executive assistant to the president

Vibrac LLC

<div><div><div>Benefits:</div>
<ul><li>Paid time off</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul></div><div><div>Position Summary</div>
<div>The Executive Assistant to the President provides dedicated, high-level support across both professional and personal priorities. This role serves as a trusted right hand, helping to manage day-to-day responsibilities, streamline logistics, and ensure the President&rsquo;s time, commitments, and obligations are handled efficiently.</div>
<div>The ideal candidate is proactive, highly organized, adaptable, and able to anticipate needs before they arise. This role requires a high level of discretion, flexibility, and the ability to seamlessly manage a blend of business and personal tasks in a fast-paced environment.</div>
<div></div>
<div>Key Responsibilities</div>
<div>Executive &amp; Personal Support</div>
<ul><li>Serve as a trusted point of contact for the President, managing communications, requests, and day-to-day needs with professionalism and discretion.</li>
<li>Manage and maintain the President&rsquo;s calendar across both business and personal commitments, ensuring priorities are aligned and time is optimized.</li>
<li>Coordinate and oversee personal appointments and reservations as needed.</li>
<li>Anticipate needs and proactively handle tasks to streamline daily routines and reduce administrative burden.</li>
</ul><div>Travel &amp; Logistics</div>
<ul><li>Coordinate all domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li></ul>
<div>Administrative &amp; Organizational Support</div>
<ul><li>Draft and manage emails, correspondence, and communications on behalf of the President.</li>
<li>Organize and maintain files, records, and important documents (both professional and personal).</li>
<li>Track and submit expense reports, receipts, and reimbursements in coordination with Accounting.</li>
</ul><div>Events &amp; Coordination</div>
<ul><li>Plan, coordinate, and manage company participation in industry-specific tradeshows, conferences, and speaking engagements (domestic and international).</li>
<li>Handle all event logistics, including scheduling, venue coordination, service provider liaison, travel arrangements, and materials management.</li>
<li>Create and manage tradeshow budgets, tracking expenses, and ensuring alignment with departmental requirements.</li>
<li>Serve as the primary point of contact for all events, ensuring smooth execution and timely delivery of materials.</li>
</ul><div>Qualifications</div>
<ul><li>Strong organizational and time management skills with the ability to multitask effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>High level of discretion and ability to handle sensitive and confidential information.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li>
<li>Ability to adapt to changing priorities and maintain flexibility in a dynamic environment.</li>
<li>Dependable, detail-oriented, and resourceful.</li>
<li>College degree preferred.</li>
<li>Ability and willingness to travel domestically and internationally spanning weekdays/weekends at times (25-30%).</li>
<li>Must be a U.S. citizen.</li>
</ul><div>Key Competencies</div>
<ul><li>Highly proactive and anticipatory mindset</li>
<li>Strong problem-solving and critical thinking skills</li>
<li>Exceptional attention to detail</li>
<li>Professional, polished, and service-oriented approach</li>
<li>Ability to balance personal and professional priorities seamlessly</li>
<li>Trustworthy with a high level of integrity and disc</li></ul></div></div>

Executive Assistant to the President

Lincoln University

<div>PURPOSE:
The Executive Assistant to the University President is a highly visible role that requires interaction with
 
students, faculty, staff, curators, senior administrators, alumni, executives, public and private officials,
 
community partners, the media, and donors. They provide expansive support to the President and members of
 
the Leadership Team. The Executive Assistant maintains strict confidentiality and helps the President stay
 
focused on institutional priorities. The Executive Assistant works independently to manage complex and
 
sensitive situations that possess the potential to have major impact on the university. They exercise good
 
judgment in a range of circumstances, with strong written and verbal communication, administrative,
 
organizational skills, and maintain a realistic balance among multiple priorities working effectively under
 
pressure.
The Executive Assistant to the President relieves the President of operational and administrative details and
 
performs varied, highly responsible, complex, and non-supervised administrative and office management
 
functions. They must possess a thorough knowledge of university policies, procedures, and operations, and
 
an understanding of the University's role within the community. 
 
