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facilities assistant

CBRE

<div><div><div><div><div><div>Facilities Assistant
</div></div></div></div></div><div><div><div><div><div>Job ID
</div><div>248344
</div></div><div><div>Posted
</div><div>12-Dec-2025
</div></div><div><div>Service line
</div><div>GWS Segment
</div></div><div><div>Role type
</div><div>Full-time
</div></div></div></div></div><div><div><div><div><div>Areas of Interest
</div><div>Data &amp; Analytics
</div></div></div></div></div><div><div><div><div><div>Location(s)
</div><div>Istanbul - Istanbul - Turkey
</div></div></div></div></div><div><div><div><div><div><b>About the Role:</b>
<p>As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.</p>
<p>This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.</p>
<b>What You&rsquo;ll Do:</b>
<ul><li>Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.</li>
<li>Schedule repairs from work order requests.</li>
<li>Review data from work order reports to find out performance and progress status.</li>
<li>Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.</li>
<li>Coordinate office and parking space allocation.</li>
<li>Present information to an internal department and large groups of employees.</li>
<li>Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.</li>
<li>Evaluate and select solutions from established options.</li>
<li>Impact team through the quality of the services or information provided.</li>
<li>Follow standardized procedures and practices and receives regular but moderate supervision and guidance.</li>
</ul><b>What You&rsquo;ll Need:</b>
<ul><li>High School Diploma or GED with 2-3 years of job-related experience.</li>
<li>An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.</li>
<li>Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.</li>
<li>Ability to explain detailed and complicated information within the team clearly and concisely.</li>
<li>Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li>
<li>Strong organizational skills with a robust inquisitive mindset.</li>
<li>General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.</li></ul></div></div></div></div></div></div><p></p>

Facilities Assistant

Hayat

<div>
 <p>
  <strong>
   About the job
  </strong>
 </p>
 <p>
  Founded in 1987, Hayat operates in the fast-moving consumer goods (FMCG) sector, serving millions of consumers globally with 16 powerful brands. Hayat&rsquo;s portfolio includes
  <strong>
   Molfix
  </strong>
  and
  <strong>
   Bebem Natural
  </strong>
  in baby care;
  <strong>
   Molped
  </strong>
  in feminine care;
  <strong>
   Joly
  </strong>
  ,
  <strong>
   Evony
  </strong>
  , and
  <strong>
   Goodcare
  </strong>
  in personal healthcare;
  <strong>
   Bingo
  </strong>
  ,
  <strong>
   Gleen
  </strong>
  ,
  <strong>
   Test
  </strong>
  , and
  <strong>
   Has
  </strong>
  in home care;
  <strong>
   Papia
  </strong>
  ,
  <strong>
   Familia
  </strong>
  ,
  <strong>
   Teno
  </strong>
  , and
  <strong>
   Focus
  </strong>
  in tissue paper; and
  <strong>
   Sholk
  </strong>
  in pet care. As the 4th largest branded diaper manufacturer in the world and the leading tissue producer in the Middle East, Eastern Europe, and Africa, Hayat employs over 10.000 people across its operations.
 </p>
 <p>
  Hayat operates
  <strong>
   21 production facilities
  </strong>
  in
  <strong>
   8 countries
  </strong>
  , including Turkey, Egypt, Iran, Algeria, Russia, Nigeria, Pakistan, and Vietnam, and manages sales and distribution companies in Morocco, Bulgaria, Kenya, Thailand, and Malaysia. With its global operations structured under three main regions Eurasia &amp; Americas, Middle East &amp; Africa, and Asia Pacific Hayat reaches over 100 countries across 5 continents, bringing its brands into millions of homes worldwide.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   If you want to be part of a diverse and vibrant community where your ideas can shape the future of the FMCG industry and your contributions can create a lasting global impact, then Hayat is waiting for you!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized, proactive, and discreet
  <strong>
   Executive Assistant
  </strong>
  to provide comprehensive support to General Manager in a dynamic and fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain calendars for the executives, including scheduling meetings and appointments
  </li>
  <li>
   Assist executives in preparing for meetings, including compiling agendas, materials, and briefing notes
  </li>
  <li>
   Respond to emails and handle document requests on behalf of the executives
  </li>
  <li>
   Draft presentations, meeting notes, and other documents as needed
  </li>
  <li>
   Responsible for preparing and submitting all required reports in a timely and accurate manner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent professional experience
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   Proven ability to manage multiple priorities, coordinate administrative tasks, and handle logistics efficiently
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail and follow-up
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer You
  </strong>
 </p>
 <ul>
  <li>
   Private Health Insurance
  </li>
  <li>
   Employee Shuttle Service
  </li>
  <li>
   Meal Voucher / Canteen
  </li>
  <li>
   Monthly Employee Support Package (Assortment of Hayat Products or Food Package)
  </li>
  <li>
   Monthly Internet Allowence
  </li>
  <li>
   Baby Diaper Support (For Children Up to 4 Year Old) and Diaper Support for 1st Degree Relatives of Employees)
  </li>
  <li>
   3 Days of Administrative Paid Leave Per Year
  </li>
  <li>
   Heating and Eid Allowance Once a Year
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Award &amp; Recognition P
  </strong>
  rograms
 </p>
 <ul>
  <li>
   FLEX: Flexible Benefits Program
  </li>
  <li>
   Wezone: Rewards and Recognition Program
  </li>
  <li>
   Seniority Award Support
  </li>
  <li>
   Heltia: Employee Assistance
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Program
  </em>
 </p>
 <p>
  <em>
   At Hayat, we conduct fair and inclusive hiring processes. We do not tolerate prejudice or discrimination based on language, religion, ethnicity, race, age or gender. Our recruitment process is solely based on the alignment with the job description, measurable and objective assessments, and competency-based interviews.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Get to know us
 </p>
 <p>
  Please visit us at the following addresses for any information
 </p>
 <p>
  <u>
   you need:https://www.hayat.com/en-tr/https://www.instagram.com/ha
  </u>
  yatkimya/
 </p>
 <p>
  <br/>
 </p>
 <p>
  Clarification Text for Employee Ca
  <u>
   ndidate : https://www.hayat.com/aydinlatma-metni/aydinlatma
  </u>
  -metni.htm
 </p>
</div>


