executive office manager

Real Visions Interiors LLC

Role Positioning and ResponsibilitiesCore PurposeThe Executive Office Manager (EOM) acts as the CEO&rsquo;s right hand and execution controller, responsible for ensuring that all planned tasks are executed, all commitments are delivered, and no department operates in isolation.This role does not perform the work directly. This role ensures that the work is completed properly, on time, and to the required standard.Expected to fully understand and take ownership of the following role positioning and responsibilities. All the coordination and tracking must be maintained and tracked through the ERP system (Odoo).A. CEO Office Control<ul><li>Acts as a direct extension of the CEO in all operational matters.</li><li>Tracks all CEO instructions and ensures full execution without delay.</li><li>Maintains a structured daily and weekly CEO priority list.</li><li>Ensures that no task or decision discussed with the CEO is missed or delayed.</li><li>Organizes and filters information before it reaches the CEO.</li><li>Maintains strict confidentiality on all company matters.</li></ul>B. Cross Department Execution Control<ul><li>Monitors daily activities across Design, QS, Procurement, Project Management, Finance, and Sales and Marketing.</li><li>Tracks commitments made by each department and ensure delivery within agreed timelines.</li><li>Identifies delays early and enforces corrective action.</li><li>Escalates critical issues to the CEO immediately.</li><li>Ensures proper coordination between all departments at all stages.</li></ul>C. Proposal Control<ul><li>Tracks all incoming enquiries from initial stage to final submission.</li><li>Ensures design, costing, and procurement inputs are completed on time.</li><li>Enforces proposal timelines of 48 hours for design and supervision and 4 days for fit out projects.</li><li>Ensures proposals are complete, accurate, and aligned with company standards.</li><li>Prevents any delay in submission caused by internal inefficiencies.</li></ul>D. Project Execution Control<ul><li>Monitors all projects from award stage to final handover.</li><li>Ensures proper handover between Design, QS, Procurement, and Project teams.</li><li>Tracks project milestones, timelines, and progress.</li><li>Identifies execution risks including delays, quality issues, and coordination gaps.</li><li>Ensure project teams are aligned with approved design and delivery standards.</li></ul>E. Procurement and Supply Control<ul><li>Tracks procurement schedules for both local and international sourcing.</li><li>Ensure materials are ordered on time in line with project timelines.</li><li>Confirms shop drawing approvals before production.</li><li>Ensure quality checks and inspections are completed before delivery.</li><li>Follows up with overseas suppliers including furniture, lighting, carpets, and accessories.</li><li>Identifies procurement risks early to avoid project delays.</li></ul>F. Financial and Cash Flow Coordination<ul><li>Works closely with Finance to track project cash flow and budget alignment.</li><li>Ensuring expenses are aligned with approved project plans.</li><li>Monitors client payments and supplier commitments.</li><li>Flags financial risks that may impact project execution.</li><li>Provides the CEO with clear visibility on financial position for decision making.</li></ul>G. Reporting and Dashboard Management<ul><li>Maintains a single, accurate operational dashboard covering sales pipeline, proposal status, project progress, procurement status, and financial position.</li><li>Provides daily updates to the CEO in a clear and concise format.</li><li>Prepares structured weekly reports highlighting progress, risks, and required actions.</li><li>Ensure all reported information is accurate and aligned across departments.</li></ul>H. Process Discipline and System Implementation<ul><li>Ensures all departments follow company standard operating procedures.</li><li>Maintains structured workflow from design stage to project execution.</li><li>Eliminates last minute issues caused by poor coordination.</li><li>Standardizes internal communication, reporting, and documentation.</li><li>Drives a disciplined and process driven work environment.</li></ul>I. Team Accountability and Performance Control<ul><li>Ensure team leaders take full responsibility for their deliverables.</li><li>Challenges, delays, excuses, and underperformance.</li><li>Creates a culture of ownership and accountability across departments.</li><li>Escalate performance issues to the CEO when required.</li><li>Maintains pressure on teams to deliver as committed.</li></ul>J. Availability and Working Style<ul><li>Must always be available and responsive to the CEO based on business needs.</li><li>Maintains flexibility in working hours depending on operational requirements.</li><li>Responds quickly and proactively to all tasks and communications.</li><li>Works in a structured, organized, and execution focused manner.</li></ul>K. Role Clarification<ul><li>This role is not administrative.</li><li>This role is not a project manager or designer.</li><li>This role does not execute tasks for departments.</li><li>This role controls execution across the entire organization.</li></ul>L. Candidate Requirements<ul><li>Female candidate preferred</li><li>5&ndash;10 years&rsquo; experience in operations / project coordination / business administration/Sales and Marketing</li><li>Experience in construction, interior fit-out, or contracting industry preferred</li><li>Strong personality with disciplined follow-up ability</li><li>Comfortable pushing senior staff respectfully</li><li>Highly organized and detail-oriented</li><li>Strong communication skills (English required)</li><li>High integrity and confidentiality</li></ul>Work Location: In person

