6287 Executive Assistant To The President Operations Coordinator jobs near me

This position has two components: the Vice President for Presidential Initiatives and the Chief of Staff to the President. The position is a Cabinet-level position. The primary work location is at the executive offices at the Academic Campus of UT San Antonio.

The Vice President for Presidential Initiatives role involves the development and execution of strategic presidential initiatives principally derived from the President’s annual work plan. It includes special projects, strategic relationships support, institutional advocacy, and executive communication strategies, principally for the President, while collaborating closely with the Senior Vice President for Marketing and Communications and the entire Cabinet. This role will oversee initiatives that vary in scale, time frame, and relative involvement of other divisions, ranging from small, short-term, simple projects to large, multiyear, institutional-scale, complex projects. The Vice President will formulate analysis, strategy, and communication development around the presidential initiatives that will shape the trajectory as the new institution develops, serving on behalf of the President as a thought leader within higher education, research, academics, and public/private partnerships.

The Chief of Staff to the President role involves representing the interests and priorities of the President and the Office of the President through the coordination and advancement of the Presidential initiatives, enterprise risk management, KPI tracking, special projects, and priorities. This role involves the management and leadership of the Office of the President and its four components: Special Events and Protocol, Administrative Operations, Presidential Initiatives, and Presidential Communications. It includes supporting the President in prioritizing and making the best use of their time, providing strategic and analytical support to the President, and managing certain special projects end to end to ensure achievement towards strategic initiatives and annual plans.

• Execution of all the functions of the office: special events and protocol, administration and operations, presidential initiatives, and presidential communications.
• Oversight of direct reports leading those functional areas.
• Facilitate coordination, alignment and follow through across Cabinet on presidential priorities, institutional initiatives and matters requiring cross functional executive leadership.
• Coordination with UT system executive offices and the Board of Regents Office of the Secretary as needed.
• Provide strategic insights and implementation for strategic initiatives related to the Office of the President.
• Leverage opportunities with strategic partners that further university missions and strategic efforts.
• Coordinate with Cabinet members and other institutional leaders to identify, assess, monitor, and address significant enterprise risks.
• Coordinate enterprise risk reporting and engagement with UT System and the Board of Regents, as appropriate.
• Ensure emerging risks and issues are elevated to the President and appropriate executive leaders to support timely decision making and response.
• Serve as an ambassador of the Office of the President.
• Closely collaborate with the Chief of Staff to the SEVP for Health Affairs and Health System.
• Collaborate with Cabinet members and executives across the institution.
• Represent the President and the university at community events as needed.
• Oversee the annual State Employee Charitable Campaign.
• Serve as the internal liaison/coordinator and mentor for the following groups: Staff Advisory Council, Staff Emergency Fund, Association of Retired Faculty and Associates (ARFA), and others as needed.
• Serve in an internally and externally facing leadership role.
• Serve as a liaison with members of the Board of Regents and the University of Texas System regarding presidential topics and related support of issues and opportunities.
• In partnership with the Office of Human Resources, manage and oversee the search process for VPs directly reporting to the President as needed. This includes collaborating with selected search advisory committee chair, selected search firm, and other key stakeholders to ensure a seamless and successful search process.
• Ensure effective planning of presidential activities and special events (both internal and external). To include receptions, Presidential Awards, holiday events, VIP visits, graduation speakers and coordination of annual Presidential Ambassador Scholars.
• Support organizational efforts and compliance with all required reporting and certifications related to State and Federal legislation that are due by this office.
• Oversee the compilation of various reporting documents to the State of Texas relative to the President (e.g., President's Annual Personal Financial Statement).
• Coordinate with responsible institutional offices to ensure matters requiring presidential awareness, certification, action or escalation are appropriately managed and addressed.
• Lead team who plans, coordinates, and prepares agendas for President's Cabinet meetings.
• Oversee presidential initiatives which vary in scale, timeframe, and relative involvement of other divisions, ranging from small, short term, simple projects to large, multiyear, institutional scale, complex projects.
• Develop strategy, communication, and analysis around presidential initiatives that shape the institution's trajectory in close collaboration with the Senior Vice President, President for Marketing and Communications, and President's Cabinet.
• Oversee and establish strategic communications and engagement directives for the Office of the President.
• Address issues and devise solutions to proactively and reactively preserve and promote the university on behalf of the President.
• Maintain a commitment to professional growth and development through seminars, workshops, and professional affiliation to keep abreast of the latest developments in college and university, crisis management, marketing, media, and other related areas.
• Perform other duties as assigned.
• This position plays a vital role in advancing the institution's mission by fostering a supportive, innovative environment for students, faculty, staff, and those we serve and ensuring that the institution remains a leader in education, health, research, community engagement and commercialization.

• Bachelor's degree required. MA, MBA, JD or PhD highly preferred.
• Progressively senior level leader experience, including prior service as a Chief of Staff, senior strategy/business operations leader, or comparable executive role supporting a c-suite leader is preferred.
• Experience in a higher education or academic health institution is preferred.
• 15 years of progressively responsible experience working in strategy, strategic planning support, and/or business administration and operations is required.
• Extensive knowledge of executive leadership, organizational governance, and administrative practices within a large, complex organization, with the ability to effectively support the priorities and operations of the Office of the President.
• Advanced strategic planning, analytical, and problem solving skills, with the ability to assess complex institutional issues, develop actionable recommendations, and drive execution of enterprise wide priorities and presidential initiatives.
• Demonstrated knowledge of enterprise risk management principles and practices, including the ability to identify, assess, communicate, monitor, and facilitate mitigation of significant organizational and emerging risks.
• Exceptional interpersonal, relationship management, and diplomatic skills, with the ability to establish credibility and collaborate effectively with executive leadership, governing boards, community partners, and other internal and external stakeholders.
• Exceptional written, verbal, and executive communication skills, including the ability to synthesize complex and sensitive information, prepare executive level communications and reports, and represent the President and university with professionalism and discretion.
• Advanced organizational and project management skills, with the ability to lead multiple high profile, complex, and time sensitive initiatives involving multiple stakeholders and varying levels of institutional impact.
• Strong knowledge of institutional compliance, governance, and reporting requirements, with the ability to coordinate matters requiring executive level awareness and ensure appropriate follow through.
• Ability to exercise sound judgment, discretion, and confidentiality when managing highly sensitive matters, anticipating organizational needs.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.