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administration coordinator, facility & administration

hr admin coordinator

CAIROPAC

<div>
 Handle full recruitment cycle (posting, screening, interviewing, onboarding).
 
 
 Manage communication and documentation related to governmental
 
 
 relations, regulatory compliance, and required official filings.
 
 
 Maintain employee records and HR database.
 
 
 Get a work contract ready for the new employees and follow up with all of their documents and personnel files.
 
 
 Release government health insurance medical cards for both newly hired and current employees.
 
 
 Submit Forms 1, 2, and 6 for Social Insurance.
 
 
 Manage attendance, payroll coordination.
 
 
 Develop internal policies and ensure compliance with labor law.
 
 
 Liaise with facility management vendors, including cleaning, catering and security service
</div>

HR & Admin Coordinator

Ensemble Health Partners

<div>
 
 
 Role Overview
 
 
 
 We are seeking a People Operations Specialist to join our fast-growing team in Cairo.
 
 
 This role will directly support the Senior Operations Manager while owning end-to-end processes that shape our employee experience.
 
 
 The ideal candidate is passionate about culture, engagement, recruiting, and compliance and thrives in a startup-fast but evolving corporate environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Recruitment &amp; Onboarding: Manage end-to-end recruiting, onboarding full-time and part-time employees.
 
 
 &bull; People Operations &amp; Culture: Support Senior Operations Manager, own engagement initiatives, policy development, performance management, and office admin support.
 
 
 &bull; Compliance &amp; Systems: Manage Odoo ERP, Workday, Microsoft 365, collaborate with IT &amp; Finance.
 
 
 &bull; Data &amp; Reporting: Track, analyze, and report on HR data.
 
 
 &bull; Future Growth: Potential to mentor new People Ops hires as the team expands.
 
 
 
 
 
 
 Qualifications
 
 
 
 &bull; 2&ndash;3 years of experience in People Operations/HR (startup experience is a plus).&bull; End-to-end recruitment and onboarding experience.
 
 
 &bull; Knowledge of HR lifecycle, compliance, and engagement.
 
 
 &bull; Strong proficiency in Excel, PowerPoint, Word; analytics is a plus.
 
 
 &bull; Experience with Greenhouse, LinkedIn Recruiter, Workday, Odoo ERP, Microsoft 365.
 
 
 &bull; Fluency in English; healthcare knowledge is a plus.
 
 
 &bull; HR Diploma or certification is a plus.
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 &bull; Excellent communication and presentation skills.
 
 
 &bull; Ability to work under pressure and adapt quickly.
 
 
 &bull; Flexible, resilient, and comfortable with change.
 
 
 &bull; Strong discretion and confidentiality.
 
 
 &bull; Creative, people-focused mindset with ability to implement policies.
 
 
 
 
 
 
 Work Environment &amp; Culture
 
 
 
 &bull; Hybrid role based in Mivida Business Park, New Cairo.
 
 
 &bull; Occasional mission-based work assignments.
 
 
 &bull; Startup-fast pace with shift toward corporate HR maturity.
 
 
 &bull; Growth opportunities into People Operations leadership.
 
</div>

People Operations Specialist

Hexing Group

<div>
 
 
 Hexing Group
 
 , a leading Chinese multinational operating in over 90 countries, is looking for a talented
 
 HR &amp; Administration Officer
 
 to join our growing team in Middle East.
 
 
 
 
 
 This role requires a dynamic HR professional who can support end-to-end people operations while also driving employer-branding and internal communication initiatives.
 
 
 
 
 
 The ideal candidate will manage daily HR and administrative functions, coordinate onboarding, offboarding, social insurance, and attendance, and serve as the main liaison with HQ and external partners. In addition, the role includes creating localized content for internal engagement, supporting talent-attraction activities, and ensuring smooth coordination of technical and non-technical training with the HQ L&amp;D team. Creativity, strong organizational skills, and the ability to adapt global guidelines to the Egyptian market are essential for success.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR
 
