front desk administrative assistant

Taylor Commercial Construction

<p><b>Job Summary</b><br/>We are seeking an energetic and detail-oriented Front Desk Administrative Assistant to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support. Your organizational skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment while supporting various office functions.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients warmly, ensuring a professional and friendly first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails and mail distribution</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Microsoft Shared and Microsoft Office</li><li>Perform data entry tasks with accuracy</li><li>Support calendar management by scheduling appointments, meetings, and personal assistant tasks as needed</li><li>Conduct proofreading of documents to ensure clarity and professionalism before distribution</li><li>Manage office supplies inventory and keep well-stocked</li><li>Provide clerical support including copying, scanning, and filing.</li></ul><p><b>Experience</b></p><ul><li>Prior office experience or administrative support roles demonstrating strong organizational skills</li><li>Proficiency with computer literacy including Microsoft Office 365 (Word, Excel)</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly desirable to assist diverse client needs effectively</li><li>Demonstrated ability to manage time effectively in a fast-paced environment with multiple priorities</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks</li><li>Previous personal assistant or office management experience is advantageous but not required</li><li>Must be tough skinned.</li></ul><p>Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for proactive individuals eager to grow their administrative expertise while contributing to a vibrant team.</p><p>Pay: From $15.00 per hour</p><p>Application Question(s):</p><ul><li>Do you know how to perform formulas in Excel?</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>Certified Notary Public (Preferred)</li></ul><p>Work Location: In person</p>

Front Desk Administrative Assistant

Thomas, Coon, Newton & Frost

<p><b>Part-Time Front Desk\Administrative Assistant</b></p><p><b>Location:</b> Thomas, Coon, Newton &amp; Frost (TCNF)<br/><b>Compensation:</b> $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)</p><p><b>Position Overview</b></p><p>We are seeking a friendly, professional, and detail-oriented <b>Front Desk\Administrative Assistant</b> whose <b>primary responsibility will be front desk coverage</b>. This part-time, in-office role focuses first and foremost on learning and providing <b>full front desk coverage</b>&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.</p><p>This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.</p><p>We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.</p><p>You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.</p><p><b>Key Responsibilities</b></p><p><b>Front Desk Coverage (Primary)</b></p><ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul><p><b>Administrative &amp; Bookkeeping Support (Secondary)</b></p><ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul><p><b>Qualifications</b></p><ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul><p><b>Work Schedule &amp; Benefits</b></p><ul><li><b>Work Hours:</b></li></ul><p>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:</p><ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul><p>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.</p><ul><li><b>Work Location:</b> On-site at our downtown office</li><li><b>Weekly Hours:</b> 20&ndash;25 hours per week</li><li><b>Compensation:</b> Starting at $19 per hour</li><li><b>Benefits:</b> Paid time off begins after 6 months (pro-rated)</li></ul><p>Job Type: Part-time</p><p>Pay: $19.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Part-Time Front Desk/Administrative Assistant

Grosse Pointe Music Academy

<p><b>Brighton Music Academy is hiring a Front Desk / Administrative Assistant to join our team.</b></p><p>We are looking for someone who is organized, reliable, and enjoys working with people in a positive, music-focused environment.</p><p><b>Position Details</b></p><ul><li><b>Part-Time (Approx. 20 hours/week)</b></li><li><b>Schedule:</b> Monday&ndash;Friday, 3:00 PM &ndash; 8:00 PM</li><li><b>Pay:</b> $15&ndash;$18 per hour (based on experience)</li><li><b>Growth Opportunity:</b> This role has the potential to grow into a <b>full-time position</b> for the right candidate</li></ul><p><b>Responsibilities</b></p><ul><li>Greet students and families at the front desk</li><li>Answer phone calls, texts, and emails</li><li>Manage lesson schedules and student accounts</li><li>Process payments and assist with billing questions</li><li>Help keep the front desk organized and running smoothly</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Strong communication skills (in person, phone, and written)</li><li>Organized and able to multitask in a fast-paced environment</li><li>Friendly, professional, and dependable</li><li>Comfortable working with children and families</li><li>Previous front desk, customer service, or administrative experience is a plus</li></ul><p><b>Why Brighton Music Academy</b></p><ul><li>Supportive, team-oriented environment</li><li>Work with families and students in a positive setting</li><li>Consistent schedule</li><li>Opportunity for long-term growth</li></ul><p><b>To Apply</b></p><p>Please reply with a brief message about your experience and availability.</p><p>Pay: $15.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li></ul><p>Work Location: In person</p>