The Executive Assistant to the President exercises initiative and independent judgment in managing the
 
President's schedule and the office's activities, events, budgets, and projects. The Executive Assistant to the
 
President uses discretion in the dissemination of information to faculty, students, staff, and the various
 
publics served by the University and coordinates activities with several major subordinate administrative units
 
of the University.
ESSENTIAL JOB FUNCTIONS, DUTIES,RESPONSIBILITIES:<ul><li>
Provides sophisticated calendar management to the Office of the President, prioritizing inquiries and requests while troubleshooting conflicts. Exercises independent judgement to ensure smooth day-to-today logistics and engagement. Works closely with the president to keep him/her well informed and prepared for upcoming appearances, meetings, speaking engagements, and activities. Maximizes the president's time to meet personal, board, and institutional goals. Maintains a keen eye for details regarding travel, meeting location(s), agenda, participants, attire, set up, logistics, and supporting documents/materials is essential.</li><li>
Serves as the key front-facing representative of the Office of the President and promotes a positive image of the University by greeting and receiving visitors to the President's office, responding to inquiries from University publics (e.g., students, parents, faculty, staff, legislators, alumni, the media, and public and private officials), providing authoritative information regarding University policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer's satisfaction with the response. providing for smooth communication and engagement between the university president and internal and external constituents. This position serves as the primary gatekeeper for visitors, phone calls, and documents arriving in the president's office. Provide hospitality to all guests while maintaining credibility, trust and support among key internal and external constituents.</li><li>
Provides proactive email management. Maintains consistent, ongoing scrutiny and maintenance of the president's university email account. Exercises independent judgement in responding to, deleting, forwarding, reassigning, sharing, and following up on issues raised via email. Keeps the president up to date on emails that require his/her immediate personal attention. Maintains an archival system of key emails to ensure future availability upon request.</li><li>
Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.</li><li>
Serves as liaison between the President and other University administrators, members of the Board of Curators, public and private officials, various boards, faculty, staff, students, and the various publics served by the University by communicating and/or interpreting policy, decisions, and documents issued by the University, gathering information and providing information to the President, and representing the President's Office on select University and civic committees.</li><li>
Safeguards the confidentiality of university administration by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, files, and similar confidential items.</li><li>
Provides high-level administrative support, assisting with special projects, exercising independent judgement on how to proceed to accomplish outcomes; manage sensitive matters and documents with a high level of confidentiality and discretion; design and produce complex documents, reports, and presentations; collect and prepare information for meetings, compose and prepare correspondence; answer the main phone line and convey messages as appropriate; maintain office supplies and gifts; keep contact lists current and readily available; make travel arrangements; and complete expense and mileage reports.</li><li>
Assists the President by reviewing correspondence and documents prepared by other offices for the president's signature.</li><li>
Assists with coordinating and facilitating the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events.</li><li>
Performs office management responsibilities by assuring the proper accountability of university property and equipment assigned to the office, providing office personnel with necessary supplies and equipment, and maintaining office equipment in working condition.</li><li>
Works independently with limited supervision by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgement to make decisions, and assuring effective communication with stakeholders.</li><li>
Facilitates the work of the Office of the President by keeping contact lists updated for large mailings, compiling an annual university wide memberships report, distributing and keeping accurate records of complementary tickets for various events, and ordering and distributing Presidential parking passes to emeriti and selected individuals.</li><li>
Facilitates efficient and cost-effective official travel for the President and other official visitors by making travel arrangements and preparing associated approval forms and expense reports for travelers.</li><li>
Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.</li><li>
