legal operations specialist

Applauder

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a dynamic and detail-oriented Legal Operations Specialist to join our legal team. In this pivotal role, you will streamline legal processes, manage case workflows, and support the efficient functioning of our law office. Your expertise will help ensure compliance, optimize legal technology systems, and facilitate seamless communication across departments. This position offers an exciting opportunity to contribute to a fast-paced environment where organizational skills and legal knowledge drive success.</p><p><b>&lt;Duties&gt;</b></p><ul><li>Manage legal case files and document review processes using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.</li><li>Coordinate and support legal research efforts utilizing Westlaw, LexisNexis, and other research tools to gather pertinent information across various practice areas including estate planning, environmental law, securities law, and tribal law.</li><li>Assist with contract drafting, proofreading, and editing to ensure clarity, compliance, and precision in legal documents.</li><li>Oversee legal administrative tasks including data entry, filing, organizing client records, and maintaining document management systems.</li><li>Support project management initiatives by tracking deadlines, preparing reports, and facilitating communication between legal teams and external stakeholders.</li><li>Conduct research on legal topics such as UCC law, workers' compensation law, personal injury law, patent law, family law, landlord-tenant law, immigration law, and more to assist attorneys in case preparation.</li><li>Provide executive administrative support by managing calendars, scheduling meetings, preparing agendas, and handling correspondence with professionalism.</li><li>Perform clerical duties such as transcription of legal documents, proofreading for accuracy, and maintaining organized filing systems to enhance operational efficiency.</li></ul><p><b>&lt;Requirements&gt;</b></p><ul><li>Proven paralegal experience or legal administrative experience within a law office setting.</li><li>Strong knowledge of legal research tools including Westlaw and LexisNexis.</li><li>Familiarity with document management systems such as iManage and PCLaw.</li><li>Experience with legal case management software and contract review platforms.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li><li>Exceptional writing skills for drafting legal documents and correspondence with clarity and precision.</li><li>Detail-oriented mindset with strong proofreading and transcription abilities.</li><li>Knowledge of diverse practice areas including estate planning, environmental law, securities law, tribal law &amp; regulations, patent law, family law, landlord-tenant law, immigration law, workers' compensation law, personal injury law is highly desirable.</li><li>Effective interviewing skills for gathering information from clients or witnesses when necessary.</li><li>Proficiency in data entry and clerical tasks along with excellent phone etiquette for professional communication. Join us as a Legal Operations Specialist to be a vital part of our team! Your expertise will help us deliver exceptional legal support while fostering an organized and efficient work environment that champions growth and excellence in every project you undertake.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to $250,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Work Location: Hybrid remote in Houston, TX 77056</p>

