executive office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Khyaliya & Singhvi Law Offices

Job Title: Executive Assistant/Office ManagerLocation: JaipurWork Hours: 1:00 PM &ndash; 9:00 PMSaturday: OffSunday: 3&ndash;4 hours (flexible)About the RoleWe are looking for a dependable, smart, and well-organized Executive Assistant to support the daily operations of a reputed law firm based in Jaipur.The ideal person will be confident in English, good with computers, and have strong organizational and coordination skills. You will play a key role in managing schedules, client communication, documentation, and overall team coordination so that everything runs smoothly and efficiently.This is a long-term role suited for someone responsible, detail-oriented, and capable of handling multiple priorities in a professional setup.Key Responsibilities* Schedule, organize, and manage client meetings, calls, and appointments.* Coordinate with associates and follow up on timely completion of assigned tasks.* Handle client follow-ups, maintain communication records, and update progress reports.* Manage and track invoices, bills, and basic financial documentation.* Type or prepare short drafts, letters, and notes from dictations when required.* Maintain files, records, and office documentation in an organized manner.* Facilitate smooth coordination between clients and senior management.* Handle correspondence through emails, calls, and messages professionally.* Maintain confidentiality of sensitive information and office matters.* Track deadlines, meeting reminders, and upcoming deliverables.* Support day-to-day office management and keep work running on schedule.What You Must Have?* Excellent English communication (spoken &amp; written).* Strong coordination and multitasking ability.* Proficient in MS Office, Google Sheets, and document typing.* Professional, punctual, and reliable with good interpersonal skills.* Preferably from a non-law background (training will be provided).* Looking for a long-term, stable role with consistency and career growth.Salary: Negotiable (based on experience &amp; skill)How to Apply?Interested candidates can share their resume and a short introduction at:Email: advocate.snehdeep@gmail.comWhatsapp: 09414358454(Please mention &ldquo;Application for Executive Assistant &ndash; Jaipur&rdquo; in the subject line.)Ideal CandidateSomeone who can think ahead, communicate clearly, and keep things running seamlessly &mdash; from scheduling meetings and managing follow-ups to ensuring every task stays on track. A true professional who&rsquo;s dependable, organized, and takes ownership of their work.Job Type: Full-timePay: From &#8377;25,000.00 per monthWork Location: In person

Executive Assistant/Office Manager

General Petroleum FZE

We are seeking a highly professional and dynamic Manager Secretariat to support our Chairman / Managing Director. The ideal candidate will have prior experience in executive coordination at C-Suite level (Chairman / MD / VP / CEO) and possess excellent communication and leadership skills. •	Act as the primary point of contact between the Chairman/MD and internal/external stakeholders•	Manage executive calendars, correspondence, and confidential documents•	Coordinate and organize high-level meetings, appointments, and events•	Prepare reports, presentations, and communication briefs for executive decisions•	Ensure smooth office operations and professional representation of the executive office