Assists with development and management of the budgets under control of the President's Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, approving expenditures, completing budget transfers, and verifying and approving all international travel for the University.</li><li>
Performs records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.</li><li>
Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the President.</li><li>
Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.</li></ul>
KNOWLEDGE, SKILLS,ABILITIES:<ul><li>
Knowledge of executive-level administrative practices, including calendar management, correspondence preparation, and handling confidential information with discretion.</li><li>
Understanding of higher education governance structures, policies, and institutional operations.</li><li>
Knowledge of budgeting processes, financial record reconciliation, and expense tracking procedures.</li><li>
Familiarity with professional office procedures, records management practices, and document retention standards.</li><li>
Strong written and verbal communication skills, including the ability to draft professional correspondence, reports, and presentations.</li><li>
Advanced organizational and time management skills with the ability to prioritize competing demands in a fast-paced executive environment.</li><li>
Strong interpersonal skills and the ability to build effective working relationships with diverse. stakeholders, including senior leadership, board members, faculty, staff, students, and community partners.</li><li>
Expert proficiency in Microsoft Office Suite and related productivity software, including the ability to develop professional presentations, reports, and communication materials.</li><li>
Strong analytical and problem-solving skills, including the ability to anticipate needs, identify solutions, and make sound decisions independently.</li><li>
Ability to manage complex scheduling and logistical coordination across multiple priorities and stakeholders.</li><li>
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
</li><li>Exceptional attention to detail and accuracy in preparing documents, reports, and communications.</li><li>
Ability to manage multiple projects simultaneously while maintaining high levels of organization and efficiency.
</li><li>Ability to work independently with minimal supervision and demonstrate initiative in identifying priorities and completing tasks.</li><li>
Ability to adapt quickly to changing priorities and respond appropriately to urgent matters.</li><li>
Ability to maintain professionalism and composure when interacting with individuals at all organizational levels.</li><li>
Ability to collaborate effectively across departments and with external partners.</li><li>
Ability to communicate complex information clearly and effectively to diverse audiences.</li><li>
Ability to coordinate high-level meetings, travel, and events with strong attention to detail and logistical accuracy.</li><li>
Ability to maintain flexibility and responsiveness to communications outside of standard business hours when necessary.</li></ul>
QUALIFICATIONS:<ul><li>
Education/Experience: Requires a bachelor's degree and five to ten years of professional experience in an administrative setting with three to five years supporting upper-level executives.
</li><li>Maintain an extremely high level of integrity and discretion in handling confidential interactions, documents, and information.</li><li>
Comfortable working in a fast-paced executive environment demonstrating a high degree of professionalism in dealing with diverse groups of people, including board members, senior executives, donors, elected officials, and community and governance group leaders.</li><li>
Excellent verbal, written, and communication skills are required, i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional organizational skills and impeccable attention to detail.</li><li>
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.</li><li>
Ability to be responsive to emails, texts, and phone calls with regular contact outside normal business hours.</li><li>
Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.</li><li>
Ability to complete a high volume of tasks and projects with little or no guidance.</li><li>
Ability to make appropriate, informed decisions regarding priorities, resources, and issues.</li><li>
Ability to switch gears/direction at a moment's notice and react with appropriate levels of urgency to situations and events.</li></ul>
PHYSICAL DEMANDS:<ul><li>
Work is primarily performed in a professional office environment.</li><li>
Requires the ability to operate standard office equipment, including a computer, keyboard, telephone, and other common workplace tools.</li><li>
Requires the ability to communicate effectively to exchange accurate information in person, virtually, and in writing.</li><li>
May involve remaining in a stationary position for extended periods of time.</li><li>
May occasionally require moving about the office or campus to attend meetings or events.</li><li>
May involve moving light materials such as files, documents, or office supplies.</li><li>
May require the ability to adjust work schedules periodically to support meetings, events, or operational needs.</li></ul>
This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.</div>