Executive Assistant

Hilton

<div><p>Human Resources Assistant - Conrad Istanbul Bosphorus</p><p>
A Human Resource Assistant is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and departmental goals.<br>
</p><br>
<br>
<b>What will I be doing?</b><p><br>
As a Human Resource Assistant, you are responsible for managing HR administration responsibilities to deliver an excellent staff experience. A Human Resource Assistant will also be required to interface with the HR system and support employee relations. Specifically, you will be responsible for performing the following tasks to the highest standards:</p><ul>
<li>Manage HR administration such as contracts, letters and personnel files</li>
<li>Ensure accurate information is fed into the bespoke HR system</li>
<li>Assist with employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances, and capability</li>
<li>Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out</li>
<li>Help achieve departmental goals</li>
<li>Supporting the hotel with departmental training requirements including inductions, work experience, careers fairs, and training materials</li>
<li>Ensure pay reviews/absence monitoring/wage queries are managed in line with company guidelines</li>
<li>Ensure completion of training for hotel security, fire regulations and other health and safety legislation</li>
<li>Assist and resolve team member and management queries</li></ul><p><b>
What are we looking for?</b><br>
</p><p>A Human Resource Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
Previous experience in Human Resources</li><li>
Positive attitude</li><li>
Good communication and people skills</li><li><p>
Committed to delivering a high level of customer service, both internally and externally</p><p>
</p></li><li>Ability to work on their own or in teams</li></ul><p>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul><li>
Knowledge of hospitality</li><li>
Working towards or certified in Human Resources (i.e. CIPD)</li></ul><p><b><br>
What will it be like to work for Hilton?</b><br>
</p><p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div><p></p>

Human Resources Assistant - Conrad Istanbul Bosphorus

DenizBank

<div>
 <p>
  <strong>
   General Qualities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University Graduate,
  </li>
  <li>
   At least 3 years of executive assistant experience,
  </li>
  <li>
   <strong>
    Fluent in English,
   </strong>
  </li>
  <li>
   Strong planning and organizational skills,
  </li>
  <li>
   Strong verbal and written communication skills,
  </li>
  <li>
   Proficient in MS Office programs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 </p>
 <p>
  We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
  </em>
  https://basvuru.denizbank.com/KVKK.aspx
  <em>
   adresini ziyaret edebilirsiniz.
  </em>
 </p>
 <p>
 </p>
</div>


