executive admin

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

Enigmasoft Technologies Private Limited

JOB OVERVIEWWe are looking for a proactive and detail-oriented HR Executive &amp; Admin to join our HR team. This role will oversee the full spectrum of HR operations, including recruitment, onboarding, employee engagement, attendance, payroll management, compliance and facility coordination. The ideal candidate should possess strong organizational skills, excellent communication abilities and hands-on experience with HRMS tools like KEKA.The role will further support administrative operations, ensure smooth day&#8209;to&#8209;day functioning of the office, manage procurement, coordinate facility upkeep, track inventory, and assist management with operational tasks.Position: HR Executive &amp; Admin Location: Goa Experience: 2-3 Years Number of Openings: 1 Job Location: Panaji, Goa Qualification: Degree &ndash; BBA/ BA/ MBA in HR or a related field Salary: Best in Industry Job Type: Full-time, Permanent Working Hours: 1:30 PM to 10:30 PM IST Immediate Joiners Will Be PreferredROLES AND RESPONSIBILITIES A. Recruitment and Talent Acquisition<ul><li>Manage end-to-end recruitment: posting jobs on portals (e.g., KEKA Hire, Indeed), sourcing candidates, and scheduling interviews.</li><li>Coordinate with hiring managers to understand job requirements and maintain updated JDs in the database.</li><li>Upload and update candidate profiles on KEKA and archive them with appropriate comments.</li><li>Conduct salary negotiations within approved salary brackets and generate offer letters via KEKA.</li></ul>B. Onboarding and Documentation<ul><li>Ensure a seamless onboarding experience by coordinating with IT and admin teams for system and email setup.</li><li>Guide new hires on company policies, HR systems (KEKA, Spintly, Teams) and provide a comprehensive induction session.</li><li>Collect and verify KYC documents, banking details and update employee profiles on HRMS.</li><li>Assign biometric and access rights to new employees and set up timesheets in KEKA.</li><li>Maintain employee records on SharePoint, including appointment letters, NDAs, and other HR documentation.</li></ul>C. Employee Engagement and Welfare<ul><li>Plan and execute monthly employee engagement activities and events to enhance workplace culture.</li><li>Maintain a yearly employee engagement calendar and measure the impact of initiatives.</li><li>Actively address employee grievances and ensure timely resolution.</li></ul>D. Attendance and Payroll Management<ul><li>Monitor daily attendance, address late arrivals and escalate repeated issues.</li><li>Approve and manage leave requests on HRMS and ensure attendance data is accurate for payroll processing.</li><li>Coordinate month-end attendance reconciliation for payroll.</li></ul>E. Health Insurance and Compliance<ul><li>Manage medical insurance additions/deletions as per policy and communicate benefits to employees.</li><li>Handle PF additions/deletions by coordinating with the vendor and ensuring compliance.</li><li>Provide timely updates to employees regarding insurance claims, coverage and benefits.</li></ul>F. Performance and Appraisals<ul><li>Track probation periods and coordinate confirmation feedback from HODs.</li><li>Generate confirmation letters or probation extension letters and communicate outcomes to employees.</li><li>Assist in the yearly appraisal process by gathering feedback from managers and updating HRMS with increments.</li><li>Support the implementation of PIP for underperforming employees.</li></ul>G. Exit Formalities<ul><li>Initiate the exit process in HRMS, including revoking system and biometric access.</li><li>Issue relieving letters, experience certificates and pending payslips post-final payroll.</li><li>Archive exit records on HRMS and SharePoint.</li></ul>H. Facility and Vendor Management<ul><li>Coordinate Annual Maintenance Contracts (AMCs), including vendor evaluation, renewal tracking and negotiation for cost efficiency.</li><li>Oversee office infrastructure including seating plans, workstation allocation, maintenance coordination and repair follow&#8209;ups.</li><li>Manage procurement of office supplies, pantry items, stationery, IT accessories and maintain optimal stock levels.</li><li>Act as the primary liaison with building management for security, electricity, pest control, cleaning and facility compliance.</li><li>Conduct quarterly safety and facility audits to ensure adherence to health and safety standards.</li><li>Oversee housekeeping and security services to ensure smooth operations.</li><li>Coordinate with vendors for office supplies, and other operational needs.</li><li>Maintain and audit vendor contracts periodically to ensure service quality.</li></ul>I. HRMS and Compliance<ul><li>Administer the HRMS system (KEKA) for all employee lifecycle processes, from recruitment to exit.</li><li>Ensure compliance with labour laws, POSH guidelines and internal HR policies.</li><li>Conduct audits to ensure documentation and processes meet regulatory standards.</li></ul>J. HR Administrative Support<ul><li>Draft HR letters including warnings, memos, circulars, policy updates, and other official communication.</li><li>Maintain structured digital filing on SharePoint, ensuring documents are updated, organized, and audit&#8209;ready.</li><li>Assist leadership with meeting coordination, scheduling, note&#8209;taking, follow-ups, and task tracking.</li><li>Support travel and logistics arrangements for employees, including hotel bookings and transportation when needed.</li><li>Provide daily HR administrative assistance, including promptly responding to employee queries and resolving concerns.</li></ul>K. SKILLS AND QUALIFICATIONS<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Hands-on experience with HRMS tools like KEKA, including recruitment, payroll and exit processes.</li><li>Excellent communication, organisational and interpersonal skills.</li><li>Understanding of employment laws, statutory compliance (PF, ESIC) and regulatory frameworks.</li><li>Ability to handle sensitive information with confidentiality and professionalism.</li><li>Strong multitasking and time-management skills.</li><li>Ability to manage front&#8209;desk responsibilities when required, ensuring professional communication and visitor handling.</li></ul>L. ABOUT USEnigmasoft Technologies&#8239;is a forward-thinking IT and engineering solutions provider. Specialising in innovative, sustainable tech, the company helps businesses optimize operations and improve efficiency through tailored solutions. With a focus on both software and hardware engineering, Enigmasoft delivers high-quality, cutting-edge products across various industries, ensuring clients achieve their goals with advanced technology. The company's commitment to R&amp;D ensures they stay at the forefront of technological advancements, driving progress and delivering excellence globally.Our CultureWe Are Committed to a Professional and Supportive Environment with a Strong Focus on Work-Life Balance. Our Diverse Workplace Fosters Creativity and Innovation While Promoting a Healthy Gender Balance.Why you should join usWorking At Enigmasoft Technologies Is Rewarding! Join Us to Grow, Develop, And Be Part of an Incredible Journey Where You Can Take on Roles Beyond a Job Description.Employee Benefits <ul><li>Insurance Benefits: Medical (Self, Spouse, And Children), Accidental Insurance</li><li>Leave Benefits: Sick, Casual, Floater, Privilege Leaves and Compensatory off</li><li>Retirement Benefits:PF Contribution, Leave Encashment</li></ul>C. HOW TO APPLYInterested candidates can apply online at: https://enigma.keka.com/careers or share their profile at: hr@enigma-tech.io Visit us at: www.enigma-tech.ioJob Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;33,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