Recoveries R Us

Job Summary We are seeking a highly organized and proactive Executive Assistant to support the President in all administrative and operational capacities. This dynamic role requires a detail-oriented professional who can manage complex schedules, coordinate projects, and handle a variety of administrative tasks with efficiency and professionalism. The ideal candidate will be a confident communicator, adept at multitasking, and possess a strong background in office management, calendar oversight, and executive support. This position offers an exciting opportunity to contribute to the smooth functioning of our leadership team while developing valuable skills in a fast-paced environment.Responsibilities<ul><li>Manage the President&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Act as the primary point of contact for phone calls, emails, and correspondence, demonstrating excellent phone etiquette and professional communication skills.</li><li>Coordinate and assist with event planning for internal meetings, conferences, and special functions to ensure seamless execution.</li><li>Handle administrative duties such as data entry, filing, proofreading documents, transcription, and maintaining organized records.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of tasks.</li><li>Oversee office management responsibilities including supply procurement via QuickBooks or other accounting tools, front desk duties, and general clerical support.</li><li>Assist with bookkeeping activities such as invoice processing, expense tracking, and reconciling accounts as needed.</li><li>Utilize office technology tools like Microsoft Office Suite (Word, Excel), DocuSign for document signing, and multi-line phone systems to facilitate daily operations.</li></ul>Requirements<ul><li>Proven experience providing executive administrative support or as a personal assistant in a professional setting.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent typing speed combined with proficiency in data entry, transcription, proofreading, and document management.</li><li>Demonstrated office management experience including filing systems, front desk operations, and customer service skills.</li><li>Proficiency in Microsoft Office (Word, Excel), Google Workspace applications (Gmail, Calendar), QuickBooks or similar bookkeeping software, and familiarity with multi-line phone systems.</li><li>Exceptional communication skills with professional phone etiquette and interpersonal abilities.</li><li>Ability to handle sensitive information discreetly while maintaining high levels of confidentiality.</li><li>Experience coordinating events or projects from inception to completion is highly desirable. Join us to be an integral part of our leadership team by providing energetic support that drives efficiency and success!</li></ul>Pay: $18.00 - $25.00 per hourWork Location: In person

Greenleaf Corporation

Summary: This position reports directly to the President and will perform a wide array of administrative support duties as required by the daily operations of an executive team in a manufacturing setting. This position regularly supports cross-divisional, domestic and international colleagues and executive leadership on strategic business initiatives and internal operations. This is a fast-paced position that requires attention to detail, strong communication skills, and a high degree of organization, initiative, professionalism and discretion. Notary commission preferred, but not required.Essential Duties and Responsibilities:<ul><li>Maintain the President&rsquo;s calendar</li><li>Field phone calls and requests from internal and external stakeholders</li><li>Monitor President&rsquo;s email correspondence with an eye towards record keeping</li><li>Aggregate detailed air travel information</li><li>Interface with the Board of Directors to coordinate meetings; work with Legal and Finance to gather elements for Board meeting packets in advance of meetings</li><li>Maintain corporate security logs</li><li>Maintain Company registration on federal platforms, including SAM, ITAR, PIEE/SPRS, JCP and DHS record maintenance</li><li>Work with Legal and manage the preparation of, and renewal deadlines for, consulting agreements.</li><li>In conjunction with the Vice President of Manufacturing, coordinate semi-annual training for new employees, and annual ITAR refresher training for all employees</li><li>Track membership renewals and donation / sponsorship requests.</li><li>Research and coordinate vendors for annual corporate picnic</li><li>Review credit card charges and provide receipts for payment</li><li>Support non-corporate requests from the President</li><li>Additional duties as required</li></ul>Education and Experience:<ul><li>US Citizen or Green Card Holder</li><li>Bachelor&rsquo;s degree, with work experience in an equivalent role in a manufacturing environment, preferred</li><li>Trustworthiness with highly confidential matters, sound judgment and high degree of discretion</li><li>Excellent organizational skills; attention to detail</li><li>Demonstrated ability to work independently and unsupervised, to prioritize multiple and simultaneous projects and activities, and to make decisions in an ambiguous and complex environment</li><li>Strong verbal and written communication skills, including the ability to articulate business situations clearly and accurately, and to address and resolve issues by communicating difficult information tactfully and diplomatically</li><li>Ability to work with all levels and departments in the Company, including Executive Management and Board members, with diverse interpersonal styles and priorities</li><li>Sensitivity to cultural differences</li><li>Advanced proficiency with Microsoft Office and Outlook, and strong computer skills</li><li>Experience in Manufacturing a plus.</li><li>Must be a U.S. Person (Citizen or Green Card Holder) as defined by ITAR regulations. This position is ITAR controlled and involves access to technical data subject to export restrictions.</li></ul>Greenleaf Corporation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.Please send your resume, salary requirements and salary history to Rhonda Boulton at rboulton@greenleafcorporation.com.Job Type: Full-timePay: From $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>Work Location: In person

