executive assistant, supply chain execution Jobs in Mangaluru India

executive assistant, supply chain execution

senior administrative assistant Jobs in Mangaluru India

senior administrative assistant

executive assistant

Apna Mart

<div>
 
 
 ROLE DESCRIPTION
 
 
 
 The Executive Assistant will provide direct, high-level support to the CEO, enabling the leader to focus on strategic growth, store expansion and business leadership. This role will manage the CEO&rsquo;s schedule, communications, travel, key projects and stakeholder interface &mdash; acting as a trusted partner, gatekeeper and coordinator across functions
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, appointments and travel (domestic/international), including itineraries, accommodations, expenses.
 </li>
 <li>
 Screen and prioritize incoming calls, emails and correspondence; draft responses, ensure timely follow-up and alignment with priorities.
 </li>
 <li>
 Prepare briefing documents, presentations, reports and talking points for meetings, board interactions, store-opening events and leadership reviews.
 </li>
 <li>
 Create and maintain confidential files, records and reports; ensure information security and discretion.
 </li>
 </ul>
 
 
 Stakeholder &amp; Coordination
 
 
 <ul>
 <li>
 Act as liaison between the CEO and internal leadership team, store operations, marketing, finance and vendors.
 </li>
 <li>
 Coordinate board/leadership meetings or store-opening events: agenda creation, materials distribution, minutes, follow-up on action items.
 </li>
 <li>
 Support vendor/partner engagement: schedule meetings, ensure documentation, follow-through on commitments.
 </li>
 </ul>
 
 
 Project &amp; Strategic Support
 
 
 <ul>
 <li>
 Assist in special projects and strategic initiatives led by the CEO: establish timelines, track milestones, coordinate cross-functional input.
 </li>
 <li>
 Anticipate needs: identify potential gaps, prepare early briefings, raise issues for CEO&rsquo;s attention.
 </li>
 <li>
 Monitor key deliverables within the CEO&rsquo;s office: store launch readiness, major vendor contracts, marketing milestones.
 </li>
 </ul>
 
 
 Process Improvement &amp; Office Systems
 
 
 <ul>
 <li>
 Establish and maintain office processes for the CEO&rsquo;s office: document management, task-trackers, dashboards, expense workflows.
 </li>
 <li>
 Improve efficiencies: suggest tools, templates or workflows that help the CEO and leadership team work more smoothly.
 </li>
 <li>
 Manage confidential correspondence, ensure compliance with company policies, assist with offsite/onsite special events.
 </li>
 </ul>
 
 
 KPIs / Metrics
 
 
 <ul>
 <li>
 % of meetings scheduled and executed as per plan for the CEO
 </li>
 <li>
 Accuracy and timeliness of briefing materials for CEO engagements
 </li>
 <li>
 Travel &amp; expense variances within budget
 </li>
 <li>
 Number of strategic project milestones tracked and completed under CEO&rsquo;s office
 </li>
 <li>
 Internal stakeholder satisfaction with the CEO&rsquo;s office support
 </li>
 <li>
 Timeliness of action-item follow-ups and coordination from CEO&rsquo;s meetings
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration / Management / relevant discipline
 </li>
 <li>
 2-4 years&rsquo; experience supporting senior leadership (preferably C-suite) in a dynamic environment
 </li>
 <li>
 Exceptional organizational, multitasking and prioritization skills
 </li>
 <li>
 Excellent written &amp; verbal communication; ability to draft professional documents, emails and presentations
 </li>
 <li>
 High degree of confidentiality, discretion and integrity
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint), calendar &amp; travel tools; familiarity with dashboards/trackers is a plus
 </li>
 <li>
 Ability and willingness to travel domestically and occasionally internationally
 </li>
 <li>
 Proactive mindset: able to anticipate needs, act independently, handle ambiguity
 </li>
 </ul>
 
 
</div>

Executive Assistant

Amazon

<div>
 
 Description
 
 
 
 If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes, this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support two Directors on our Supply Chain Execution team in Bangalore, KA, IND.
 
 
 This role requires five (5) days a week in office.
 