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Bilfinger

<p></p><div><div><div><div><div><b>Job ID: </b>70463
</div></div></div></div><div><div><div><div><p>Administrative Assistant (Bilingual)
</p></div></div></div></div><div><div><div><div>Bradenton, Florida, USA, 34208
</div></div></div></div><div><div><div><div>Onsite Work<br>
</div></div></div></div><div><div><div><div><div>Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger&rsquo;s comprehensive portfolio spans the entire value chain, from consulting &amp; engineering to prefabrication &amp; installation, access &amp; insulation, and services that improve the asset performance of industrial plants.</div>
<div>
The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals &amp; petrochemicals, energy, oil &amp; gas, and pharma &amp; biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of &euro;5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.</div><p><b>
Administrative Assistant (Front Desk)</b>
</p><p>Location: Bradenton, FL</p><br>
<div></div>
<div><b>
Position Summary:</b></div><br>
<div>
</div><div>This position is responsible for general office management at a large manufacturing facility. The position is dayshift, fulltime, hourly, Monday - Friday.
</div><p><b>Duties and Responsibilities:</b></p><br>
<p>
</p><ul><li>Greeting of visitors, contractors, vendors, etc.</li>
<li>Answering phones</li>
<li>Record contractor and vendor data in security software and a spreadsheet</li>
<li>Print contractor and vendor badges</li>
<li>Generate a weekly spreadsheet report identifying the ISNetworld (ISN) status of on-site contractors</li>
<li>Inventory office supplies and reorder as necessary</li>
<li>Inventory office forms and make copies as necessary</li>
<li>Manage the engineering drawing database</li>
<li>Receive packages and notify contractors when they arrive</li>
<li>Prepare monthly invoice for client</li>
<li>Prepare weekly contractor access list and distribute to the client</li>
<li>Administer contractor safety training video and test</li>
<li>Protect organization&rsquo;s values by keeping information confidential</li>
<li>Other duties as assigned by manager</li>
</ul>
<p><b>Basic Qualifications:</b></p><br>
<p>
</p><ul><li>High school diploma or GED</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Data entry</li>
<li>Hands-on experience in operation spreadsheets</li>
<li>Customer service skills</li>
<li>High degree of accuracy and attention to detail</li></ul><br>
<div></div>
<div>
If you have any questions please contact Jason Alan Jaure (jason.jaure@bilfinger.com).</div>
<div>
Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.</div>
<div>
If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only using the &quot;apply now&quot; button</div><br>
</div></div></div></div><div><div><div><div>Bilfinger Inc.
</div></div></div></div><div><div><div><div>Finance &amp; Controlling
</div></div></div></div><div><div><div><div>Permanent
</div></div></div></div><div><div><div><div>Apprentices</div></div></div></div></div><p></p>

Administrative Assistant (Bilingual)

INTERNATIONAL SCHOOL OF LONDON

<p><b>About Us:</b><br/>ISL Qatar is a leading international school dedicated to fostering a culture of belonging, integrity, grit, and kindness. We are committed to providing a supportive and inclusive environment for both students and staff.</p><p><b>Role Overview:</b><br/>We are seeking a highly organized and personable Executive Assistant Cum Front Desk professional who will act as the first point of contact for visitors while providing comprehensive administrative support to the school leadership. This role requires excellent multitasking skills, discretion, and a strong customer-service mindset.</p><p><b>Key Responsibilities:</b></p><p><i>Front Desk Responsibilities:</i></p><ul><li>Serve as the first point of contact, welcoming visitors, parents, and staff in a professional manner</li><li>Manage incoming calls, emails, and general inquiries</li><li>Maintain visitor records in line with safeguarding procedures</li><li>Coordinate mail, deliveries, and general front office operations</li></ul><p><i>Executive Assistant Responsibilities:</i></p><ul><li>Provide high-level administrative support to senior leadership</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain confidential files and documentation</li><li>Support the coordination of meetings, events, and school activities</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Proven experience in an administrative or front desk role</li><li>Strong communication and interpersonal skills ( Arabic language a must)</li><li>Excellent organizational and time management abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle sensitive information with discretion</li></ul><p><b>Preferred:</b></p><ul><li>Previous experience in an international school environment</li><li>Familiarity with school management systems</li></ul><p><b>What We Offer:</b></p><ul><li>A positive and collaborative working environment</li><li>Professional development opportunities</li><li>Competitive salary</li></ul><p>Pay: QAR7,500.00 - QAR8,500.00 per month</p><p>Work Location: In person</p>

