executive office manager

Ipsos in US

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 Job Description
 
 
 
 *PLEASE NOTE THIS IS AN IN-PERSON ROLE REQUIRING ON-SITE PRESENCE FIVE DAYS A WEEK*
 
 
 
 What makes this role important at Ipsos?
 
 
 
 The Executive Assistant/Office Manager (EA/OM) supports executive leaders of Ipsos North America. Strong candidates will have a proven record of accomplishment of success supporting executives in a fast-paced environment. Candidates will need to maintain the utmost confidentiality, providing business operational support with a sense of urgency and delivering on complex details with accuracy in a timely manner. The successful candidate will diligently work to assist executives in driving our global research business and juggle multiple senior project priorities.
 
 
 
 What You Can Expect To Be Doing
 
 
 
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 Provide administrative support to multiple senior executives, with high professionalism and positively reflecting on the Ipsos North America organization.
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 Manage, organize, and sustain complex contact records, calendar(s), and events (e.g., offsite meetings, group private dining events, team building, department meetings, social events, etc.).
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 Prepare agendas, reports, special projects, presentations and other documents in Word, Excel, PowerPoint in support of the executives.
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 Draft and prepare correspondence for internal announcements, client meetings, leadership team meetings, and/or organizations that the executives are involved with.
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 Arrange travel (domestic &amp; international) and prepare complex travel itineraries for executives. Travel arrangements may include flights, hotels, ground transportation, passport renewal, global entry, Visa applications/international entry documentation, etc.
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 Prepare and submit expense reports promptly. Reconcile to ensure reimbursements are appropriately completed and in accordance with travel policies.
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 Process invoices for payment, review expense reports of direct reports and aid in preparation of quarterly and annual budget reviews, along with other financial presentations.
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 Maintain strong vendor relationships, work closely with other EA/OM&rsquo;s to support one another and communicate business needs in a professional and friendly manner
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 Interface with internal stakeholders, external clients and contacts about meetings and administrative initiatives.
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 Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
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 Optimize executives' time by proactively gathering, reviewing, and analyzing information. Summarize key insights and provide recommendations for action as needed.
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 Work closely with IT to resolve technology and security issues.
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 Maintain documents and records in appropriate, retrievable files.
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 Coordinate project planning activities and facilitate meetings to help ensure the team delivers against its commitments with the highest quality deliverables in a timely fashion.
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 Collaborate with executives, their direct reports and other Admin team members to track key performance metrics and assist with budget files.
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 Assess existing processes and identify opportunities for improvement.
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 Document and distribute project and activity status regularly.
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 Oversee all office operations, equipment, maintenance, service contracts and systems.
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 Maintain inventory of office supplies and equipment
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 Work closely with building management on all facilities related issues, maintenance, and improvements.
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 Work closely with HR, IT, and managers to coordinate onboarding and offboarding of employees.
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 Prepare and maintain occupancy budget and all financial reports related, along with other BUs as assigned.
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 Lead and actively participate in Social Committee meetings; proactively coordinates office events, social activities, and charitable giving initiatives.
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 Work closely with the Office Leader to implement change and build/maintain office morale through various efforts.
 
 
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 This might be the job for you if you have:
 
 
 
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 Completed bachelor&rsquo;s degree level of education or equivalent work experience.
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 Minimum 4 years executive administrative management experience, preferably with office management experience.
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 Ideal candidate will reside in the Seattle, WA area or Chicago, IL.
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 Manage sensitive matters with an elevated level of confidentiality and discretion knowing decisions will directly impact the North American and global operations of the company.
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 Solid organizational skills including ability to prioritize and coordinate multiple tasks, excellent attention to details.
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 Expertise in Microsoft Office applications, specifically Outlook, MS Teams, SharePoint, Word, Excel (advanced preferred, intermediate required), and PowerPoint (Intermediate).
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 Excellent verbal and written communication and time management skills; proven ability to meet and drive deadlines.
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 Extensive background with scheduling, complex meeting arrangements, and domestic/international travel accommodations.
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 A creative problem solver with a &lsquo;hands-on&rsquo; approach to providing solutions.
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 Proactively sources information; resourceful.
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 Willingness to learn and grow.
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 Ability to exercise tact and discretion in a professional international environment.
 
 
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 If you do not meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for a particular role and are also committed to considering candidates for open positions throughout our organization, not just the one you are applying to!
 
 
 
 
 In accordance with NY/CO/CA/WA law, the estimated base salary for this role is $80,000 to $85,000/yr. Your final base salary will be determined based on several non-discriminatory factors which may include but are not limited to location, work experience, skills, knowledge, education, and/or certifications.
 
