executive office manager

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
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 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
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 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
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 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
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 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
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 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
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 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
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 Ensure the implementation and compliance with executive office policies, protocols, and document control.
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 Manage sensitive information and communications with professionalism, integrity, and discretion.
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 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
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 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
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 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
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 Minimum 7 years of experience in similar position.
 </li>
 </ul>
</div>

Executive Office Manager

Gold Aviation Services, Inc.

Executive Assistant / Office Manager Job DescriptionLocation: Fort Lauderdale, FL Company: Gold Aviation ServicesEmployment Type: Full-Time, In-PersonAbout UsGold Aviation Services is a dynamic and growing aviation company committed to excellence, safety, and operational efficiency. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to support the CEO of the company and oversee daily office operations.Position OverviewThe Executive Assistant/Office Manager will play a critical role in ensuring the smooth operation of the executive office and overall workplace. This individual will provide high-level administrative support to the CEO while managing office functions, coordinating logistics, and helping maintain a productive and professional environment.Key Responsibilities&middot; Manage complex calendars, scheduling meetings, and coordinating travel arrangements (including flights, accommodations, and itineraries)&middot; Prepare reports, presentations, and correspondence on behalf of CEO&middot; Serve as a primary point of contact between CEO and internal/external stakeholders&middot; Handle confidential information with discretion and professionalism&middot; Track priorities, deadlines, and follow-ups for CEO&middot; Oversee day-to-day office operations to ensure efficiency and organization&middot; Answer and manage the company&rsquo;s main phone line, directing calls and handling inquiries in a professional and timely manner&middot; Manage office supplies, aircraft standard stock, vendor relationships, and service providers&middot; Maintain filing systems, records, and documentation&middot; Improve and implement administrative systems and processes&middot; Ensure compliance with company policies and proceduresQualifications&middot; 3&ndash;5+ years of experience as an Executive Assistant, Office Manager, or similar role&middot; Strong organizational and multitasking abilities in a fast-paced environment&middot; Excellent written and verbal communication skills&middot; High level of professionalism and discretion&middot; Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)&middot; Experience coordinating travel (aviation or luxury travel experience is a plus)&middot; Ability to anticipate needs and solve problems proactively&middot; Must be able to read, write, fluently speak and understand the English languagePreferred Qualifications&middot; Experience in aviation, private aviation, or a related industry&middot; Familiarity with scheduling software or CRM systems&middot; Familiarity with AI programs/softwareCompensation &amp; Benefits&middot; Competitive salary (based on experience)&middot; Comprehensive Medical Insurance&middot; Dental Insurance&middot; Vision Insurance&middot; Worker&rsquo;s Comp Insurance&middot; Short Term and Long-Term Disability Coverage&middot; 401K Company Match up to 3% of Employee&rsquo;s Salary&middot; Supplemental Hospital Indemnity Insurance&middot; Cell Phone AllowanceHow to ApplyPlease submit your resume and a brief cover letter outlining your relevant experience to resume@goldaviation.comPay: From $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant/Office Manager

Ultimate Staffing

<div>
 
 Ultimate Staffing is looking for an exceptional Executive Assistant-Office Manager with a positive, proactive attitude that can manage a variety of personal and professional tasks for company principals. This role is full time, and IN OFFICE.
 
 
 The Executive Assistant &amp; Office Manager for our established, family owned and operated commercial real estate investment and management company with a track record of success located in Newport Beach, CA. The position reports directly to the company owners. Duties will require exceptional executive assistance to the company principals and manage the administrative functions of our office.
 
 
 Responsibilities will include:
 
 Office Manager responsibilities:
 
 
  Greet visitors, answer phones, and manage front desk duties
 
  Handle incoming/outgoing mail and shipments
 
  Manage office supplies, equipment, and vendor relationships
 
  Maintain office and conference room calendars
 
  Ensure the office is organized, stocked, and always running smoothly
 
  Provide administrative support to the staff if needed
 
  Prepare checklists, logs, spreadsheets, and maintain operational documentation
 
  Reconcile monthly office credit card statement
 
  Maintain filing systems and assist with document archiving
 
  Perform basic IT troubleshooting and coordination with IT services vendor
 
  Conduct research and assist with rollouts of new software, tools, and office equipment
 
  Website maintenance and web host provider liaison
 
  Provide current news and stock reports for public companies in portfolio
 
  Coordinate office events, team activities, and holiday party
 
  Manage holiday cards and gifts
 
  Onboarding/offboarding staff members
 
 
 Executive Assistant responsibilities:
 
 
  Provide business and personal support to the President and Founder (anticipating needs, gatekeeping, escalating the right issues)
 
  Prepare/edit/proof emails, correspondence, documents, and forms
 
  Maintain organized and up-to-date files, contacts, and records
 
  Manage calendars, schedule/coordinate meetings and conferences, and anticipate upcoming needs
 
