legal executive

NATIONAL GENERAL INSURANCE CO (PSC)

National General Insurance PJSCDubaiWe are seeking a motivated and detail-oriented Legal Executive to join our team. This role is ideal for a fresh graduate who has a legal background combined with a strong interest and aptitude in Information Technology. The successful candidate will support both legal and technology-related functions, contributing to compliance, digital initiatives, and data management processes.Key Responsibilities:<ul><li>Assist in reviewing, drafting, and organizing legal documents and contracts</li><li>Support legal compliance, regulatory filings, and corporate documentation</li><li>Collaborate with IT teams on legal tech tools, systems, and platforms</li><li>Maintain and manage digital records and document management systems</li><li>Conduct basic legal research and prepare summaries or reports</li><li>Provide administrative support to legal department</li></ul>Requirements:<ul><li>Arab national</li><li>Bachelor&rsquo;s degree in Law or a related legal qualification</li><li>Fresh graduate (0&ndash;1 year of experience)</li><li>Strong understanding or demonstrated interest in Information Technology</li><li>Basic knowledge of legal systems, compliance, and corporate law principles</li><li>Proficiency in Microsoft Office; familiarity with legal tech tools is a plus</li><li>Strong analytical, communication, and organizational skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Exposure to legal tech platforms or document management systems</li><li>Bilingual (Arabic &amp; English) is highly desirable</li></ul>What We Offer:<ul><li>Opportunity to grow at the intersection of law and technology</li><li>Hands-on training and mentorship</li><li>Dynamic and collaborative work environment</li><li>Competitive entry-level compensation</li></ul>Send your applications now to careers@ngiuae.com with the Subject : Legal Executive Application<ul><li>About NGI</li></ul>Established in 1980, NGI has been a trusted Insurance Provider with great customer satisfaction in the UAE since 40 years. Protecting you, your businesses, your homes and your loved ones from life&rsquo;s surprises have always been our first and foremost priority. At NGI, we place the people we serve at the heart of everything we do.As one of the leading composite insurers in UAE, we are recognized as a fully accredited National Insurer, publicly quoted and listed on the Dubai Stock Exchange, and have financially sound and prominent Dubai Investments and Commercial Bank of Dubai as key shareholders and are rated &ldquo;A-(Excellent)&rdquo; by AM Best. We are supported by leading global reinsurers namely Hannover Re, Allianz, Scor and CCR.We are experts in underwriting and claims, with both technical capability and deep knowledge of the areas we insure. Our diverse product portfolio includes insurance products and solutions for both Individuals and Corporates ranging from Motor, Medical, Travel, Home, Personal Accident, Life, Group Medical, Motor Fleet, Property, Marine, Engineering, Credit Insurance, Energy, Liability, General Accident and Others.Our strategically located offices enable us to have a strong operational presence in the UAE. With our existing strong financial and infrastructural base, we are dedicated to quality customer service in all specialist areas of risks supported by qualified and experienced professionals. Our claim processing functions are streamlined in order to provide timely settlements and ensure a 95% Claim Satisfaction.Work Location: In person