Executive Office Manager (EOM) - Female

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company specializing in Retail .
The Executive office manager will be responsible for directly support the CEO and oversee executive office operations. The role requires strong leadership, strategic coordination, and the ability to represent the CEO professionally in meetings and business communications when needed. 
Key Accountabilities<ul><li>
Manage and oversee the CEO&rsquo;s office operations, daily priorities, and executive schedule.</li><li>
Coordinate strategic meetings, executive communications, and follow-up actions on behalf of the CEO.</li><li>
Represent the CEO in internal and external meetings when required, ensuring effective communication and alignment.</li><li>
Prepare executive reports, presentations, business summaries, and meeting materials.</li><li>
Follow up with departments and stakeholders to ensure timely execution of strategic initiatives and decisions.</li><li>
Act as the main liaison between the CEO, senior management, and external stakeholders.</li><li>
Handle confidential matters with the highest level of professionalism, discretion, and business awareness.</li><li>
Monitor strategic projects, executive commitments, and leadership engagements to ensure smooth progress and operational efficiency.</li></ul> 
Knowledge, Skills, and Experience<ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
10+ years of experience in Executive Office Management, CEO Office, or senior executive support roles.</li><li>
Strong business acumen and ability to represent executive leadership professionally.</li><li>
Excellent communication, negotiation, and stakeholder management skills.</li><li>
Proven ability to handle sensitive and confidential information.</li><li>
Strong leadership presence and ability to manage high-level interactions confidently.</li><li>
Exceptional organizational, follow-up, and multitasking skills.</li><li>
Advanced proficiency in Microsoft Office and executive reporting tools.</li><li>
Experience working closely with C-level executives is highly preferred.</li><li>
Ability to work under pressure and manage shifting priorities effectively.</li></ul></div>

Executive Office Manager - Retail sector | Saudi Arabia

Green Key Resources

<div>
 
 Financial services firm is seeking a polished and proactive Executive Assistant &amp; Office Manager to support a team and ensure smooth day-to-day office operations. This is a hybrid, full-time position best suited for a detail-oriented professional who has experience supporting senior leadership in the finance sector.
 
 
 
 
 
 Hybrid schedule: 3 days onsite, 2 days remote
 
 
 Hours: 9:00am&ndash;6:00pm
 
 
 Salary range: 100k - 105k base + discretionary bonus
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Support senior leadership and manage office operations in a hybrid role blending executive assistance and office management responsibilities.
 </li>
 <li>
 Coordinate calendars, travel, and meetings for multiple executives, ensuring seamless scheduling and logistics.
 </li>
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 Serve as the primary liaison for internal teams and external contacts, maintaining discretion and professionalism.
 </li>
 <li>
 Plan and execute internal events, meetings, and team offsites with precision and creativity.
 </li>
 <li>
 Manage office equipment, supplies, and vendor relationships to ensure smooth daily operations.
 </li>
 <li>
 Collaborate with HR and Technology for onboarding and offboarding processes, including workstation setup and equipment management.
 </li>
 <li>
 Draft, edit, and format presentations and correspondence.
 </li>
 <li>
 Handle expense reports, invoice processing, and office budget management with accuracy and timeliness.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Arts or related field preferred.
 </li>
 <li>
 5+ years of experience in executive assistance and office management roles.
 </li>
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 Proficiency in Salesforce and other office management tools.
 </li>
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 Strong organizational and multitasking skills to manage diverse responsibilities effectively.
 </li>
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 Excellent communication skills for liaising with internal and external stakeholders.
 </li>
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 Experience in event planning and execution, including logistics and creative aspects.
 </li>
 <li>
 Ability to maintain discretion and professionalism in handling sensitive information.
 </li>
 </ul>
</div>

Executive Assistant Office Manager

Career Group

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager
 
 
 
 Location:
 
 San Francisco | Onsite
 
 
 
 Compensation: $110k - 130k + Bonus!
 