Legal Operations Specialist

Paragon Legal Group

<div><p><b>The Position</b><br>
An AI-driven legal technology company is seeking a Legal Operations Implementation Specialist to support onboarding and implementation for its rapidly growing platform used by in-house legal teams.</p>
<p>The platform helps legal departments analyze contracts, automate negotiation playbooks, and surface legal risks by learning from historical legal documents and workflows. The company recently raised significant seed funding and already supports more than 100 enterprise customers adopting the platform.</p>
<p>In this role, you will work directly with legal teams as they implement the platform, guiding them through workflow configuration, platform setup, and best practices during the first several weeks of onboarding. You will act as a trusted partner during implementation, helping clients configure the system in a way that aligns with their internal contracting processes.</p>
<p>This position requires someone with high technical skills, strong experience supporting CLM implementations, familiarity with multiple contract lifecycle management platforms, and the ability to manage multiple client onboarding processes simultaneously.</p>
<p>This project starts ASAP, is a contract role with intent for conversion, is remote with Eastern Time hours, and requires 40 hours per week. The hourly rate for this assignment is expected to be between $65 and $80. This range is an estimate; an employee&rsquo;s compensation will be based on the employee&rsquo;s qualifications, skillset, and relevant experience, specific client needs, project requirements, and other considerations permitted by law.</p>
<p>Please see here for Paragon benefits.</p>
<p><b>About Paragon</b><br>
Paragon is on a mission to make in-house legal practice a better experience for everyone. We provide legal departments at leading corporations with high quality, flexible legal talent to help them meet their changing workload demands. At the same time, we offer talented attorneys and other legal professionals a way to practice law outside the traditional career path, empowering them to achieve both their professional and personal goals. Our corporate clients include the nation&rsquo;s top, cutting-edge technology, healthcare, consumer products companies, and more. In the last several years we have taken our strong reputation in the Bay Area and expanded to clients and candidates across the country.</p>
<p>At Paragon, we put people first, take pride in operating with integrity, and aspire for excellence in everything we do. Our unique attorney-led attorney development team will support you through and beyond your initial project.</p>
<p><b>Our Commitments</b><br>
<b>Equal Opportunity Employer:</b> Paragon Legal Group LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, or any other basis protected by the laws or regulations in the locations where we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. Paragon Legal makes hiring decisions based solely on qualifications, merit, and business needs at the time.</p>
<p><b>San Francisco Fair Chance: </b>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records and do not conduct background screens prior to an offer of employment.</p>
<p><b>Privacy:</b><b> </b>Paragon Legal CCPA Notice</p></div>

Legal Operations Specialist (CLM Implementation Experience)

Servbank

<div>Description:
<p>
Servbank is seeking a Legal Workflow Specialist to work within the Chief Legal Officer&rsquo;s Office in our Melville, New York location.</p><p>
Under the direction of the Chief Legal Officer, the Legal Workflow Specialist will provide operational, administrative, and workflow support to our Legal team. This role is essential in helping manage legal workflows, provides support to internal staff and business units, and maintains accurate documentation across the department. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment with sensitive information.</p><p><b>
About Servbank:</b></p><p>
Founded in 1994, Servbank is a banking institution with local roots and national reach. We were built on a foundation of community-orientation, which ensures that no matter who we serve, we do so with the human touch that marks the gold standard of service. We work with individuals, businesses, and communities, so that whether you&rsquo;re a student, a homeowner, a small business owner, or a community leader, we can help you fulfill your goals. Come create excellence with Servbank.</p><p><b>
Duties and Responsibilities:</b></p><ul><li>Enhances the Legal department&rsquo;s efficiency by owning intake, routing, tracking, and continuous improvement of legal workflows across contracts, matters, subpoenas, regulatory responses, and outside counsel engagements.</li><li>Assist the Staff with administrative support, including but not limited to scheduling, file management, transcribing minutes and collecting internal documentation.</li><li>Maintain litigation calendar, log all pertinent information, and conduct relevant legal research under the direction of corporate counsel.</li><li>Maintain and update legal databases, matter logs, contract repositories, and internal trackers.</li><li>Track service-level agreements (SLAs) and ensure internal deadlines are met.</li><li>Process legal invoices, manage outside counsel billing, and assist with budget tracking as needed.</li><li>Assist with supporting compliance, regulatory and corporate governance activities as needed.</li><li>Perform additional duties as assigned to support overall departmental efficiency and support communication around legal processes, expectations and service standards.</li><li>Assist with special projects, audits and process improvements.</li></ul>
Requirements:
<p>
 <b>Experience and Skills:</b></p><ul><li>2+ years of experience in legal administration, legal operations, or an equivalent support role. Experience supporting an in-house Legal department is a plus.</li><li>Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams).</li><li>Candidate should be familiar with e-filings in state and federal courts in New York, and other jurisdictions where needed.</li><li>Candidate should be familiar with legal research software in either LexisNexis, or PACER search protocols.</li><li>Displays excellent communication, organization and interpersonal skills, both written and verbal, and possesses the ability to successfully troubleshoot issues, alongside the capability to multitask, properly prioritize and consistently deliver superior work product.</li><li>Strong sense of accountability and attention to detail, taking ownership over projects and responsibilities, and helping resolve issues proactively would be desired and expected.</li><li>Maintains strict confidentiality in all aspects of the Office of the Chief Legal Officer, and any communications and/or information thereto concerning company customers, its employees, management, clients, vendors, and the like.</li></ul><p><b>
Direction Received:</b></p><ul><li>Candidate hired in this position will report to the Chief Legal Officer and Supervisor of Legal Administration.</li></ul><p><b><i>
EOE Statement:</i></b><br>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.</p></div>