Legal Executive - Arabic Speaking

Mercy Cedar Rapids

<div>Work Shift
Day
Scheduled Weekly Hours
40
Summary
The Board &amp; Legal Executive Assistant supports Mercy's mission by providing executive administrative support and project coordination for the General Counsel and administrative support to the Legal/Compliance/Internal Audit department. Additionally, the Board &amp; Legal Executive Assistant coordinates with the General Counsel and President &amp; CEO on all activities related to the Board of Trustees and related committees of the organization. The Board &amp; Legal Executive Assistant is responsible for planning meetings, generating reports, meeting minutes and materials, archiving board and corporate records, conducting research and communicating with board members and the executive team regarding board and committee related activities. The Board &amp; Legal Executive Assistant works closely with the Board of Trustees and committee members to achieve organizational goals.
Job Description
Job Duties/Essential Functions<ul><li>
Job Duties<ul><li>
Coordinates projects and provides executive administrative support to the General Counsel and the Legal/Compliance/Internal Audit department.</li><li>
Manages calendar for General Counsel and schedules meetings and appointments.</li><li>
Monitors Mercy&rsquo;s Compliance Hotline and transcribes messages.</li><li>
Facilitates the smooth flow of accurate communication intradepartmentally, interdepartmentally and externally.</li><li>
Tracks Board and Committee membership and terms.</li><li>
Creates master Board and Committee meeting schedule and annual calendar. Sends meeting invitations to trustees, executives and assistants.</li><li>
Reserves and sets up meeting rooms and coordinates audio/visual equipment and catering. Facilitates speaker presentations.</li><li>
Serves as administrator for BoardEffect and provides training on BoardEffect, standards of work and consistency in board materials.</li><li>
Coordinates Board and Committee meeting books and materials. Posts agendas and other meeting documents to BoardEffect.</li><li>
Prepares for the Board&rsquo;s Annual Meeting, including sending notification of annual board meetings two weeks in advance.</li><li>
Maintains electronic files of all articles and bylaws, board books, charters and workplans.</li><li>
Coordinates special events (board retreat, recognitions and emeritus events).</li><li>
Coordinates annual Conflict of Interest forms with General Counsel.</li><li>
Distributes publications to Board.</li><li>
Addresses internal requests for board information.</li><li>
Manages electronic devices for board members (iPads).</li><li>
Manages access for and use of Neuhaus Boardroom.</li><li>
Takes minutes at Board, Committee and departmental meetings.</li><li>
Greets and directs customers, patients, physicians, community leaders, Board members, general public, staff and visitors.</li></ul></li><li>
Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.</li></ul>
Knowledge, Skills and Abilities<ul><li>
Proficient in Microsoft Office products including MS Word, Excel, PowerPoint, Outlook and Internet research skills.</li><li>
Proficient in Board Effect or other electronic board portal product.</li><li>
Operates normal office equipment, e.g. fax machine, multi-line telephone system and copier/scanner.</li><li>
Excellent written and verbal communication skills that include grammar, spelling, punctuation and proofreading.</li><li>
Excellent public relations, human relations and conflict resolution skills - exemplifies The Mercy Touch.</li><li>
Excellent organizational, time management and analytical skills.</li><li>
Demonstrates project coordination.</li><li>
Critical thinking and attention to detail. Exhibits good judgment.</li><li>
Identifies quality improvement opportunities.</li><li>
Manages confidential information with discretion and diplomacy.</li><li>
Commitment to life-long learning, e.g., willingness to learn/upgrade skills related to duties.</li><li>
Ability to communicate effectively and professionally with hospital staff, physicians, Board members, community leaders and the general public.</li><li>
Flexibility and dependability, works well with a wide variety of individuals and leadership styles.</li><li>
Ability to work with minimal to no supervision.</li><li>
Initiative-taker; ability to initiate projects, plan own activities and make decisions within the framework of the responsibility and authority of the job.</li></ul>
Professional Experience<ul><li>
Minimum of four years administrative/executive assistant experience required.</li><li>
Previous experience providing Board administration preferred.</li><li>
Previous experience working with CEO and executive team preferred.</li></ul>
Education<ul><li>
Associates degree or higher preferred.</li></ul>
Licensure, Certification, Registration<ul><li>
None</li></ul>
Pay Rate Type
Hourly
Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years.
Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.</div>

Executive Assistant, Board & Legal

Fresh Graduate with the Bachelor of Laws DegreeLegal Executive - Arabic SpeakerLocation: DubaiProfessional Summary:A highly motivated Bachelor of Laws (LLB) graduate with a strong interest in system development and digital transformation. Equipped with a foundational understanding of legal principles combined with a tech-oriented mindset, eager to learn and be trained in legal technology, digital systems, and modern legal operations. Committed to supporting organizations in integrating legal knowledge with innovative digital solutions.Key Responsibilities:<ul><li>Provide support in legal research, drafting contracts, agreements, and legal documentation</li><li>Assist in developing and improving legal workflow systems and digital processes</li><li>Collaborate with IT teams to ensure legal compliance in system development and digital platforms</li><li>Support implementation and use of legal tech tools (e.g., contract management systems, document automation)</li><li>Participate in system testing to ensure compliance with relevant laws and regulations</li><li>Maintain and organize legal data using digital tools and databases</li><li>Contribute to process improvement initiatives by suggesting technology-driven solutionsSkills and Competencies:</li><li>Basic understanding of legal frameworks and compliance requirements</li><li>Strong interest in system development, digital tools, and technology-driven environments</li><li>Familiarity with Microsoft Office and willingness to learn legal and IT software</li><li>Analytical thinking and problem-solving skills</li><li>Ability to adapt to new technologies quickly</li><li>Strong communication and organizational skills</li><li>Attention to detail and time management</li></ul>Qualifications:<ul><li>Bachelor of Laws (LLB) &ndash; Fresh Graduate</li><li>Exposure to IT, system development, or programming concepts (preferred but not mandatory)</li><li>Any coursework or certification in legal tech, IT, or digital transformation is an advantage</li></ul>Preferred Attributes:<ul><li>Tech-savvy and eager to learn system development tools (e.g., basic coding, databases, automation tools)</li><li>Growth mindset with a willingness to undergo training and development</li><li>Ability to work collaboratively with both legal and technical teams</li><li>Interest in legal innovation, digital transformation, and smart systems</li></ul>Work Location: In person

