legal administrative coordinator

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
<ul><li>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</li><li>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</li><li>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</li><li>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</li><li>Assists with time entry.
</li><li>Processes new business intake, related forms, and correspondence.
</li><li>Processes expense reports and invoices; arranges check requests; monitors through completion.
</li><li>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</li><li>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</li><li>Provides legal research, case support and project assistance.
</li><li>Other administrative duties as assigned.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>At least two (2) years of administrative support experience required.
</li><li>Bachelor&rsquo;s degree a plus.
</li><li>Previous law firm experience required.
</li><li>Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures.
</li><li>Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.
</li><li>Flexibility to work overtime required.
</li></ul>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
For positions in Los Angeles, CA, the salary range for this job posting is: $ 69,817.50 - $90,677.00.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Administrative Coordinator - Litigation

U.S. Legal Support

<div>As a Legal Services Coordinator at U.S. Legal Support, you will play a key role in coordinating legal service orders. This position requires strong data entry skills, legal research capabilities, and the ability to interact with both clients and contractors to ensure efficient service execution. The Legal Services Coordinator will primarily be responsible for inputting, coordinating, and assigning new service orders while maintaining a high level of accuracy and professionalism.
Location: Orlando, FL
Schedule: Monday - Friday, 8:00 AM &ndash; 5:00 PM
Essential Job Functions:<ul><li>
Input, coordinate, and assign new service orders.</li><li>
Conduct legal research as needed.</li><li>
Interact with clients to provide updates and gather necessary information.</li><li>
Communicate with contractors and delegate assignments efficiently.</li><li>
Ensure data accuracy and compliance with company procedures.</li><li>
Maintain a professional and organized workflow to meet deadlines.</li><li>
Perform additional duties as assigned by management.</li></ul>
Requirements:<ul><li>
High proficiency in Microsoft Office.</li><li>
Minimum typing speed of 60-70 WPM (Typing test required).</li><li>
Strong spelling and written communication skills (Spelling test required).</li><li>
Detail-oriented with excellent organizational skills.</li><li>
Professional attitude with a positive and team-oriented mindset.</li><li>
Strong work ethic and ability to adapt to a fast-paced environment.</li><li>
Proper phone etiquette and customer service skills.</li></ul>
Benefits:<ul><li>
Paid Time Off &ndash; 15 days per year</li><li>
Paid Holidays &ndash; 8 days per year + 2 floating holidays</li><li>
401(k) Retirement Plan</li><li>
Health Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Pet Insurance</li></ul>
Apply Today! 
Discover why we&rsquo;ve earned the Happiest Employees Award two years in a row: 
https://www.comparably.com/companies/u-s-legal-support</div>

Legal Service Coordinator

2i Recruit Ltd

Do you have legal secretary experience? Are you a team player? Our client has a wonderful opportunity for someone to join their team and really make a difference. You will be supporting the Fee Earners and be a vital part of the expanding team. Company Benefits: <ul> <li>25 days annual leave, plus bank holidays</li> <li>Private healthcare</li> <li>Bonus scheme</li> <li>Free parking</li> <li>Competitive pension scheme</li> </ul> Key Responsibilities: <ul> <li>Typing correspondence</li> <li>Meeting and greeting visitors</li> <li>Answering phone calls</li> <li>Formatting and updating documents</li> <li>Working on Excel spreadsheets</li> <li>Archiving and closing files</li> <li>Managing administration processes</li> <li>Making tea and coffees for the team</li> <li>General ad hoc duties.</li> <li>Working to deadlines</li> <li>Working with confidential and sensitive matters</li> </ul> Experience and Skills Requirements <ul> <li>Previous legal secretarial experience is essential or experience within a law firm in an administrative capacity</li> <li>Strong IT skills and ability to work between different systems</li> <li>Ability to provide strong administrative support </li> </ul> If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Legal Secretary