Legal Workflow Specialist

TAWANTECH

<p></p><div><p><b>Job Description:</b><br>
We are seeking a <b>Contract Remediation &amp; Compliance Specialist</b> to support the review and remediation of contracts within <b>KSA-regulated institutions</b>. The role focuses on ensuring contractual compliance with regulatory requirements and governance standards</p><p></p><b><br>
Requirements</b><br>
<ul><li>
Review and remediate contracts to ensure compliance with regulatory and governance requirements.
</li><li>Assess contracts against **Saudi Central Bank outsourcing rules and regulatory contractual provisions.
</li><li>Review and govern <b>Data Processing Agreements</b> in alignment with <b>Personal Data Protection Law</b> requirements.
</li><li>Support development of <b>contract clause libraries, addenda, and remediation frameworks</b>.
</li><li>Identify compliance gaps and recommend remediation actions.
</li><li>Collaborate with legal, compliance, and vendor management teams.
</li><li><ul><li><b>8+ years</b> of experience in <b>contract compliance, legal operations, or regulatory remediation</b>.
</li><li>Experience reviewing <b>outsourcing agreements and vendor contracts</b> in regulated environments.
</li><li>Knowledge of <b>Saudi Central Bank outsourcing rules</b>, <b>Personal Data Protection Law</b>, and <b>National Cybersecurity Authority data governance requirements</b>.
</li><li>Experience in <b>contract remediation programs or regulatory-driven contract reviews</b>.
</li><li>Strong analytical and documentation skills.</li></ul></li></ul></div>

