executive secretary

executive assistant / corporate administrator Jobs in Muscat

executive assistant / corporate administrator

executive assistant

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder led, profitable and growing. We are hiring
 
 Executive Assistants and Corporate Administrators
 
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 
 
 
 Location:
 
 This is a global operation, we have open roles in teams in all time zones.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Support operations for one or more departments in the company
 </li>
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 Coordinate monthly reports and schedule meetings and interviews
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 Organise and run international company events including logistics
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 Manage quarterly and annual executive meetings
 </li>
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 Collaborate across teams on activities and initiatives
 </li>
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 Manage suppliers and stakeholders
 
 
 </li>
 </ul>
 What we are looking for in you
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
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 A degree in a business or technical subject
 </li>
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 Excellent communication skills
 </li>
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 Responsibility, integrity and accountability
 </li>
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 Self-awareness and thoughtfulness
 </li>
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 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
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 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 
 Additional Skills We Value
 
 
 
 <ul>
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 Experience in operations and executive support
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 Project management experience
 </li>
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 Event related experience
 </li>
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 Travel industry experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
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 Distributed work environment with twice-yearly team sprints in person
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 Personal learning and development budget of USD 2,000 per year
 </li>
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 Annual compensation review
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 Recognition rewards
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 Annual holiday leave
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 Maternity and paternity leave
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 Employee Assistance Programme
 </li>
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 Opportunity to travel to new locations to meet colleagues
 </li>
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 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 
 
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Executive Assistant / Corporate Administrator

ahlibank

<div>
 
 
 SUMMARY OF ROLE:
 
 
 
 Providing administrative support and performing numerous secretarial duties including scheduling appointments, arranging meetings, writing correspondence, editing, emailing, handling visitors (internal and external), routing callers &amp; all routine correspondence, handling incoming/ outgoing local &amp; long distance calls, answering questions &amp; requests, and follow up with stakeholders. Moreover, to facilitate all requirements, ensuring optimal utilization of time. The Executive Secretary handles sensitive and confidential information, makes independent decisions, and exercises judgment in handling day-to-day tasks.
 
 
 Responsible for managing and coordinating various administrative tasks, ensuring the smooth functioning of the department, and acting as a liaison between the department and internal/external stakeholders.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 Administrative Support
 
 
 
 &bull; Manage and maintain the calendar, schedule appointments, meetings, and travel arrangements.
 
 
 &bull; Prepare agendas, presentations, reports, and other documents for meetings.
 
 
 &bull; Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
 
 
 &bull; Review, prioritize, and distribute documents and materials.
 
 
 &bull; Follow up on action items from meetings and ensure timely completion.
 
 
 
 
 
 
 Communication and Coordination
 
 
 
 &bull; Serve as the primary point of contact for screening calls, inquiries, and requests.
 
 
 &bull; Maintain effective communication with internal departments, external clients, and stakeholders.
 
 
 &bull; Facilitate communication with staff members, relaying messages and directives accurately.
 
 
 
 
 
 
 Information Management
 
 
 
 &bull; Organize and maintain electronic and physical files, documents, and records.
 
 
 &bull; Conduct research, gather data, and prepare reports or presentations as required.
 
 
 &bull; Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
 
 &bull; Stay updated with organizational policies, procedures, and industry developments.
 
 
 
 
 
 
 Meeting and Event Management
 
 
 
 &bull; Coordinate and arrange meetings, conferences, and special events.
 
 
 &bull; Prepare meeting agendas, compile necessary materials, and record minutes.
 
 
 &bull; Arrange logistics, including venue selection, catering, and audiovisual setup.
 
 
 &bull; Assist in organizing events, seminars, and conferences.
 
 
 
 
 
 
 Office Management
 
 
 
 &bull; Ensure the smooth operation of the office.
 
 
 &bull; Coordinate with IT and support staff to resolve office-related issues.
 
 
 
 
 
 
 Relationship Management
 
 
 
 &bull; Build and maintain strong relationships with internal and external stakeholders.
 
 
 &bull; Interact professionally and courteously with clients, visitors, and personnel at all levels.
 
 
 &bull; Handle requests and inquiries promptly and professionally.
 
 
 
 
 
 
 Special Projects
 
 
 
 &bull; Assist with special projects, research initiatives, and ad-hoc assignments as required.
 
 
 &bull; Undertake additional responsibilities and support other team members when necessary.
 
 
 &bull; Act as a liaison between the office and various business functions.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s Degree.
 
 
 &bull; Minimum of 5 years of experience as an executive secretary, administrative assistant, or similar role.
 