 
 This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Management of complex calendar and scheduling to support the Directors.
 </li>
 <li>
 Manage both domestic and international travel and process expense reports.
 </li>
 <li>
 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
 </li>
 <li>
 Assist the EA team to foster a cohesive and effective work environment.
 </li>
 <li>
 Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.
 
 
 </li>
 </ul>
 A day in the life
 
 
 <ul>
 <li>
 Coordinate calendars across multiple teams to proactively plan for key business cycles.
 </li>
 <li>
 Effectively and proactively supporting Directors and other team members.
 </li>
 <li>
 Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
 </li>
 <li>
 Submit expense reports.
 </li>
 <li>
 Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
 </li>
 <li>
 Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants.
 </li>
 <li>
 Drive completion of key deliverables and out standing items.
 </li>
 <li>
 Assist with event coordination (including team meetings and morale events).
 </li>
 <li>
 Creatively solve complex problems while building sustainable, scalable mechanisms.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3+ years of senior level leadership support, or 1+ years of Amazon experience
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Retail India Private Limited
 
 
 Job ID: A3062004
</div>

Executive Assistant, Supply Chain Execution

Ola Electric

<div>
 
 We&rsquo;re hiring a sharp, trusted operator to amplify the Founder/CXO&rsquo;s impact. This is mission control for executive effectiveness &mdash; not just calendar management, but shaping priorities, driving decisions to closure, and building scalable systems that free the leader to focus on strategy and company building.
 
 
 What you&rsquo;ll own
 
 <ul>
 <li>
 Calendar, travel &amp; externals: Run the CXO&rsquo;s calendar end-to-end &mdash; scheduling, prep, and de-conflicting. Manage travel, external meetings, events, and visitor protocols with zero misses.
 </li>
 <li>
 Agenda &amp; priorities: Translate the CXO&rsquo;s vision into a clear weekly agenda that balances strategic focus with operational must-dos.
 </li>
 <li>
 Information flow &amp; decisions: Filter noise and surface signal &mdash; produce concise decision memos, one-page briefs, and recommended options.
 </li>
 <li>
 Follow-through &amp; accountability: Pull inputs from Product, Ops, Finance, HR, and Investors; log decisions, track closure, and hold teams accountable.
 </li>
 <li>
 Communication: Draft high-impact emails, investor notes, and leadership communications in the Founder&rsquo;s voice.
 </li>
 <li>
 Systems &amp; bandwidth: Build lightweight trackers, dashboards, and processes to scale the CXO&rsquo;s effectiveness.
 </li>
 <li>
 Special projects: Drive ad-hoc confidential or strategic projects requiring quick synthesis, stakeholder alignment, and execution.
 </li>
 </ul>
 
 Who you are
 
 <ul>
 <li>
 2&ndash;5 years in operations, program management, or executive assistant at a Founder/CEO office.
 </li>
 <li>
 Degree in business, commerce, economics or related field
 </li>
 <li>
 Thinks on feet under ambiguity; makes sound calls with imperfect data.
 </li>
 <li>
 High integrity, strong work ethic, discreet and resilient.
 </li>
 <li>
 Flawless on basics: calendar, follow‑ups and note discipline.
 </li>
 <li>
 Tech‑savvy: comfortable with calendar automation, task trackers, collaborative docs, dashboards and basic automation tools.
 </li>
 <li>
 Strong written communication and high EQ; able to manage senior stakeholders calmly.
 </li>
 </ul>
 
 What success looks like (6&ndash;12 months)
 
 <ul>
 <li>
 CXO&rsquo;s effective bandwidth doubles; more time for strategy, less firefighting.
 </li>
 <li>
 Calendar reflects strategic priorities, not noise.
 </li>
 <li>
 Decisions documented and closed reliably; teams deliver with fewer nudges.
 </li>
 <li>
 Measurable time saved through systems and automations.
 </li>
 </ul>
 
 Why join
 
 <ul>
 <li>
 Front-row seat to how a leader builds and leads.
 </li>
 <li>
 Full-company exposure: product, ops, finance, HR, investors.
 </li>
 <li>
 Sharpened judgment: prioritization, communication, decision-making under pressure.
 </li>
 <li>
 Network and trust capital: direct credibility with top leaders and investors.
 </li>
 </ul>
 
 Ola Electric is an equal‑opportunity employer. Only shortlisted candidates will be contacted.
 