King's College

Executive Assistant to Vice President for Student AffairsClassificationFull-Time, Non-ExemptDepartment/DivisionStudent AffairsReports ToVice President for Student AffairsAbout King&rsquo;sKing's College is a Catholic institution of higher education animated and guided by the Congregation of Holy Cross. King's pursues excellence in teaching, learning, and scholarship through a rigorous core curriculum, major programs across the liberal arts and sciences, nationally accredited professional programs at the undergraduate and graduate levels, and personal attention to student formation in a nurturing community.We offer competitive total rewards, tuition remission for employees, 403(b) plans, and generous paid-time-off and holidays. Our culture is driven by our commitment to our mission, our community and our friendly, knowledgeable faculty and staff.EEO StatementKing&rsquo;s College does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or other non-merit factors. We celebrate diversity by fostering a welcoming and inclusive environment where each member of King&rsquo;s College feels respected with a sense of belonging.Job FunctionProvides administrative/secretarial support for the Vice President for Student Affairs and Associate Vice President for Student Affairs/Dean of Students and Division of Student Affairs.Essential Elements1. Creates and maintains an office environment that celebrates, challenges and supports students in a caring and supportive manner consistent with the missions of the Division of Student Affairs and the College, its Catholic identity, and the Congregation of Holy Cross.2. Answers and screens incoming calls and greets visitors in a friendly and courteous manner.3. Provides service to students, faculty, and staff, providing information and referring them to appropriate college offices.4. Maintains and schedules administrative staff calendars (Outlook, Bookings).5. Coordinates purchasing for the office. Contacts service providers for the office copier, fax, printer and computer service and repair.6. Performs clerical functions such as typing reports, memos, and correspondence, and proofreads documents&mdash;including brochures and reports&mdash;for content accuracy and formatting.7. Prepares information, formats tables and charts, and consolidates various reports (e.g., the Student Life Committee-Board of Directors, President&rsquo;s Cabinet/Senior Staff, Divisional Leadership, Divisional assessment reports, divisional communications) as directed by VP/AVP.8. Assists in the development, proofreading, and editing of the Student Handbook.9. Coordinates publications (Off-Campus Parent and Student brochures, Alcohol and Drug brochure, Student Conduct Manual, and VAWA publication).10. Support strategic planning initiatives housed within Student Affairs, inputs data when needed and documents information for attendees.11. Provides assistance with event planning and organization by working with Conference &amp; Events or outside agencies if off campus.12. Enters data and prepares reports using the Guardian system for student conduct, Care Team, Title IX, and other functions.13. Coordinates student conduct appeal process for Vice President and Associate Vice President.14. Manages the scheduling and planning of Administrative and College Student Conduct Panel Hearings, as well as the scheduling of interviews for the College Student Conduct Panel.15. Works closely with administrative hearing officers to track and follow up on student conduct cases and sanctions process. Tracks fines and restitution and conducts appropriate follow-up for unpaid accounts.16. Enters the Datatel/Ellucian System holds for overdue fines, changing residency codes for off-campus students and commuters, updates off-campus student contact information, and enters missing student contact information and parent/guardian information.17. Prepares correspondence and maintains records for Sexual Harassment/Title IX cases under the direction of the Title IX Coordinator.18. Reviews and updates College web pages for the office (Student Affairs, Dean of Students, Title IX, etc.)19. Collates data for statistical reports, including the office semester report, student conduct information, and other compliance reports, including preparing tables, graphs and PowerPoint.20. Maintains confidential student records and evaluates requests for student record disclosure following FERPA and College policy.21. Maintains class attendance records. Notifies faculty and other administrative offices when a student is absent for several days due to a family or personal emergency.22. Provides administrative support to other departments within the division as needed (i.e., project initiatives, assistance with data entry and support to a function without administrative secretarial support, or personnel transitions/coverage needs).23. Evaluates inquiries and situation and contacts appropriate staff when the Vice President or Associate Vice President is unavailable.24. Maintains divisional staff listserv and seeks approval from the VPSA and/or AVPSA on divisional communications prior to distribution.Non-Essential Elements1. Evaluates and maintains appropriate archival files for the division of student affairs in consultation with the VPSA.2. Performs other related duties as assigned.Required Skills, Training, and Experience1. Excellent computer (i.e., Windows, Word, Excel, Outlook, PowerPoint, Canva and aptitude to learn software systems such as Ellucian Colleague, CROA/Entrinsik Informer, Guardian, One Hub, eRezLife) and typing skills.2. Excellent organizational ability and interpersonal skills.3. Desire to work closely with students, families, and the public.4. Ability to work independently.5. Ability to manage projects from organization to completion.6. Ability to work with individuals of diverse backgrounds.Physical ConditionsTypical office working conditions.Limited evening and weekend work is required.Job Type: Full-timePay: From $19.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to the Vice President for Student Affairs