</div>

Executive Secretary

maryana group

Job Title: Executive Secretary (Female &ndash; Omani Nationals Only) Location: Muscat, OmanJob DescriptionWe are seeking a professional and well-presented Omani female Executive Secretary to join our team. The role requires strong organizational skills, attention to detail, and the ability to manage office responsibilities efficiently.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings.</li><li>Handle correspondence, documentation, and filing systems.</li><li>Prepare reports, presentations, and letters in English.</li><li>Coordinate travel arrangements and office logistics.</li><li>Welcome and assist visitors with professionalism.</li><li>Maintain confidentiality and ensure smooth office operations.</li><li>Requirements</li><li>Nationality: Omani (Female only).</li><li>Experience: Minimum 3 years in a secretary or administrative role.</li><li>Language: Fluent in English (spoken &amp; written).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Professional appearance and presentation.</li></ul>Salary &amp; Benefits<ul><li>Salary Range: 700 &ndash; 1,100 OMR (depending on experience).</li><li>Health insurance, annual leave, and other company benefits.</li></ul>How to ApplyPlease send your CV with photo to: hr@alsprt.com +968 91239934Job Type: Full-timePay: RO600.000 - RO800.000 per month

Al Toobi New Enterprises

Job PurposeThe Marketing Trainee will assist the marketing team in the development, implementation, and monitoring of marketing campaigns, promotional activities, and brand initiatives. This role is designed to provide hands-on experience and practical exposure to different aspects of marketing, preparing the trainee for future growth in the field.Key Responsibilities<ul><li>Assist in planning and executing marketing campaigns and promotional activities.</li><li>Conduct market research to identify trends, competitor activities, and customer preferences.</li><li>Support in creating and managing content for social media platforms, websites, and other digital channels.</li><li>Coordinate with vendors, agencies, and internal teams for marketing materials and event execution.</li><li>Monitor and report on the effectiveness of marketing campaigns.</li><li>Assist in preparing presentations, reports, and other communication materials.</li><li>Provide administrative support to the marketing department when required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field (fresh graduates are encouraged to apply).</li><li>Strong interest in pursuing a career in marketing.</li><li>Basic understanding of marketing principles and digital platforms.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of design tools (e.g., Canva, Photoshop) is a plus.</li><li>Good written and verbal communication skills.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently as well as in a team environment.</li></ul>Training &amp; Development<ul><li>On-the-job training in campaign planning, digital marketing, and brand management.</li><li>Mentorship and guidance from senior marketing professionals.</li><li>Opportunity to participate in real projects and contribute ideas.</li></ul>Career PathSuccessful completion of the trainee program may lead to consideration for a permanent position such as Marketing Assistant or Junior Marketing Executive.&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1601;&#1578;&#1585;&#1577; &#1578;&#1583;&#1585;&#1610;&#1576;&#1610;&#1577; &#1605;&#1583;&#1577; &#1575;&#1604;&#1593;&#1602;&#1583;: 1 &#1588;&#1607;&#1608;&#1585;&#1575;&#1604;&#1578;&#1593;&#1604;&#1610;&#1605;:<ul><li>&#1576;&#1603;&#1575;&#1604;&#1608;&#1585;&#1610;&#1608;&#1587; (&#1605;&#1601;&#1590;&#1604;)</li></ul>

Marketing Trainee

Mandarin Oriental

<div>
 
 Front Office Supervisor
 
 
 
 Mandarin Oriental Muscat is looking for a Front Office Supervisor to join our Front Office team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 Scope of Position
 
 
 
 The Front Office Supervisor will meet and exceed guest expectations by providing efficient and courteous Front Desk service in accordance with Legendary Quality Experiences. The Front Office Supervisor will run the daily operations of the reception desk. The Front Office Supervisor will assist the Front Office Management team in running daily shifts when needed.
 
 
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 Oversee and manage shifts effectively to ensure a smooth and effective overall operation by guiding colleagues on and personally involving himself in all required aspects of the Reception.
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 Provide direction and support to all FO colleagues at any time, particularly during the operational hours.
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 Support the Assistant FO Manager - Front Office Manager when required to train colleagues in accordance with the applicable standards and policies.
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 Follow the duty schedule and assure all tasks are completed at all times in a timely manner.
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 Assure the back and front of house areas of the Reception are clean and tidy at all times.
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 Constantly identify areas for improvement in Front Office service quality through guest comments, comment cards and guest incident reports and share observations and recommendations with the Assistant FO Manager - Front Office Manager
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 Encourage proactive, efficient and effective communication within the team in order to promote a climate of teamwork and enthusiasm.
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 Ensure that Mandarin Oriental, Muscat's grooming and appearance standards are implemented and maintained at all times to reflect an image of professionalism and care.
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 Identify departmental learning and development needs for all colleagues of the department and share those with the Assistant FO Manager - Front Office Manager.
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 Checking in advance on manning levels and other parameters affecting shifts on a daily basis.
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 Support the Assistant FO Manager - Front Office Manager to maintain a clear overview of PSMS by carrying out regular checks on accuracy of the system
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 To report through the assigned system and follow up all maintenance defaults affecting delivery of service.
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 To ensure cashiering is carried out properly by the team and daily cash and credit collections are in order and submitted to accounting after end of shift.
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 To perform and check all duties related to shift opening and closing check list.
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 Handle effectively any kind of customer complaints being verbal or written. More severe customer complains will be reported to managers without fail.
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 Greet and escort guests promptly to their rooms.
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 Handle guests&rsquo; complaints
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 Help the Bell team when needed
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 Handle cash drawer properly as outlined in the MODUB Controller&rsquo;s manual
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 Ensure team product knowledge is maintained, updated and regularly tested.
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 Attend and conduct meetings during absence or unavailability of management team.
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 Perform any other reasonable duties as required by the Assistant FO Manager - Front Office Manager.
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 Arrange fulfilment of guest services by working with the Concierge, Housekeeping, PBX, Reservations and Room Service colleagues
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 Communicate clearly with the Night Auditor and Accounting.
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 Stay current with developments and procedures in the hotel by attending daily Front Office briefings and reviewing the Front Office communications board regularly
 