Fresh Graduate - Bachelor of Laws

Timothy A. Adams & Associates, APLC

Intake Specialist / Executive AssistantLocation: California (In-Office)About UsWe are a dedicated California special education law firm committed to helping students with disabilities and their families obtain the educational services and supports they need to succeed. We are seeking a highly organized, compassionate, and detail-oriented Intake Specialist / Executive Assistant to join our team and serve as a key point of contact for prospective clients while providing executive-level administrative support.This role is ideal for someone who thrives in a fast-paced professional environment, enjoys helping families through challenging situations, and possesses exceptional organizational and communication skills.Position SummaryThe Intake Specialist / Executive Assistant manages the prospective client intake and onboarding process from initial contact through engagement. This individual also provides administrative and executive support to attorneys and leadership, helping ensure the smooth operation of the firm.Key ResponsibilitiesClient Intake &amp; Onboarding<ul><li>Serve as the first point of contact for prospective clients via phone, email, and online inquiries.</li><li>Conduct initial intake interviews and gather relevant information from prospective clients.</li><li>Coordinate consultations and maintain attorney calendars.</li><li>Assist with new client onboarding, engagement documents, and case setup.</li><li>Maintain accurate client records and databases.</li><li>Ensure a positive, professional, and compassionate client experience throughout the intake process.</li></ul>Executive &amp; Administrative Support<ul><li>Manage attorney and executive calendars, appointments, and meetings.</li><li>Schedule consultations, conferences, and firm meetings.</li><li>Draft, edit, and proofread correspondence and other documents.</li><li>Coordinate communications with clients, attorneys, experts, opposing counsel, and court personnel.</li><li>Assist with reporting, data analysis, and administrative projects.</li><li>Support firm operations through organization, planning, and process improvement initiatives.</li></ul>Qualifications/Required<ul><li>Exceptional written and verbal communication skills.</li><li>Strong organizational skills with the ability to manage multiple priorities simultaneously.</li><li>Excellent judgment, problem-solving, and critical thinking abilities.</li><li>Professional demeanor and strong interpersonal skills.</li><li>Ability to work independently while collaborating effectively with a team.</li><li>High level of attention to detail and accuracy.</li><li>Proficiency with:</li><li>----- Microsoft Office Suite (Word, Excel, Outlook)</li><li>----- Adobe Acrobat</li><li>----- General office technology and database management systems</li></ul>Preferred<ul><li>Experience supporting executives, attorneys, or other professionals.</li><li>Experience in a law firm, legal services, education, or other client-centered professional environment.</li><li>Experience with legal case management software such as Clio or similar platforms.</li><li>Experience with Microsoft Teams.</li><li>Experience with electronic court filing systems.</li><li>Experience with scheduling and calendar management.</li></ul>Desired Attributes<ul><li>Compassionate and client-focused.</li><li>Professional and dependable.</li><li>Able to remain calm and responsive under pressure.</li><li>Resourceful, proactive, and solutions-oriented.</li><li>Goal-oriented with a strong commitment to teamwork and excellence.</li><li>Passionate about helping families navigate the special education process.</li></ul>Compensation<ul><li>Compensation is $20-25 per hour depending on experience.</li></ul>We are an equal opportunity employer and value diversity in our workplace.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Executive Assistant: 1 year (Preferred)</li><li>Legal Assistant: 1 year (Preferred)</li></ul>Work Location: In person