HR Executive & Admin

SourceOff Services

Location: B1&ndash;114, Sector 11, Faridabad Experience Required: Minimum 3 Years Employment Type: Full-timeJob SummaryWe are looking for an experienced HR Executive &amp; Admin to manage end-to-end HR operations along with office administration. The ideal candidate should have at least 3 years of experience in HR and administrative functions, strong communication skills, and the ability to work independently.Key ResponsibilitiesHuman Resources (HR) Responsibilities<ul><li>Manage full recruitment cycle: sourcing, screening, interviewing, and onboarding.</li><li>Maintain and update employee records, attendance, and leave management system.</li><li>Handle payroll inputs, monthly salary processing coordination, and statutory compliance support.</li><li>Draft HR policies, appointment letters, and other HR documentation.</li><li>Plan and execute employee engagement activities.</li><li>Handle grievance management and maintain healthy employee relations.</li><li>Conduct exit interviews and manage offboarding processes.</li></ul>Administrative Responsibilities<ul><li>Oversee day-to-day office administration and facility management.</li><li>Manage office supplies, vendor coordination, and purchase requirements.</li><li>Maintain records for housekeeping, IT coordination, security, and other support functions.</li><li>Organize meetings, travel arrangements, and company events.</li><li>Ensure smooth functioning of office operations and address administrative issues promptly.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>Minimum 3 years of relevant experience in HR and admin roles.</li><li>Strong knowledge of HR practices, MS Office, and HRMS tools.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Ability to multitask and maintain confidentiality.</li></ul>Share your resume OR call at 9412858585Job Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;30,000.00 per month

TRACTEBEL

<div>
 
 Job Title: Executive Admin &ndash; HR Operations
 
 
 
 
 Location:
 
 UAE (Dubai)
 
 
 
 Reporting To:
 
 HR Officer &amp; Office Manager
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
 </li>
 <li>
 Deliver HR operations support to managers and staff that is responsive and timely.
 </li>
 <li>
 Assist the Admin Manager in Dubai with day-to-day administrative activities.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
 </li>
 <li>
 Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
 </li>
 <li>
 Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
 </li>
 <li>
 Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
 </li>
 <li>
 Prepare reports as required by management.
 </li>
 <li>
 Manage new joiner announcements across the region.
 