</div>

Operations Executive - (CXO Office)

LinkedIn

<div>
 
 Company Description
 
 
 
 LinkedIn is the world&rsquo;s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We&rsquo;re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that&rsquo;s built on trust, care, inclusion, and fun &ndash; where everyone can succeed.
 
 
 Join us to transform the way the world works.
 
 
 
 Job Description
 
 
 
 At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
 
 
 This role is based out of Bangalore.
 
 
 We are looking for a Senior Administrative Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Collect and prepare information used for presentations and meetings
 </li>
 <li>
 Document meeting minutes as well as managing action items
 </li>
 <li>
 Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
 </li>
 <li>
 Coordinate all travel arrangements
 </li>
 <li>
 Manage logistics for special events such as team all-hands or off-sites
 </li>
 <li>
 Prepare and submit expense reports and purchase requisitions in a timely manner
 </li>
 <li>
 Manage special projects, as agreed with manager(s)
 </li>
 <li>
 Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)
 </li>
 <li>
 Maintain email distribution lists / aliases
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Basic Qualifications:
 
 
 <ul>
 <li>
 4+ years of experience working at the senior level in an administrative or coordination role
 
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Experience with project and budget management
 </li>
 <li>
 Experience supporting multiple leaders of large teams
 </li>
 <li>
 Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
 </li>
 <li>
 Excellent communication, teamwork and organizational skills
 </li>
 <li>
 Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
 </li>
 <li>
 Ability to quickly learn and adopt new technologies and processes
 </li>
 <li>
 Ability to professionally interact with senior leaders and anticipate their needs.
 </li>
 <li>
 Thrives in a fast-paced, demanding environment
 </li>
 <li>
 Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.
 
 
 
 </li>
 </ul>
 Suggested Skills:
 
 
 <ul>
 <li>
 Agility
 </li>
 <li>
 Problem solving
 </li>
 <li>
 Collaboration
 </li>
 <li>
 Communication
 </li>
 <li>
 Adaptability
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 India Disability Policy
 
 
 
 LinkedIn is an equal employment opportunity employer offering opportunities to all job seekers, including individuals with disabilities. For more information on our equal opportunity policy, please visit https://legal.linkedin.com/content/dam/legal/Policy_India_EqualOppPWD_9-12-2023.pdf
 
 
 
 Global Data Privacy Notice for Job Candidates
 
 
 
 Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.
 
 
</div>

Senior Administrative Assistant

Licious

<div>
 
 
 About the job
 
 
 
 
 
 
 We are Licious and we are a Bengaluru based meat and seafood company founded in 2015 by Abhay Hanjura and Vivek Gupta, our founders, foodies and friends. We pride ourselves on being India&rsquo;s most successful D2C food-tech brand operating in 20 cities across the country delighting over 32 lac customers with our de-licious fresh meat and seafood!
 
 
 
 
 
 Think you have what it takes to be the magic ingredient in the recipe that is Licious? Read on&hellip;
 
 
 
 
 
 
 Summary
 
 
 
 We are looking for a Legal Executive &ndash; Real Estate to support our legal team in handling property-related legal matters, litigation, and dispute resolution. The ideal candidate should have experience in real estate documentation, land due diligence, and litigation management, with proficiency in Kannada for reviewing local documents and coordinating with authorities.
 
 
 
 
 
 
 What makes the role meaty?
 