SunExpress

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are seeking a
 
 Legal Administrative Affairs Officer
 
 to join our team on a
 
 fixed-term
 
 basis. The role involves supporting the Legal Affairs Directorate in handling administrative, and documentation processes. This is an excellent opportunity for a detail-oriented and responsible professional who enjoys working in a structured, team-oriented environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Follow up and execute legal processes, including court submissions, registrations, and related processes.
 </li>
 <li>
 Carrying out applications, registrations, and related processes with the Trade Registry Office and notaries.
 </li>
 <li>
 Coordinate the signature and delivery process of Board of Directors&rsquo; resolutions.
 </li>
 <li>
 Prepare and archive internal forms with proper documentation and reference numbers.
 </li>
 <li>
 Process legal opinion requests, assign registration numbers, and coordinate responses with relevant departments.
 </li>
 <li>
 Provide operational support to the Legal Affairs Directorate (e.g., travel and accommodation arrangements, document scanning, copying).
 </li>
 <li>
 Record and file documents related to lawsuits, enforcement proceedings, and official notifications.
 </li>
 <li>
 Perform other tasks assigned by his/her supervisor in accordance with company procedures and standards.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related fields
 </li>
 <li>
 Minimum 2 years of experience in an administrative position, preferably within a law firm or a company&rsquo;s legal department
 </li>
 <li>
 Good command of written and spoken English
 </li>
 <li>
 Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent attention to detail and strong organizational skills
 </li>
 <li>
 Ability to manage multiple tasks and deadlines effectively
 </li>
 <li>
 High sense of responsibility and professional integrity
 </li>
 <li>
 Strong communication and interpersonal skills with a team-oriented mindset
 </li>
 <li>
 Ability to adapt to changing priorities in a fast-paced environment
 </li>
 <li>
 No travel restrictions
 </li>
 </ul>
 
 
 
 
 
 Competencies
 
 
 
 
 
 <ul>
 <li>
 
 Analytical Thinking &amp; Problem Solving:
 
 Ability to identify issues, analyze data, and propose practical solutions.
 </li>
 <li>
 
 Effective Communication:
 
 Clear and professional communication, both written and verbal, with internal and external stakeholders.
 </li>
 <li>
 
 Collaboration &amp; Teamwork:
 
 Works cooperatively and builds positive relationships across departments.
 </li>
 <li>
 
 Information Management:
 
 Handles confidential and sensitive information with discretion.
 </li>
 <li>
 
 Accountability &amp; Reliability:
 
 Takes ownership of tasks and ensures timely, accurate completion.
 </li>
 <li>
 
 Attention to Detail:
 
 Demonstrates precision and accuracy in document handling and reporting.
 </li>
 <li>
 
 Positive Attitude &amp; Professional Demeanor:
 
 Approaches challenges constructively and maintains a solution-oriented mindset.
 </li>
 </ul>
 
 
 
 
 If you are looking for a
 
 fixed term opportunity
 
 to contribute to a dynamic Legal Affairs team and gain valuable professional experience, we would be happy to meet you.
 
 
 
 
 
 
 SunExpress, as an Equal Opportunity Employer, welcomes all applicants independent of individual differences. We believe that having a diversified talent is our biggest strength. All decisions about our current and potential talent are based solely on criteria that have nothing to do with an applicant's attributes that are irrelevant to job performance; at SunExpress, we only focus on competency, know-how, skills, and experience.
 
 
 
 
</div>

Legal Administrative Affairs Officer (Fixed-Term Contract)

Fredrikson & Byron, P.A.

<div>Who We Are: 
Fredrikson &amp; Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. 
 
Overview: 
We are seeking an experienced Litigation Legal Administrative Assistant to join our highly regarded Business Litigation group. This position is a full-time on-site position. 
 