Newell Brands

<p></p><div><p><b>Job ID: </b>7667</p><div><b>
Location:</b> Istanbul, Turkey (remote)</div><div><b>
Reports to:</b> Senior Sales Manager</div><div><b>
Contract type:</b> Permanent</div><p></p><p><b><br>
Your Role &amp; Team in a Nutshell</b></p><p></p><p><br>
As a Senior Sales Representative you will be accountable for executing key accounts, delivering top-line sales revenue for the brands you represent. You will maximize the availability of our products in the appropriate customers consistent with our brand strategy with an emphasis on superior new product execution. You will also execute consumer and shopper driven strategies for your customers that enable Newell Brands to achieve best in class results.</p><p></p><p><br>
We will help you achieve your goals and develop by providing regular feedback and access to online training courses.</p><p></p><p><b><br>
Your Key Responsibilities:</b></p><ul><li>
Direct account management responsibility for assigned accounts,</li><li>
Prepare and execute annual budgets for the accounts,</li><li>
Day to day management of the promotional calendar: evaluation and course correction, leading the process for managing trade spends and pricing in conjunction with the management of the promotional calendar,</li><li>
Work with demand planning to develop accurate sales forecasts and achieve specified levels of forecast accuracy,</li><li>
Build customer relationships at the Assistant Buyer/Buyer level and facilitate connectivity in other functional areas including Marketing, Supply Chain and Finance, doing the same across internal Newell functions to enhance information sharing and decision making.</li><li>
Ensure proper reporting of sales activity is performed,</li><li>
Develop relationships with listed accounts and potential customers,</li><li>
Occasional visits to supermarkets/hypermarkets in the area,</li><li>
Create a positive and successful team environment.</li></ul><p></p><p><b><br>
What You&rsquo;ll Need</b></p><p><b>
Minimum:</b></p><ul><li>
University degree,</li><li>
Proven experience in sales in similar positions/industry (Understanding of negotiation techniques, experience with forecasting),</li><li>
Full Turkish Driver&rsquo;s License,</li><li>
Fluent Turkish and communicative English,</li><li>
Excellent written and verbal communication skills,</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint,</li><li>
Ability to work in autonomy and as a collaborative team-player.</li></ul><p><b>
Your advantage</b>:</p><ul><li>
Proactivity and high energy,</li><li>
Good influencing and persuasive ability,</li><li>
Ability to thrive in a frequently changing environment, managing high levels of pressure.</li></ul><p></p><p><b><br>
What You Gain</b></p><p>
Newell Brands has a strong footprint in the EMEA region, with several thousand employees spread over many corporate offices and manufacturing facilities. You might recognise some of our iconic brands, like Parker, Sistema, Spontex, Crockpot, NUK, Coleman, and Yankee Candle, to name a few.</p><p></p><p><b><br>
Join us and benefit from:</b></p><ul><li>
Unlimited access to LinkedIn Learning &ndash; 17,000+ courses for your professional and personal development</li><li>
Corporate Citizenship Philosophies &ndash; environmentally sustainable and socially sensitive business practices</li><li>
Discounts on some of our products from brands Parker, DYMO, Sharpie, Contigo, and others</li><li>
Employee Referral Program &ndash; an opportunity to get a bonus</li><li>
Global Employee Assistance Program &ndash; confidential support for you and your family, complementing our commitment to your well-being at work and beyond</li><li>
Give@Newell &ndash; paid time-off for charity activities dedicated for local communities right where you live/work</li><li>
Access to Employee Resource Groups that foster an inclusive culture</li><li>
Core Values: Integrity, Teamwork, Passion for Winning, Ownership, Leadership</li></ul><p></p><p><b><br>
Are you interested?</b></p><p></p><p><br>
If so, upload your CV</p><p>
If your application is shortlisted, our recruiter will invite you for an initial interview.</p><p></p><p><br>
By submitting your CV you acknowledge having read Newell Brands&rsquo; Privacy Statement for Job Applicants available at https://privacy.newellbrands.com/job-applicant/ If you wish to be considered also for other suitable positions with the company, please explicitly indicate so on your CV/motivation letter.</p><p></p><p><br>
.</p></div>