Bilingual Executive Assistant cum Front Desk Support

Medford Optical

<p>We are a small, family-owned optical practice located in Medford, Massachusetts seeking a reliable and friendly <b>Administrative Assistant / Front Desk Receptionist</b> to join our team in a part-time position (approximately 25 hours per week).</p><p>Our practice provides personalized, family-focused eye care in a warm and welcoming <b>medical office environment</b>. With one doctor on-site, we emphasize strong patient relationships, attentive service, and a smooth front desk experience for every patient.</p><p>Responsibilities:</p><ul><li>Answering phones and handling incoming patient inquiries</li><li>Scheduling and managing appointments (medical office scheduling)</li><li>Greeting, checking in, and assisting patients at the front desk</li><li>Processing patient check-outs and assisting with basic billing or payment collection when needed (light administrative responsibility)</li><li>Supporting daily administrative and office operations</li><li>Providing professional and friendly customer service in a healthcare setting</li></ul><p>What We&rsquo;re Looking For:</p><p>We are seeking a dependable, organized, and professional individual with strong <b>customer service and communication skills</b>. The ideal candidate is comfortable working in a busy <b>medical office / optical retail environment</b>, multitasking at the front desk, and interacting with patients of all ages.</p><p>Reliability is essential in this role. We are looking for someone who takes pride in being consistent, punctual, and a supportive member of a close-knit team.</p><p>Prior experience in a <b>medical office, dental office, optical office, receptionist, or customer service role</b> is preferred but not required.</p><p>Schedule:</p><ul><li>Tuesday&ndash;Friday: 12:00 PM &ndash; 5:00 PM (until 6:00 PM on Thursdays)</li><li>Saturday: 9:00 AM &ndash; 1:00 PM</li></ul><p>Compensation:</p><p>$18&ndash;24 per hour based on experience</p><p>How to Apply:</p><p>Please complete our online application here:<br/><b>https://forms.gle/BD5TN3qe7c9Sv6nb6</b></p><p>After submitting the application, candidates are also required to send a resume and cover letter to:<br/>medfordopticalmass@gmail.com</p><p>Pay: $18.00 - $24.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant – Medical Office (Part-Time)

Hartville Kitchen

<div><div><p><b>Assistant Hospitality Coordinator (Front Desk)</b></p>
</div>
<div><p><b>Customer-Focused Role | Fast-Paced Environment </b><b>| Great</b><b> Team Culture</b></p>
</div>
<div><p><b>Join Our Team</b></p>
</div>
<div><p>We are looking for a friendly, organized, and professional <b>Assistant Hospitality Coordinator</b> to join our front desk team. In this role, you will be the <b>first point of contact</b> for guests &mdash; creating a welcoming experience both in person and over the phone.</p>
</div>
<div><p>If you enjoy helping people, staying organized, and working in a fast-paced environment, this is a great opportunity to grow your hospitality career.</p>
</div>
<div><p><b>About the Role</b></p>
</div>
<div><p>As an Assistant Hospitality Coordinator, you will support daily front desk operations by managing guest interactions, coordinating communication, and ensuring a smooth and positive experience for every visitor.</p>
<p>
 <b>What </b><b>You&rsquo;ll</b><b> Do</b></p>
<div>
<ul><li>Greet guests warmly and provide exceptional customer service</li></ul>
</div><div><ul><li>Answer and manage incoming calls using a multi-line system</li></ul>
</div><div><ul><li>Direct visitors and calls to the appropriate departments</li></ul>
</div><div><ul><li>Assist with scheduling, reservations, or guest inquiries</li></ul>
</div><div><ul><li>Provide accurate information about services, events, or offerings</li></ul>
</div><div><ul><li>Handle guest concerns professionally and efficiently</li></ul>
</div><div><ul><li>Perform data entry and basic administrative tasks</li></ul>
</div><div><ul><li>Support coordination between departments to ensure smooth operations</li></ul>
</div><div><ul><li>Maintain a clean, organized, and welcoming front desk area</li></ul>
</div>
<p> <b>What </b><b>We&rsquo;re</b><b> Looking For</b></p><br>
<div>
<ul><li>Friendly, outgoing personality with a positive attitude</li></ul>
</div><div><ul><li>Strong communication and interpersonal skills</li></ul>
</div><div><ul><li>Ability to multitask and stay organized in a busy environment</li></ul>
</div><div><ul><li>Professional phone presence (&ldquo;smile in your voice&rdquo;)</li></ul>
</div><div><ul><li>Problem-solving skills and attention to detail</li></ul>
</div><div><ul><li>Team player who is dependable and punctual</li></ul><br>
<p></p>
<p><b>
Schedule Requirements</b></p><br>
<p></p>
<div>
<ul><li>Flexible scheduling available</li></ul>
</div><div><ul><li>Must be available for <b>evenings, </b><b>Saturdays</b><b>, and some holidays</b></li></ul>
</div>
<div><p><b>Perks &amp; Benefits</b></p>
</div>
<div><p>Competitive pay<br>
Flexible scheduling<br>
Supportive, team-oriented environment<br>
Training and development opportunities<br>
Shopping discounts</p>
</div>
<div><p><b>Why Join Us?</b></p>
</div>
<div><p>We believe every guest interaction matters. As part of our team, you&rsquo;ll play a key role in creating a positive, welcoming experience that keeps guests coming back.</p>
</div>
<div><p><b>Apply today and be the friendly face that makes a difference</b></p></div></div></div></div>

Assistant Hospitality Coordinator (Front Desk)

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