 
 </li>
 </ul>
 
 Key Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
 </li>
 <li>
 Experience in handling ambiguity and providing quick solutions/recommendations.
 </li>
 <li>
 Strong ability to maintain confidentiality regarding employee matters.
 </li>
 <li>
 Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
 </li>
 <li>
 Ability to handle multiple projects and meet deadlines.
 </li>
 <li>
 Detail-oriented with exceptional organizational skills; accuracy is essential.
 
 
 </li>
 </ul>
 Business Unit: Tractebel
 
 
 Division: Tractebel Div2
 
 
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 
 
 Professional Experience: Junior (experience &lt; 3 years)
 
 
 Education Level: Bachelor's Degree
 
 
 Company Name: Tractebel
</div>

Executive Admin - HR Ops

Achievers Enterprise

HR &amp; Admin ExecutiveLocation: Naroda GIDC, Ahmedabad Timing: 9:00 AM &ndash; 6:00 PM Salary: &#8377;20,000 &ndash; &#8377;30,000Roles &amp; ResponsibilitiesHR Functions:<ul><li>Recruitment &amp; staffing for various departments</li><li>Employee onboarding, joining formalities &amp; document collection</li><li>Attendance tracking &amp; payroll coordination</li><li>HR policy implementation &amp; statutory compliance</li><li>Employee engagement activities &amp; grievance support</li><li>Assistance in performance management processes</li></ul>Admin Functions:<ul><li>Office administration &amp; facility management</li><li>Vendor coordination &amp; purchase management</li><li>Maintaining records, files &amp; documentation</li><li>Travel, transport &amp; logistics arrangements</li><li>Providing administrative support to management</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid sick time</li><li>Provident Fund</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR Admin: 1 year (Preferred)</li></ul>Location:<ul><li>Naroda, Ahmedabad, Gujarat (Preferred)</li></ul>Work Location: In person

Executive HR & Admin

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient &amp; well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express&rsquo; non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
<ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Handling organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests
</li><li>Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
</li><li>Assist with team events and travel budget management
</li></ul>Minimum Qualifications:
<ul><li>3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
</li><li>Strong compass for using discretion and maintaining confidentiality
</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
</li><li>Strong attention to detail with emphasis on accuracy, quality and timeliness
</li><li>Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
</li><li>Strong verbal and written communication skills (via phone, email, and in-person)
</li><li>Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems &ndash; Outlook, Ariba, Concur, Payroll and myHR
</li>Thorough knowledge of AXP policies and office procedures 
<li>
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Admin Assistant

MECHPOWER TECHNOLOGY PRIVATE LIMITED

Greetings from Mechpower Technology Pvt Ltd (https://mechpowertech.com/)We are hiring an Executive - HR &amp; Admin to join our existing teamExperience: 3+ YearsLocation:- Changodar, AhmedabadAt Mech Power, we are driven by technology and committed to revolutionizing the experience of manufacturing enclosures and mechanical products.With a focus on design, development and manufacturing, we harness state-of-the-art technologies to offer a comprehensive range of high-quality products and services tailored to meet your needs for your electronics.Mech Power, from the same group as PCB Power (pcbpower.com), understands the challenges electronics designers and engineers face, allowing us to provide comprehensive solutions that bridge gaps at the foundational level.Our expertise in mechanical products, coupled with knowledge from PCB Power, ensures streamlined design processes and optimized product development.Job Responsibilities -<ul><li>Assist with day-to-day operations of the HR functions and duties</li><li>Assist with day-to-day operations of the Office Admin functions and duties and provide clerical and administrative support to the Centralized HR Team.</li><li>Perform Admin Activities related to travel arrangements, support budgeting procurement of, office supplies, housekeeping, maintenance and other required procurement activities.</li><li>Compile and update employee records (hard and soft copies)</li><li>Assist in payroll-related data preparation by providing relevant data (absences, bonus, leaves, etc)</li><li>Coordinate communication with candidates and schedule interviews</li><li>Conduct initial orientation to newly hired employees</li><li>Assist our recruiters to source candidates and update our database</li><li>Produce and submit reports on general HR activity</li><li>Assist in the development and implementation of human resource policies</li><li>Undertake tasks around performance management.</li><li>Gather and analyse data with useful HR metrics, like time to hire and employee turnover rates.</li><li>Coordinate HR projects (meetings, training, surveys etc)</li></ul>Contact:- &#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;&#8234;+916358858274/ hr.seniorexeamd@pcbpower.comJob Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;40,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul>Application Question(s):<ul><li>What is your current CTC?</li><li>What is your expected CTC?</li><li>What is your official notice period? </li></ul>Experience:<ul><li>Recruitment : 3 years (Required)</li><li>office administration : 3 years (Required)</li><li>Compliance management: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Changodar, Ahmedabad, Gujarat (Required)</li></ul>Work Location: In person

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