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executive assistant

Virtual Building Studio Inc

<div>
 
 Job Description &ndash; Executive Assistant to CEO
 
 
 
 Position:
 
 Executive Assistant to CEO
 
 
 
 Reporting to:
 
 CEO &ndash; Ar. Ankit Kansara, Intl. Assoc. AIA
 
 
 
 Location:
 
 Ahmedabad (with flexibility for remote coordination)
 
 
 
 
 
 
 About Virtual Building Studio
 
 
 
 Virtual Building Studio (VBS) is a global leader in Building Information Modeling (BIM) services, providing Scan-to-BIM, Dedicated Resource Models (Architecture, Structure &amp; MEP), and cutting-edge outsourcing solutions. With clients across the US, Middle East, and India, VBS is scaling rapidly and seeks a highly capable Executive Assistant to support the CEO in managing business priorities and driving organizational efficiency.
 
 
 
 
 
 
 Role Overview
 
 
 
 The Executive Assistant will act as the right hand to the CEO, ensuring seamless operations, effective delegation, and timely follow-ups across teams. This is a business-oriented role requiring ownership, professionalism, and the ability to anticipate needs, allowing the CEO to focus on strategy, clients, and growth.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 CEO Support &amp; Task Management
 
 
 <ul>
 <li>
 Manage CEO&rsquo;s calendar, appointments, and travel schedules.
 </li>
 <li>
 Filter and prioritize incoming communication (emails, WhatsApp, LinkedIn, calls).
 </li>
 <li>
 Draft, review, and send professional communications on behalf of the CEO.
 </li>
 <li>
 Prepare proposals, client presentations, MOMs, and reports for meetings.
 </li>
 <li>
 Track tasks delegated by CEO and ensure timely completion by team members.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination
 
 
 <ul>
 <li>
 Act as the central point of contact between CEO and internal teams (HR, Sales, Production, Finance).
 </li>
 <li>
 Follow up on proposals, approvals, escalations, and client deliverables.
 </li>
 <li>
 Maintain trackers for business-critical items (sales pipeline, recruitment updates, project status).
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Strategic Support
 
 
 <ul>
 <li>
 Handle confidential documents and agreements with discretion.
 </li>
 <li>
 Research, compile, and prepare data/reports for strategic decisions.
 </li>
 <li>
 Assist in investor/client presentations and international business development initiatives.
 </li>
 <li>
 Organize and coordinate CEO&rsquo;s participation in industry events, conferences, and networking activities.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistance
 
 
 <ul>
 <li>
 Support day-to-day personal coordination tasks that overlap with business needs.
 </li>
 <li>
 Ensure CEO&rsquo;s extended work routine runs smoothly without operational bottlenecks.
 </li>
 </ul>
 
 
 
 
 
 Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business Administration, Management, or related field).
 </li>
 <li>
 3&ndash;5 years of experience supporting senior management/executives.
 </li>
 <li>
 Strong English communication skills (verbal &amp; written).
 </li>
 <li>
 Proficiency in MS Office, Google Workspace, Zoho tools, and project management platforms.
 </li>
 <li>
 Highly organized with attention to detail and ability to multitask.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 Flexibility to work in alignment with CEO&rsquo;s extended hours.
 </li>
 <li>
 Must have experienced working in B2B / Software companies.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive salary aligned with experience.
 </li>
 <li>
 Opportunity to work closely with the CEO on international projects.
 </li>
 <li>
 Exposure to global clients and business networking.
 </li>
 <li>
 Fast-track career growth in a rapidly expanding organization.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Republic World

<div>
 
 🚨 We&rsquo;re Hiring: Executive Assistant (EA)
 
 
 📍 Location: Republic Media House, Sector 158, Noida
 
 
 
 
 
 Republic Media House is looking for a proactive and highly organized Executive Assistant to support our dynamic leadership team. If you thrive in fast-paced environments and bring professionalism, discretion, and strong coordination skills to the table &mdash; we want to hear from you.
 
 
 
 
 
 Key Responsibilities:
 
 
 ✅ Provide executive-level support, including calendar and meeting management
 
 
 ✅ Arrange and coordinate complex travel itineraries
 
 
 ✅ Handle confidential information with integrity and discretion
 
 
 ✅ Assist in preparing reports, presentations, and other key documents
 
 
 ✅ Ensure seamless day-to-day administrative operations
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 🔹 Strong leadership and decision-making skills
 
 
 🔹 Excellent communication and organizational abilities
 
 
 🔹 Proven experience in handling sensitive information with care
 
 
 🔹 Prior experience in media or high-pressure environments is a plus
 
 
 
 
 
 This is a high-visibility role with direct impact. Step into a position that values precision, trust, and initiative.
 