Senior Consultant / Manager, Legal & Compliance

Earthjustice

<p></p><div><div>Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people&rsquo;s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.</div><div>
</div><div>
Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.</div><div>
</div><div><div><div>
The Legal Operations Analyst reports directly to the Legal Operations Manager and works closely with attorneys, human resources staff, and the Legal Operations team to review new matters and hires to identify and facilitate the resolution of potential conflicts in accordance with General Counsel policy. The Legal Operations Analyst assists with the conflicts-management process, including: timely processing conflict of interest searches for new legal matters and staff, building and maintaining ethical walls, drafting waivers and notices, and reviewing data quality for reporting. The Legal Operations Analyst will also assist in the administration of legal systems including Intapp (Open, Risk, Time, and Walls), and Litera Foundation, creating user accounts, testing system updates, working with Support, assisting end users. Understanding of legal conflicts, related ethical rules, and current developments is preferred.</div><div>
</div><div>
The Legal Operations Analyst is expected to work a full time schedule (37.5 hours per week), and may work hybrid from the San Francisco Office or remotely in the U.S.</div><div>
</div><div>
This is a non-supervisory position.</div><div>
</div></div><h3 class="jobSectionHeader"><b>
What You'll Do</b></h3><div>
Conflicts &amp; Ethical Compliance Support (50%)</div><div><div><div><ul><li>
Perform conflicts analysis for new hires, existing staff and matters, and escalate potential conflicts and risk issues to the Legal Operations Manager and General Counsel and support resolution in accordance with General Counsel policy.</li><li>
Review and analyze Intapp requests for new matters, contacts, and potential hires; independently conduct conflict searches using Intapp and web-based research, identify missing or incorrect information, and implement corrective measures as needed using tools to design, build, and maintain conflicts-related workflows and forms.</li><li>
Document conflicts-related processes, correspondence, decisions, and resolutions to maintain records and capture institutional knowledge.</li></ul></div></div><div>
Legal Operations Systems (45%)</div><div><div><div><ul><li>
Administer, monitor, and maintain data in Legal Operations systems, including Intapp (timekeeping, matter opening, matter management, ethical walls) and matter intelligence systems by managing user accounts, permissions, configurations, and ethical walls.</li><li>
Create and maintain system documentation, coordinate and support user training, respond to user questions, and liaise with end users and administrators to ensure data integrity and effective system usage.</li><li>
Liaise with end users and other administrators to ensure data integrity and respond to complex client and matter information requests from a variety of internal customers. When needed, coordinate data collection and data cleanup efforts, and work with Earthjustice Database Administrator to create specialized reports.</li></ul></div></div><div>
Ongoing Compliance Support (5%)</div><div><div><ul><li>
Build, monitor, and maintain ethical screens in Intapp Walls, including notice and waiver letters, and user restrictions and permissions.</li></ul></div><div>
Ongoing Learning</div><div><div><ul><li>
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.</li></ul></div><div>
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job&rsquo;s requirements.</div><div>
</div><h3 class="jobSectionHeader"><b>