Intake Specialist/Executive Assistant

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview
The Legal Director will lead and manage all legal affairs across the company, providing strategic guidance, risk management, and legal oversight to support business growth. This role partners closely with executive leadership, HR, Finance, and Operations to ensure full compliance with local and international laws, while enabling smooth commercial operations across multiple regions.
1. Legal Strategy &amp; Governance<ul><li>
Develop and implement the company&rsquo;s overall legal strategy in alignment with business goals.</li><li>
Advise the CEO and executive team on legal risks, regulatory requirements, and business impact.</li><li>
Oversee corporate governance and ensure legal compliance across all entities and jurisdictions.</li></ul>
2. Contracts &amp; Commercial Support<ul><li>
Draft, review, and negotiate a wide range of commercial agreements (vendor contracts, partnerships, SaaS agreements, NDAs, licensing, employment contracts, SLAs, etc.).</li><li>
Ensure all contracts protect the company&rsquo;s interests and comply with relevant laws.</li><li>
Establish contract templates, workflows, and approval processes.</li></ul>
3. Regulatory &amp; Compliance<ul><li>
Monitor updates in local and international regulations (KSA, UAE, Jordan, Morocco, UK).</li><li>
Ensure compliance related to labor law, data protection, intellectual property, and corporate structuring.</li><li>
Develop internal policies, guidelines, and compliance frameworks.</li></ul>
4. Risk Management<ul><li>
Lead company-wide risk assessments and develop mitigation strategies.</li><li>
Manage external counsel and ensure high-quality legal support where needed.</li><li>
Handle dispute resolution, litigation management, and settlement strategies when required.</li></ul>
5. Corporate Affairs<ul><li>
Oversee company registrations, renewals, licensing, and entity management across all countries of operation.</li><li>
Support HR with employment law matters, policy compliance, contract reviews, and regulatory guidance.</li><li>
Collaborate with Finance and Business Development on contract structures, commercial agreements, compliance checks, and risk reviews for new partnerships or market expansions.</li><li>
Assist internal teams (HR, BD, Operations, Tech, Marketing) in navigating legal requirements related to their functions.</li></ul>
6. Leadership &amp; Collaboration<ul><li>
Lead and mentor the legal team.</li><li>
Train internal departments on legal topics (contracts, privacy, labor law, compliance, etc.).</li><li>
Collaborate cross-functionally with Product, Tech, Marketing, and Operations.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Law (LLB) is mandatory; Master&rsquo;s in Law (LLM) is a plus.</li><li>
Minimum 10+ years of progressive legal experience, preferably within tech, digital platforms, or multinational environments.</li><li>
Strong experience in commercial contracts, employment law, corporate governance, and regulatory compliance.</li><li>
Previous experience in a director or senior legal leadership role.</li></ul></div>

Legal Director

Arrow Electronics

Position: 
HR Director, Executive Compensation
 
Job Description: 
About Arrow
 Arrow Electronics sources and engineers technology solutions for thousands of leading manufacturers and service providers. With global 2025 sales of $31 billion, Arrow’s portfolio enables technology across major industries and markets.
 
TheExecutive Compensation Director is responsible for designing, delivering, and continuously improving executive compensation programs that align with enterprise strategy, shareholder expectations, and regulatory requirements. This role operates as part of a coordinated executive compensation function, where leaders may focus on distinct areas (e.g., program design, governance and disclosure, analytics and operations), while collectively delivering an integrated, high-performing model. The position serves as a strategic partner to senior HR leadership, finance, legal, and other key stakeholders, ensuring executive compensation programs are competitive, defensible, and operationally scalable.
 
