executive secretarial support Jobs in Ad Dammam

executive secretarial support

executive secretary

Alsalimi Company Limited

<div>
 
 Job Title: Executive Secretary
 
 
 
 
 
 Location: Dammam
 
 
 Job Type: Full-time
 
 
 
 
 
 About the Role:
 
 
 We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to the top management. The ideal candidate will be detail-oriented, able to manage multiple priorities, and maintain confidentiality while ensuring the smooth operation of daily executive activities.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments.
 
 
 
 
 
 Draft, review, and prepare correspondence, reports, and presentations.
 
 
 
 
 
 Handle confidential documents and maintain organized filing systems.
 
 
 
 
 
 Coordinate travel arrangements, visas, and itineraries.
 
 
 
 
 
 Act as a liaison between executives and internal/external stakeholders.
 
 
 
 
 
 Organize and prepare for meetings, including taking minutes and following up on action points.
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 
 
 
 
 
 Minimum of 2 years of experience as an Executive Secretary, Administrative Assistant, or similar role.
 
 
 
 
 
 Excellent verbal and written communication skills (Arabic &amp; English).
 
 
 
 
 
 Strong organizational and time-management abilities.
 
 
 
 
 
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 
 
 
 Confidentiality in handling sensitive information.
 
</div>

Executive Secretary

Confidential

Responsibilities * Managing complex schedules and travel arrangements for senior executives. * Preparing correspondence, presentations, and reports. * Handling confidential information with discretion. * Organising meetings and conferences, including logistics and catering. * Screening phone calls and managing email correspondence. * Maintaining accurate records and filing systems. * Liaising with internal and external stakeholders. * Providing general administrative support as required. Qualifications * Proven experience as an Executive Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Ability to prioritise tasks and meet deadlines in a fast-paced environment. * Strong attention to detail and accuracy. * Discretion and professionalism in handling confidential information. &nbsp;

Hitachi Energy

<div>
 
 The opportunity
 
 
 
 To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Organizing and servicing meetings (producing agendas and taking minutes).
 </li>
 <li>
 Prioritizing workloads and implementing new procedures and administrative systems.
 </li>
 <li>
 Liaising with relevant organizations and clients and logging or processing bills or expenses.
 </li>
 <li>
 Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
 </li>
 <li>
 Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
 </li>
 <li>
 Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
 </li>
 <li>
 Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
 </li>
 <li>
 Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
 </li>
 <li>
 Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
 </li>
 <li>
 Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
 </li>
 <li>
 Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
 
 
 </li>
 </ul>
 
 Your background
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree in business administration or anything similar.
 </li>
 <li>
 5+ Years of experience.
 </li>
 <li>
 Good communication, customer service and relationship-building skills.
 </li>
 <li>
 Teamworking skills and organization and time management skills.
 </li>
 <li>
 Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
 </li>
 <li>
 The ability to be proactive and use your initiative: to see what needs doing and to do it.
 </li>
 <li>
 The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
 </li>
 <li>
 Proficiency in both spoken &amp; written English language is required.
 
 
 </li>
 </ul>
 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
</div>

Executive Secretarial Support

Pillar Recruitment.co

<div>
 
 Our client a leading group in the beauty and lifestyle sector , is expanding their team and looking for:
 
 
 
 
 
 
 1. Content Executive
 
 
 
 
 
 
 📍 Location: Dammam (On-site)
 
 
 
 
 
 This role is all about storytelling. You&rsquo;ll shape the voice of our brands across campaigns, social media, PR, and product launches &mdash; making sure every message connects with our audience.
 
 
 
 
 <ul>
 <li>
 Own content creation and storytelling across campaigns, social, packaging, and PR.
 </li>
 <li>
 Develop content calendars, influencer briefs, and product launch messaging.
 </li>
 <li>
 Minimum 4 years&rsquo; experience in content creation, copywriting, or marketing.
 </li>
 </ul>
 
 
 
 
 
 2. Market Research Analyst
 
 
 
 
 
 
 📍 Location: Dammam (On-site)
 
 
 
 
 
 We need an analytical thinker who can spot trends, understand consumers, and translate insights into strategies that guide product development and marketing decisions.
 