What You'll Bring</b></h3><div><div><ul><li><div>
Bachelor&rsquo;s Degree, or equivalent years of experience, with 3+ years of experience working with conflicts and matter databases in a legal department preferred.</div></li><li><div>
Understanding of legal conflicts, ethical rules and responsibilities, and current developments in conflicts of interest is preferred.</div></li><li><div>
Excellent verbal and written communication skills with strong interpersonal skills and the ability to work amicably across departments and regions while meeting goals and deadlines, with the ability to accept direction and constructive feedback, take ownership of work, and independently resolve problems.</div></li><li><div>
High quality work standards with excellent attention to detail, strong proofreading skills, critical thinking and analytical skills, and the ability to identify and correct errors to maintain information integrity.</div></li><li><div>
Strong professional ethics with a high level of discretion in handling confidential information.</div></li><li><div>
Ability to work independently, as well as collaboratively with a remote team, and effective multitasking skills, with the ability to analyze problems, resolve issues, and prioritize tasks and projects &ndash; especially during intake spikes.</div></li><li><div>
Experience with front-end administration of systems. Familiarity with Intapp, Elite, Aderant, or other matter management or conflicts systems preferred.</div></li><li><div>
Strong ability and desire to learn and adapt to new software and systems, including those incorporating AI.</div></li><li><div>
Demonstrated commitment to Earthjustice&rsquo;s values of Justice, Excellence, Inclusion, and Partnership.</div></li></ul></div><div>
Physical Requirements</div><div><div><p>
This role may require the ability to:</p><ul><li>
Sit for extended periods with occasional standing and walking</li><li>
Type, file, and/or handle office equipment</li><li>
Lift and carry materials</li><li>
Read documents, conduct computer work and document review</li></ul><p>
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.</p></div><h3 class="jobSectionHeader"><b>
Salary &amp; Benefits</b></h3><div><div>
We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.</div><div>
</div><div>
Salaries at Earthjustice are determined by working location and are commensurate with the experience required.</div><div>
</div><div>
The annual salary range for this role in San Francisco, CA or New York, NY is $86,000 - $95,500.</div><div>
The annual salary range in Los Angeles, CA, Seattle, WA, Chicago, IL, or Washington, D.C. is $81,700 - $90,800.</div><div>
The annual salary range in Denver, CO or Philadelphia, PA is $77,400 - $86,000.</div><div>
The annual salary range in Miami, FL, or Houston, TX is $73,100 - $81,200.</div><div>
</div><div>
Remote location annual salary range will depend on specific location ($73,100 - $95,500)</div><div>
</div><h3 class="jobSectionHeader"><b>
To Apply</b></h3><div><div>
Interested candidates should submit the following materials via Jobvite by <b>March 22nd, 2026</b> to be considered. Incomplete applications will not be considered.</div><div><ul><li>
Resume</li><li>
Cover letter</li></ul></div><div>
Information about our hiring process and tips for success can be found at https://earthjustice.org/about/jobs/hiring-process. Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application.
<br>
</div><div><i>As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.</i></div><div><br>
<i>
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i><br>
</div><div><i>
#LI-Remote</i></div></div></div></div></div></div></div></div></div></div></div><p></p>

