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executive assistant administrative coordinator

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

ADEAREST

Position Summary: 
The Administrative Assistant Training & Development provides administrative and
 
logistical support to the Training & Development function. This role assists in
 
coordinating training activities, maintaining training records, and ensuring the efficient
 
delivery of learning programs.
 
Key Responsibilities: 
Coordinate schedules, logistics, and communications for training sessions and
 
meetings.
 
Prepare and organize training materials, documents, and reports.
 
Maintain training calendars and update records.
 
Track attendance, course completions, and compliance training requirements.
 
Assist with vendor coordination and departmental correspondence.
 
Any duty assigned by T&D coordinator.
 
Qualifications: 
High school diploma required; post-secondary education preferred.
 
12 years of administrative experience, preferably within HR or Training.
 
Proficiency in Microsoft Office Suite and strong organizational skills.
 
Excellent communication, attention to detail, and ability to manage multiple
 
tasks.

Admin Assistant - Training & Development Part Time - UAEN

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

A well-established Auto spare parts company is seeking a professional and dynamic Female Admin Assistant to join our team in Industrial Area Sharjah .Responsibilities:<ul><li>Manage daily administrative tasks and office operations.</li><li>Handle customer inquiries and coordinate booking requests.</li><li>Organize schedules, appointments, and internal communication.</li><li>Prepare and maintain documents, reports, and correspondence.</li><li>Provide support to management and ensure smooth workflow.</li></ul>Requirements:<ul><li>Must be fluent in English .</li><li>Arabic Female candidates only.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office and basic administrative tools.</li><li>Ability to handle multiple tasks with attention to detail.</li><li>Previous experience in administration or customer service is an advantage.</li><li>Professional, presentable, and able to work under pressure.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional and supportive work environment.</li><li>Opportunity to grow within the company.</li></ul>Interested candidates are invited to send their CV to Operation@bmc-uae.net with the subject line: Admin Assistant Application.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Arabic female Administrative Assistant

GRP Industries Pvt.Ltd

Dear Candidates,We are looking for a proactive and organized Administrative Coordinator to support our daily office operations and ensure smooth communication across departments. The ideal candidate should be detail-oriented, professional, and able to handle multiple tasks efficiently in a fast-paced environment.Job Responsibilities<ul><li>Office &amp; Administrative Support &mdash; Organize files, handle correspondence, manage documentation, and support daily office operations. Indeed</li><li>Communication &amp; Coordination &mdash; Serve as a central contact point between departments, staff, suppliers, and external partners. Indeed</li><li>Scheduling &amp; Meetings &mdash; Arrange meetings, maintain calendars, prepare agendas and minutes, and coordinate business travel. Indeed</li><li>Data &amp; Record Management &mdash; Maintain accurate electronic and physical records, databases, and filing systems. Indeed</li><li>Reporting &amp; Documents &mdash; Prepare various internal reports, spreadsheets, and presentations</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree/Diploma or High School</li><li>Organization: Strong ability to multitask, schedule effectively, and manage time</li><li>Communication: Good written and verbal skills to interact with team members and external parties</li></ul>If interested, please share your CV at sandhya@grpindustries.comJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Administrative Coordinator (UAE National)

Care Wings Home Health Care Center LLC

We are looking for a reliable and organized Office Coordinator, job location, Sharjah. The ideal candidate will help ensure smooth daily operations and provide administrative support across the office.Requirements:<ul><li>Basic Computer Knowledge</li><li>Good Communication Skills</li><li>Digital Marketing Knowledge</li><li>Handling of Accounts Sheets</li><li>Organized &amp; Presentable</li></ul>Conditions:<ul><li>Immediate Joining Required</li><li>Own Visa is Mandatory</li><li>Female Candidates Preferred</li></ul>Job Type: Full-timePay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your Visa Status?</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Office Coordinator

NMC Health plc

<div>The staff will be responsible for handling, patient care in the department and its associated administrative tasks. The dental assistant will also collaborate with doctors, supportive service staff, and administrative staff and ensure smooth functioning of the department. The staffs are expected to ensure quality and safe patient care as per the vision and mission of the organization.</div>
 <div><ul><li>Providing quality patient care.
</li><li>Preparing patients for dental procedures.
</li><li>Sterilizing and disinfecting instruments, setting up instrument, trays, preparing materials, and assisting with dental procedures.
</li><li>Assist the Dentist during treatment as per their instructions
</li><li>Assist dental hygienists in the procedures when necessary.
</li><li>guide the patient according to the prescribed Doctor&rsquo;s notes for procedures and investigations.
</li><li>Maintaining and Recording Patient treatments.
</li><li>Assist the dentist in taking dental x-rays
</li><li>Managing/ caring of dental x-ray and other equipment.
</li><li>Giving information to patients on dental hygiene, oral health care, and plaque control programs.
</li><li>Ensure the vitals are taken and reported accurately.
</li><li>Providing postoperative instructions as directed by the dentist.
</li><li>Ordering dental supplies and maintaining dental equipment inventory.
</li><li>Ensure that the ordered medication is administered correctly.
</li><li>Anticipate the needs of patients who are waiting for consultation with the doctor.
</li><li>Spot patient discomfort and take appropriate measures to alleviate their concerns.
</li><li>Work strictly within the scope of nursing care.
</li></ul>Responsible for additional activities assigned by the Immediate supervisor in relation with the current job roles</div>
 <div>Essential: the post holder must
<ul><li>Have an appropriate license to work as a Dental Assistant in the relevant regulatory health authority with all the qualifications and experience these mandates.
</li><li>Manage their own professional re-licensure.
</li><li>Hold a valid American Heart Association Basic Life Support Provider card.
</li><li>Be willing to work across departments when necessary.
</li><li>Be able to communicate clearly and effectively in English (spoken and written) 
</li></ul>DESIRABLE: The post holder should have :
<ul><li>Evidenced ability to work as part of an inter-professional team.
</li><li>Organizational and administrative skills with which to use the electronic medical record platform for clinical documentation.
</li></ul>Be able to communicate effectively in Arabic</div>

Dental Assistant

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