Key Responsibilities Include: 
<ul><li> Document Management: Prepare, proofread, and file documents such as pleadings, motions, and appeals. Maintain both paper and electronic filing systems.</li><li> Scheduling: Manage attorneys&rsquo; calendars, schedule meetings, court dates, and travel arrangements. Coordinate conference calls and meetings.</li><li> Client Interaction: Communicate with clients, court personnel, and other legal professionals to schedule meetings and share information.</li><li> Trial Preparation: Assist in preparing binders and exhibits for court and manage case-related information and documents.</li><li> Billing and Invoicing: Process invoices, track payments and assist with the firm&rsquo;s monthly billing process.</li></ul> 

Qualifications: 
<ul><li> Skills: Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint). Excellent organizational, interpersonal, and administrative skills. Ability to multitask and meet deadlines under pressure. Five plus years of litigation experience recommended.</li><li> Knowledge: Strong understanding of legal terminology, court filing procedures, and case management.</li><li> Attributes: Self-motivated, detail-oriented, and able to work both independently and as part of a team.</li></ul> 

Benefits: 
Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre-tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions. 
 
The estimated starting annual pay range is $28-$43/hour. The compensation offered will be dependent on the candidate&rsquo;s experience, skills, education, professional background, overall qualifications, and geographic market location. 
 
Applying For This Position: 
Applications will only be accepted online at www.fredlaw.com/careers, and applicants will be asked to submit a cover letter, resume and salary requirements. For assistance with the application process, or for accommodations, please contact recruiting@fredlaw.com. 
 
About Fredrikson: 
With a reputation as the firm &ldquo;where law and business meet,&rdquo; our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. To best serve our clients, we provide innovative solutions to legal needs while reflecting inclusion and diversity as core values. We offer highly competitive salaries and comprehensive benefits in a collaborative work environment. The firm&rsquo;s 400+ attorneys serve clients through our ten locations around the world: Minneapolis, Saint Paul, and Mankato, MN; Bismarck and Fargo, ND; Ames and Des Moines, IA; Madison, WI; Saltillo, Mexico; and Shanghai, China. Visit www.fredlaw.com for more information. 
 
Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply. Fredrikson does not discriminate in its recruiting, hiring or employment practices on the basis of race, color, religion, creed, age, sex, pregnancy, childbirth, or related medical conditions, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable local, state, and/or federal laws. 
 
We are not accepting search firm submissions for this position; please apply directly through our careers page.</div>