  Handle all travel arrangements (flights, hotels, ground transportation, itineraries)
 
  Research and compile information for property acquisitions
 
  Assist with special projects, ad hoc tasks, and personal errands
 
 
 Desired Skills and Qualifications:
 
 
  Experience managing both business and personal tasks for senior executives
 
  Well-versed in office administration and executive support (small company tenure helpful)
 
  Strong communication skills with excellent grammar, writing, and proofreading abilities
 
  Microsoft Office 365 proficiency (Outlook, Word, Excel, Teams, SharePoint/OneDrive), Acrobat Pro
 
  IT/AI savvy, basic IT troubleshooting and interacting with IT service provider
 
  Solid background in scheduling, travel coordination and event planning
 
  High degree of professionalism, discretion, and confidentiality
 
  Extremely organized, attention to detail, prioritize and manage time effectively, self-starter, problem solver, customer service attitude
 
  Notary Public certification (not required)
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Executive Assistant-Office Manager

Adventure Tours

Description: Adventure Tours is a fast-growing luxury transportation company with offices spanning the East Coast. We move fast, operate at a high standard, and take pride in delivering seamless experiences for our clients. We're looking for an energetic, detail-oriented professional who thrives in a dynamic environment and isn't afraid to wear multiple hats. If you're someone who anticipates needs before they arise, keeps operations running smoothly behind the scenes, and takes ownership of everything you touch &mdash; we want to hear from you! The Executive Assistant &amp; Office Manager provides high-level administrative and organizational support to the President, ensuring seamless daily operations and efficient communication across the company. This role manages calendars, correspondence, travel, and confidential documents while anticipating executive needs and streamlining workflows. Approximately 10% of responsibilities include personal support, such as coordinating personal appointments, travel, and errands. Reports to: President Salary: $70,000 - $90,000 (Based on Experience) Key Responsibilities Manage complex calendars, schedule meetings, and coordinate travel arrangements. Prepare correspondence, reports, presentations, and meeting materials. Screen calls, emails, and visitors; prioritize and route information appropriately. Manage and track operational projects and company initiatives, maintaining timelines, action items, and follow-through across internal teams and external vendors. Support executive decision-making through research, data collection, and report preparation. Oversee day-to-day office management including supply management, facilities coordination, and ensuring a productive work environment across locations. Liaise with internal departments and external partners to facilitate efficient communication. Provide limited personal support, including scheduling personal appointments, managing errands, and travel coordination (approx. 10% of workload). Perform other duties as assigned. Work Environment Office-based in Accokeek, MD. Business Casual. Requirements: 3+ years of experience supporting senior executives or business owners. Proficiency in Microsoft Office Suite and Google Workspace; familiarity with project management and CRM tools preferred. Strong written and verbal communication skills. Exceptional time management, attention to detail, and problem-solving abilities. Ability to handle sensitive information with the utmost confidentiality. Intermediate to advanced proficiency using AI tools and platforms (e.g., ChatGPT, Copilot, automation tools) to support research, drafting, workflow efficiency, and executive productivity.

Executive Assistant & Office Manager

Cornerstone Capital Bank

<div>
 Job Details
 
 
 
 Description
 
 
 
 <ul>
 <li>
 No agencies or 3rd party Recruiters please. Thank you! ***
 
 
 </li>
 </ul>
 
 Who We Are
 
 
 
 Cornerstone Servicing, a division of Cornerstone Capital Bank, is a best-in-class mortgage servicer with a reputation for amazing service, customer satisfaction, employee retention and happiness! We employ people who are passionately committed to Cornerstone&rsquo;s Mission, Vision &amp; Core Convictions.
 
 
 We honor
 
 God
 
 by using our talents to make a
 
 positive difference
 
 in the lives of our Team Members, Clients, Shareholders, Communities, and the People who provide services to us.
 
 
 
 Who We Are Looking For
 
 
 
 Cornerstone Servicing is seeking an Office Manager / Executive Assistant with strong time management skills, organization, good work ethic, and flexibility. The ideal candidate will be warm, friendly, professional, and engaging with excellent interpersonal skills. Have the ability to multitask displaying good organizational skills and attention to detail. Punctuality and reliability are a must. We are seeking to hire a team player willing and eager to assist our visitors and team members!
 