 
 <ul>
 <li>
 Tracking Time in- out for Employees
 </li>
 <li>
 Send the attendance sheet to the payroll employee in HQ for salary transfer
 </li>
 <li>
 Hiring/ Talent Acquisition according to the man power plan shared by HQ HRBP (Tech- Non Tech)
 </li>
 <li>
 Strong knowledge of the Egyptian labor law
 </li>
 <li>
 Managing employees onboarding &amp; offboarding employees according to Egyptian labor law
 </li>
 <li>
 Act as point of contact between the company &amp; external parties (Legal/Banks/Financial Service provider)
 </li>
 <li>
 Responsible for Social insurance operation
 </li>
 <li>
 Issuance of HR Letters for employees
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Handle office administration and operational logistics, including procurement, services, maintenance, and vendor coordination
 </li>
 <li>
 Organize employee engagement activities and internal events in partnership with the Head Office to foster a positive, inclusive, and high-performing workplace culture.
 </li>
 <li>
 Responsible for office rent payment/maintenance
 </li>
 </ul>
 
 
 Training &amp; Development
 
 
 <ul>
 <li>
 Act as key contact person between L&amp;D Department at HQ
 </li>
 <li>
 Coordinate VILT (Virtual- Instructor Led Training) Technical non technical with HQ
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, or Communications
 
 .
 </li>
 <li>
 2&ndash;4 years of marketing experience, preferably in
 
 B2B industries
 
 (energy, technology, or infrastructure is a plus).
 </li>
 <li>
 Experience in Chinese companies is a great plus
 </li>
 <li>
 Having a car is a plus
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Bilingual Communication (Arabic &amp; English):
 
 Strong ability to communicate with HQ, draft HR letters, and coordinate with external stakeholders.
 </li>
 <li>
 
 HR Operations &amp; Labor Law Knowledge:
 
 Solid understanding of Egyptian labor law, onboarding/offboarding, and social insurance procedures.
 </li>
 <li>
 
 Organizational &amp; Time-Management Skills:
 
 Efficient in managing attendance, payroll inputs, vendor coordination, and multiple HR/admin tasks.
 </li>
 <li>
 
 Content Creation &amp; Employer Branding:
 
 Skilled in designing engaging materials and supporting internal communication and talent-attraction initiatives.
 </li>
 <li>
 
 Digital Tools Proficiency:
 
 Strong use of MS Office, HR systems, and design platforms (Adobe/Canva) to support HR documentation and reporting.
 </li>
 <li>
 
 Cross-Functional Collaboration:
 
 Effective in working with international teams, L&amp;D departments, and external partners to ensure smooth HR operations.
 </li>
 </ul>
 
 
</div>

HR & Administration Officer

Waffarha

<div>
 
 Responsibilities
 
 
 
 
 Main tasks:
 
 
 
 <ul>
 <li>
 Reception
 </li>
 <li>
 Follow up on housekeeping
 </li>
 <li>
 Following up on management calendars
 </li>
 <li>
 Assisting departments in any admin work needed
 </li>
 <li>
 KSA personnel
 </li>
 <li>
 Onboarding tour
 </li>
 <li>
 HR internal announcements (Canva, etc.)
 </li>
 <li>
 &NoBreak;any other delegated tasks
 
 
 </li>
 </ul>
 
 Office Administration &amp; Operations
 
 
 
 <ul>
 <li>
 Supervise and coordinate daily office operations to ensure smooth workflow.
 </li>
 <li>
 Manage office supplies, assets, and service providers.
 </li>
 <li>
 Oversee maintenance, cleanliness, and safety of the office.
 </li>
 <li>
 Handle incoming and outgoing correspondence, documents, and packages.
 
 
 </li>
 </ul>
 
 Administrative Support To Departments
 
 
 
 <ul>
 <li>
 Provide administrative assistance to HR, Finance, and other departments as needed.
 </li>
 <li>
 Support scheduling of meetings, interviews, and training sessions.
 </li>
 <li>
 Prepare reports, presentations, and official documentation.
 </li>
 <li>
 Assist in onboarding and orientation of new staff.
 
