executive administrator

Technotask Business Solutions

Technotask Global is looking to hire for the role of Admin Executive Cum Public Relations Officer (PRO) with good driving skills.Job Responsibilities:<ul><li>Handle all government-related work (Visa processing, Emirates ID, Labour &amp; Immigration)</li><li>Liaise with government departments and authorities.</li><li>Handle office administrative tasks and documentation</li><li>Maintain employee records and company files</li><li>Coordinate with management for daily operations</li><li>Assist HR with onboarding and employee documentation</li><li>Drive company vehicle for office-related tasks</li></ul>Requirements:<ul><li>Valid UAE driving license (mandatory)</li><li>Proven experience as PRO in UAE</li><li>Good knowledge of UAE labour laws and government procedures</li><li>Basic computer skills (MS Office)</li><li>Good communication skills in English (Arabic is a plus)</li><li>Presentable, reliable, and well-organized</li><li>Preferably currently in UAE and is on Self Visa.</li></ul>Job Location: Bur DubaiEmployment Type: Full-timeSalary: AED 2500 &ndash; 3000/Month (Based on experience)Benefits: As per UAE Labour LawDrop your applications to Uvais.Khan@Technotaskglobal.comJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Admin Executive

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

SAMRA JEWELLERY

Operational &amp; Compliance Responsibilities&middot; Manage work permits, NOCs, police permits, and approvals for maintenance, inspections, and services.&middot; Handle retail petty cash, reimbursements, grocery purchases, and operational expenses with proper documentation and tracking.&middot; Coordinate and follow up on retail supplier payments, ensuring smooth communication and payment timelines.&middot; Plan and oversee daily stock-taking, RFID/manual inventory counts, and ensure cash &amp; stock reconciliation accuracy.&middot; Coordinate and follow up on retail supplier payments, ensuring smooth communication and payment timelines.&middot; Plan and oversee daily stock-taking, RFID/manual inventory counts, and ensure cash &amp; stock reconciliation accuracy.&middot; Monitor and manage retail trackers and contract renewals (Pest Control, Scent, Fire Alarm, Fire Fighting, DCD, AC, etc.) across all stores.&middot; Manage retail uniforms (ordering, distribution, supplier negotiation, and inventory control).&middot; Track POS inventory, follow up on deliveries, negotiate pricing, and coordinate payments.&middot; Maintain and update the Monday Board covering retail assistance, payments, RFID, maintenance, IT support, marketing activations, store openings/closures, and cash deposits.&middot; Submit accurate retail staff headcount, allocation, and relocation reports.&middot; Coordinate client gifting, special occasions, and client birthday arrangements, including purchasing and payment processing.&middot; Share the documents needed to process various retail-related financial transactions.&middot; Coordinate store repairs and maintenance, ensuring timely completion and documentation.&middot; Handle IT support requests for retail stores and maintain the IT Reference Board.&middot; Register and manage attendance fingerprint systems for new joiners and relocated staff.HR &amp; Training Support&middot; Track staff attendance, annual leave, extra hours, and pending off days.&middot; Support training registrations, system access, and compliance training (including AML).&middot; Monitor staff consignment items, store keys, and counter keys.&middot; Submit retail staff headcount, allocation, and relocation reports.&middot; Monitor and control staff attendance, overtime, pending off days, company consignments, and store/counter keys to ensure accurate records and proper accountability.Compliance &amp; Legal Responsibilities&middot; Apply and submit trademark applications, follow up on approvals and track the payments.&middot; Oversee trademark renewal processes.&middot; Manage alarm system access for relocating, new, or departing staff.&middot; Handle store insurance and mall compliance documents.&middot; Manage Civil Defense (Hassantuk) registrations, renewals, and payments.&middot; Process disconnection requests and documents needed for Hassantuk safety systems&middot; Coordinate DEWA/electricity disconnections and temporary power shutdowns.&middot; Manage store openings and closures, ensuring all compliance steps are met.&middot; Arrange attendance fingerprint data for new and relocated employees.&middot; Handle deposit receipt modifications, tax invoices, and terms &amp; conditions updates.&middot; Maintain monthly reminders and compliance schedules.Requirement/Qualification: &middot; Minimum 2 years of experience in retail administration or executive secretary roles.&middot; Retail or luxury retail experience preferred.&middot; Good communication and coordination skills.&middot; Well-organized, detail-oriented, and able to multitask.&middot; Proficient in MS Office.&middot; Able to handle confidential information.&middot; Preferable who can be available to join immediately.Job Type: Full-timeApplication Question(s):<ul><li>What's the status of your visa?</li><li>Will you be able to join immediately?</li></ul>Experience:<ul><li>Administrative in Retail Industry: 3 years (Preferred)</li></ul>