 
 
 
 <ul>
 <li>
 Conduct market research on consumer behavior, trends, and competitors.
 </li>
 <li>
 Provide insights to guide product development and marketing strategies.
 </li>
 <li>
 2&ndash;4 years&rsquo; experience in market research, product development, or related fields.
 </li>
 </ul>
 
 
 
 
 
 Requirements for All Roles:
 
 
 <ul>
 <li>
 Strong communication in Arabic &amp; English
 </li>
 <li>
 Passionate about beauty, lifestyle, and innovation
 </li>
 </ul>
 
 
</div>

Content Specialist

Food People

<div>
 
 
 HEAD OF OPERATIONS - RESTAURANTS
 
 
 
 
 
 
 
 MULTI-BRANDED RESTAURANT OPERATOR
 
 
 
 
 CASUAL DINING EXPERIENCE IS ESSENTIAL
 
 
 
 
 BASED IN KSA
 
 
 
 
 
 
 Food People have partnered with a growing multi-branded restaurant operator in KSA seeking a Head of Operations to lead the day-to-day performance of its existing portfolio of casual dining brands. This is a pivotal opportunity for an ambitious operator to make a measurable impact and evolve into a key figure within the senior leadership team as the group continues its expansion.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Lead and optimise operations across multiple casual dining brands, ensuring consistency, quality, and efficiency across all outlets.
 </li>
 <li>
 Develop and manage operational KPIs and performance metrics across locations.
 </li>
 <li>
 Drive financial performance through strong cost controls, revenue optimisation, and operational efficiencies.
 </li>
 <li>
 Build, train, and lead strong operations teams, including Area and Restaurant Managers.
 </li>
 <li>
 Support future growth and expansion plans, including opening new stores and entering new markets.
 </li>
 <li>
 Work closely with marketing, supply chain, HR, and finance to ensure cohesive business planning and operations.
 </li>
 <li>
 Regularly report to C-suite / executive team with data-led operational insights and strategies.
 </li>
 <li>
 Lead operational innovation across systems, training, customer experience, and technology.
 </li>
 </ul>
 
 
 
 
 
 KEY INGREDIENTS:
 
 
 
 
 
 <ul>
 <li>
 Proven experience managing multi-site restaurant operations at a head of department, area, or regional level.
 </li>
 <li>
 Strong background in casual dining, with a deep understanding of front- and back-of-house operations.
 </li>
 <li>
 Experience working in KSA or the wider GCC market is highly preferred.
 </li>
 <li>
 A commercial mindset and results-oriented leadership style.
 </li>
 <li>
 Track record of leading teams and developing talent across a diverse footprint.
 </li>
 <li>
 Ability to scale operations, including planning and executing new store openings.
 </li>
 <li>
 A long-term growth mindset and readiness to step into a more senior leadership role.
 </li>
 </ul>
 
 
 
 
 
 Please note, only candidates with relevant experience will be contacted to discuss the position in more detail.
 
 
</div>

Head of Operations

AW Connect

<div>
 
 We are looking for a detail-oriented and proactive
 
 Operations Executive
 
 to manage end-to-end shipment coordination and ensure seamless logistics execution. The ideal candidate will have experience in freight operations, strong communication skills, and the ability to manage multiple stakeholders to ensure timely and cost-effective cargo handling.
 
 
 
 
 
 
 
 About the Client
 
 
 
 :With a robust global network and a reputation for delivering reliable, efficient shipping and logistics solutions, the company offers comprehensive services including NVOCC, container logistics, freight forwarding, and specialized cargo services. The organization is committed to growth, innovation, and delivering high service standards in key global markets, including the Middle East
 
 
 
 
 
 
 .
 
 Key Responsibilitie
 
 
 <ul>
 <li>
 s:Create booking confirmations and register jobs in the system accuratel
 </li>
 <li>
 y.Place bookings with carriers, ensuring all cargo types (Hazardous, OOG, General) are correctly specified and confirme
 </li>
 <li>
 d.Coordinate with customers, transporters, port authorities, and loading/lashing teams to ensure smooth execution of shipment
 </li>
 <li>
 s.Liaise with carriers fo
 
 r Bill of Lading (B
 
 L) instructions, load list submissions, BL issuance, and related documentatio
 </li>
 <li>
 n.Record and verify all vendor invoices and submit them to the Ceekay accounts team for timely payment processin
 </li>
 <li>
 g.Prepare and issu
 
 e proforma invoic
 
 es to customers, followed by final invoices upon confirmatio
 </li>
 <li>
 n.Arrang
 
 e Bill of Ladi
 
 ng an
 
 d Delivery Order (D/
 
 O) release upon receipt of payment or internal approva
 </li>
 <li>
 l.Coordinate with Ceekay Line, internal finance, and documentation teams to ensure accurate vendor cost booking and payment reconciliatio
 </li>
 <li>
 n.Monitor operational milestones and address any logistical issues promptly to prevent shipment delay
 </li>
 </ul>
 
 
 
 
 
 s.
 