What Youll Be Doing: 
<ul>
<li>Executive Compensation Program Management</li>
<li>Support the design and delivery of executive compensation programs, including base salary, annual incentives, and long-term incentives.</li>
<li>Ensure alignment of compensation programs with business strategy, pay-for-performance philosophy, and market competitiveness.</li>
<li>Contribute to annual compensation cycles, including planning, modeling, approval processes, and execution.</li>
<li>Partner with senior leadership to evaluate compensation outcomes and support decision-making.</li>
<li>Governance, Compliance, and Disclosure</li>
<li>Prepare materials and analysis for Compensation Committee meetings, ensuring clarity, accuracy, and executive readiness.</li>
<li>Ensure executive compensation programs comply with applicable regulatory requirements and governance standards.</li>
<li>Support development of proxy disclosures (e.g., CDA and related tables) and alignment with investor and proxy advisor expectations.</li>
<li>Partner with legal and external advisors on Section 16, insider trading, and other compliance requirements.</li>
<li>Analytics, Modeling, and Insights</li>
<li>Develop and maintain robust compensation models to support scenario analysis, decision-making, and budget alignment.</li>
<li>Analyze market data, peer benchmarking, and compensation trends to inform program design.</li>
<li>Deliver clear, data-driven insights to senior leadership and stakeholders.</li>
<li>Ensure accuracy and integrity of executive compensation data, including audit readiness.</li>
<li>Operations and Process Excellence</li>
<li>Lead or support the operational execution of executive compensation programs, including systems, processes, and controls.</li>
<li>Identify opportunities to standardize, streamline, and scale workflows across the function.</li>
<li>Strengthen data governance, documentation, and internal controls to ensure consistency and reliability.</li>
<li>Partner with HRIS, payroll, and equity administration teams to ensure seamless delivery.</li>
<li>Stakeholder Engagement and Advisory</li>
<li>Serve as a trusted advisor to HR leadership, finance, legal, and business leaders on executive compensation matters.</li>
<li>Support leadership’s engagement with the Compensation Committee and external stakeholders, as needed.</li>
<li>Coordinate with investor relations and corporate affairs on shareholder engagement topics related to compensation.</li>
<li>Build strong cross-functional relationships to enable effective program design and execution.</li>
</ul>
What Were Looking For: 
<ul>
<li>Experience</li>
<li>10-15 years of experience in executive compensation, total rewards, or related disciplines.</li>
<li>Demonstrated experience supporting executive compensation programs at a public company.</li>
<li>Experience preparing Compensation Committee and related governance materials.</li>
<li>Experience operating in a complex, global organization.</li>
<li>Skills and capabilities</li>
<li>Executive compensation expertise: Deep understanding of incentive design, equity programs, and pay governance.</li>
<li>Analytical rigor: Strong modeling, financial acumen, and data interpretation skills.</li>
<li>Governance and compliance: Knowledge of regulatory requirements, disclosure practices, and shareholder considerations.</li>
<li>Program execution: Ability to translate strategy into scalable, repeatable processes.</li>
<li>Communication: Ability to articulate complex topics clearly for executive and board-level audiences.</li>
<li>Functional leadership</li>
<li>Enterprise mindset with strong cross-functional collaboration</li>
<li>High accountability and ownership orientation</li>
<li>Ability to operate in ambiguity and drive clarity</li>
<li>Strong attention to detail paired with strategic perspective</li>
<li>Credibility, discretion, and sound judgment in highly sensitive matters</li>
<li>Operate as part of an integrated team with shared accountability for outcomes</li>
<li>Maintain strong alignment across program design, governance, and operations</li>
<li>Contribute to building a scalable, sustainable executive compensation model</li>
<li>Build resilient, scalable execution through strong documentation, process rigor, and knowledge sharing</li>
</ul>
Work Arrangement: 
Hybrid: Tuesday, Wednesday, Thursday required office days for Dry Creek/Panorama Office sites; Monday, Friday-work from home.
 
What’s In It For You : 
At Arrow, we recognize that financial rewards and great benefits are important aspects of an ideal job. That’s why we offer competitive financial compensation, including various compensation plans and a solid benefits package.
 
<ul>
<li>Medical, Dental, Vision Insurance</li>
<li>401k, With Matching Contributions</li>
<li>Short-Term/Long-Term Disability Insurance</li>
<li>Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options</li>
<li>Paid Time Off (including sick, holiday, vacation, etc.)</li>
<li>Tuition Reimbursement</li>
<li>Growth Opportunities</li>
<li>Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)</li>
<li>On-site Café with Catering Option for Busy Lifestyles</li>
<li>24/7/365 On-site Gym and Lockers, Free for Use to All Employees!</li>
<li>Bike Racks</li>
<li>And more!</li>
</ul>
#LI-MV1
 
Annual Hiring Range/Hourly Rate: 
$163,800.00 - $302,500.00
 Actual compensation offer to candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level. The pay ratio between base pay and target incentive (if applicable) will be finalized at offer.
 
Location: 
US-CO-Denver, Colorado (Panorama Arrow Building)
 
Time Type: 
Full time
 
Job Category: 
Human Resources and Sustainability
 
EEO Statement: 
Arrow is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran or disability status. (Arrow EEO/AAP policy)
 
All Arrow job postings are for existing job vacancies.We anticipate this requisition will be open for a minimum of five days, though it may be open for a longer period of time. We encourage your prompt application.
 
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

HR Director, Executive Compensation

OAKLEAF SURGICAL HOSPITAL

<div>Application Deadline: 06/14/2026

Job Summary:

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team. This role is responsible for coordinating executive communications, managing complex schedules and meetings, supporting contract administration and compliance activities, and leading key organizational events and initiatives. The Executive Assistant serves as a central point of coordination across departments, providers, and external partners, exercising strong judgment, discretion, confidentiality, and professionalism.