Manager Secretariat – Chairman / MD

KPS Life

<div><div>Opportunity Details
</div><div><div><div><div>Direct Hire</div>
Executive Operations Manager
 </div><div></div><div>Malvern, PA</div><div> 
</div></div></div><div>We're Hiring: Executive Operations Manager
Location: Malvern, PA | Hybrid Role 
<ul><li>
Do you have strong office administration experience?</li><li>
Have you managed the routing, review and execution of contracts in collaboration with various internal departments?</li><li>
Have you provided administrative support to the C-Suite?</li></ul>
&hellip;if so, this may be the perfect role for you!
Join a growing leader in clinical trial FSP solutions! 
KPS Life is looking for an Executive Operations Manager to manage office operations, coordinate contract workflows, maintain administrative discipline, and provide direct executive support to the CEO and Malvern-based Executive Leadership Team. This role strengthens the day-to-day operating structure of the business, improves coordination across functions, and ensures key meetings, processes, and executive activities run smoothly. 
As a stand-alone Functional Service Provider (FSP) focused exclusively on clinical research, we pride ourselves on white-glove service, flexibility, and Sponsor-first thinking. If you're ready to shape proposal strategy, drive pricing innovation, and lead a high-performing team&mdash;we&rsquo;d love to hear from you. 
What You&rsquo;ll Do:
Office Operations<ul><li>
Oversee the day-to-day management of the office, ensuring a professional and efficient working environment.</li><li>
Coordinate facilities, vendor relationships, equipment, and office supply needs.</li><li>
Manage logistics for meetings, events, and internal gatherings &mdash; ensuring space, technology, and materials are always prepared.</li></ul><ul><li>
Track and report operational budgets (supplies, events, office expenses).</li></ul>
Contract Administration<ul><li>
Manage the routing, review, and execution of contracts in collaboration with Operations and Legal.</li><li>
Maintain an accurate and organized digital repository of agreements.</li><li>
Track and report operational KPIs related to contract management (e.g., cycle times, renewals).</li></ul> 
Business Administration<ul><li>
Develop, document, and maintain standard operating procedures for recurring administrative and operational activities.</li><li>
Support onboarding and offboarding coordination of corporate staff (workspace setup, system access, communication).</li><li>
Coordinate internal communications related to operations and key company logistics.</li></ul>
Executive Support<ul><li>
Provide comprehensive executive-level support to the CEO, including proactive calendar management, priority alignment, meeting preparation, travel coordination, and handling of expense and reimbursement processes with accuracy and discretion.</li><li>
Prepare materials and coordinate all logistics for executive meetings, Board interactions, and high-visibility internal and external engagements.</li><li>
Support Malvern-based Executive Leadership Team members with scheduling, coordination, and core administrative activities to ensure smooth daily operations.</li><li>
Plan, coordinate, and manage offsite meetings and leadership events &mdash; including site selection, vendor coordination, travel planning, agenda development, materials preparation, and on-site execution to ensure flawless delivery.</li></ul> 
What You Bring:<ul><li>
A bachelor&rsquo;s degree is highly preferred</li><li>
5-10 years of experience of office management, contract management and executive support.</li><li>
Strong leadership and decision-making abilities.</li><li>
Exceptional organizational, time management, and problem-solving skills.</li><li>
Excellent written and verbal communication skills, with the ability to communicate complex ideas clearly.</li><li>
Proficiency in data analysis and financial management.</li><li>
Adaptability and resilience in a fast-paced, dynamic environment.</li><li>
Knowledge of business processes, project management tools, and relevant software systems.</li></ul> 
Why KPS Life?
We're purpose-built to deliver excellence in clinical trial sourcing through our focused FSP model. Join a growth-oriented company that values agility, precision, and partnership&mdash;with clients and with each other.</div></div>

Executive Operations Manager

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

CEO Office Manager

MERJE Ltd

Executive Operations Manager £60,000 - £75,000 London MERJE is seeking an exceptional Executive Operations Manager to support the Managing Partner of a prestigious law firm in London. This critical role involves strategic planning, execution of business development initiatives, and high-level stakeholder management. The ideal candidate will have extensive experience in professional services, exceptional organisational skills, and strong commercial awareness. The Company This leading law firm specialises in the Legal sector, offering a dynamic and challenging environment for ambitious professionals. With a focus on growth and innovation, the company provides excellent opportunities for career development and exposure to high-profile clients and projects. The Role The Executive Operations Manager role offers a unique opportunity to directly support the Managing Partner during a period of significant expansion. This position requires a high degree of autonomy, strategic thinking, and the ability to navigate complex, sensitive issues within a fast-paced legal environment. Key Responsibilities: <ul> <li>Provide primary support to the Managing Partner, ensuring effective research, preparation, and communication</li><li>Manage the Managing Partner's agenda and priorities, balancing short-term demands with long-term strategic initiatives</li><li>Support preparation, coordination, and follow-up of board and executive meetings</li><li>Liaise with key C-Suite Central Services members as directed by the Managing Partner</li><li>Maintain confidentiality and integrity in handling sensitive Board, client, firm, and regulatory matters</li></ul> Required knowledge and experience: <ul> <li>Extensive experience in operations management within a professional services or legal environment</li><li>Exceptional organisational and communication skills</li><li>Strong commercial awareness and understanding of the legal sector</li><li>High level of discretion, judgement, and resilience under pressure</li><li>Proficient IT skills, including MS Office and document management systems</li></ul> If you are an experienced professional seeking a challenging Executive Operations Manager position and possess the required skills and experience, we encourage you to apply for this exciting opportunity. _ Applicants must be located and eligible to work in the UK without sponsorship. Please note, should feedback not be received within 28 days, unfortunately your application has been unsuccessful. In applying for this role, you may be registered on our database so we can contact you about suitable opportunities in future. Your data will be managed in accordance with our Privacy Policy, which can be found on our website. If you would like this job advertisement in an alternative format, please contact MERJE directly.