Senior Sales Representative - Rotring

Four Seasons

<div><p><b>About Four Seasons:
</b></p><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
<br>
<br>
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
</p><p></p><p><b>About the location:
</b></p>A timeless palace between the continents. Proudly standing on the shores of the scenic Bosphorus &ndash; the storied strait that links Europe and Asia &ndash; our lovingly restored, 19th-century Ottoman palace brings together Istanbul&rsquo;s ancient architecture, warm Turkish hospitality and contemporary accommodations. Relax in one of our traditional hammams, spend an afternoon lounging around our outdoor pool, and savour Anatolian delicacies as you admire the soaring minarets and towers of the city&rsquo;s inimitable waterfront skyline. We&rsquo;ll show you a seldom-seen side of Istanbul during your stay with us.
<p></p><p><b>Please note: This is a local position, only candidates with existing work permit in Turkey (either Turkish Nationals or Turkish ID holders will be considered).
</b></p><p></p><p><b>Join our Team
</b></p><p>Four Seasons Hotel Istanbul at the Bosphorus is looking for a passionate and professional Spa Therapist to join our dedicated Spa &amp; Wellness team.
</p><p>In this vital role, you will perform a wide range of face and body treatments in a professional and gender-neutral manner, ensuring that every guest receives a relaxing, safe, and memorable experience that reflects the legendary Four Seasons standard of care. With warmth, attention to detail, and a deep understanding of wellness, you will help create an atmosphere of tranquility and rejuvenation for every guest who visits our Spa.
</p><p></p><p><b>What you will do:
</b></p><ul><li>Deliver professional, high-quality massage, facial, hammam, and body treatments in accordance with Four Seasons Spa Standards.
</li><li>Greet guests warmly, maintaining eye contact and a welcoming demeanor at all times.
</li><li>Provide detailed information about spa services, facilities, and current promotions.
</li><li>Prepare and maintain treatment rooms to the highest standards of cleanliness and organization.
</li><li>Ensure guest comfort throughout the treatment by adjusting temperature, lighting, music, and pressure as needed.
</li><li>Handle guest questions or concerns with professionalism and empathy, escalating to supervisors when required.
</li><li>Maintain comprehensive knowledge of all spa products, treatments, and contraindications to make personalized recommendations and upsell appropriately.
</li><li>Report any maintenance deficiencies, guest feedback, or irregularities to the Assistant Spa Manager.
</li><li>Follow all health, safety, hygiene, and grooming standards consistently.
</li><li>Be flexible with scheduling to accommodate business demands and assist other areas of the Spa &amp; Wellness Department when needed.
</li><li>Attend regular training sessions and departmental meetings to ensure continuous professional development.
</li><li>Perform any other reasonable duties as assigned by the Spa Manager or Assistant Spa Manager.
</li></ul><p></p><p><b>What you bring:
</b></p><ul><li>Minimum 2 years of experience as a Spa Therapist in a 5-star hotel or reputable spa.
</li><li>Certification from MEB (Ministry of Education) or equivalent &mdash; massage therapy, facial specialist, or minimum &ldquo;Experienced Apprentice&rdquo; (Kalfalık Belgesi).
</li><li>Strong knowledge of at least three types of massage techniques, plus facial, hammam, and body treatments.
</li><li>Basic conversational English skills to communicate clearly with guests and colleagues.
</li><li>Excellent interpersonal and guest service skills, with a warm and professional demeanor.
</li><li>Knowledge of spa safety procedures, product usage, and contraindications.
</li><li>Ability to maintain the highest level of cleanliness, organization, and personal grooming.
</li><li>Flexibility to work in a dynamic environment, including weekends and holidays.
</li></ul><p></p><p><b>About Four Seasons Hotels Istanbul at the Bosphorus
</b></p><p>A thriving metropolis that connects continents, cultures, and religions, Istanbul captivates all who visit. Within this cradle of civilization, Four Seasons provides an oasis of quality and beauty in two unsurpassed locations.
</p><p>Four Seasons Hotel Istanbul at the Bosphorus shines with a modern, resort-like experience that welcomes guests with luxurious sophistication.
</p><p></p><p><b>Sky&rsquo;s the Limit
</b></p><p>Four Seasons Hotels and Resorts has been named to FORTUNE magazine&rsquo;s &ldquo;100 Best Companies to Work For&rdquo; every year since 1998 &mdash; come and find out why! With over 100 hotels in 38 countries, Four Seasons is dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. The deeply instilled Four Seasons culture is personified by its employees &ndash; people who share a single focus and are inspired to offer great service.
</p><p></p><p><b>What To Expect
</b></p><p>Private Health Insurance
</p><p>Excellent Learning and Development opportunities
</p><p>Complimentary Accommodation at other Four Seasons Hotels and Resorts
</p><p>Complimentary Dry Cleaning for Business Attire
</p><p>Complimentary Employee Meals
</p><p>Discounted Indoor Parking Privileges
</p><p>&hellip; and so much more!
</p><p></p><p>Learn more about what it is like to work at Four Seasons, visit us:
</p><p>http://jobs.fourseasons.com/
</p><p>https://www.linkedin.com/company/four-seasons-hotels-and-resorts
</p><p>https://www.facebook.com/FourSeasonsJobs
</p><p>https://twitter.com/FourSeasonsJobs
</p><p></p><p><b>Legal Disclaimer
</b></p><p>7 Nisan 2016 tarihli Resmi Gazete&rsquo;de y&uuml;r&uuml;rl&uuml;ğe giren 6698 sayılı Kişisel Verileri Koruma Kanunu&rsquo;na istinaden, &ouml;zge&ccedil;mişinizde yer alan kişisel bilgileriniz kurum b&uuml;nyesinde oluşacak mevcut ve gelecek işe alım talepleri doğrultusunda istihdam ama&ccedil;lı kullanılacak olup; kişisel bilgileriniz veri tabanımızda gizlilik i&ccedil;erisinde saklanacaktır.
</p><p></p><p>&Ouml;zge&ccedil;mişinizin veri tabanımızda bulunmasını istemiyorsanız, l&uuml;tfen contactus.bosphorus@fourseasons.com adresi ile iletişime ge&ccedil;iniz.</p></div><p></p>