Legal Administrative Assistant - Business Litigation

Defender Association of Philadelphia

<div>Unit Coordinator
FLSA Status: Non-exempt
EEO-1 Code: 23-011, Administrative Support Workers, Paralegals and Legal Assistants<div></div> 
Division/Department: Special Litigation Division
Reports to: Chief of the Unit
Direct Reports: N/A 
Job Summary 
The Special Litigation Division (SLD) is a new adult trial practice unit that will provide representation in domestic violence and sex cases at the Municipal Court, Felony Waivers, and Majors levels. The goal of SLD is to provide attorneys at all experience levels with comprehensive and intensive training on sex and domestic violence matters so they can consistently provide effective legal representation in what are often complex and challenging cases. 
Because SLD is a new unit within the Defender Association, the Unit Coordinator will work closely with the Chief to develop the administrative structure of the unit. The Unit Coordinator will be asked to provide input on what systems and processes they think will best position the unit to operate as effectively and efficiently as possible. Creativity, organization, and attention to detail are necessary attributes for this position. This role also requires a thorough understanding of how files move through internal practice units; what information is necessary to ensure a file is well prepared for attorneys handling the case at each stage of the criminal process; and how to simultaneously manage multiple calendars. 
Once processes are in place, the Unit Coordinator will perform administrative and paralegal tasks as needed, such as responding to client and family member communications, opening and preparing files for legal review, ordering reports, coordinating the unit&rsquo;s calendar, maintaining client case files, and providing legal support to attorneys and other staff to ensure excellent representation for Defender clients. As it pertains to certain matters, the Unit Coordinator will also serve as the point of contact for court personnel and other external entities connected to the criminal justice system. 
As the central member of the unit&rsquo;s administrative team, the Unit Coordinator will work closely with management, attorneys, paralegals, administrative staff, and clients. This role is critical to ensuring the success of the unit and that Defender clients receive high quality, effective legal representation. 
Major Areas of Responsibility 
<ul><li>
Assist in developing organizational systems, procedures, and policies for the unit.</li><li>
Process and prepare new arrest files for adult and child rape preliminary hearings, misdemeanor sex trials, domestic violence preliminary hearings, misdemeanor domestic violence trials, and protection from abuse contempt trials.</li><li>
Sort custody cases and timely route files to Early Bail Review/Prison Services for initial interviews.</li><li>
Maintain database of SORNA violation cases and prepare files for attorneys conveying pre-preliminary hearing offers.</li><li>
Perform extensive conflict checks on every case and communicate potential conflicts to SLD Chief.</li><li>
Print discovery and notes of testimony for all Smart Room files and assist paralegals in reviewing and requesting discovery as needed.</li><li>
Assist the Chief with unit scheduling and attorney case assignments via DCM.</li><li>
Serve as initial point of contact for clients, family members, and others calling into the unit; route phone calls to appropriate people in the office.</li><li>
Handle all communications with the courts and external entities regarding conflicts, relisting cases, and other administrative matters.</li><li>
Perform general and specific administrative tasks as needed, including preparing court lists for attorneys, typing and editing court orders and bail motions, drafting letters to clients with court updates, transcribing audio files (e.g., videotaped confessions and witness interviews), updating case information in DCM, ordering supplies for the unit, fielding attorney questions about unit procedures, and training other administrative staff on unit protocols.</li><li>
Perform other related duties as assigned.</li></ul>
Qualifications:
Education &amp; Work Experience:<ul><li>
Bachelor or Associate degree with paralegal certification or any equivalent combination of relevant education and professional experience.</li><li>
Experience working with indigent clients in criminal justice proceedings preferred.</li></ul> 
Required Skills/Abilities<ul><li>
Excellent written and verbal communication skills.</li><li>
Keen sense of organization and attention to detail.</li><li>
Ability to communicate effectively, professionally, and respectfully with clients, family members, internal staff, and external agencies/personnel.</li><li>
Strong analytical skills and ability to problem-solve independently.</li><li>
Ability to work in a high-volume practice and prioritize assignments effectively.</li><li>
Commitment to professionalism in the workplace.</li><li>
Familiarity with the Philadelphia criminal court system preferred.</li><li>
Proficient in Microsoft Office Suite or similar computer software.</li><li>
Working knowledge of Defender computer databases (e.g., DCM, Return Work) preferred.</li><li>
General knowledge of basic administrative and clerical systems.</li></ul> 
Physical Requirements:<ul><li>
Prolonged periods sitting at a desk and working at a computer.</li><li>
Travel to go to court and the Philadelphia county jails if necessary.</li><li>
Ability to lift up to 15 pounds.</li></ul>
Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management&rsquo;s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.</div>

Unit Coordinator in Special Litigation Division

King Smart Decoration Design L.L.C

We are looking for a UAE National (Emirati) to join our Legal Department as a Coordinator cum Assistant. The ideal candidate will have prior experience dealing with MOHRE, TAMM, or other government and labour-related portals, and should be capable of managing office-based tasks efficiently.Key Responsibilities:Assist the Legal Department with daily administrative and coordination tasks.Handle documentation related to MOHRE, Labour Office, and other government entities.Maintain employee records and assist in processing legal documents and letters.Coordinate between departments for submission and follow-up of legal or labour matters.Support the team with filing, data entry, and maintaining confidential files.Ensure smooth communication with internal teams and government authorities.Job Types: Full-time, Permanent

Coordinator cum Assistant – Legal Department (UAE National)

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