executive office manager

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
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 Attend meetings when required to record minutes and follow up on action points.
 </li>
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 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
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 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
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 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
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 Optimize travel itineraries for cost-effectiveness and business efficiency.
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 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
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 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
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 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
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 Maintain effective office systems for filing, data management, and document circulation.
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 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
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 Support the preparation of executive-level reports, presentations, and tracking tools.
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 Ensure reports and deliverables are completed accurately and on time.
 </li>
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 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
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 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
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 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Gondwana Engineers Ltd.

Position &ndash; Executive Assistant (Steno)Experience: 10 YearsGender: MaleLocation: NagpurSalary: 2 &ndash; 4 LPA/5 LPA (depending on experience and fit)Reporting to: AVP/DirectorKey ResponsibilitiesAdministrative &amp; Secretarial Support<ul><li>Act as the main support staff to senior management / project heads &mdash; managing diaries, correspondence (emails, letters), calls, and acting as gatekeeper for communications. Take dictation (if required), type/shorthand transcription, drafting business letters, memos, official correspondence.</li><li>Maintain filing systems (physical and/or electronic), organize documents, maintain project/office records and documentation &mdash; including vendor/contractor correspondence, project-related files, approvals, statutory/contract documents as needed for infrastructure projects.</li></ul>Scheduling, Communication &amp; Coordination<ul><li>Schedule and coordinate meetings, site visits, travel for management or site engineers, appointments with contractors/vendors/clients, as required.</li><li>Make travel arrangements, book conveyance / accommodation / site-visit logistics &mdash; particularly when field offices / project sites involved.</li><li>Act as interface / liaison between various internal teams (engineering, procurement, site), external stakeholders (vendors, contractors, clients), and senior management for smooth administrative coordination.</li></ul>Documentation, Reporting &amp; Office Assistance<ul><li>Prepare meeting agendas, minutes of meetings, project-related correspondence, reports, presentations, and documentation as required. Assist in office administration tasks: vendor/contractor correspondence, document processing, record-keeping, data-entry, tracking communications and follow-ups, maintaining confidentiality of sensitive information.</li><li>Support project-related administrative workflows (e.g. tracking approvals, invoice/vendor documents, project schedule communications, site-office correspondences), especially relevant if candidate has infrastructure / construction industry background.</li></ul>Additional / Ad-hoc Support<ul><li>Assist in coordination during site-visits or inspections: travel planning, logistic support for visiting management / engineers.</li><li>Provide general office support as needed &mdash; liaising with clients, contractors, vendors; handling incoming/outgoing correspondence; follow-up on documentation, filing, record maintenance.</li><li>Maintain discretion, confidentiality, and a professional attitude &mdash; especially given possible access to sensitive project/contract/financial data.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication skills (written and verbal), in English and Hindi (or local language) &mdash; for correspondence, coordination with internal/external stakeholders.</li><li>Strong organisational skills: ability to manage diary/calendar, meetings, travel, documentation, and multi-task across projects / administrative + support duties. Proficiency in offices tools &mdash; MS Office (Word, Excel, Outlook), email, typing / shorthand / documentation, familiarity with office management systems (paper or electronic filing).</li><li>Good time-management, multi-tasking ability, and ability to prioritise tasks under deadlines.</li><li>Familiarity with infrastructure / construction sector administrative workflows is a plus: reading project documents, site-related coordination, vendor/contractor liaison, understanding project timelines &amp; documentation needs.</li></ul>Job Type: Full-timeBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant/Office Manager

Galderma

<div>
 Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
 
 
 We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
 
 
 At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
 
 
 
 Executive Assistant , Office Manager and SHE officer
 
 
 
 
 UAE, Dubai
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executive Assistance:
 </li>
 <li>
 Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
 </li>
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 Support in drafting presentations, business reports, and confidential communications as required.
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 Handle sensitive information with a high degree of confidentiality
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 Support meeting preparation and follow-up, ensuring timely flow of information.
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 Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.
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 Coordinate events and leadership offsite, managing logistics end-to-end.
 </li>
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 Office Management:
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 Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
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 Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
 </li>
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 Maintain accurate records and reports related to office expenses, services, and contracts.
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 Support implementation of changes and improvements to ensure office efficiency and compliance.
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 SHE (Safety, Health &amp; Environment):
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 Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
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 Coordinate workplace safety training, inspections, audits, and risk assessments.
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 Maintain SHE documentation and records, and prepare required reports.
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 Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.
 
 
 </li>
 </ul>
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator; SHE experience is an plus.
 </li>
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 Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
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 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
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 Proactive, adaptable, and able to build positive relationships with diverse stakeholders
 
 
 </li>
 </ul>
 
 What We Offer In Return
 
 
 
 <ul>
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 You will be working for an organization that embraces diversity &amp; inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
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 You will receive a competitive compensation package with bonus structure and extended benefit package.
 </li>
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 You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take accountability.
 
 
 </li>
 </ul>
 
 Next Steps
 
 
 
 <ul>
 <li>
 Please apply with an English language CV.
 </li>
 <li>
 If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
 </li>
 <li>
 The next step is a virtual conversation with the hiring manager.
 </li>
 <li>
 The final step is a panel conversation with the extended team.
 