 
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 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
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 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 </li>
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 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
 </li>
 </ul>
</div>

Front Office Supervisor - Omani National

Business Process Outsourcing

Assistant Manager-Finance (Male Only)BPO PLUS LLC (BPO+), Muscat, OmanSalary: OMR 450 per month + Benefits as per the Company Policy.Requirement:&uuml; Experience: 10+ Years&uuml; Designation: Assistant Manager- Finance&uuml; Location: Muscat, Oman&uuml; Education: BCom/MBA&uuml; Effective and professional communication skills in Arabic can be plus&uuml; Job Type: Full-timeJob Description&middot; Manage all accounting operations including Billing, A/R, A/P, GL, Cash &amp; Bank, Cost Accounting and Revenue Recognition.&middot; Timely Billing and follow up with Debtors.&middot; Process Salary, F&amp;F payments, Vendor Payments, Utility &amp; Loan Payments on time.&middot; Prepare and publish timely monthly MIS Reports.&middot; Support month-end and year-end close process.&middot; Ensure quality control over financial transactions and financial reporting.&middot; Reconciliations of Books, Vendor &amp; Customer reconciliation.&middot; Coordinate and preparation of the budget and financial forecasts and report variances.&middot; Feasibility studies and reports for new tenders &amp; arranging Tender and Performance guarantee from bank.&middot; Cash flow Analysis and reporting.&middot; Promote group mission, vision and demonstrate corporate values.&middot; Ensure that all activities are being performed in accordance with approved systems and procedures.&middot; Efficient use of company resources &amp; contribute towards better environment.Key Skills Required:&Oslash; Strong in financial planning and analysis.&Oslash; Excellent organizational skills&Oslash; Initiative and independent judgment&Oslash; High communication and interpersonal skills&Oslash; Good analytical and decision-making skills&Oslash; Strong presentation skills.&Oslash; Ability to fulfil requests or otherwise provide services, accurate information, or assistance in a courteous and timely manner.Job Type: Full-timePay: RO450.000 per month

Assistant Manager-Finance (Male Only)

RecLatam

Reclatam is hiring a detail-oriented, compassionate, and bilingual Asylum Legal Assistant to support a California-based immigration law firm. This is a 100% remote position, ideal for someone with a strong background in asylum or immigration law, excellent communication skills, and fluency in Arabic.You will play a critical role in helping individuals and families navigate the U.S. asylum process by providing administrative support, gathering documentation, preparing filings, and communicating with clients.Key Responsibilities:<ul><li>Assist attorneys in preparing asylum applications, affidavits, and supporting documents.</li><li>Translate and summarize Arabic documents into English for legal use.</li><li>Conduct client intakes and maintain regular communication with Arabic-speaking clients.</li><li>Prepare and organize evidence packets and filing materials.</li><li>Track deadlines and monitor case progress using the firms case management system.</li><li>Coordinate with clients to collect missing information and ensure timely submissions.</li><li>Respond to client inquiries with empathy and professionalism.</li><li>Perform other administrative tasks as needed to support thelegal team.</li></ul>Requirements:<ul><li>Fluent in Arabic and English (spoken and written)</li><li>Prior experience as a legal assistant, preferably in immigration law.</li><li>Excellent organizational and time management skills.</li><li>Strong written communication skills and attention to detail.</li><li>Comfortable working remotely and available to work duringPacific Time (California hours).</li><li>Proficient with Microsoft Office, Google Workspace, and case management systems (Filevine or similar is a plus).</li></ul>Preferred Qualifications:<ul><li>Bachelors degree or paralegal certification.</li><li>Knowledge of U.S. asylum procedures and immigration forms.</li></ul>What We Offer:<ul><li>Competitive compensation in USD.</li><li>Fully remote position with flexible work-from-home setup.</li><li>Paid U.S. holidays off.</li><li>Opportunity to make a meaningful impact in the lives of asylum seekers.</li><li>Supportive and collaborative team environment.</li></ul>Job Type: Full-timePay: RO580.000 - RO960.000 per month

Asylum Legal Assistant (Arabic Speaker)

Explore 76+ Executive assistant in Muscat this September. Find roles across top companies and apply now to boost your career.

76 executive assistant jobs IN Muscat

Executive Assistant / Corporate Administrator

Executive Secretary

Executive Secretary

Marketing Trainee

Front Office Supervisor - Omani National

Assistant Manager-Finance (Male Only)

Asylum Legal Assistant (Arabic Speaker)