 
 
 
 What&rsquo;s In It For You
 
 
 
 
 At Ipsos you will experience opportunities for Career Development, an exceptional benefits package (including generous PTO, healthcare plans, wellness benefits), a flexible workplace policy, and a strong collaborative culture.
 
 
 
 
 Benefits
 
 
 
 
 To find out more about all the great reasons to work at Ipsos, how we are making an impact around the world, and more about our benefits and employee programs, please visit:
 
 
 
 Why Work at Ipsos | US
 
 
 
 Commitment to Diversity
 
 
 
 Ipsos recognizes the necessity of building an inclusive culture that values each employee&rsquo;s individuality and diverse perspectives. For more than 40 years, our mission has been to generate and analyze data about society, markets, brands, and behaviors to provide our clients with the insights that elevate their understanding of the world. This could not be fulfilled without Ipsos&rsquo; diverse employees who compile and analyze this data&mdash;they are the essence of who we are and what we do.
 
 
 We are committed to providing equal opportunity to all employees, creating an environment that promotes inclusion, and enabling employees from all walks of life to flourish. Ipsos encourages our employees to act in a respectful and responsible manner, in line with the code of best practices concerning diversity and inclusion, human rights, equality, and civility for every individual.
 
 
 Ipsos is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class and will not be discriminated against on the basis of disability.
 
 
 
 About Us
 
 
 
 Ipsos is one of the world&rsquo;s largest research companies and currently the only one primarily managed by researchers, ranking as a #1 full-service research organization for four consecutive years . With over 75 different data-driven solutions, and presence in 90 markets, Ipsos brings together research, implementation, methodological, and subject-matter experts from around the world, combining thematic and technical experts to deliver top-quality research and insights. Simply speaking, we help the biggest companies solve some of their biggest problems, serving more than 5000 clients across the globe by providing research, data, and insights on their target markets. And we&rsquo;re proud to share we&rsquo;ve received our Great Place to Work Certification in 2022 &amp; 2023!
 
 
</div>

Executive Assistant & Office Manager

Rando Productions, Inc.

Executive Assistant / Office Manager / HR AdministratorLocation: North Hollywood, CA Job Type: Full-time, On-siteAbout Rando Productions Inc.Rando Productions is a creative production company specializing in live entertainment and theme park experiences. From concept through execution, we deliver large-scale show systems, immersive attractions, and unforgettable guest experiences for audiences around the world. We are seeking a multi-talented professional to serve as Executive Assistant, Office Manager, and HR Administrator. This pivotal role will support our leadership team, ensure smooth daily operations, and manage essential HR processes that keep our growing company and projects on track. Because our work is fast-paced and highly collaborative, we are specifically looking for someone with experience in live entertainment, attractions, and theme park production construction / systems environments.Key ResponsibilitiesExecutive Assistant<ul><li>Provide high-level administrative support to executives, including production-related scheduling, travel coordination, and expense management.</li><li>Prepare materials, decks, and documentation for client presentations and creative reviews.</li><li>Act as the primary point of contact between leadership, creative teams, and external partners.</li></ul>Office Management<ul><li>Oversee daily office operations at our North Hollywood headquarters.</li><li>Manage vendor relationships, office supplies, and production-related logistics.</li><li>Coordinate team meetings, creative workshops, and offsite events.</li><li>Support technology and facilities needs for a creative production environment.</li></ul>HR Administration<ul><li>Coordinate recruitment, onboarding, and offboarding of staff and contractors, with an emphasis on entertainment production roles.</li><li>Maintain employee and contractor records, contracts, and compliance documents.</li><li>Administer benefits, time-off requests, and employee HR needs.</li><li>Support company culture initiatives and performance review processes.</li></ul>About You<ul><li>Required: Prior experience in live entertainment, attractions, or theme park production environments.</li><li>3+ years of professional experience as an Executive Assistant, Office Manager, HR Administrator, or in a combined role.</li><li>Strong organizational skills with the ability to thrive in a fast-paced, project-driven environment.</li><li>Excellent written and verbal communication skills, with the ability to liaise across creative, technical, and operational teams.</li><li>Proficiency with productivity and project management tools (Google Workspace, MS Office, HRIS platforms, and project trackers).</li><li>Discreet, professional, and highly adaptable.</li></ul>Why Join Rando Productions?<ul><li>Be part of a team creating world-class live and themed entertainment systems.</li><li>Play a central role in shaping the operations and culture of a creative production company.</li><li>Collaborate with industry-leading talent and global clients.</li><li>Competitive compensation and benefits.</li></ul>Job Type: Full-timePay: From $30.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Office Manager / HR Administrator