Dry Creek Vineyard

WHO WE ARE:Dry Creek Vineyard, one of Sonoma County&rsquo;s premier family-owned legacy wineries, is seeking an Executive Assistant to join our dynamic team. For more than five decades, we&rsquo;ve remained proudly independent, guided by our &ldquo;No Compromises&rdquo; philosophy and a commitment to crafting appellation-focused, terroir-driven wines that reflect the heart of Dry Creek Valley.But behind every bottle is a team that keeps the business running with precision and integrity. We are 100% certified sustainable, deeply collaborative, and committed not only to excellence in the vineyard and cellar &mdash; but also in how we operate. If you value accuracy, accountability, and being part of a team that truly supports one another, we&rsquo;d love to meet you.WHO WE&rsquo;RE LOOKING FOR: Are you someone who thrives on keeping leaders organized, managing details with precision, and ensuring nothing falls through the cracks? Do you bring professionalism, discretion, and initiative to everything you do?We&rsquo;re seeking an Executive Assistant to the President to provide high-level administrative and organizational support within our family-owned Sonoma County winery. The ideal candidate is highly detail-oriented, extremely efficient, and professional, with proven experience providing multi-faceted executive-level support. In this role, you&rsquo;ll manage the President&rsquo;s day-to-day operations&mdash;overseeing complex calendars, communications, meetings, and travel&mdash;while anticipating needs and ensuring priorities are executed seamlessly.You&rsquo;ll act as a trusted partner to the President, helping streamline workflows, support key initiatives, and maintain clear communication across the leadership team and broader organization. Every day brings fresh opportunities to apply your organizational skills, sound judgment, and ability to manage sensitive information with confidence and care.While the primary focus of this role is executive support, you&rsquo;ll also contribute to the Sustainability initiatives that strengthen our winery&rsquo;s commitment to excellence in environmental leadership and responsible stewardship. If you&rsquo;re a poised professional who excels in a fast-paced, family-oriented environment, this is a rewarding opportunity to make a meaningful impact at the heart of our leadership team.RESPONSIBILITIES INCLUDE:<ul><li>Provide high-level administrative support to the President, including calendar management, meeting coordination, and travel planning</li><li>Prepare, edit, and manage correspondence, presentations, reports, and meeting materials</li><li>Serve as a key liaison between executives, staff, vendors, and external partners</li><li>Coordinate internal and board meetings, including agendas, materials, and follow-ups</li><li>Track projects and ensure timely execution of action items</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Assist with bookkeeping tasks, expense tracking, reporting, and filing</li><li>Support shipping logistics for wine and POS materials</li><li>Contribute to special projects and provide general administrative support as needed</li><li>Coordinate and support the winery&rsquo;s sustainability initiatives and programs</li><li>Maintain documentation for sustainability certifications, including compliance tracking</li><li>Assist in preparing for audits and certification renewals</li><li>Collect, organize, and report sustainability metrics (e.g., water usage, energy consumption, waste reduction)</li><li>Collaborate cross-functionally with vineyard, production, and operations teams to ensure adherence to sustainability standards</li><li>Coordinate seasonal sustainability-related activities such as employee garden gleaning and olive harvest/bottling</li><li>Identify opportunities to enhance environmental practices and reduce overall impact</li><li>Support internal and external communication of sustainability efforts</li></ul>KEY QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</li><li>3&ndash;5 years of experience providing executive-level administrative support; experience in the wine or hospitality industry is a plus.</li><li>Exposure to or involvement in sustainability initiatives is a plus.</li></ul>LOCATION:This position is based at our winery in Healdsburg. It is not a remote or hybrid role.Ready to advance your career with a pioneering Sonoma County winery where precision matters and teamwork is valued? If you&rsquo;re eager to contribute to a company that pours itself into every glass, send us your resume and cover letter.California Pay Transparency: The annual salary range for this position is $85,000&ndash;$105,000. Actual compensation will be determined based on the candidate&rsquo;s skills, experience, and qualifications.Pay: $85,000.00 - $105,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