Executive Operations Manager - London

Bhalekar Consulting

<div>
 
 
 Position Title:&nbsp;Manager &ndash; CEO Office
 
 &nbsp;&nbsp;
 
 
 
 Location:
 
 &nbsp;Chandigarh, India (Hybrid/Remote flexibility)
 
 
 
 Reports To:
 
 &nbsp;Chief Executive Officer
 
 
 
 
 
 
 About the Role
 
 &nbsp;&nbsp;
 
 
 We are seeking an experienced and dynamic professional to join as&nbsp;
 
 Manager &ndash; CEO Office
 
 . This role serves as the strategic right hand to the CEO, supporting time management, relationship building, and partnership development across three brands &mdash;&nbsp;
 
 Bhalekar Consulting
 
 ,&nbsp;
 
 GIofAI
 
 , and&nbsp;
 
 CEO's personal brand
 
 .
 
 
 
 
 
 The ideal candidate has prior experience working in a&nbsp;
 
 CEO&rsquo;s office
 
 , understands executive priorities, and thrives in a fast-paced environment that spans consulting, education, and personal branding.
 
 
 
 
 
 
 Key Responsibilities
 
 &nbsp;&nbsp;
 
 
 
 1. Executive Support
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Act as the primary liaison between the CEO and internal/external stakeholders.
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s schedule, appointments, and communications to ensure optimal time utilization.
 
 </li>
 <li>
 
 Handle confidential information with discretion and professionalism.
 
 </li>
 <li>
 
 Prepare meeting briefs, minutes, and follow-ups.
 
 </li>
 <li>
 
 Draft executive correspondence, presentations, and reports.
 
 </li>
 </ul>
 
 
 2. Strategic Partnerships &amp; Relationship Management
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Support the CEO in nurturing partnerships across all three brands &mdash; including clients, mentors, corporate partners, advisors, and collaborators.
 
 </li>
 <li>
 
 Track partnership opportunities and ensure timely follow-ups and execution.
 
 </li>
 <li>
 
 Assist in research and outreach to potential partners, industry leaders, and collaborators.
 
 </li>
 <li>
 
 Maintain a relationship database and engagement calendar.
 
 </li>
 </ul>
 
 
 3. Coordination Across Brands
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Liaise with internal teams across Bhalekar Consulting and GIofAI to ensure alignment on strategic initiatives.
 
 </li>
 <li>
 
 Coordinate with marketing, sales, and operations teams to support ongoing campaigns and events.
 
 </li>
 <li>
 
 Support in managing the CEO&rsquo;s personal brand activities, including social media coordination, speaking engagements, and public appearances.
 
 </li>
 </ul>
 
 
 4. Administrative &amp; Operational Excellence
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Create dashboards, summaries, and reports on key projects and initiatives.
 
 </li>
 <li>
 
 Assist in coordinating CEO travel, logistics, and event participation.
 
 </li>
 <li>
 
 Identify areas for operational improvement and suggest efficiency-enhancing processes.
 
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Attributes
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Strong organisational, communication, and interpersonal skills.
 
 </li>
 <li>
 
 Excellent written and verbal English.
 
 </li>
 <li>
 
 Strategic thinker with an eye for detail and ability to manage multiple priorities.
 
 </li>
 <li>
 
 High level of discretion, confidentiality, and professionalism.
 
 </li>
 <li>
 
 Proactive, self-motivated, and results-driven personality.
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (MBA preferred).
 
 </li>
 <li>
 
 5&ndash;10 years of experience supporting CEOs, Founders, or senior executives.
 
 </li>
 <li>
 
 Proven experience working in a&nbsp;
 
 
 CEO Office, Chief of Staff, or Executive Assistant to CEO
 
 
 &nbsp;role.
 
 </li>
 <li>
 
 Exposure to&nbsp;
 
 
 consulting, technology, or education sectors
 
 
 &nbsp;preferred.
 
 </li>
 <li>
 
 Comfortable working in a&nbsp;
 
 
 hybrid or remote-first environment
 
 
 &nbsp;with global teams.
 
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 &nbsp;&nbsp;
 
 <ul>
 <li>
 
 Opportunity to work closely with a visionary leader across multiple brands.
 
 </li>
 <li>
 
 Exposure to global networks in&nbsp;
 
 
 AI, education, and consulting
 
 
 &nbsp;industries.
 
 </li>
 <li>
 
 A dynamic and collaborative work culture with professional growth opportunities.
 
 </li>
 </ul>
 
 &nbsp;
 
</div>

Manager – CEO Office

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