Legal Operations Analyst

<div><div>Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people&rsquo;s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.</div><div>
</div><div>
Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.</div><div>
</div><div><div><div>
The Legal Operations Analyst reports directly to the Legal Operations Manager and works closely with attorneys, human resources staff, and the Legal Operations team to review new matters and hires to identify and facilitate the resolution of potential conflicts in accordance with General Counsel policy. The Legal Operations Analyst assists with the conflicts-management process, including: timely processing conflict of interest searches for new legal matters and staff, building and maintaining ethical walls, drafting waivers and notices, and reviewing data quality for reporting. The Legal Operations Analyst will also assist in the administration of legal systems including Intapp (Open, Risk, Time, and Walls), and Litera Foundation, creating user accounts, testing system updates, working with Support, assisting end users. Understanding of legal conflicts, related ethical rules, and current developments is preferred.</div><div>
</div><div>
The Legal Operations Analyst is expected to work a full time schedule (37.5 hours per week), and may work hybrid from the San Francisco Office or remotely in the U.S.</div><div>
</div><div>
This is a non-supervisory position.</div><div>
</div></div><h3 class="jobSectionHeader"><b>
What You'll Do</b></h3><div>
Conflicts &amp; Ethical Compliance Support (50%)</div><div><div><div><ul><li>
Perform conflicts analysis for new hires, existing staff and matters, and escalate potential conflicts and risk issues to the Legal Operations Manager and General Counsel and support resolution in accordance with General Counsel policy.</li><li>
Review and analyze Intapp requests for new matters, contacts, and potential hires; independently conduct conflict searches using Intapp and web-based research, identify missing or incorrect information, and implement corrective measures as needed using tools to design, build, and maintain conflicts-related workflows and forms.</li><li>
Document conflicts-related processes, correspondence, decisions, and resolutions to maintain records and capture institutional knowledge.
</li></ul></div></div><div>Legal Operations Systems (45%)</div><div><div><div><ul><li>
Administer, monitor, and maintain data in Legal Operations systems, including Intapp (timekeeping, matter opening, matter management, ethical walls) and matter intelligence systems by managing user accounts, permissions, configurations, and ethical walls.</li><li>
Create and maintain system documentation, coordinate and support user training, respond to user questions, and liaise with end users and administrators to ensure data integrity and effective system usage.</li><li>
Liaise with end users and other administrators to ensure data integrity and respond to complex client and matter information requests from a variety of internal customers. When needed, coordinate data collection and data cleanup efforts, and work with Earthjustice Database Administrator to create specialized reports.</li></ul></div></div><div>
Ongoing Compliance Support (5%)</div><div><div><ul><li>
Build, monitor, and maintain ethical screens in Intapp Walls, including notice and waiver letters, and user restrictions and permissions.</li></ul></div><div>
Ongoing Learning</div><div><div><ul><li>
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.</li></ul></div><div>
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job&rsquo;s requirements.</div><div>
</div><h3 class="jobSectionHeader"><b>
What You'll Bring</b></h3><div><div><ul><li><div>
Bachelor&rsquo;s Degree, or equivalent years of experience, with 3+ years of experience working with conflicts and matter databases in a legal department preferred.</div></li><li><div>
Understanding of legal conflicts, ethical rules and responsibilities, and current developments in conflicts of interest is preferred.</div></li><li><div>
Excellent verbal and written communication skills with strong interpersonal skills and the ability to work amicably across departments and regions while meeting goals and deadlines, with the ability to accept direction and constructive feedback, take ownership of work, and independently resolve problems.</div></li><li><div>
High quality work standards with excellent attention to detail, strong proofreading skills, critical thinking and analytical skills, and the ability to identify and correct errors to maintain information integrity.</div></li><li><div>
Strong professional ethics with a high level of discretion in handling confidential information.</div></li><li><div>
Ability to work independently, as well as collaboratively with a remote team, and effective multitasking skills, with the ability to analyze problems, resolve issues, and prioritize tasks and projects &ndash; especially during intake spikes.</div></li><li><div>
Experience with front-end administration of systems. Familiarity with Intapp, Elite, Aderant, or other matter management or conflicts systems preferred.</div></li><li><div>
Strong ability and desire to learn and adapt to new software and systems, including those incorporating AI.</div></li><li><div>
Demonstrated commitment to Earthjustice&rsquo;s values of Justice, Excellence, Inclusion, and Partnership.</div></li></ul></div><div>
Physical Requirements</div><div><div><p>
This role may require the ability to:</p><ul><li>
Sit for extended periods with occasional standing and walking</li><li>
Type, file, and/or handle office equipment</li><li>
Lift and carry materials</li><li>
Read documents, conduct computer work and document review
</li></ul><p>The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.</p></div><h3 class="jobSectionHeader"><b>
Salary &amp; Benefits</b></h3><div><div>
We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.</div><div>
</div><div>
Salaries at Earthjustice are determined by working location and are commensurate with the experience required.</div><div>
</div><div>
The annual salary range for this role in San Francisco, CA or New York, NY is $86,000 - $95,500.</div><div>
The annual salary range in Los Angeles, CA, Seattle, WA, Chicago, IL, or Washington, D.C. is $81,700 - $90,800.</div><div>
The annual salary range in Denver, CO or Philadelphia, PA is $77,400 - $86,000.</div><div>
The annual salary range in Miami, FL, or Houston, TX is $73,100 - $81,200.</div><div>
</div><div>
Remote location annual salary range will depend on specific location ($73,100 - $95,500)</div><div>
</div><h3 class="jobSectionHeader"><b>
To Apply</b></h3><div><div>
Interested candidates should submit the following materials via Jobvite by <b>March 22nd, 2026</b> to be considered. Incomplete applications will not be considered.</div><div><ul><li>
Resume</li><li>
Cover letter</li></ul></div><div>
Information about our hiring process and tips for success can be found at https://earthjustice.org/about/jobs/hiring-process. Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application.
<br>
</div><div><i>As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.</i></div><div><br>
<i>
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i><br>
</div><div><i>
#LI-Remote</i></div></div></div></div></div></div></div></div></div></div></div>