 
 </li>
 </ul>
 
 Staff &amp; Visitor Coordination
 
 
 
 <ul>
 <li>
 Oversee reception/front desk operations to ensure professionalism.
 </li>
 <li>
 Greet and direct visitors, clients, and employees when required.
 </li>
 <li>
 Coordinate meeting room reservations and maintain shared calendars.
 </li>
 <li>
 Assist with planning and coordination of company events and activities.
 
 
 </li>
 </ul>
 
 Record Keeping &amp; Compliance
 
 
 
 <ul>
 <li>
 Maintain accurate records of office activities, assets, and expenses.
 </li>
 <li>
 Ensure proper filing systems are in place (physical and digital).
 </li>
 <li>
 Monitor office budgets and report variances to management.
 </li>
 <li>
 Ensure compliance with company policies and health &amp; safety standards.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in office administration/management.
 </li>
 <li>
 Background in handling multidepartment administrative support.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to manage multiple priorities effectively.
 </li>
 <li>
 Proficiency in MS Office and office management software.
 </li>
 <li>
 Capability to coordinate with cross-functional teams.
 
 
 </li>
 </ul>
 
 Personal Traits
 
 
 
 <ul>
 <li>
 Strong leadership and team management abilities.
 </li>
 <li>
 High level of integrity, professionalism, and confidentiality.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Adaptability and flexibility to support multiple functions.
 </li>
 </ul>
</div>

Receptionist / Admin Assistant

TÜV SÜD

<div>
 
 
 Job Title
 
 : Talent Acquisition &amp; Operations Coordinator
 
 
 
 Job Location
 
 : Cairo, Egypt
 
 
 
 Working Model
 
 : Onsite
 
 
 
 
 
 
 About the job
 
 
 
 Are you ready to embark on an exciting professional journey where innovation, collaboration, and excellence are at the heart of everything we do? Look no further! We are seeking passionate individuals like you to join our dynamic team.
 
 
 
 
 
 
 Your Tasks
 
 
 <ul>
 <li>
 Recruitment: End-to-end hiring for freelancers &amp; contractors&rsquo; positions.
 </li>
 <li>
 Contract Management: Provides support documents and coordinates with relevant project teams and employees for contract-related requirements.
 </li>
 <li>
 Compliance: Ensures project compliance and supports documentation requirements.
 </li>
 <li>
 Onboarding &amp; Offboarding: Manages onboarding and offboarding for all project hires.
 </li>
 <li>
 Social Insurance: Coordinates with project team and employees to provide necessary documents for social insurance registration.
 </li>
 <li>
 Payroll: Support documentation and other necessary information for payroll.
 </li>
 <li>
 Health Insurance: Support documentation and other necessary information for health insurance.
 </li>
 <li>
 General HR Operations: Supports project-specific HR needs.
 </li>
 </ul>
 
 
 
 
 
 Your Qualifications And Skills
 
 
 <ul>
 <li>
 Bachelor's / master&rsquo;s degree in business administration or relevant field.
 </li>
 <li>
 Minimum 5 years of experience in project-based recruitment and operations management.
 </li>
 <li>
 Excellent in Documentation and MS office products.
 </li>
 <li>
 Excellent English language skills.
 </li>
 <li>
 In personal and management skills.
 </li>
 </ul>
 
 
 
 
 TUV SUD is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us on this incredible journey of transformation!
 
 
 
 
 
 For more company information, please visit our webpage
 
 www.tuvsud.com
 
 
</div>

Talent Acquisition & Operations Coordinator

Chain Reaction

<div>
 
 About the job:
 
 
 
 Chain Reaction is an award-winning digital marketing agency based in GCC and Levant. We develop bespoke digital strategies to help our clients achieve their growth goals, bringing together online marketing techniques including Online Advertising, SEO, Content Marketing, Social Media, Influencer Marketing, and more.
 