 
 
 
 
 <ul>
 <li>
 Conducting title due diligence and verification for lease and property acquisitions.
 </li>
 <li>
 Drafting and reviewing lease agreements, sale deeds, MOUs, and related real estate documents.
 </li>
 <li>
 Coordinating with external counsels, surveyors, and government authorities for property documentation.
 </li>
 <li>
 Assisting in regulatory compliance related to property transactions, including stamp duty and registration.
 </li>
 <li>
 Handling and tracking litigation matters, including civil, consumer, and regulatory disputes.
 </li>
 <li>
 Coordinating with external lawyers, manage case documentation, and attend court hearings when required.
 </li>
 <li>
 Drafting responses to legal notices, complaints, and other dispute-related documents.
 </li>
 <li>
 Maintaining records of ongoing and past litigation, ensuring timely updates and follow-ups.
 </li>
 <li>
 Ensuring compliance with local real estate and tenancy laws.
 </li>
 <li>
 Liaising with government offices (BBMP, BDA, Revenue Department, etc.) for property-related clearances.
 </li>
 <li>
 Monitoring legal risks related to property transactions and propose mitigation strategies.
 </li>
 <li>
 Collaborating with business teams for real estate and lease-related requirements.
 </li>
 <li>
 Working closely with HR and operations teams for employee-related legal disputes.
 </li>
 <li>
 Engaging with law enforcement agencies and regulatory bodies as needed.
 </li>
 </ul>
 
 
 
 
 
 We hope that you are...
 
 
 <ul>
 <li>
 LL.B graduate from a recognized university.
 </li>
 <li>
 1-5 years in real estate legal matters and litigation.
 </li>
 <li>
 Strong understanding of land laws, property documentation, and tenancy laws in Karnataka.
 </li>
 <li>
 Experience in handling litigation, arbitration, and dispute resolution.
 </li>
 <li>
 Proficiency in legal drafting, contract review, and compliance.
 </li>
 <li>
 Proficiency in Kannada (reading, writing, and speaking) is mandatory.
 </li>
 <li>
 Strong analytical and problem-solving abilities.
 </li>
 <li>
 Excellent communication and negotiation skills.
 </li>
 <li>
 Ability to work independently and manage multiple legal matters simultaneously.
 </li>
 </ul>
</div>

Legal Executive

PwC India

<div>
 
 
 Line of Service
 
 
 Internal Firm Services
 
 
 
 
 Industry/Sector
 
 
 Not Applicable
 
 
 
 
 Specialism
 
 
 Operations
 
 
 
 
 Management Level
 
 
 Associate
 
 
 
 
 Job Description &amp; Summary
 
 
 At PwC, our people in people strategy focus on developing and implementing long-term strategies to align the organisation's human capital with its overall business objectives. This involves analysing workforce trends, applying the latest HR strategy, long-term workforce planning and improving overall employee experience.
 
 
 In business partnering at PwC, you will focus on strategic consulting with business stakeholders, advising on people strategies, policies and programmes to achieve current and future business objectives and overcome people related challenges. You will work collaboratively with the wider HR team to shape the Firm&rsquo;s people strategy and priorities based on their understanding of the business as well as influence the business alignment with and adoption of firmwide direction.
 
 
 
 
 Why PWC
 
 
 
 At PwC, you will be part of a vibrant community of solvers that leads with trust and creates distinctive outcomes for&nbsp;our clients and communities. This purpose-led and values-driven work, powered by technology in an environment that drives innovation, will enable you to make a tangible impact in the real world. We reward your contributions, support your wellbeing, and offer inclusive benefits, flexibility programmes and mentorship that will help you thrive in work and life. Together, we grow, learn, care, collaborate, and create a future of infinite experiences for&nbsp;each other. Learn more
 
 about us
 
 .
 
 
 At PwC, we believe in providing equal employment opportunities, without any discrimination on the grounds of gender, ethnic background, age, disability, marital status, sexual orientation, pregnancy, gender identity or expression, religion or other beliefs, perceived differences and status protected by law. We strive to create an environment where each one of our people can bring their true selves and contribute to their personal growth and the firm&rsquo;s growth. To enable this, we have zero tolerance for any discrimination and harassment based on the above considerations
 
 
 
 
 
 Job Description &amp; Summary:
 
 
 
 
 The Partner Affairs team within Internal Firm Services (IFS) at PwC India is seeking a Associate/Senior Associate to support and contribute to Partner Development and Talent Management initiatives. This position offers an opportunity to play a pivotal role in driving processes that facilitate the growth and advancement of the firm's talent. By working closely with various stakeholders, your contributions will ensure alignment with business goals, fostering both development and efficiency within the organization.
 