 
 <ul>
 <li>
 Location: Englewood, CO
 </li>
 <li>
 Compensation: $55-85k/yr
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Be the first point of contact for all clients both in person and over the phone
 </li>
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 Resolve administrative problems by coordinating, preparing reports, analyzing data, and identifying solutions
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 Provides information to clients &amp; team members by research, answering questions &amp; concerns
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 Daily supervisor for Administrative Assistants in office
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 Completes operational requirements by scheduling and assigning administrative projects, expediting work results
 </li>
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 Other duties as assigned
 
 
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 </ul>
 
 What You&rsquo;ll Need To Be Successful
 
 
 
 <ul>
 <li>
 3+ years prior experience in an Office Manager or Executive Assistant role
 </li>
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 Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, etc,)
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 Previous supervisor/leadership experience a plus
 </li>
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 Ability to multi-task and manage several projects simultaneously through to completion
 </li>
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 Any finance industry knowledge is a plus
 </li>
 <li>
 Must be reliable and proactive
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Because we recognize and reward hard work, we offer a competitive salary, a full benefits package, and the potential for a performance-based bonus.
 
 
 
 What To Do Next
 
 
 
 If Cornerstone sounds like the place for you (and if you have the qualifications, drive, and passion to match), we invite you to become a member of our winning team! And remember, once you're a part of our Cornerstone team, we'll continue to invest in you as a valuable asset to our company. As many of our team members can tell you, there's something special about working at Cornerstone.
</div>

Executive Assistant Office Manager

Aux Talent

<div>
 
 Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer.
 
 
 
 
 
 
 Typical duties (but are not limited to):
 
 calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees)
 
 
 
 
 
 
 Requirements:
 
 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive&mdash;you don&rsquo;t wait to be told what to do
 
 
 
 
 
 
 Schedule:
 
 Hours vary, Full Time
 
 
 
 
 
 
 Pay:
 
 $100,000&ndash;$130,000/year (depending on experience) + equity + comprehensive benefits
 
 
 
 
 
 
 Location:
 
 San Francisco
 
</div>

The Transition Academy

Since 2019, The Transition Academy (TTA) has worked to meet youth with disabilities and families where they are, help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. Our mission is to prepare students with disabilities to transition from high school into meaningful careers through real-world learning and workforce development opportunities.The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support and office management to a growing organization. The Executive Assistant / Office Manager plays a critical dual role within the organization, serving as the right hand to the CEO while also ensuring smooth day-to-day operations across the team.This role requires someone who is highly organized, proactive, adaptable, and comfortable taking ownership.Our culture is fast-moving, hands-on, purpose driven, and supportive to our families. This Full-Time in-person position will be supervised by the CEO .Key ResponsibilitiesExecutive Support CEO<ul><li>Manage and strategically design the CEO&rsquo;s calendar</li><li>Schedule meetings with internal staff, external partners, and stakeholders</li><li>Plan and coordinate CEO travel</li><li>Manage CEO communications, including drafting emails and ensuring timely responses</li><li>Act as a liaison between CEO, finance, and HR to ensure processes and documentation are completed</li></ul>Board Duties<ul><li>Create and distribute board agendas and meeting materials</li><li>Coordinate all board meeting logistics (space, food, scheduling, communication)</li><li>Attend board meetings and capture clear, actionable notes</li><li>Manage follow-ups and communication with board members</li></ul>Office &amp; Operations SupportCommunication &amp; Data Management<ul><li>Serve as a point of contact for external inquiries (email, phone, website, social media)</li><li>Route communication to appropriate team members</li><li>Represent the organization with warmth and professionalism</li><li>Support data entry and maintenance in Salesforce (contacts, opportunities, accounts)</li><li>Assist with grant and fundraising tracking</li><li>Support staff with CRM usage and training when needed</li></ul>Event Coordination &amp; Support<ul><li>Assist in planning and executing organizational events (student programs, family events, fundraisers, and partner events)</li><li>Coordinate logistics including timelines, vendors, materials, and communication</li><li>Support on-site execution (setup, flow, troubleshooting, breakdown)</li></ul>Staff &amp; Team Support<ul><li>Plan and support staff meetings, events, and retreats as directed</li><li>Capture meeting notes and distribute key updates. Assist with special projects</li><li>Support classroom/program operations as needed</li><li>Contribute to maintaining and updating the Operations &amp; Programming Handbook</li></ul>Desired Qualifications:<ul><li>Bachelor's degree in Communications, Business, Non-profit Administration or related.</li><li>At least 2&ndash;4 years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role, preferably within a non-profit setting.</li><li>Technical Proficiency: Advanced skills in Google Workspace (Calendar, Drive, Docs, Sheets) and experience with project management tools like .</li><li>CRM Expertise: Salesforce or a similar CRM; ability to manage data entry, pull reports, and train others on system workflows.</li></ul>Salary Range: $50,000 - $60,000Benefits Include:<ul><li>Extremely Generous Paid Holiday Days</li><li>Unlimited PTO. Medical, dental and vision. Short-term and Long-term disability</li><li>Life Insurance. 401k plan</li></ul>Join Our Team!If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you!Please send a cover letter and resume to admin@thetransitionacademy.org .Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 2 years (Preferred)</li></ul>Work Location: In person

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