executive office manager

Saudi Contractors Authority الهيئة السعودية للمقاولين

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 Executive Administration:
 
 
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 Support the management of the Deputy Governor&rsquo;s office and coordinate with government entities, delegations, and VIP guests.
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 Oversee and organize the Deputy Governor&rsquo;s agenda and calendar of events with respective parties.
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 Coordinate and follow up closely with SCA Divisions and external parties on items requested by the Governor and any outstanding matters.
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 Handle messenger duties related to the Deputy Governor&rsquo;s office, including the secure transportation of documents in compliance with confidentiality standards.
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 Prepare official communications for internal staff and external stakeholders.
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 Provide administrative and coordination support to the Deputy Governor in specialized matters.
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 Streamline and manage the flow of information to the Deputy Governor in line with established priorities and office procedures.
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 Maintain and organize the Governor&rsquo;s office library, including confidential documents.
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 About you:
 
 
 
 The ideal candidate must have a bachelor&rsquo;s degree in Management studies, or equivalent (MS preferred) with 7+ years of related experience.
 
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Executive Office Manager

Villa Bella Riva

OverviewThis role is the connective tissue of the operation. The Executive Office Manager and Operations Assistant ensures that people, spaces, schedules, and vendors are coordinated and that nothing falls through the cracks.This person supports leadership directly while also overseeing day-to-day office and facilities operations, including managing the Facilities role and external vendors.Core Responsibilities<ul><li>Act as the primary coordinator for office operations and facilities</li><li>Oversee cleaners, vendors, maintenance, and service providers</li><li>Support executive scheduling, bookings, and logistics</li><li>Plan and coordinate events and meetings</li><li>Ensure offices and buildings are always in excellent shape</li><li>Anticipate needs and proactively solve operational issues</li><li>Support travel booking, airport logistics, and visitor coordination</li><li>Create simple systems and checklists to ensure consistency</li><li>Provide light executive assistant support as needed</li></ul>What Success Looks Like<ul><li>Everything feels organized, calm, and intentional</li><li>Events and meetings are smooth and well run</li><li>Facilities issues are resolved before they become distractions</li><li>Leadership is freed up from logistics and coordination</li><li>Vendors and staff know exactly what is expected of them</li></ul>Ideal Background<ul><li>Experience as an office manager, executive assistant, operations coordinator, or similar role</li><li>Strong organizational and communication skills</li><li>Comfortable managing people and vendors</li><li>High attention to detail with a proactive mindset</li><li>Calm under pressure and good judgment in ambiguous situations</li></ul>Pay: $49,810.09 - $75,000.00 per yearWork Location: In person

Executive Office Manager and Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Irwin & Dow

The Role
 A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum. Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts. There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important. Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
Requirements
 Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant / Office Manager

MERJE Ltd

Executive Operations Manager £60,000 - £75,000 London MERJE is seeking an exceptional Executive Operations Manager to support the Managing Partner of a prestigious law firm in London. This critical role involves strategic planning, execution of business development initiatives, and high-level stakeholder management. The ideal candidate will have extensive experience in professional services, exceptional organisational skills, and strong commercial awareness. The Company This leading law firm specialises in the Legal sector, offering a dynamic and challenging environment for ambitious professionals. With a focus on growth and innovation, the company provides excellent opportunities for career development and exposure to high-profile clients and projects. The Role The Executive Operations Manager role offers a unique opportunity to directly support the Managing Partner during a period of significant expansion. This position requires a high degree of autonomy, strategic thinking, and the ability to navigate complex, sensitive issues within a fast-paced legal environment. Key Responsibilities: <ul> <li>Provide primary support to the Managing Partner, ensuring effective research, preparation, and communication</li><li>Manage the Managing Partner's agenda and priorities, balancing short-term demands with long-term strategic initiatives</li><li>Support preparation, coordination, and follow-up of board and executive meetings</li><li>Liaise with key C-Suite Central Services members as directed by the Managing Partner</li><li>Maintain confidentiality and integrity in handling sensitive Board, client, firm, and regulatory matters</li></ul> Required knowledge and experience: <ul> <li>Extensive experience in operations management within a professional services or legal environment</li><li>Exceptional organisational and communication skills</li><li>Strong commercial awareness and understanding of the legal sector</li><li>High level of discretion, judgement, and resilience under pressure</li><li>Proficient IT skills, including MS Office and document management systems</li></ul> If you are an experienced professional seeking a challenging Executive Operations Manager position and possess the required skills and experience, we encourage you to apply for this exciting opportunity. _ Applicants must be located and eligible to work in the UK without sponsorship. Please note, should feedback not be received within 28 days, unfortunately your application has been unsuccessful. In applying for this role, you may be registered on our database so we can contact you about suitable opportunities in future. Your data will be managed in accordance with our Privacy Policy, which can be found on our website. If you would like this job advertisement in an alternative format, please contact MERJE directly.

