front office secretary

Woodlem Park School

<p>Job Location</p>
 
 <div>
 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
 </div>
 
 <div>
 <div>
 <p>Experience</p>
 </div>
 <div>
 <p> <span>2 to 5 years</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Qualification Level</p>
 </div>
 <div>
 <p> <span>Graduate</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Job Function</p>
 </div>
 <div>
 <p> <span>Secretary / Front Office<br> </span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Skillset</p>
 </div>
 <div>
 <p> <span>MS Office proficient</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Preferred Jobseekers</p>
 </div>
 <div>
 <p>Jobseekers from any country</p> 
 <div>
</div>
 <div>
<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
 </div>
 </div>
 <div>
 <div>
</div>
 </div>
 <div>
 <div>
</div></div></div>

Office Secretary

Ghazanfar Group

The Role
<br>The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
<br><br>
Requirements
<br><b>The ideal candidate should have:</b> • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
<br><br>
About the company
<br>The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

Gmi LLC

<p>Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required </p>

Secretary Female with Experiences join Immediately:

Zarei General Traiding

<p>Management Support, Business Support, </p><p>Office Tasks, Business Emails Send & Reciever</p><p>File management, </p>

BH.NS Engineering Consultants

<p>Bachelor's degree &amp; other qualifications, 8-10 years&rsquo; experience preferably UAE / Gulf with Engineering Consultant / Contracting companies.</p><ul><li>Responsible for handling Tender work, <b>LOA, CSA for Clients i.e. EMAAR, DAMAC </b>etc and Sub-consultants.</li><li>Responsible for the timely, accurate and efficient preparation and management of documents, control, prepare and distribute correspondence, memos and forms, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments</li><li>Attending calls, taking messages and handling correspondence professionally, maintaining diaries and arranging appointments, organizing and serving meetings (producing agendas and taking minutes) typing, preparing and collating reports, managing databases filing.</li><li>Having knowledge of handling minor issues of IT will be an advantage.</li><li>Direct contact person for coordination from Sites RE, DC Engineers &amp; IT Support team.</li><li>Undertake general receptionist duties, advanced user of Microsoft Office etc. Competency to detail &amp; accuracy, ability to handle multitasks and work under pressure, prioritizing work schedules, Fluent in English with excellent communication skills both (Written &amp; Verbal) - <b>Salary AED 4,000 &ndash; 6,000 (all inclusive</b>).</li></ul><p>Note: &quot; Preferred Immediate joining&quot; The above job description for the above positions is intended to outline the general responsibilities and qualifications. Actual responsibilities may vary based on the specific requirements of the company and projects.</p><p>If you find your profile fits the above-mentioned criteria, please forward your resume to: careers@bh-ns.com, only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: AED 4,000.00 &ndash; AED 6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p>

Technical & Tender Department Secretary (Head Office)

Future tyres

<p><b>Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:</b></p><ul><li>Creating &amp; maintaining company databases to ensure quick retrieval of information.</li><li>Developing record distribution and storage policies.</li><li>Auditing the information that is created and stored within the company.</li><li>Analyzing your company&rsquo;s information needs and developing procedures to ensure these requirements are met.</li><li>Referring to policy &amp; legislative requirements in order to determine the length of time company records are kept.</li><li>Potentially overseeing the transition from paper to electronic management systems.</li><li>check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution</li><li>Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.</li><li>Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.</li><li>Establishing new records management systems</li><li>Developing, maintaining, verifying and evaluating existing systems</li><li>Overseeing the switch from paper to electronic record-keeping</li><li>Writing reports and publications</li><li>Control the file movement within the company and factory</li><li>Manage the duplication, scanning, etc. of documents.</li><li>Maintain a well-managed archive for ease of reference and retrieval of information.</li><li>Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.</li><li>Any other duty may be assigned from time to time.</li></ul><p>Prefer Philippine Girl</p><p>Joining Soon</p><p>Job Type: Full-time</p><p>Language:</p><ul><li> English, Arabic (Required)</li></ul>

Office Secretary and Archive

AJURE ADVOCATES & CO

<p>Corporate Legal Secretary</p><p>We are seeking a professional and dynamic Receptionist cum Corporate Legal Secretary to join our legal team. The ideal candidate will be responsible for a combination of front-office duties and providing essential administrative and legal support. The role requires excellent communication, organization, and multitasking skills, as well as the ability to manage legal documentation and client interactions effectively.</p><p>Responsibilities:</p><p>Reception and Client Management:</p><p>Greet and assist clients in a professional and welcoming manner</p><p>Handle client queries and direct them to the appropriate legal personnel</p><p>Schedule and manage meetings, appointments, and events for the legal team</p><p>Manage phone calls, emails, and correspondence for the office</p><p>Legal Support:</p><p>Prepare, review, and proofread legal service agreements, commercial agreements, and other legal documents</p><p>Draft routine legal documents and legal correspondence</p><p>Conduct legal research as required</p><p>Organize and manage case files and documents for court hearings</p><p>Prepare and draft Engagement Letters and other legal documentation</p><p>Perform filing of legal documents and maintain organized files</p><p>Manage legal document typing, analysis, proofing, amending, and formatting as required</p><p>Open new client files on the system and prepare the necessary client forms</p><p>Administrative and Secretarial Support:</p><p>Provide administrative support to Managing Director and legal consultants</p><p>Update and maintain client contact databases</p><p>Manage administrative tasks such as document creation, correspondence, and scheduling</p><p>Handle confidential and sensitive information with discretion</p><p>Perform secretarial duties such as transcribing dictation, managing legal documents, and preparing case files for court hearings</p><p>Key Skills and Attributes:</p><p>Strong organizational and multitasking abilities</p><p>Exceptional attention to detail and accuracy</p><p>Fluent, business-level written and spoken English communication skills</p><p>Proficiency in Microsoft Office, particularly Word and Excel</p><p>Proven ability to prepare legal documentation and manage legal correspondence</p><p>Ability to work independently and as part of a team</p><p>Ability to meet deadlines and handle multiple tasks efficiently</p><p>Discreet, professional, and customer-focused</p><p>Qualifications:</p><p>Bachelor&rsquo;s degree, preferably in Law</p><p>Minimum 1 year of experience working in a law firm or similar legal environment in the UAE</p><p>Proven experience in drafting legal contracts and documents (English)</p><p>Experience in a receptionist or secretarial role within a legal services environment</p><p>Ability to reliably commute or relocate to Dubai</p><p>Job Types:</p><p>Full-time, Permanent</p><p>Expected start date: Immediately</p><p>Salary: Will be disclosed after Interview</p><p>If you meet the qualifications and are ready to contribute to a dynamic legal team, please submit your resume and cover letter detailing your relevant experience.</p><p>We look forward to hearing from you!</p><p>Job Type: Full-time</p><p>Job Types: Full-time, Permanent</p>

corporate legal Secretary

Explore 1827+ Front office secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1827 front office secretary jobs IN Dubai United Arab Emirates

Office Secretary

Office Secretary

Secretary Female with Experiences join Immediately:

Office Secretary

Technical & Tender Department Secretary (Head Office)

Office Secretary and Archive

corporate legal Secretary