 
 
 
 
 
 
 Our Client
 
 
 
 
 
 
 Our client is a premier venture capital firm known for partnering with visionary founders and building category-defining companies. With a strong presence across major markets, the firm operates at a fast pace and prides itself on excellence, discretion, and a highly collaborative culture. The San Francisco office plays a key role in the firm&rsquo;s ecosystem and serves as a hub for leadership, founders, and investors.
 
 
 
 
 
 
 The Opportunity
 
 
 
 
 
 
 This is a highly visible, dual-impact role combining executive support with full ownership of office operations. You&rsquo;ll serve as a trusted partner to senior leadership while also acting as the face and backbone of the San Francisco office. This position is ideal for someone who thrives in a polished, fast-moving environment and takes pride in creating seamless, high-touch experiences for both internal and external stakeholders.
 
 
 
 
 
 You&rsquo;ll have the opportunity to shape the day-to-day office environment, build efficient processes, and contribute to a culture of excellence &mdash; all while supporting high-level executives and gaining exposure to the venture ecosystem.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars with precision; prioritize competing demands and resolve conflicts proactively
 </li>
 <li>
 Monitor and triage inboxes, flagging high-priority and time-sensitive communications
 </li>
 <li>
 Coordinate meetings across internal teams, portfolio companies, and external stakeholders, including recurring meetings and quarterly board meetings
 </li>
 <li>
 Arrange domestic and international travel, ensuring seamless logistics
 </li>
 <li>
 Prepare and submit timely, accurate expense reports
 </li>
 <li>
 Partner closely with EA teams across multiple offices (SF, NYC, Boston)
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Own the day-to-day operations of the San Francisco office, maintaining an exceptional standard across all spaces
 </li>
 <li>
 Serve as the primary point of contact for visitors, vendors, deliveries, and building management
 </li>
 <li>
 Manage office supplies, pantry stocking, and daily lunch coordination
 </li>
 <li>
 Troubleshoot IT and equipment issues, liaising with external vendors as needed
 </li>
 <li>
 Support internal events, meetings, and offsites; assist with firmwide initiatives and provide backup EA support as needed
 </li>
 </ul>
 
 
 
 
 
 Ideal Background:
 
 
 
 
 
 <ul>
 <li>
 3+ years of administrative experience, including exposure to office management or operations in the finance industry
 </li>
 <li>
 Experience supporting executives in a fast-paced, professional environment
 </li>
 <li>
 Highly organized with exceptional attention to detail and follow-through
 </li>
 <li>
 Polished, professional presence with strong communication and interpersonal skills
 </li>
 <li>
 Proactive and resourceful; able to anticipate needs and solve problems independently
 </li>
 <li>
 Demonstrated ability to manage multiple priorities and remain composed under pressure
 </li>
 <li>
 High level of discretion and integrity when handling confidential information
 </li>
 <li>
 Proficiency in Microsoft Office Suite and Google Workspace
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 </li>
 </ul>
 
 
 
 
 This role is ideal for someone who takes ownership, enjoys being the go-to person in an office, and is energized by supporting high-performing teams. If you&rsquo;re looking to step into a position where you can make an immediate and lasting impact, this is an exceptional opportunity.
 
 
 
</div>

Executive Assistant/Office Manager

Opto Investments

<div>
 Opto is engineering the future of private markets to improve client outcomes and drive capital to the most transformative ideas.
 
 
 The opportunity is huge. The global alternative investments industry is forecast to grow to $30T by 2029, however the private investment process typically remains opaque, highly manual, and error-prone, which limits access to the select few insiders who are willing to bear the pain.
 
 
 Opto is a revolutionary end-to-end solution for wealth managers of any size- from small investment advisors to large multi-family offices to private banks- to build, fundraise for, and manage private markets programs at scale. We combine exceptional Silicon Valley engineering talent with experienced investors and industry specialists to fix this broken system through the power of technology. Our platform banishes the nightmare of slide decks, spreadsheets, and paperwork to the past, and arms our clients with the tools, data, and guidance to identify and access the right opportunities for their clients.
 
 
 Fixing private markets will not be easy and demands courage, but we&rsquo;re not afraid to do things differently. We are unapologetically bold. We value strong opinions, clear communication, and purposeful execution.
 
 
 Up for the challenge? Come join us.
 
