1286 Hr Administrative Specialist jobs near me

Job Overview:

The main duties of a Marine HR Crewing Specialist include recruitment, selection, and hiring of Licensed Marine personnel; managing crew schedules and rotations; Logistics, facilitating training and development programs; ensuring compliance with regulations and documentation requirements; addressing crew welfare needs; serving as a communication link between crew and management. Recruit Marine Licensed crew based on the ship's minimum safe manning provided by the government regulators. Manage deployments of marine licensed crew to the fleet. Plan crew training and develop and revalidation of certain seafarers' qualifications, such as SOLAS and STCW95 requirements.

This includes a bachelor's degree or diploma in maritime studies, human resources, business administration, or a related field, as well as a certification or license in crewing management, maritime law, or a related field.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Key Tasks and Responsibilities:

• Recruit Licensed Marine crew based on the ship's minimum safe manning provided by the government regulators
• Manage deployments of marine crew to the fleet. Plan crew training and develop and revalidation of certain seafarers' qualifications, such as SOLAS and STCW95 requirements
• Work within defined parameters aabd can make decisions, apply concepts to administrative issues of medium to high complexity
• Responsible for managing the full life cycle of specific HR processes
• Maintain physical or digital employee files
• Prepare and submit tickets to the Global People Services Team for updating of HR system data, including employee personal data, salary changes and promotions, employment details, etc.
• Review and approve employee payroll claims; prepare and submit tickets to the Global People Services Team for HR and payroll system updates
• Act as the point of contact for employees on general, payroll, and timesheet queries and resolve issues through immediate action
• Generate documents such as offer letters, verification of employment, salary, and promotion letters
• Coordinate onboarding and off-boarding processes, which includes conducting orientation sessions, exit interviews, benefit enrollments and exits, and system updates
• Support various HR processes by coordination, and in some cases conducting, of meetings, tracking, and reporting on progress and management of data
• Prepare reports and complex HR metrics
• Support general HR initiatives
• Perform other duties and responsibilities as assigned

Essential Qualifications and Education:

• Bachelor's degree or diploma in maritime studies, human resources, business administration, or a related field, as well as a certification or license in crewing management, maritime law, or a related field High School Diploma or equivalent
• Minimum of four to six (4 to 6) years administrative experience, with at least three (3) years in an Marine Licensed crewing role
• Excellent communication skills, both written and verbal
• Ability to build good relationships
• Capability to apply discretion and maintain high levels of confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to juggle multiple tasks with superb accuracy
• Proficient in HR Systems, e.g., SAP, Oracle, PeopleSoft, Alfresco, etc.
Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook

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