 
 Chain Reaction seeks a dedicated
 
 HR Coordinator
 
 to manage daily administrative tasks, support departments, and serve as a key contact for stakeholders, ensuring smooth office operations.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage office operations including office supplies procurement, vendor relationships, and maintenance of office facilities and equipment.
 </li>
 <li>
 Coordinate and schedule meetings, interviews, appointments, and travel arrangements for staff members, ensuring smooth logistics and timely communication.
 </li>
 <li>
 Maintain organized filing systems both physical and electronic ensuring easy access to important administrative and HR documents.
 </li>
 <li>
 Assist with onboarding new hires by preparing workstations, arranging access to systems, and ensuring they receive the necessary resources, documents, and orientation materials.
 </li>
 <li>
 Support the HR department with administrative tasks such as attendance tracking, employee record updates, leave management, and preparation of HR-related reports.
 </li>
 <li>
 Support in the front desk operations by greeting visitors, handling phone calls, and providing a professional and welcoming environment throughout the office.
 </li>
 <li>
 Assist the recruitment process by scheduling interviews, coordinating candidate communication, and maintaining candidate records.
 </li>
 <li>
 Support employee engagement initiatives and internal communications, helping to maintain a positive and organized workplace culture
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum of 1 years of experience in an administrative or office management role
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational, multitasking, and time-management skills
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to handle sensitive information with confidentiality and discretion
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Joining our team ensures that your opinions matter, providing you with a platform to express yourself. You will experience continuous growth, and learning opportunities, and be empowered to push your limits. We are dedicated to fostering a positive environment that prioritizes your well-being and health. Collaborate with a strong and supportive team that is committed to motivating you both in your personal and professional journey.
</div>

HR Coordinator

Hilton

<div>
 A Talent Acquisition Coordinator ensures a seamless recruitment experience. A Talent Acquisition Coordinator will manage end-to-end recruitment operations &mdash; from opening new positions to onboarding new hires &mdash; while actively contributing to employer branding and recruitment initiatives. This role is responsible for delivering an excellent recruitment experience while working with internal and external stakeholders on recruitment needs and ensuring employee and prospect documentation is in order.
 
 
 
 What will I be doing?
 
 
 
 <ul>
 <li>
 Manage the full recruitment coordination process, including creating job requisitions, posting openings, and updating position statuses.
 </li>
 <li>
 Source and screen candidates through Taleo, databases, referrals, and social media.
 </li>
 <li>
 Conduct initial candidate assessments and pre-screening interviews.
 </li>
 <li>
 Schedule and coordinate interviews with hiring managers, ensuring timely communication and a positive candidate experience.
 </li>
 <li>
 Prepare and share candidate summary profiles with hiring managers and guide them on completing them.
 </li>
 <li>
 Ensure all recruitment documentation (applications, interview notes, evaluations) is accurate and complete.
 </li>
 <li>
 Maintain and update the recruitment tracking system and candidate database.
 </li>
 <li>
 Manage candidate communication throughout the recruitment process, ensuring professionalism and consistency.
 </li>
 <li>
 Conduct reference checks and prepare offer letters and employment documents.
 </li>
 <li>
 Guide selected candidates through medical checkups, onboarding formalities, and joining logistics.
 </li>
 <li>
 Serve as the point of contact for under-hiring providing clear guidance on hiring and onboarding procedures.
 </li>
 <li>
 Provide recruitment updates, and ensure timely closures with hiring managers.
 </li>
 <li>
 Advise hiring managers on interview best practices and selection processes.
 </li>
 <li>
 Follow up regularly to ensure smooth progress of all open positions.
 </li>
 <li>
 Support and execute employer branding initiatives across social media and professional platforms.
 </li>
 <li>
 Capture and curate engaging visual content (photos, short videos) to promote company culture and employee stories.
 </li>
 <li>
 Coordinate participation in recruitment events, career fairs, and campus hiring activities.
 </li>
 <li>
 Draft and update job descriptions to ensure alignment with organizational needs and brand tone.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Talent Acquisition Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Highly organized, proactive, and people-oriented.
 </li>
 <li>
 Fluent in English, native Arabic speaker.
 </li>
 <li>
 1&ndash;3 years of experience in recruitment coordination, HR operations, or talent acquisition support.
 </li>
 <li>
 Passionate about finding talents and shaping the hotel's culture
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Creative mindset with an interest in employer branding, photography, and social media engagement.
 </li>
 <li>
 Discretion and professionalism in handling confidential information.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Experience in recruitment.
 </li>
 <li>
 Experience in Human Resources.
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Talent Acquisition Coordinator

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