SEDER GROUP

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 Attend executive meetings, prepare detailed agendas, document minutes accurately, and ensure timely follow-up on action items.
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 Efficiently manage and optimize the executive&rsquo;s calendar, appointments, and travel schedules.
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 Serve as the primary liaison between the executive and internal/external stakeholders, ensuring clear, professional, and timely communication.
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 Oversee visitor reception, respond promptly and professionally to inquiries, and manage all incoming communications including calls and emails.
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 Review and prioritize correspondence, draft and dispatch appropriate responses, and escalate specialized matters to relevant departments with follow-up to resolution.
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 Facilitate seamless information flow to support decision-making processes and monitor execution of directives from the executive office.
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 Coordinate the preparation of comprehensive reports, presentations, and briefing materials as required by the executive.
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 Manage office resources, including budget oversight and vendor relations, to maintain operational efficiency.
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 Promote effective cross-departmental communication and collaboration to support organizational objectives.
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 Assist in planning and coordinating corporate events, conferences, and executive travel logistics.
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 Monitor deadlines rigorously, ensure accountability, and drive timely completion of all assigned tasks.
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 Uphold strict confidentiality and demonstrate the highest standards of professionalism and integrity at all times.
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CEO Office Manager

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

EHS Consultants

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 Company Description
 
 
 
 EHS Management Consultants is a professional team with over 40 years of experience in Environmental Consulting, Impact Assessments, Health &amp; Safety Management, Facilities Inspections, and Project Management. We offer a wide range of independent consulting services, including Environmental Impact Assessments, Health &amp; Safety Consulting, Custom Trainings, and Property Inspections. Our expertise spans across Environmental and Bio-scientific investigation services for various businesses. Through our efforts, we aim to provide comprehensive environmental and health management solutions.
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Office Executive located in Dubai, United Arab Emirates. The Office Executive will handle day-to-day administrative tasks, provide customer service, assist in office administration, and support accounting functions. The role includes maintaining office supplies, scheduling meetings, managing communications, and catering to client inquiries.
 
 
 
 Qualifications
 
 
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 Strong Communication and Customer Service skills
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 Proficient in Administrative Assistance and Office Administration
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 Basic Accounting skills and familiarity with financial processes
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 Excellent organizational and multitasking abilities
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 Ability to work independently and as part of a team
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 Previous experience in a similar role would be beneficial
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 High school diploma or equivalent; a degree in Business Administration or related field is a plus
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Office Executive

Dhyey HR Services

Dhyey HR Services is Hiring Office Executive for One of the leading Tax Consultant Industry based out at Gandhidham ( Kutch ) Location.Industry - Tax Consultant FirmQualification - AnyExperience - Fresher also can applySalary - Based on the interview Work Profile :-<ul><li>Good Communication Skills (Calling &amp; Coordination)</li><li>Basic Email Drafting &amp; Writing</li><li>MS Office (Word, Excel, Tally, Outlook &ndash; Basic)</li></ul>Interested candidates kindly share their resumes on dhyeyhrservices@gmail.comJob Type: Full-timePay: &#8377;8,000.00 - &#8377;10,000.00 per monthWork Location: In person

North East Electrical ltd.

We are looking for a dedicated and responsible Office Executive (Female) to handle the day-to-day office operations of our construction business. The candidate should be comfortable with computers, communication, and office management.Key Responsibilities:<ul><li>Handle office administration and documentation</li><li>Maintain records in Excel &amp; Tally</li><li>Prepare bills, reports, and letters</li><li>Manage phone calls, emails, and client communication</li><li>Coordinate with vendors, suppliers, and staff</li><li>Ensure smooth day-to-day running of the office</li></ul>Required Skills:<ul><li>Knowledge of MS Office (Excel, Word, PowerPoint)</li><li>Basic to good experience in Tally</li><li>Ability to work in Marathi, Hindi, and English</li><li>Good communication and organizational skills</li><li>Freshers can apply (training will be given)</li></ul>Salary: &#8377;8,000 &ndash; &#8377;12,000 per monthEmployment Type: Full-timeContact: Tejas8988980555Job Types: Full-time, Permanent, FresherPay: &#8377;8,000.00 - &#8377;12,000.00 per monthWork Location: In person

Office Executive (Female)

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