SPX Technologies

<p></p><div><p><b>Building the people that build the world.</b></p>
<p>
With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We&rsquo;re a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.</p><p></p><div><br>
<p><b>
JOB SUMMARY</b></p>
<p>
The Claims and Legal Operations Manager will support the SPX Legal Department with the management of claims and litigation matters as well as day‑to‑day legal operations activities. Management of claims and litigation matters includes, but is not limited to, supporting SPX attorneys in the management and organization of claims or litigation matters, coordinating with appropriate SPX business unit personnel in the gathering of data, the transfer of data to outside counsel or external experts, and communicating with third‑party claims representatives, outside counsel, SPX Risk Management, insurance broker representatives, and other service providers. Legal operations activities include partnering with members of the SPX Legal Department to improve how legal services are delivered across the organization and to optimize use of various tools associated with the delivery of such services. Legal Operations will focus on driving efficiency, cost control, process improvement, technology enablement, and data‑driven decision‑making throughout the Legal Department.</p>
<p>
This position is based in Charlotte with a hybrid (3 days in office) work schedule.</p>
<p></p>
<p><b>PRINCIPAL DUTIES AND RESPONSIBILITIES</b></p>
<ul>
<li>Support attorneys with management of claims and litigation</li>
<li>Assist outside counsel with data collection in litigation matters and coordinate communication with third‑party claims representatives, outside counsel, SPX Risk Management, insurance broker representatives, and other service providers</li>
<li>Assist with general case management</li>
<li>Assist with legal due diligence and discovery projects, when necessary</li>
<li>Design, document, and improve Legal Department workflows, processes, and standard operating procedures</li>
<li>Manage operational aspects of outside counsel relationships, such as onboarding, rate negotiations, budgeting, and performance reviews</li>
<li>Oversee management of legal spend, matter‑level budgeting, accruals, and forecasting by utilizing metrics and KPIs to provide insights into team performance, spend, and productivity</li>
<li>Manage and improve billing guidelines and invoice review processes</li>
<li>Identify opportunities to reduce spend or inefficiencies</li>
<li>Manage and serve as primary administrator of the e‑billing/matter management tool (currently Legal Tracker)</li>
<li>Lead efforts to optimize use of Legal Department tools (e‑billing, matter management, contract lifecycle management, document management, etc.)</li>
<li>Drive adoption and training of Legal Department tools</li>
<li>Manage engagement and communication tools within the Legal Department, outside counsel, and internal stakeholders (currently MS Teams and SharePoint)</li>
<li>Provide reports and other requested information to the General Counsel and other Legal Department members</li>
<li>Foster a culture of continuous improvement and accountability</li>
<li>All other duties as assigned</li>
</ul>
<p></p><p><b>KNOWLEDGE, SKILLS &amp; ABILITIES</b></p>
<ul>
<li>General knowledge of products liability, personal injury, and general litigation, along with processes for tendering claims to insurers</li>
<li>Proven project management and process improvement skills, including experience driving continuous improvement into workflows, processes, and standard operating procedures</li>
<li>Ability to quickly learn new technology, including e‑billing software, matter management software, contract lifecycle management software, document management tools, and engagement/communication tools (Legal Tracker, Ironclad, MS Teams, SharePoint, Qlik)</li>
<li>Understanding of Legal Department economics, outside‑counsel management, and billing practices</li>
<li>Strong analytical skills with the ability to translate data into practical insights</li>
<li>Excellent communication skills and comfort working with senior leadership</li>
<li>Excellent organizational skills and ability to move quickly between topics or issues</li>
<li>Ability to work in a fast‑paced, team‑oriented environment</li>
<li>Self‑directed with excellent initiative and organizational skills</li>
<li>Strong ability to manage multiple demands with urgency, drive, and energy</li>
</ul>
<p></p><p><b>EDUCATION AND EXPERIENCE</b></p>
<p><b>
Required Education / Experience</b></p>
<ul>
<li>Associate&rsquo;s Degree or higher</li>
<li>5+ years of prior relevant experience, ideally in a corporate legal or private legal practice environment</li>
</ul>
<p><b>Preferred Education / Experience</b></p>
<ul>
<li>Paralegal certificate; insurance adjuster license; CPCU designation; or other equivalent experience</li>
</ul>
<p></p><p><b>COMPETENCIES</b></p>
<ul>
<li>As listed above under Knowledge, Skills &amp; Abilities</li>
</ul>
<p></p><p><b>REPORTING RELATIONSHIP</b></p>
<p>
Reports directly to the Assistant General Counsel &ndash; Litigation &amp; Claims.</p></div><br>
<p></p>
<p><b>
How we live our culture</b></p>
<p>
Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.</p><br>
<p>
</p><p><b>What benefits do we offer?</b></p>
<p>
We know that the well-being of our employees is integral. Our benefits include:</p>
<ul>
<li>Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave</li>
<li>Competitive health insurance plans and 401(k) match, with benefits starting day one</li>
<li>Competitive and performance-based compensation packages and bonus plans</li>
<li>Educational assistance, leadership development programs, and recognition programs</li><br>
</ul>
<p></p><p><b>Our commitment to embrace diversity to build a culture of inclusion at SPX</b></p>
<p>
We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.</p>
<p>
SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.</p></div><p></p>

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