 
 The Role
 
 
 Opto investments is seeking an Executive Assistant and Office manager to support the day to day company operations of a high growth tech startup. We are looking for a highly-motivated individual who can navigate ambiguity and execute quickly. In this strategic role, you will not only liaise with C-Suite executives in their day to day work, but also be the heartbeat of our New York City office.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Executive Administrative Support
 </li>
 <ul>
 <li>
 Serve as the primary partner to senior leadership, managing day-to-day priorities with a high degree of autonomy.
 </li>
 <li>
 Own complex calendar management across multiple stakeholders, ensuring alignment on business priorities.
 </li>
 <li>
 Coordinate internal and external meetings, including preparing materials, agendas, and follow-ups.
 </li>
 <li>
 Manage executive communications, including drafting correspondence and ensuring timely responses.
 </li>
 <li>
 Anticipate needs, identify gaps, and proactively solve problems before they escalate.
 </li>
 </ul>
 <li>
 Travel &amp; Operations
 </li>
 <ul>
 <li>
 Own end-to-end travel planning, including detailed itineraries, logistics, and contingency planning.
 </li>
 <li>
 Manage expense reporting with accuracy and adherence to company policies.
 </li>
 <li>
 Support key business rhythms (offsites, leadership meetings, board meetings and prep, and others as acceptable)
 </li>
 </ul>
 <li>
 Office &amp; Workplace Operations
 </li>
 <ul>
 <li>
 Oversee day-to-day office operations to ensure a clean and professional environment that reflects the company culture and brand
 </li>
 <li>
 Manage office vendor relationships (facilities, food, beverage, office supplies, office events, cleaning and maintenance. etc.)
 </li>
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 Act as primary point of contact for building management and workplace logistics
 </li>
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 Onboard and Offboard employees from office access, collect or disperse company equipment, be the first day point of contact and welcome for new hires.
 </li>
 <li>
 Manage office inventory of supplies, snacks, and swag
 
 </li>
 </ul>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Polished and professional presence with strong interpersonal skills.
 </li>
 <li>
 Exceptional organization and time management skills with a strong attention for detail.
 </li>
 <li>
 Ability to anticipate needs, think proactively, and operate independently.
 </li>
 <li>
 Strong business judgment and ability to prioritize effectively in a fast paced environment.
 </li>
 <li>
 Proven ability to exercise discretion and handle highly sensitive information.
 </li>
 <li>
 Ability to be onsite 5 days per week
 
 
 </li>
 </ul>
 Background
 
 
 <ul>
 <li>
 3+ years of relevant work experience
 </li>
 <li>
 5+ years experience supporting C-Suite executives in administrative capacity
 </li>
 <li>
 Experience supporting in-office management duties
 </li>
 <li>
 4-year bachelor degree (or equivalent work experience)
 </li>
 <li>
 Experience managing complex calendars, travel, and executive workflows.
 </li>
 <li>
 Experience with event planning
 </li>
 <li>
 Prior experience in a high growth tech startup preferred
 </li>
 <li>
 Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Please fill out the required fields below, and attach a Resume and Cover Letter. Why a Cover Letter? We receive a high volume of applicants, and we have real humans that read each and every resume. We encourage you to use creativity in your cover letter and speak directly to why you want to join our team!
 
 
 We will review your resume in as timely a manner as we are able to, so kindly refrain from reaching out to hiring manager or other Opto team members via email or linkedin, as this won't improve or fast track your application.
 
 
 
 Compensation And Benefits
 
 
 
 Opto has a high bar for talent, and we are committed to building the best teams possible. Candidates are never subjected to discrimination based on race, citizenship, religion, ethnicity, gender or gender identity, sex, pregnancy, national origin, age, sensory, mental, or physical disability, or any other characteristic.
 
 
 The successful candidate for this role can expect a generous compensation and benefits package. The cash salary range for this role is $140,000-$160,000 dependent on skills, experience and expected contribution.
 
 
 All full time employees at Opto enjoy:
 
 
 <ul>
 <li>
 Significant equity
 </li>
 <li>
 Health, dental, and vision insurance
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 Retirement savings plan (401k)
 </li>
 <li>
 Learning, Fitness, and Commuter stipends
 </li>
 <li>
 Paid Holidays
 
 
 </li>
 </ul>
 This position is based onsite 5 days a week New York City office.
 
 
 At this time, Opto can only hire candidates who reside in the following states:
 
 
 California, Colorado, Florida, Idaho, Illinois, Maine, Maryland, Nevada, New Jersey, New York, North Carolina, North Dakota, Pennsylvania, Rhode Island, Tennessee, Texas, Virginia, and Washington.
 