 
 </li>
 </ul>
 
 Our people make a difference
 
 
 
 At Galderma, you&rsquo;ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.
</div>

Executive Assistant , Office Manager and SHE officer.

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 
 About Kafaat:
 
 
 
 Kafa&rsquo;at is a premier company in providing HR services including training, development and management consulting in Saudi Arabia. Since its establishments, Kafa&rsquo;at has been thriving the spirit of productivity and excellence in a highly competitive market. The availability of specialized skillful staff, state of-the art infrastructure and large investment flow, the company has the capability to create comprehensive solutions and development for our partners needs in the areas where it works.
 
 
 
 
 
 
 Client for Kafaat is looking for CEO Office Manager:
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the CEO&rsquo;s office with a high level of efficiency and professionalism, ensuring smooth day-to-day operations and providing executive support in administrative, organizational, and operational tasks. The role also includes handling personal matters directly related to the CEO&rsquo;s daily commitments while maintaining the highest levels of confidentiality.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Administrative &amp; Organizational Tasks:
 </li>
 </ul>
 
 &bull; Manage and coordinate the CEO&rsquo;s calendar, meetings, and appointments.
 
 
 &bull; Prepare, review, and proofread reports, presentations, and documents before submission to the CEO.
 
 
 &bull; Prepare periodic reports (weekly, monthly, and quarterly) covering project status, KPIs, and task follow-ups.
 
 
 &bull; Track the implementation of decisions issued by the CEO&rsquo;s office and ensure timely follow-up with relevant departments.
 
 
 &bull; Handle incoming and outgoing correspondence and prioritize communications.
 
 
 &bull; Manage official communications with partners, investors, and government entities.
 
 
 &bull; Fully organize Board of Directors and Executive Committee meetings, including writing detailed meeting minutes, distributing them to relevant parties, and following up on action items.
 
 
 
 
 <ul>
 <li>
 Executive Support:
 </li>
 </ul>
 
 &bull; Represent the CEO&rsquo;s office and coordinate with department heads to ensure seamless workflow.
 
 
 &bull; Conduct research, gather information, and prepare executive briefs or decision summaries as required.
 
 
 &bull; Monitor major projects and initiatives, providing periodic progress updates and highlighting risks or challenges.
 
 
 
 
 <ul>
 <li>
 Business-related tasks and follow-up:
 </li>
 </ul>
 
 &bull; Follow up on contracts, agreements, and project documents in coordination with the relevant departments.
 
 
 &bull; Support the CEO in tracking project performance, milestone achievements, and meetings with consultants and developers.
 
 
 &bull; Oversee the organization of site visits, including preparing pre-visit briefs and post-visit reports.
 
 
 
 
 <ul>
 <li>
 Personal Support for the CEO:
 </li>
 </ul>
 
 &bull; Manage and coordinate certain personal matters related to the CEO&rsquo;s schedule, including reservations and private appointments when needed.
 
 
 &bull; Liaise with relevant entities to complete personal tasks that require close follow-up or alignment with the CEO&rsquo;s official agenda.
 
 
 &bull; Maintain absolute confidentiality of all personal and professional information.
 
 
 
 
 <ul>
 <li>
 Reports:
 </li>
 </ul>
 
 &bull; Prepare and submit periodic performance reports to management with recommendations based on findings.
 
 
 
 
 <ul>
 <li>
 Other Duties:
 </li>
 </ul>
 
 &bull; Perform any other tasks assigned by the direct manager within the scope of responsibility.
 
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Excellent verbal and written communication skills in both Arabic and English.
 
 
 &bull; Professional certifications such as CAP, PMP, or equivalent are preferred.
 
 
 &bull; Previous experience in the real estate developm ent sector is an advantage.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; 5&ndash;8 years of experience in executive office management or senior administrative support roles.
 
 
 
 
 
 
 Skills:
 
 
 
 &bull; Strong time-management skills and the ability to work under pressure and handle multiple priorities.
 
 
 &bull; Advanced proficiency in Microsoft Office applications.
 
 
 &bull; Strong organizational skills and the ability to prioritize effectively.
 
 
 &bull; Analytical mindset with flexibility in handling challenges.
 
 
 &bull; Strong ability to draft meeting minutes and prepare executive-level reports.
 
</div>

CEO Office Manager

Samco National Construction Company

Chairman's Office ManagerRequirements :- Bachelor&rsquo;s degree in business administration or a relevant field.- Minimum of 4 years' of relevant experience in executive administration, with at least 3 years supporting a C-Level executive (Chairman, CEO, or General Manager)- Proven experience in the construction or engineering sector is highly preferred.- Full professional fluency in both Arabic and English (written and spoken) is mandatory.- Advanced proficiency in MS Office Suite, (Word, Excel, PowerPoint, Outlook).Responsibilities:- Organizing the Chairman's daily schedule and scheduling internal and external meetings.- Preparing the daily files and reports the Chairman needs for review and decision-making.- Arranging all travel bookings (flights, hotels, transportation), both domestic and international, for the Chairman.- Maintaining and archiving all documents and files in an organized and secure manner for easy access.- Coordinating between the Chairman's office and the various departments and divisions within the company.Work Location: Nasr City , CairoJob Type: Full-time

Chairman's Office Manager

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

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