Spa Therapist

Rixos Hotels

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
 <br/>
 <br/>
 In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&gbreve;la, and Istanbul regions.
 <br/>
 <br/>
 We are seeking a valuable team member for the position of &ldquo;
 <strong>
  Executive Coordinator to Managing Director
 </strong>
 " to be considered at Rixos Tersane &Idot;stanbul.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.
  </li>
  <li>
   Handle all correspondence and maintain effective communication under the supervision of the Managing Director.
  </li>
  <li>
   Carry out the written external communications of the hotel&rsquo;s Managing Director.
  </li>
  <li>
   Carry out the telephone communications of the hotel&rsquo;s Managing Director.
  </li>
  <li>
   Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.
  </li>
  <li>
   File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
  </li>
  <li>
   Protect the confidentiality of all correspondences issued or received by the Managing Director.
  </li>
  <li>
   Take note of and follow-up all appointments of the Managing Director.
  </li>
  <li>
   Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
  </li>
  <li>
   Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.
  </li>
  <li>
   Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.
  </li>
  <li>
   Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.
  </li>
  <li>
   Monitor and control the faxes sent on a daily basis.
  </li>
  <li>
   Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.
  </li>
  <li>
   Ensure that the General Management office is always kept in a clean and orderly manner
  </li>
  <li>
   Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.
  </li>
  <li>
   Carry out all responsibilities related to the quality management systems implemented at the facilities.
  </li>
  <li>
   Carry out all other duties assigned by managers and hotel management not specified in the job description.
  </li>
  <li>
   To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
  </li>
  <li>
   To respond to any changes in the department as dictated by the needs of the hotel.
  </li>
  <li>
   To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
  </li>
  <li>
   To attend training and meetings as and when required.
   <br/>
   <br/>
  </li>
 </ul>
 Qualifications
 <br/>
 <br/>
 <ul>
  <li>
   Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),
  </li>
  <li>
   Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),
  </li>
  <li>
   Advanced proficiency in English (both written and spoken),
  </li>
  <li>
   Strong written and verbal communication skills with excellent representation and expression abilities,
  </li>
  <li>
   Professional diction and strong command of written language,
  </li>
  <li>
   Familiar with corporate work structure and confidentiality principles,
  </li>
  <li>
   Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),
  </li>
  <li>
   Experienced in meeting organization, travel arrangements, and calendar management,
  </li>
  <li>
   Strong skills in reporting, presentation preparation, and documentation,
  </li>
  <li>
   Highly discreet and reliable, with strong attention to confidentiality,
  </li>
  <li>
   Excellent time management and prioritization skills,
  </li>
  <li>
   Detail-oriented, organized, and results-driven.
  </li>
 </ul>
</div>


Executive Coordinator to Managing Director

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