Qureos

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Receptionist / Admin Assistant

JOB_REQUIREMENTS

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Employment Type

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Company Location

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Salary

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Responsibilities

Main tasks:

  • Reception
  • Follow up on housekeeping
  • Following up on management calendars
  • Assisting departments in any admin work needed
  • KSA personnel
  • Onboarding tour
  • HR internal announcements (Canva, etc.)
  • ⁠any other delegated tasks

Office Administration & Operations

  • Supervise and coordinate daily office operations to ensure smooth workflow.
  • Manage office supplies, assets, and service providers.
  • Oversee maintenance, cleanliness, and safety of the office.
  • Handle incoming and outgoing correspondence, documents, and packages.

Administrative Support To Departments

  • Provide administrative assistance to HR, Finance, and other departments as needed.
  • Support scheduling of meetings, interviews, and training sessions.
  • Prepare reports, presentations, and official documentation.
  • Assist in onboarding and orientation of new staff.

Staff & Visitor Coordination

  • Oversee reception/front desk operations to ensure professionalism.
  • Greet and direct visitors, clients, and employees when required.
  • Coordinate meeting room reservations and maintain shared calendars.
  • Assist with planning and coordination of company events and activities.

Record Keeping & Compliance

  • Maintain accurate records of office activities, assets, and expenses.
  • Ensure proper filing systems are in place (physical and digital).
  • Monitor office budgets and report variances to management.
  • Ensure compliance with company policies and health & safety standards.

Qualifications

  • Bachelor’s degree in business administration or related field.
  • Minimum 3–5 years of experience in office administration/management.
  • Background in handling multidepartment administrative support.
  • Excellent communication skills, both verbal and written.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities effectively.
  • Proficiency in MS Office and office management software.
  • Capability to coordinate with cross-functional teams.

Personal Traits

  • Strong leadership and team management abilities.
  • High level of integrity, professionalism, and confidentiality.
  • Problem-solving and decision-making skills.
  • Adaptability and flexibility to support multiple functions.

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