executive secretary

Louvre Hotels Group MENA

<div>
 As an Executive Secretary, you will play a pivotal role in delivering comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities encompass a wide spectrum, including handling highly confidential and sensitive matters, contributing to the seamless functioning of the executive office.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
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 Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
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 Prioritize and review all incoming mail, forwarding it to the General Manager after careful consideration.
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 Take proactive measures on routine standardized correspondence, promptly informing the General Manager of matters such as membership requests, accommodation inquiries, and brochure requests.
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 Efficiently coordinate and follow up with internal departments on behalf of the General Manager to facilitate smooth operations.
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 Prepare letters on behalf of the General Manager, ensuring clarity and professionalism in communication.
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 Maintain an organized and systematic filing system for all correspondence.
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 Attend meetings, record minutes accurately, and distribute them while following up on action items.
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 Manage all telephone calls and appointments for the General Manager, employing effective screening and prioritization techniques.
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 Manage the distribution, filing, and information flow of Duty Manager Reports, ensuring timely and accurate administration.
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 Prepare complimentary, upgrade request forms, and gift vouchers as requested by various departments and business contacts, maintaining a high level of attention to detail and efficiency.
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 Establish and update a comprehensive database of contacts as needed by the General Manager.
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 Organize travel arrangements and coordinate external business trips on behalf of the General Manager.
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 Operate in a safe and environmentally friendly manner to safeguard the health and safety of guests and colleagues, as well as contribute to environmental conservation.
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 Adhere to the hotel's environmental, health, and safety policies and procedures.
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 </ul>
</div>

Executive Secretary

TIVOLI

<div>Company Description 
Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests. 
Job Description 
You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, making travel arrangements, and providing any other assistance required by the hotel&rsquo;s leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals. 
Qualifications<ul><li> 
At least Bachelor&rsquo;s Degree in any field.</li><li>At least 5 years&rsquo; experience in executive secretarial work with multinational companies.</li><li>Effective telephone communication skills, and above average proficiency in MS Office applications such as Word, Powerpoint, and Excel.</li><li>Above average fluency in English (written and spoken).</li></ul></div>

Personal Assistant to the General Manager

Anantara

<div>Company Description 
A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery. 
Job Description 
WHY THIS JOB EXISTS 
To serve the needs of the business, our guests and our colleagues by maintaining the effectiveness of the day-to-day guest service operations, enhancing guest experience by being one of the key points of contact for guest interaction in the resort. 
At Anantara, we are proud to represent our resort and our country to guests from all over the world. We treat our guests and our colleagues with respect and work hard together to deliver the highest quality of service to all. 
KEY DUTIES AND RESPONSIBILITIES 
Please note that this is not an exhaustive list of everything that needs to be done. Anantara employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are: 
<ul><li>
Clearly understands the concept of guest services center being the one point of contact for guests.</li></ul> 
<ul><li>
Ensures adherence to:</li></ul> 
<ul><li><ul><li>
Proper and prompt handling of calls</li><li>
Message handling</li><li>
Compliance with request as per SOP</li><li>
Usage of standard phraseology</li><li>
Taking Invilla dining orders</li><li>
Handling seaplane and domestic bookings</li></ul></li></ul> 
<ul><li>
Ensures adherence to duty roster and is punctual.</li></ul> 
<ul><li>
Ensures that work areas, PABX are properly maintained and cleaned.</li></ul> 
<ul><li>
Is updated of VIP/RSVP etc. and repeat guest list.</li></ul> 
<ul><li>
Performs duties of guest services when necessary.</li></ul> 
<ul><li>
Maintains order in guest service center area and provides communications facilities in case of emergency, during emergencies handles all communications until ordered to leave the premises by a superior except in case of imminent personnel danger.</li></ul> 
<ul><li>
Is aware of all the characteristics of the resort, the names, positions and responsibilities of each division head and department head, the extension numbers and the use, location of equipment.</li></ul> 
<ul><li>
Ensures that traffic sheet for telephone / fax are correct before sending to the accounting dept.</li></ul> 
<ul><li>
Ensures immediate transmission of invoices to the cashiers / front desk.</li><li>
Has complete knowledge of the resort and services, including villa types, rates, relative features and facilities, food and beverage outlets and promotions, spa and health club, and other properties. (Especially the competition).</li><li>
Ensure to have all the F &amp; B, Spa, activities menu and other information&rsquo;s for quick referral to guest enquires.</li><li>
Ensures that all guest requests are channelled correctly and followed upon effectively.</li><li>
Conducts courtesy calls for all in-house guests.</li></ul> 
<ul><li>
Is able to route all incoming calls quickly and efficiently without keeping the caller waiting.</li><li>
Completes all other shift duties as outlined on shift checklist.</li><li>
Assists in all the other areas of Front office as and when necessary.</li><li>
Is proactive and innovative, suggesting alternatives that meet guest needs in enjoying their Anantara experience.</li><li>
Maintains knowledge and abiding by all Company Policies in relation to Front Office e.g. Refunds and Cancellations and ensuring they are correctly communicated to guests if required.</li><li>
Handle Food and Beverage order efficiently and ensure to upsell.</li><li>
Facilitate all guest maintenance requests and other relevant communication to the other department through FCS.</li><li>
Send top 10 issues to GM secretary reported on the month to identify the issues and to take necessary action to prevent them.</li><li>
Develops and maintains a close and harmonious working relationship with all hotel departments.</li><li>
Participates in training programs for the Front Office Department as scheduled.</li><li>
Possesses a positive upbeat personality with a desire to deliver outstanding customer service to our guests. Team members must multi &ndash; task, be detail oriented, and be able to problem solve in order to effectively deal with internal and external customers.</li></ul> 
<ul><li>
Ensures that all correspondence is processed within the set times and handled correctly according to the procedures.</li><li>
Ensure to arrange guest transfers schedule on daily basis and circulate to all relevant departments.</li></ul> 
<ul><li>
Reports and maintains accurate records with documents on incidents occurring at the resort and keeps superior briefed at all times.</li></ul> 