</div>

APRA & Associates & LLP

OverviewThe Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and serving as a key communication hub within the organization. This role requires exceptional organizational skills, strong business judgment, and the ability to handle confidential information with discretion.Key Responsibilities<ul><li>Manage executive calendars, meetings, travel, and communication.</li><li>Maintain organized digital and physical filing systems.</li><li>Assist with recruitment: posting jobs, scheduling interviews, and coordinating onboarding.</li><li>Support accounting tasks including invoices, expense reports, and budget tracking.</li><li>Prepare documents, reports, and presentations; liaise with internal and external stakeholders.</li></ul>Requirements<ul><li>Experience as an Executive or Administrative Assistant.</li><li>Strong communication, organization, and multitasking skills.</li><li>Proficiency with office and accounting software.</li><li>Ability to handle confidential information with discretion</li></ul>Preferred Skills<ul><li>Experience with HR or recruitment systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Strong interpersonal skills and a polished, professional demeanor.</li></ul>Job Types: Full-time, Permanent, Fresher, InternshipPay: &#8377;15,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Ather Energy

<div>
 
 
 You&rsquo;ll be our
 
 : Executive Assistant
 
 
 
 You&rsquo;ll be based at
 
 : IBC Knowledge Park, Bengaluru
 
 
 
 You&rsquo;ll be aligned with
 
 : Senior Executive Assistant
 
 
 
 You&rsquo;ll be joining our
 
 : Founder&rsquo;s office
 
 
 
 
 
 
 What you&rsquo;ll do at Ather
 
 
 <ul>
 <li>
 Manage calendar for CEO &amp; CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
 </li>
 <li>
 Follow-up on meetings, action items &amp; share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
 </li>
 <li>
 Travel Booking Management for CEO &amp; CXOs: Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements
 </li>
 <li>
 Manage Expenses &amp; Reimbursement - Collect bills and invoices for travel reimbursement; Collect tax invoices for end of year submission - Flexi Benefits &amp; tax declaration invoices; Expense management for external events, board meetings, or any other external vendor meetings at office or hotels.
 </li>
 <li>
 Provide Support and drive large/small projects to closure: Coordinate between teams across the organization to execute large/ small projects. Eg: Program Management
 </li>
 <li>
 Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg: All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc
 </li>
 <li>
 Coordinate time with CEO &amp; CXOs for signatures
 </li>
 </ul>
 
 
 
 
 
 Here&rsquo;s what we&rsquo;re looking for
 
 
 <ul>
 <li>
 Email Management, Calendar management, Travel management, Expense Management
 </li>
 <li>
 Good Verbal &amp; Written Skills with basic knowledge of MS office
 </li>
 <li>
 Problem solving abilities and ability to build relationships
 </li>
 <li>
 Should have worked with CXOs previously
 </li>
 </ul>
 
 
 
 
 
 What you bring to Ather
 
 
 
 
 
 <ul>
 <li>
 Should have at least 5 to 10 years of experience.
 </li>
 <li>
 No specific educational background mandatory.
 </li>
 <li>
 The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.
 </li>
 </ul>
</div>

Unacademy

<div>
 
 
 Position : Executive Assistant
 
 
 
 
 Location: Bengaluru (On-Site)
 
 
 
 
 Experience : 3+ Years
 
 
 
 
 Work Mode :
 
 
 6 Days Work from Office
 
 
 
 
 
 
 
 About Us :
 
 
 
 Unacademy is India&rsquo;s leading learning platform, empowering millions of learners to achieve their goals. We are building the future of education through technology, innovation, and passionate people who believe in making a difference.
 
 
 
 
 
 
 Role Overview :
 
 
 
 We are looking for a highly organized and proactive Executive Assistant to the CXO who can manage day-to-day operations, strategic coordination, and confidential executive-level tasks with precision and discretion. This role requires excellent communication, judgment, and multitasking ability &mdash; ensuring the executive&rsquo;s time is optimized and key priorities are achieved
 
 
 efficiently.
 
 
 
 
 
 
 Key Responsibilities &amp; Competencies
 
 
 
 
 
 
 
 1. Executive Support &amp; Strategic Coordination
 
 
 
 ● Manage the executive&rsquo;s calendar &mdash; schedule meetings, conferences, travel, and logistics with accuracy and foresight.
 
 
 ● Oversee daily operations and ensure professional and personal tasks are seamlessly executed.
 
 
 ● Serve as the primary liaison between the executive and internal/external stakeholders with professionalism and discretion.
 
 
 ● Track, follow up, and ensure timely completion of key projects, deliverables, and assigned action items.
 
 
 
 
 
 
 2. Operational Excellence &amp; Process Management
 
 
 
 ● Maintain an organized repository of critical data, investments, and operational information across verticals.
 
 
 ● Demonstrate proficiency in Google Suite, Notion, Slack, and expense management tools for documentation and workflow management.
 
 
 ● Manage vendor relationships, ensuring timely deliverables and reliability.
 
 
 ● Secure and manage confidential materials &mdash; including KYC files, credentials, payment details, and contact directories.
 
 
 
 
 
 
 3. Communication &amp; Stakeholder Management
 
 
 
 ● Professionally manage guest, partner, and stakeholder interactions &mdash; in person and virtually.
 
