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Receptionist / Admin Assistant
JOB_REQUIREMENTS
Hires in
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Employment Type
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Company Location
Not specified
Salary
Not specified
Responsibilities
Main tasks:
Main tasks:
- Reception
- Follow up on housekeeping
- Following up on management calendars
- Assisting departments in any admin work needed
- KSA personnel
- Onboarding tour
- HR internal announcements (Canva, etc.)
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any other delegated tasks
- Supervise and coordinate daily office operations to ensure smooth workflow.
- Manage office supplies, assets, and service providers.
- Oversee maintenance, cleanliness, and safety of the office.
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Handle incoming and outgoing correspondence, documents, and packages.
- Provide administrative assistance to HR, Finance, and other departments as needed.
- Support scheduling of meetings, interviews, and training sessions.
- Prepare reports, presentations, and official documentation.
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Assist in onboarding and orientation of new staff.
- Oversee reception/front desk operations to ensure professionalism.
- Greet and direct visitors, clients, and employees when required.
- Coordinate meeting room reservations and maintain shared calendars.
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Assist with planning and coordination of company events and activities.
- Maintain accurate records of office activities, assets, and expenses.
- Ensure proper filing systems are in place (physical and digital).
- Monitor office budgets and report variances to management.
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Ensure compliance with company policies and health & safety standards.
- Bachelor’s degree in business administration or related field.
- Minimum 3–5 years of experience in office administration/management.
- Background in handling multidepartment administrative support.
- Excellent communication skills, both verbal and written.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities effectively.
- Proficiency in MS Office and office management software.
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Capability to coordinate with cross-functional teams.
- Strong leadership and team management abilities.
- High level of integrity, professionalism, and confidentiality.
- Problem-solving and decision-making skills.
- Adaptability and flexibility to support multiple functions.
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