Qualifications<ul><li> 
College diploma in hotel management or related field.</li><li>Previous experience as an Guest Service Centre Supervisor in Front Office.</li><li>Excellent oral communication skills.</li><li>Experience with Front Office systems.</li><li>Fluent in English, both written and spoken.</li></ul></div>

Villa Host

Capital Development LLC

Job Description: Marketing Executive - Material Handling EquipmentLocation: Oman Industry: Material Handling Equipment (Ports, Oil &amp; Gas, Mining) Job Type: Full-TimeCompany OverviewWe are a leading provider of high-performance material handling solutions, specializing in the demanding environments of Ports, Oil &amp; Gas, and Mining sectors. We are dedicated to enhancing operational efficiency and safety for our clients through our state-of-the-art equipment and services. To support our expansion in Oman, we are seeking a dynamic and results-driven Marketing Executive.Position SummaryWe are looking for an ambitious Marketing Executive to drive sales and market penetration of our material handling equipment. The ideal candidate will be a hunter, adept at generating new business, building a robust client portfolio, and closing deals within the specified industrial sectors. This role requires a proactive individual with a strong understanding of the Omani market, excellent negotiation skills, and a valid driving license.Key Responsibilities<ul><li>New Business Development: Actively prospect, identify, and generate new sales leads within the Ports, Oil &amp; Gas, and Mining industries across Oman.</li><li>Client Acquisition &amp; Relationship Management: Build and maintain strong, long-lasting relationships with new and existing clients, including key decision-makers, contractors, and project managers.</li><li>Sales Cycle Management: Manage the entire sales cycle from initial contact and needs assessment to product demonstration, negotiation, and closing of business deals.</li><li>Market Intelligence: Conduct thorough market research to understand industry trends, competitor activities, and new project opportunities in the region.</li><li>Technical Sales Presentations: Prepare and deliver compelling technical presentations and proposals that clearly articulate the value proposition of our equipment.</li><li>Target Achievement: Develop and execute a strategic sales plan to meet and exceed agreed-upon sales targets and KPIs.</li><li>Reporting: Maintain accurate records of all sales activities, pipeline, and forecasts in the company CRM system.</li></ul>Qualifications &amp; Experience<ul><li>Essential: A minimum of 2 years of proven experience in a sales or marketing role, specifically selling capital equipment, industrial machinery, or technical solutions.</li><li>Sector Experience: Demonstrable experience and a strong network within at least one of the following sectors: Ports &amp; Terminals, Oil &amp; Gas, or Mining in the Omani market.</li><li>Driving License: A valid Oman driving license is mandatory.</li><li>Education: A Bachelor&rsquo;s degree in Engineering (Mechanical, Industrial), Marketing, Business Administration, or a related field is preferred.</li></ul>Job Type: Full-timePay: RO300.000 - RO400.000 per month

Marketing Executive

MAISON DE PRINCE WATCHES

Looking for female sales executive for the retail outlet in Salalah grand mall Must have min 2 years of retail sales experience in selling high - end watches Job Type full time&#8203; / - Email: faisal@maisondeprince.comJob Type: Full-timePay: RO250.000 - RO300.000 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Sales Executive

Zain Property Development LLC

We are looking for a creative and motivated Marketing Executive to join our team!Responsibilities:<ul><li>Develop and implement marketing strategies to promote company projects.</li><li>Manage online and offline marketing campaigns.</li><li>Create engaging content for social media, website, and other platforms.</li><li>Coordinate with the sales team to support promotional activities.</li><li>Conduct market research and analyze trends to identify new opportunities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of experience in marketing (real estate experience is an advantage).</li><li>Strong communication, creativity, and presentation skills.</li><li>Proficiency in social media management, digital marketing tools, and MS Office.</li><li>Knowledge of graphic design or video editing tools is a plus.</li></ul>Job Type: Full-time

Al Abbas Group

We&rsquo;re looking for an experienced Senior Sales Executive to drive growth across our Managed Print Services (MPS), Audio Visual, and Office Furniture divisions in Oman.The ideal candidate will have a proven background in B2B sales, strong communication and negotiation skills, and the ability to manage the full sales cycle &mdash; from lead generation to closing deals.Requirements:-Bachelor&rsquo;s degree in business, Marketing, or related field (MBA preferred)-Minimum 5 years of B2B sales experience in MPS, AV, or office furniture-Strong communication, negotiation, and presentation skills-Proficiency in CRM tools &amp; Microsoft Office-Self-motivated, results-driven, and independentWhat We Offer:-Competitive salary + performance-based incentives.-Travel allowance, laptop, and mobile.-Health insurance &amp; continuous development opportunities.Job Type: Full-timePay: Up to RO700.000 per month

Sales Executive – MPS, Audio Visual & Office Furniture

Explore 43+ Executive secretary in Oman this November. Find roles across top companies and apply now to boost your career.

43 executive secretary jobs IN Oman

Executive Secretary

Personal Assistant to the General Manager

Villa Host

Marketing Executive

Sales Executive

Marketing Executive

Sales Executive – MPS, Audio Visual & Office Furniture