executive office manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
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 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
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 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
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 Act as the point of contact between executives and internal/external stakeholders.
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 Prepare, review, and manage confidential correspondence, reports, and presentations.
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 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
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 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
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 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
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 Maintain office systems, policies, and procedures to support organizational goals.
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 Support special projects and company initiatives as directed by executive leadership.
 </li>
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 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a key role in shaping the future of mining in the Kingdom.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of the future of mining in Saudi Arabia!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
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 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
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 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
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 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
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 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 6 years of experience in similar position.
 </li>
 </ul>
</div>

Alhamal Trading & Contracting W.L.L.

We are seeking a highly skilled executive office manager to join our team immediately.Key Requirements:<ul><li>Nationality: Preferred Arabic nationality.</li><li>Experience: Proven track record of working with high-level management&mdash;a financial</li><li>Skills:</li><li>Exceptional proficiency in secretarial tasks.</li><li>Advanced knowledge of Microsoft Office Professional.</li><li>Availability: Immediate joining with transferable sponsorship.</li></ul>Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain executives&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.</li><li>Communication:</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle correspondence, emails, and calls on behalf of the management.</li><li>Document Management:</li><li>Draft, format, and proofread reports, presentations, and other documents.</li><li>Maintain accurate records and ensure proper filing of documents, both electronically and physically.</li><li>Office Coordination:</li><li>Ensure office supplies and resources are well-stocked and functioning efficiently.</li><li>Coordinate with departments to assist in the implementation of company policies and procedures.</li><li>Confidentiality &amp; Professionalism:</li><li>Handle sensitive information with utmost discretion and maintain confidentiality.</li><li>Represent the company and its management professionally at all times.</li><li>Technical Expertise:</li><li>Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.</li></ul>Job Type: Full-time

Marriott International

Additional InformationJob Number 25159114Job Category AdministrativeLocation Le Royal M ridien Abu Dhabi, 113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates,VIEW ON MAPSchedule Full TimeLocated Remotely? NPosition Type ManagementJob SummarySupports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.CANDIDATE PROFILE Education And ExperienceThe candidate preferably holds a bachelor s degree in business administration, Hospitality Management, or a related field, with a minimum of 3-5 years of progressive experience in administrative and office management, ideally within a 5-star hotel or luxury hospitality setting.Leadership skills are essential, with the ability to manage office operations independently, take initiative, and work without supervision.The role requires excellent organizational and project management abilities, advanced proficiency in MS Office applications, and familiarity with hotel or property management systems is an advantage.The candidate must demonstrate outstanding communication and presentation skills as well as interpersonal skills, with proven capability in handling executive-level and ownership correspondence, as well as managing highly sensitive and confidential information with the utmost discretion.A detail-oriented, proactive, and adaptable approach with pleasing personality is vital, along with a high level of integrity and commitment to excellence.Fluency in English (Arabic is an advantage).CORE WORK ACTIVITIES Providing Documentation and Reporting Support Assists managers in preparation of various reports and presentations. Assists with the design and preparation of statistical reports as needed. Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed. Makes new files, maintains existing files. Maintains giveaway/donation files and assists in making reservations. Provides administrative support to manager/s and department.Supporting Correspondence Composes, produces and signs correspondence on routine matters. Produces and distributes correspondence as required. Answers department phones. Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required. Sorts and distributes mail.Ensuring Exceptional Customer Service Providing services that are above and beyond for customer satisfaction and retention. Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis. Attends meetings and communicates with executive and peers as an effort to improve quality of service.Additional Responsibilities Ensures VIP amenity requests from GM/DOPS are handled in timely manner. Signs for managers and release, with specific permission. Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety. Analyzes information and evaluating results to choose the best solution and solve problems. Attends meetings to plan, organize, prioritize, coordinate and manage activities. Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems. Informs and/or updates the executives and peers on relevant information in a timely manner.At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.At Le M ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M ridien. In joining Le M ridien, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8Nb9%2bCo0h1FExMklwZ0%2fb65tx" width="0" height="0" />

DHL Group

Overview DHL UAE is the recognized market leader in Express logistics and an Employer of Choice - ranked consistently as a Great Place to Work in the UAE for 7 consecutive years with a 2019 Global Ranking at . The Executive Assistant & Office Manager will manage the day to day business activities of the Country Manager, supporting a complex schedule, coordinating meetings, ensuring compliance, and managing travel and communications. Qualifications <ul><li>3-5 years' experience in an administrative support role, preferably at a senior level, with a strong background supporting executives.</li><li>Undergraduate degree or equivalent experience.</li><li>Arabic language is an advantage.</li><li>A self starter with high energy, meticulous attention to detail, strong initiative, and a process improvement mindset.</li><li>Highly flexible, creative, and a strong multitasker with a problem solving mindset.</li><li>Excellent oral and written communication skills, strong interpersonal skills, and a high level of professionalism.</li><li>Superb organizational and time management skills.</li><li>Proficient or advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with data management.</li><li>A demonstrated ability to plan effectively while remaining flexible to handle the unexpected.</li></ul> Responsibilities <ul><li>Manage the Country Manager's diary, ensuring that all meetings are carried out as planned.</li><li>Coordinate and prepare meetings, luncheons, staff conferences, PR events, and other gatherings, including travel and accommodation arrangements.</li><li>Attend weekly management meetings, prepare minutes, circulate to attendees, and follow up on action items.</li><li>Vet all correspondence for the Country Manager and draft responses or take appropriate action.</li><li>Maintain filing systems for the Country Manager and Senior Management Team to facilitate easy retrieval and systematic organization.</li><li>Manage telephone lines for the Senior Management Team, take messages, and deal with enquiries to enable callers to have a point of contact.</li><li>Coordinate and produce monthly reports and briefing packs, adhering to deadlines.</li><li>Coordinate leave and absence tracking for the Senior Management Team, ensuring that all paperwork and systems are accurately completed and approved.</li><li>Provide administrative and executive support for Area Senior Managers / GMB visiting the country.</li><li>Support the Marketing team for events, including organizing and coordinating with customers and suppliers.</li><li>Act as a point of contact for customers, greet VIP customers at events, and provide coordination support.</li><li>Support Area / Global on locally organized events such as CBRs, MEEG Functional meetings, and other items.</li><li>Coordinate suppliers, handle client queries, and troubleshoot on the day of events to ensure smooth operations, liaising with HR and other departments for approvals.</li><li>Provide support for coordination of travel arrangements and hotels for large events.</li><li>Handle customer complaints escalated to the Country Manager.</li><li>Coordinate and follow up with CS Operations and Sales, ensuring proper feedback is given to customers.</li></ul> Employment Type Full Time Vacancy 1<img src="https://www.jobg8.com/Tracking.aspx?D9MLp94I7TOM98quA7Spzereb1HvuSeSd" width="0" height="0" />

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