering firm serving municipal, county, and private clients across the southeast. Our team delivers high-quality infrastructure to the communities we call home. We are growing and looking for a sharp, organized professional to join our team in a dual-role capacity or two people with strengths in either accounting or administrative duties.</p><p>Position Overview</p><p>We are seeking an experienced Accountant/Bookkeeper / Executive Administrative Assistant to provide financial management support and high-level administrative assistance to firm leadership. This is a critical, fast-paced role that requires discretion, accuracy, and the ability to manage multiple priorities in a professional engineering environment.</p><p>Key Responsibilities</p><p><i><b>Bookkeeping</b></i></p><ul><li>Manage accounts payable and receivable, invoicing, and collections</li><li>Reconcile bank and credit card accounts on a monthly basis</li><li>Process payroll and maintain payroll records</li><li>Prepare and maintain financial reports, budgets, and project cost tracking</li><li>Assist with year-end tax preparation and coordinate with outside CPA</li><li>Maintain accurate records in Sage accounting software</li></ul><p><i><b>Executive Administrative Support</b></i></p><ul><li>Provide direct administrative support to the President and senior leadership</li><li>Manage calendars, correspondence, travel arrangements, and meeting coordination</li><li>Prepare, format, and proofread professional documents, proposals, and reports</li><li>Assist with contract administration and project documentation</li><li>Coordinate with clients, subconsultants, and government agencies on behalf of leadership</li><li>Maintain organized electronic and physical filing systems</li></ul><p>Qualifications</p><ul><li>Minimum 3&ndash;5 years of bookkeeping and/or executive administrative experience (engineering, or professional services firm experience a plus)</li><li><b>Proficiency in Sage accounting software is required</b></li><li><b>Advanced proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)</b></li><li>Strong attention to detail with excellent written and verbal communication skills</li><li>Ability to handle confidential information with the highest level of professionalism</li><li>Notary Public certification or willingness to obtain preferred</li></ul><p>What We Offer</p><ul><li>Competitive salary commensurate with experience</li><li>Health benefits</li><li>Paid time off and holidays</li><li>Bonuses and Profit Sharing</li><li>A collaborative, team-oriented work environment with relaxed atmosphere</li></ul><p><b>Website: </b>www.panhandleengineering.com</p><p>Pay: $47,177.10 - $56,815.43 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accountant/Bookkeeper/Executive Admin Assistant

Zones IT Solutions

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Company Overview:
 <br/>
 <br/>
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
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 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
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 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
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 <strong>
  What You&rsquo;ll Do As The Administration Executive
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 </strong>
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
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 <br/>
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
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 <strong>
  Administrative Support
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 </strong>
 <ul>
  <li>
   Oversee day-to-day administrative operations and provide support to the Admin Manager.
  </li>
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   Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
  </li>
  <li>
   Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
  </li>
  <li>
   Procurement and Vendor Management:
  </li>
  <li>
   Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
  </li>
  <li>
   Maintain updated records of orders, delivery schedules, and vendor details.
  </li>
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   Establish and maintain strong relationships with vendors and service providers.
  </li>
  <li>
   Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
  </li>
  <li>
   Inventory and Asset Management:
  </li>
  <li>
   Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
  </li>
  <li>
   Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
  </li>
  <li>
   Ensure proper documentation and upkeep of fixed asset records.
  </li>
  <li>
   Event Coordination:
  </li>
  <li>
   Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
  </li>
  <li>
   Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
  </li>
  <li>
   Manage event logistics, including budgeting, scheduling, and post -event evaluation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Bring To The Team
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum of 5-8 years of experience in administration, procurement or event management.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and negotiation skills.
  </li>
  <li>
   Knowledge and prior experience of bookkeeping is a plus.
  </li>
  <li>
   Proficiency in MS Office and familiarity with ERP systems.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Zones Offers a Comprehensive Benefits Package
  <br/>
  <br/>
 </strong>
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
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 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
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 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
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 Job timings: Rotational Shifts
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</div>


Administration Executive

GREEN PRINT 

<p><b>Job Summary</b></p><p>We are seeking a proactive and organized HR &amp; Admin Executive to manage daily administrative operations and support human resources functions. The ideal candidate will ensure smooth office administration, employee record management, recruitment coordination, and compliance with company policies and labor regulations.</p><p><b>Responsibilities:</b></p><ul><li>Handle daily HR and administrative tasks.</li><li>Maintain employee records and documentation.</li><li>Assist with recruitment and onboarding processes.</li><li>Monitor attendance and leave records.</li><li>Prepare letters, reports, and HR documents.</li><li>Coordinate visa, QID, medical, and other employee-related processes.</li><li>Manage office supplies and general administration.</li><li>Support management with administrative duties.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's Degree in HR, Business Administration, or related field.</li><li>2+ years of experience in HR and Administration.</li><li>Good knowledge of MS Office.</li><li>Strong communication and organizational skills.</li><li>Knowledge of Qatar Labour Law is an advantage.</li><li>Transferable visa preferred.</li></ul><p>Work Location: In person</p>

HR & Admin Executive

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