Executive Operations Manager - London

Jawantri Engineers

Job Opening: Office ExecutiveLocation: Jagadhri, Haryana Industry: Construction CompanyWe are looking for a smart and responsible Office Executive to manage day-to-day office operations.Preference: ✔ Local candidate ✔ Female candidate preferredKey Responsibilities:<ul><li>Handle daily office coordination and documentation</li><li>Maintain files, records, and office trackers</li><li>Coordinate with site staff, vendors, and management</li><li>Support billing, data entry, and basic accounts work</li><li>Manage emails, calls, and follow-ups</li></ul>Requirements:<ul><li>Graduate preferred</li><li>Basic knowledge of MS Office (Excel, Word)</li><li>Good communication and coordination skills</li><li>Organized and disciplined approach to work</li></ul>Salary: As per experienceJob Type: Full-timePay: ₹8,285.24 - ₹12,298.22 per monthWork Location: In person

Office Executive

Deshwal Synergies

Experience: 2&ndash;5 YearsIndustry: Food &amp; Beverage / Quick Service Restaurant (QSR)Department: Operations Employment Type: Full-TimeRole Overview Chai Waale is seeking a highly motivated and detail-oriented Operations Executive to join our Head Office Operations Team in Chennai. The ideal candidate will have 2-4 years of experience in operations management, with a strong focus on supporting day-to-day activities, streamlining processes, and ensuring smooth execution across departments. This is a hands-on coordination role offering exposure to all aspects of operational management &mdash; including process optimization, quality control, reporting, and inter-departmental coordination.Key ResponsibilitiesAssist in day-to-day operational activities and monitor progress to ensure timely and quality completion of tasks. Manage and track inventory levels, maintain stock records, and ensure accurate documentation.Coordinate with internal departments to facilitate seamless operations and resolve process-related issues. Track and analyze operational data to identify gaps and recommend improvements.Maintain proper documentation for inventory, vendor performance, and logistics coordination. Monitor external service providers to ensure adherence to Service Level Agreements (SLAs).Support the Operations Manager in planning and implementing strategies to improve efficiency and reduce costs. Prepare operational reports, assist in budget planning, and maintain MIS records.Ensure compliance with company policies, safety protocols, and operational SOPs. Provide administrative and analytical support to the Operations Department as required.Key RequirementsBachelor&rsquo;s degree in Business Administration, Operations Management, or a related field. 2&ndash;4 years of relevant experience in operations or administrative coordination.Strong analytical, organizational, and problem-solving skills. Excellent communication and interpersonal abilities.Proficiency in MS Office (Excel, Word, PowerPoint) and documentation. Ability to manage multiple tasks in a fast-paced environment.High attention to detail, accuracy, and process discipline. A proactive and self-driven individual who wJob Types: Full-time, PermanentPay: ₹35,000.00 - ₹45,000.00 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

Operations Executive (Office Work)

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