Hours:
<ul>
<li>Full-Time</li>
<li>8-hour shifts</li>
<li>Monday-Friday</li>
</ul>
Essential Functions:

Executive Support
<ul>
<li>Coordinate meetings on behalf of the Chief Executive Officer</li>
<li>Plan and execute quarterly Governing Board meetings, including agenda development, document preparation, minutes, logistics, and communications</li>
<li>Draft and distribute communications on behalf of the Chief Executive Officer in collaboration with the communications contact</li>
<li>Support physician shareholder relations, including maintaining accurate records, coordinating communications, facilitating meetings, and liaising with legal counsel and leadership</li>
<li>Assist with administrative compliance activities in partnership with the Facility Compliance Officer, including tracking non-monetary compensation and managing physician contract attestations</li>
<li>Prepare agendas, coordinate logistics, and document minutes for Leadership and All Staff meetings, including virtual participation and recordings</li>
</ul>
Contract Management
<ul><li>Serve as liaison between leadership and legal counsel regarding contract expirations, renewals, and related matters</li>
<li>Partner with Quality to determine contract requirements for quality metrics and evaluations</li>
<li>Communicate quality metric expectations for new contracts to leadership</li>
<li>Coordinate and actively participate in monthly contract call meetings</li>
<li>Maintain and distribute monthly service contract tracking spreadsheets</li>
<li>Distribute and track completion of annual contract evaluations</li>
<li>Process contract terminations, including certified mail notifications and documentation upload to the contract management system</li>
</ul>
Event Coordination
<ul>
<li>Plan and support organizational events, including, but not limited to, Annual Medical Staff Meeting, Christmas, Company Picnic, Hospital Week, Halloween, Doctor&rsquo;s Day, and provider holiday events</li>
<li>Coordinate event logistics such as venue booking, food and beverage, d&eacute;cor, entertainment, communication coordination, and gifts</li>
<li>Manage retirement recognition events, including coordination of event, communication, and gift arrangements</li>
<li>Plan and facilitate monthly employee birthday lunches, including coordinating communications, RSVPs, recognition items, and refreshments</li>
<li>Coordinate bereavement memory stones in accordance with Human Resources policy</li>
</ul>
Administrative
<ul><li>Maintain and distribute the monthly telephone directory</li>
<li>Manage and update provider call schedules and Administrator on Call schedules within calendar and secure messaging platforms</li>
<li>Coordinate organizational travel, including hotel, flight, and rental car arrangements</li>
<li>Annually update hotel discounts and publish updates to the organization&rsquo;s website</li>
<li>Support mailing activities, including certified mail, special mailings, and daily monitoring of offsite mailboxes with scanning and distribution to appropriate parties</li>
<li>Serve as primary contact for specialty chief reimbursements and submit to Finance</li>
<li>Monitor social media messages and inquiries daily in collaboration with the communications contact</li>
</ul>
Perform other duties as assigned

Knowledge, Skills &amp; Abilities:
<ul>
<li>Quality assurance and accreditation standards</li>
<li>Discretion and strict confidentiality when managing sensitive records, conversations, and organizational data</li>
<li>Effective English communication in verbal and written format</li>
<li>Quality work including attention to detail and accuracy</li>
<li>Intermediate computer proficiency</li>
<li>Carry out organization&rsquo;s customer service standards</li>
<li>Prioritize tasks effectively through managing workload based on urgency and importance</li>
<li>Capacity to work independently and as part of a multidisciplinary team</li>
<li>Continuously learn and improve through staying up to date on job specific trends, policies and new technologies</li>
<li>Successfully demonstrate organization-wide performance review competencies</li>
</ul>
Qualifications:
<ul>
<li>Demonstrates eligibility for employment in the U.S.</li>
<li>Associate&rsquo;s degree in administrative assistant, executive office administration, business office technology or related field of study preferred</li>
<li>Two (2) years of executive assistant, office administration, paralegal or other related experience required</li>
<li>Must possess a cell phone that interfaces with the organization&rsquo;s secure messaging system</li>
</ul>
Benefits:
<ul>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Health Savings Account with an employer contribution</li>
<li>Company paid life insurance</li>
<li>Free meals</li>
<li>PTO</li>
<li>401(k) retirement plan with 4% company match</li>
<li>Tuition reimbursement</li>
<li>Wellness reimbursement</li>
</ul>
Equal Employment Opportunity &amp; Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Executive Assistant

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