Admin Executive Secretary

Operon Middle East

The IT Administrator will be responsible for managing and maintaining the organization&rsquo;s IT infrastructure, ensuring smooth operations across Microsoft 365 services, networks, security systems, and user support. This role requires strong technical expertise, problem-solving skills, and the ability to collaborate with both internal teams and external vendorsKey Responsibilities<ul><li>Microsoft 365 Administration: Manage user accounts, licenses, security groups, and Exchange Online mailboxes.</li><li>SharePoint &amp; OneDrive Management: Create folders, set permissions, and manage file access and sharing for users and departments.</li><li>Peripherals Management: Install, configure, and troubleshoot printers, copiers, scanners, and other IT equipment.</li><li>Network Management: Monitor and troubleshoot LAN/WAN connectivity, firewalls, switches, access points, and routers.</li><li>System Security: Implement and maintain security measures including antivirus and endpoint protection.</li><li>Backup &amp; Recovery: Perform regular data backups, verify integrity, and ensure disaster recovery procedures are in place.</li><li>User Support: Provide technical support for hardware, software, and network issues for end-users.</li><li>Asset Management: Maintain inventory of IT assets, software licenses, and oversee hardware lifecycle management.</li><li>Vendor Coordination: Liaise with IT vendors and service providers for procurement, maintenance, and warranty claims.</li><li>Documentation: Maintain documentation for system configurations, procedures, and policies.</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in information technology, Computer Science, or related field.</li><li>Proven experience as an IT Administrator, End User Support Specialist, Network Administrator, or similar role.</li><li>Strong knowledge of IT infrastructure, Microsoft 365, systems, networking hardware/software, and protocols.</li><li>Experience with multiple operating systems (Windows, Linux, macOS).</li></ul>Certifications (Preferred)<ul><li>Microsoft 365 Certified: Administrator Expert or related certification).</li><li>CompTIA A+ (or equivalent certifications).</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period?</li><li>How many years of Experience do you have as an IT Admin?</li><li>Are you an Immediate Joiner?</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

IT Admin

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Hilton

<div>Learning and Development Administrator | Hilton Dubai Palm
A Learning and Development Administrator is responsible for identifying and providing training to internal customers to deliver an excellent staff experience while working with and ensuring that all departments are achieving their training objectives. 
What will I be doing? 
As a Learning and Development Administrator, you are responsible for identifying and providing training to internal customers to deliver an excellent staff experience. A Learning and Development Administrator will also be required to assist departments in achieving training objectives. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Assist Training Coordinator to conduct trainings to internal Team Members
</li><li>Adhere to in-house training plan</li><li>
Identify training and development needs systematically throughout the hotel in conjunction with Line Managers/Head of Department, HR Manager, and Training Manager</li><li>
Assist Line Manager/Head of Department in achieving training objectives and review on a monthly basis</li><li>
Prepare, organize, administer and conduct in-house training courses ie. Recruitment and Selection, Discipline and Grievance</li><li>
Ensure new employees have received departmental and legal training</li><li>
Hold monthly Departmental meetings with trainers to ensure training needs are being covered</li></ul>
What are we looking for? 
A Learning and Development Administrator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:<ul><li>
Previous experience in HR/training</li><li>
Positive attitude</li><li>
Good communication and people skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Excellent grooming standards</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li><li>
Ability to work on their own or in teams</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Computer Literacy</li><li>
Fluent in English</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Learning and Development Administrator | Hilton Dubai Palm

OCTA Properties L.L.C.

<div>
 
 
 About Us
 
 
 
 OCTA Properties is a versatile organization providing Dynamic Innovative Solutions for the Property Development &amp; Investment sectors such as Exclusive Developer Representation, Luxury Branded Residences, Turnkey Property Development, and Advisory Consultation. Introduced by Fawaz Sous to the United Arab Emirates &amp; International Markets, our team is backed by a wealth of experience and network in the real estate sector, enabling them to deliver results above and beyond expectations, minimize risk, improve efficiency &amp; maximize profitability throughout any development lifecycle.
 
 
 
 
 
 Our team is our number one priority, and we want to make sure we surround ourselves with the best talent to continue going from strength to strength, transforming the real estate market across the globe. We are on the lookout for a Sales Administrator to support the Sales Operations team &amp; function, while reporting into the Sales Operations Manager
 
 
 
 
 
 
 What will be your responsibilities?
 
 
 <ul>
 <li>
 Work with the Sales Admin team who input data entry and documentation into the CRM software (Salesforce)
 </li>
 <li>
 Execute compliance with operations processes and maintaining adherence to turn-around time requirements.
 </li>
 <li>
 Diligently carry out the documentation process, ensuring all necessary forms, agreements, and buyer details adhere to the required guidelines. (Unit Reservation Form, Sale Purchase Agreement, Client Documentation)
 </li>
 <li>
 Ensuring compliance at the executive level with Anti Money Laundering (AML) regulations, maintaining accurate and complete documentation for clients.
 </li>
 <li>
 Ensuring adherence to the defined processes and Service Level Agreements (SLAs)
 </li>
 <li>
 Diligently follow the departmental policies, procedures, and processes, including SLAs and an Authority Matrix, ensuring strict adherence and implementation.
 </li>
 <li>
 Conducting timely follow up with sales teams to address units that have not made the required down payment or have incomplete documentation and collaborate with the internal team to issue termination notices when necessary.
 </li>
 <li>
 Generate MIS &amp; Sales Operations reports
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 <ul>
 <li>
 Prior work experience in a role in Sales Admin / Sales Operations / Admin.
 </li>
 <li>
 Prior experience on Salesforce CRM
 </li>
 <li>
 Understanding and knowledge of Excel (Advanced) &amp; Data Entry processes.
 </li>
 <li>
 Analytical and Communication skills.
 </li>
 <li>
 Impeccable attention to detail.
 </li>
 <li>
 Ability to be resourceful and proactive with a zest for collaboration.
 </li>
 </ul>
</div>

Sales Administrator

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