 
 ● Maintain responsiveness across platforms (WhatsApp, Email, Slack) for real-time coordination and decision-making.
 
 
 ● Exhibit excellent written and verbal communication skills, ensuring clarity, professionalism, and accuracy across correspondence.
 
 
 
 
 
 
 4. Emotional Intelligence &amp; Professional Conduct
 
 
 
 ● Maintain composure and professionalism under pressure while handling sensitive or confidential situations.
 
 
 ● Demonstrate high emotional intelligence and empathy in interactions across all organizational levels.
 
 
 ● Take initiative and ownership, completing tasks independently and proactively.
 
 
 ● Showcase strong problem-solving abilities, adaptability, and time management in a fast-paced environment.
 
 
 
 
 
 
 5. Technical &amp; Analytical Proficiency
 
 
 
 ● Demonstrate high technical proficiency and leverage AI tools for daily automation, scheduling, and workflow efficiency.
 
 
 ● Continuously learn and adapt to improve productivity and support the executive&rsquo;s evolving needs.
 
 
 
 
 
 
 6. Experience &amp; Personal Attributes
 
 
 
 ● 3+ years of experience supporting CXOs or senior leadership in dynamic organizations.
 
 
 ● Self-motivated, empathetic, and results-driven with a strong sense of accountability and integrity.
 
 
 ● Trustworthy professional who upholds confidentiality and demonstrates unwavering integrity.
 
 
 
 
 
 
 Why Join Unacademy
 
 
 
 ● Work directly with visionary leadership in a high-growth environment.
 
 
 ● Be part of a fast-paced team that values ownership, efficiency, and innovation.
 
 
 ● Gain exposure to strategic decision-making and organization-wide initiatives.
 
 
 ● Opportunity to shape operational excellence and executive efficiency in a top-tier tech-driven organization.
 
</div>

Mayvent Management pvt ltd

Job Description &ndash; Junior Executive Assistant (EA)Location: Ghatkopar OfficeDesignation: Executive AssistantEducational Qualification: GraduateRequirement : Female Candidates Only can applyExperience: Minimum 5 years of experience in the construction industryCompany OverviewThe organisation is a well-established, growth-oriented entity operating in the construction and infrastructure sectors. It is recognised for delivering high-quality residential, commercial, and industrial projects with a strong emphasis on precision, timely execution, and adherence to industry standards. The company upholds a culture of professionalism, ethical conduct, and operational excellence. With a commitment to sustainable development and continuous improvement, the organization maintains strong client relationships and ensures consistent quality across all projects.Role ObjectiveTo provide comprehensive administrative and executive support to the Promoter by overseeing communication, managing schedules, coordinating travel, organizing documentation, and ensuring efficient follow-ups for smooth day-to-day operations.Key Responsibilities1. Communication &amp; Drafting<ul><li>Draft, review, and proofread official letters, emails, internal notes, and external correspondence.</li><li>Prepare professional communication on behalf of the Promoter.</li></ul>2. Calendar &amp; Travel Management<ul><li>Manage calendars, appointments, and meeting schedules.</li><li>Plan and coordinate domestic travel, including itineraries, bookings, and logistics.</li></ul>3. Coordination &amp; Follow-Up<ul><li>Liaise with internal departments and external stakeholders regarding ongoing tasks.</li><li>Track deadlines, maintain action trackers, and ensure timely follow-ups.</li></ul>4. Documentation &amp; Record Management<ul><li>Organize and maintain structured digital and physical records.</li><li>Prepare reports, presentations, summaries, and briefing documents.</li></ul>5. Meeting Support<ul><li>Schedule meetings, prepare agendas, and ensure necessary documents are available.</li><li>Record minutes of meetings and highlight key action points for follow-up.</li></ul>6. Confidential Administrative Support<ul><li>Handle sensitive information with strict confidentiality.</li><li>Provide trusted support for tasks requiring discretion and accuracy.</li></ul>Critical Competencies<ul><li>Excellent written and verbal communication in English and Hindi</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Effective planning, prioritisation, and time-management skills</li><li>High standards of professional etiquette and confidentiality</li></ul>Key Behavioral Traits<ul><li>Strong sense of responsibility and ownership</li><li>Detail-oriented with disciplined organizational abilities</li><li>Capability to coordinate with stakeholders across all levels</li><li>Professionalism, discretion, ethical behavior, and trustworthiness</li><li>Ability to remain composed and efficient in fast-paced environments</li></ul>Job Type: Full-timePay: &#8377;35,000.00 - &#8377;40,000.00 per monthWork Location: In person

airtel

<div>
 
 
 Job Name: Executive Assistant
 
 
 
 
 Location : Gurgaon
 
 
 
 
 Experience : 2 to 6 years
 
 
 
 
 
 
 
 Looking for Immediate Joiners.
 
 
 
 
 
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. He/She should have good knowledge of Excel and should be able to manage large scale database.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 
 Mandatory to have proficiency in Excel
 
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

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