Utah Tech University

<div><div><div><h2 class="jobSectionHeader">Position Announcement</h2></div>
<div>Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President&rsquo;s Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university&rsquo;s executive leadership.</div>
<div><h2 class="jobSectionHeader">Responsibilities</h2></div>
<div><ul><li>Provide proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Anticipate needs and ensure smooth coordination of activities in a fast-paced executive environment.</li><li>
Serve as a professional and welcoming first point of contact for the President&rsquo;s Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Ensure all guests experience a respectful and service-oriented environment.</li><li>
Plan and execute all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support.</li><li>
Draft, prepare, and distribute agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings.</li><li>
Compile, compose, edit, and finalize a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President.</li><li>
Conduct research and prepare briefing materials, speeches, presentations, and talking points tailored to the President&rsquo;s needs and audience.</li><li>
Ensure completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders.</li><li>
Maintain accurate and organized official records and archives, including files related to the Board of Trustees.</li><li>
Utilize a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President.</li><li>
Monitor and track President&rsquo;s Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures.</li><li>
Support telephone and calendar management for the President, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments.</li><li>
Under the direction of the Chief of Staff, assist with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identify and implement efficiencies to enhance office operations and service.</li><li>
Uphold the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President&rsquo;s Office.</li><li>
Take on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university&rsquo;s mission. Collaborate effectively with diverse stakeholders to ensure successful outcomes.</li><li>
Perform additional duties and responsibilities as assigned, demonstrating flexibility and initiative.</li><li>
Perform other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div><ul><li>Bachelor&rsquo;s degree from an accredited institution in a related field required.</li><li>
A minimum of four years of executive-level administrative support or office management experience required; experience in higher education or public sector administration preferred.</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and programs in a fast-paced, high-demand environment.</li><li>
Proven ability to interact professionally and effectively with faculty, staff, students, and external stakeholders at all levels, while demonstrating discretion, confidentiality, and sound judgment.</li><li>
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet-based tools, and other office technologies.</li><li>
Excellent interpersonal and communication skills, with the ability to represent the Office of the President and the university in a courteous, professional, and service-oriented manner.</li><li>
Strong writing, editing, and grammar skills, with experience preparing polished correspondence and documents.</li><li>
Experience tracking, reconciling, and monitoring budgets or financial records; familiarity with university fiscal systems or protocols preferred.</li><li>
Flexibility of schedule due to the dynamic environment of the President&rsquo;s Office.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time overtime-exempt staff position. Annual salary of $65,000+ depending on qualifications and experience. Desired start date of May/June 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under &quot;Benefits Summary&quot; for more details. 
 
ELECTRONIC APPLICATION PROCEDURES: Application review begins April 27, 2026. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520. 
 
ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of &quot;active learning. active life.&quot; and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. 
 
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University&rsquo;s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. 
 
Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 
 
Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500. 
 
Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, pleasevisithttps://titleix.utahtech.edu/reporting-discrimination/. 
 
For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University&rsquo;s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.</div></div></div>

Assistant to the President

Search 10000+ Executive assistant to the president jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 executive assistant to the president jobs Near Me

Executive Assistant to the President

Executive Assistant to the President

Executive Assistant to the President

Executive Assistant to the President

Executive Assistant to the Vice President for Student Affairs

Executive Assistant

Assistant to the President