 
 Top of Form
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Drive the Partner Development initiative and manage related processes, including supporting the Partner Talent Management Lead in content management.
 </li>
 <li>
 Manage processes within the Partner Development initiative such as nomination, progress tracking, feedback collection and processing, reporting, and coordination with external stakeholders, leadership, and internal teams.
 </li>
 <li>
 Oversee data management and database administration.
 </li>
 <li>
 Manage communication flow and reporting, encompassing planning and budgeting.
 </li>
 <li>
 Ensure adherence to SOPs and compliance requirements.
 </li>
 <li>
 Facilitate performance assessment processes and support the Partner admission process post-completion.
 </li>
 <li>
 Engage with internal teams (HC, Finance, Business Services, etc.) on multiple matters.
 </li>
 <li>
 Draft communications and reports for senior management.
 </li>
 <li>
 Assist in planning and executing various internal projects within Partner Affairs, including research and digital transformation initiatives.
 
 
 </li>
 </ul>
 
 Mandatory skill sets:
 
 
 
 <ul>
 <li>
 Team player with good interpersonal skills.
 </li>
 <li>
 High degree of sensitivity for confidentiality.
 </li>
 <li>
 Meticulous, committed with an eye for detail.
 </li>
 <li>
 Proactive planning and task prioritization.
 </li>
 <li>
 Proficiency in MS Office, especially MS Excel and smart apps like Power BI.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong project management skills
 
 
 </li>
 </ul>
 
 Preferred skill sets:
 
 
 
 <ul>
 <li>
 Ability to handle multiple tasks and manage a fluctuating workload.
 </li>
 <li>
 Ability to work autonomously with high levels of energy and enthusiasm.
 </li>
 <li>
 Results driven and goal oriented.
 
 
 </li>
 </ul>
 
 Years of experience required:
 
 
 
 <ul>
 <li>
 5-7 Years
 
 
 </li>
 </ul>
 
 Education qualification:
 
 
 
 <ul>
 <li>
 Graduation/Post graduation in HR preferred.
 
 
 
 </li>
 </ul>
 
 
 
 Education
 
 
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 Degrees/Field of Study required: Bachelor Degree, Postgraduate (Certificate)
 
 
 Degrees/Field of Study preferred:
 
 
 
 
 
 Certifications
 
 
 
 
 (if blank, certifications not specified)
 
 
 
 
 
 
 Required Skills
 
 
 MS Office
 
 
 
 
 Optional Skills
 
 
 Accepting Feedback, Accepting Feedback, Active Listening, Business Partnering, Business Transformation, Career Development, Change Management, Co-Creation, Communication, Data Analytics, Data-Driven Decision Making (DIDM), Data-Driven Insights, Emotional Regulation, Empathy, Employee Experience, Employee Life Cycle, Executive Negotiation, Human Capital Initiatives, Human Resources (HR) Coaching, Human Resources (HR) Metrics, Human Resources (HR) Policies, Human Resources (HR) Service Delivery, Human Resources (HR) Technology Roadmap, Human Resources (HR) Technology Solution Architecture, Human Resources (HR) Transformation {+ 22 more}
 
 
 
 
 
 Desired Languages
 
 
 
 
 (If blank, desired languages not specified)
 
 
 
 
 
 
 Travel Requirements
 
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 
 Government Clearance Required?
 
 
 
 
 
 Job Posting End Date
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>

IN_Associate || L&E coordinator & Talent management for Senior Executive|| Partner Affairs || IFS ||Mumbai, Pune, (Pref Bangalore)

Explore 69+ Executive assistant in Mangaluru India this November. Find roles across top companies and apply now to boost your career.

69 executive assistant jobs IN Mangaluru India

Executive Assistant

Executive Assistant, Supply Chain Execution

Executive Assistant, Supply Chain Execution

Operations Executive - (CXO Office)

Senior Administrative Assistant

Legal Executive

IN_Associate || L&E coordinator & Talent management for Senior Executive|| Partner Affairs || IFS ||Mumbai, Pune, (Pref Bangalore)