 
 If you do not currently live in one of these states, you must relocate to an approved state or have a confirmed address there prior to your start date.
</div>

Executive Assistant & Office Manager

<div>
 
 
 Job Title
 
 
 
 Executive Assistant / Office Manager
 
 
 
 Location
 
 
 
 San Francisco, CA (Onsite)
 
 
 
 Compensation
 
 
 
 $120,000 &ndash; $180,000 base salary + equity + benefits
 
 
 
 
 
 
 Our Client
 
 
 
 Our client is a high-growth startup building next-generation media experiences for the AI era. With a small, collaborative team and strong early momentum, they are redefining how users engage with content through innovative technology and thoughtful design.
 
 
 
 The Opportunity
 
 
 
 This is a unique opportunity to join a fast-moving, early-stage team in a highly visible role supporting the Founder/CEO while helping keep the broader office and operations running smoothly. You will play a critical role in enabling leadership effectiveness, enhancing team productivity, and contributing to a positive, well-functioning work environment. The role is ideal for someone who thrives in startup settings, enjoys wearing multiple hats, and takes pride in being both proactive and highly reliable.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a dynamic calendar and coordinate meetings across time zones
 </li>
 <li>
 Prepare materials, track action items, and drive follow-through on key priorities
 </li>
 <li>
 Support internal coordination across the team and act as a connective hub within the organization
 </li>
 <li>
 Assist with office operations, including vendor coordination and day-to-day logistics
 </li>
 <li>
 Handle expenses, invoices, and basic operational processes
 </li>
 <li>
 Provide occasional personal support to ensure the CEO&rsquo;s schedule runs seamlessly
 </li>
 <li>
 Contribute to ad hoc projects across operations, recruiting coordination, IT support, and procurement
 </li>
 <li>
 Help maintain an organized, efficient, and welcoming office environment
 </li>
 </ul>
 
 
 Ideal Background
 
 
 <ul>
 <li>
 3&ndash;7 years of experience supporting executives in fast-paced or startup environments
 </li>
 <li>
 Highly proactive, resourceful, and comfortable operating with autonomy
 </li>
 <li>
 Strong organizational skills with the ability to manage competing priorities
 </li>
 <li>
 Tech-savvy and quick to pick up new tools and systems
 </li>
 <li>
 Positive, adaptable, and team-oriented with a low-ego approach
 </li>
 <li>
 Excited by early-stage environments and motivated to engage with the company&rsquo;s product and mission
 </li>
 <li>
 Comfortable taking on a mix of responsibilities, including operational support
 </li>
 </ul>
 
 
 Culture &amp; Environment
 
 
 <ul>
 <li>
 Tight-knit, collaborative team of approximately 10 employees in-office
 </li>
 <li>
 Fast-paced, high-growth startup environment with strong ownership and visibility
 </li>
 <li>
 Team members who are curious, engaged, and passionate about the product
 </li>
 <li>
 In-person, highly interactive culture that values communication and initiative
 </li>
 <li>
 Opportunity to make a meaningful impact and grow alongside the company
 </li>
 </ul>
 
 
</div>

Executive Assistant/Office Manager | Creative AI

Confidential

<div>
 
 
 Job Title
 
 
 
 
 
 
 
 Chairman Office Manager
 
 
 
 
 
 
 
 Overview
 
 
 
 
 
 
 We are seeking a highly organized and professional Chairman Office Manager to handle the daily operations of the Chairman's office and ensure a smooth administrative workflow.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Complex Calendar Management:
 
 Lead and orchestrate the Chairman&rsquo;s daily schedule, including high-level board meetings and international conferences.
 </li>
 <li>
 
 Strategic Communication:
 
 Act as the primary gatekeeper and liaison between the Chairman and VIP clients, board members, and senior executives.
 </li>
 <li>
 
 Information &amp; Document Control:
 
 Review, prioritize, and summarize incoming reports, memos, and sensitive documents before they reach the Chairman.
 </li>
 <li>
 
 Global Travel Logistics:
 
 Plan and execute comprehensive, multi-destination travel itineraries, including private aviation, ground transport, and accommodation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare agendas, presentations, and briefing materials for the Chairman's daily meetings and record official minutes.
 </li>
 <li>
 
 Office Operations &amp; Protocol:
 
 Oversee the daily operations of the executive floor, manage support staff, and ensure strict adherence to executive protocols.
 </li>
 <li>
 
 Confidential Project Tracking:
 
 Follow up on the status of ongoing projects and decisions made by the Chairman with various department heads.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Experience: 7+ years of proven experience in office management or executive assistance to top-tier management.
 </li>
 <li>
 Languages: Fluent in both Arabic and English (verbal and written).
 </li>
 <li>
 Skills: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Traits: High level of confidentiality, strong multitasking abilities, and professional communication.
 </li>
 </ul>
 
 
</div>

Chairman Office Manager

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