 Qualifications &amp; Requiremen
 
 
 <ul>
 <li>
 ts:Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or a related fie
 </li>
 <li>
 ld.2&ndash;4 years of relevant operations experience in the logistics or shipping indust
 </li>
 <li>
 ry.Strong understanding of freight booking processes, cargo documentation, and shipment handli
 </li>
 <li>
 ng.Excellent coordination and communication skills, with the ability to manage multiple stakeholde
 </li>
 <li>
 rs.Proficiency in using logistics/ERP syste
 </li>
 <li>
 
 ms.Valid Saudi Arabian driving lice
 
 nse is preferr
 </li>
 <li>
 
 ed.Immediate availabil
 
 ity is a pl
 </li>
 </ul>
 
 
 
 us.
</div>

Operations Executive

Abunayyan Holding

<div>
 
 
 Job Title:
 
 Head of Operations (Energy/Solar/Power)
 
 
 
 Industry:
 
 Solutions &amp; Services Provider for the Power &amp; Energy Efficiency Sectors (KSA &amp; MENA)
 
 
 
 Domain:
 
 Energy Efficiency Projects (Power / Energy / Solar Solutions)
 
 
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 
 
 Overview
 
 
 
 The
 
 Operations Head
 
 is responsible for leading and optimizing the organization&rsquo;s operations to ensure
 
 effectiveness, service excellence, quality, and adherence to timelines
 
 , while maintaining
 
 cost-efficient resource management
 
 . The role requires a strategic and hands-on leader with expertise in
 
 energy efficiency and solar projects
 
 . This position will play a vital role in the
 
 annual strategic planning process
 
 , closely monitoring performance against objectives through
 
 quarterly Strategic Planning &amp; Corporate Performance meetings
 
 , ensuring operational targets are consistently achieved and aligned with business goals.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage all operational activities across
 
 power, solar, and energy efficiency projects
 
 .
 </li>
 <li>
 Ensure
 
 operational excellence, compliance, and cost-effective management
 
 of resources.
 </li>
 <li>
 Lead and monitor project execution, ensuring
 
 timely delivery within scope and budget
 
 .
 </li>
 <li>
 Drive
 
 P&amp;L management, budgeting, forecasting, and financial control
 
 to maximize profitability.
 </li>
 <li>
 Implement
 
 performance management systems
 
 to track KPIs and operational outcomes.
 </li>
 <li>
 Lead and mentor cross-functional teams, fostering a
 
 culture of accountability and excellence
 
 .
 </li>
 <li>
 Manage
 
 bid preparation, proposals, procurement, and commercial practices
 
 to support business development.
 </li>
 <li>
 Collaborate with Sales, Finance, HR, and Engineering to align operations with strategic business goals.
 </li>
 <li>
 Ensure adherence to
 
 international quality standards (ISO 9001, ISO 14001, OHSAS 18001)
 
 and HSE requirements.
 </li>
 <li>
 Support digital transformation initiatives in
 
 solar and energy efficiency solutions
 
 to drive innovation.
 </li>
 </ul>
 
 
 Necessary Knowledge &amp; Experience
 
 
 <ul>
 <li>
 
 10+ years of progressive experience
 
 in industrial operations, with at least
 
 6 years in executive management roles
 
 within
 
 Power, Solar, and Energy Solutions operations
 
 .
 </li>
 <li>
 Proven track record in managing
 
 large-scale energy efficiency and solar projects
 
 .
 </li>
 <li>
 Strong technical expertise in
 
 contracting and construction operations
 
 .
 </li>
 <li>
 In-depth knowledge of
 
 project management principles, construction contracts, and estimating methods/techniques
 
 .
 </li>
 <li>
 Experience in
 
 bid management, procurement, commercial practices, and cost control
 
 .
 </li>
 </ul>
 
 
 Education &amp; Certification
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in
 
 Engineering, Business Management, or related discipline
 
 from a reputed institution.
 </li>
 <li>
 Master&rsquo;s Degree in
 
 Management / MBA
 
 (preferred).
 </li>
 <li>
 
 Project Management Certification
 
 (PMP, APMP) is a strong advantage.
 </li>
 </ul>
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Performance Management
 
 </li>
 <li>
 
 P&amp;L Management &amp; Cost Control
 
 </li>
 <li>
 
 Project Management (Energy &amp; Solar Operations)
 
 </li>
 <li>
 
 Financial Analysis &amp; Reporting
 
 </li>
 <li>
 
 Sales &amp; Key Account Management
 
 </li>
 <li>
 
 Bid, Proposal &amp; Procurement Management
 
 </li>
 <li>
 
 Energy Efficiency &amp; Solar Project Execution
 
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 A leadership opportunity within a
 
 leading regional solutions provider
 
 in the energy sector.
 </li>
 <li>
 Competitive salary and benefits package aligned with industry standards.
 </li>
 <li>
 Career growth and development in the
 
 expanding energy efficiency and solar domain
 
 .
 </li>
 <li>
 A dynamic and innovative work environment focused on
 
 sustainability and efficiency
 
 .
 </li>
 </ul>
</div>

Head of Operations (Energy/Solar/Power)

Explore 7+ Executive secretary in Ad Dammam this September. Find roles across top companies and apply now to boost your career.

7 executive secretary jobs IN Ad Dammam

Executive Secretary

Executive Secretary

Executive Secretarial Support

Content Specialist

Head of Operations

Operations Executive

Head of Operations (Energy/Solar/Power)