legal receptionist

Trustpoint.One

<div>
 
 
 Trustpoint.One is pleased to partner with a leading law firm in its search for a Receptionist/Concierge to support its New York office.
 
 
 
 
 
 
 This is a fully onsite, contract opportunity (3&ndash;6 months) with the potential to convert to a permanent position.
 
 
 
 
 
 
 Schedule &amp; Compensation:
 
 
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 Hours: 10:00 AM &ndash; 6:00 PM (35-hour workweek)
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 Pay: $30/hour
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 Location: New York, NY (5 days onsite)
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 Position Overview:
 
 
 
 This role blends traditional reception duties with a high-touch concierge approach. The Receptionist/Concierge will serve as the first point of contact for clients, attorneys, and visitors, ensuring a polished and welcoming experience while supporting day-to-day office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Greet clients and visitors; manage check-in and escort coordination
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 Answer and direct incoming calls; take and relay messages as needed
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 Coordinate conference rooms, visitor offices, and catering requests
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 Support meeting and event logistics, including A/V, guest access, and vendor coordination
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 Assist with administrative tasks such as copying, scanning, and document handling
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 Liaise with internal teams, building management, and external vendors
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 Maintain schedules, directories, and general front office organization
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 Qualifications:
 
 
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 2+ years of receptionist or administrative experience in a professional office
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 Experience with multi-line phone systems preferred
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 Proficiency in Microsoft Office
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 Strong communication, organization, and customer service skills
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 Detail-oriented with the ability to multitask and prioritize effectively
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 Professional demeanor and ability to thrive in a fast-paced, service-focused environment
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 Apply today to be considered!
 
 
 
 
 
 All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.
 
 
 
 
 
 Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
</div>

Legal Receptionist

FAPOJUWO LAW, PLLC

About UsWe are a busy, client-focused Criminal Defense and Traffic Citation Law Firm located in downtown Raleigh, dedicated to vigorously defending clients facing Misdemeanor, Felony, and Traffic-related charges (including DWI/DUI, speeding, reckless driving, license suspensions, and more).Job Overview We are seeking a reliable, detail-oriented, and professional Legal Assistant to provide essential support to our attorneys. This role is ideal for someone who thrives in a fast-paced environment, excels at organization and client communication, and is passionate about helping people navigate the North Carolina criminal justice system.Both part-time and potential full-time schedules are available, with flexibility around court calendars. Competitive pay reflects the importance of this role and rewards experience and reliability.Key Responsibilities and DutiesThe Legal Assistant/Legal Receptionist will handle a wide range of substantive and administrative tasks to ensure efficient case management and outstanding client service. Duties include (but are not limited to):<ul><li>Client Intake &amp; Case Management - Conduct initial client intake interviews (in-person, phone, or virtual), gather personal information, police reports, citations, and other documents; open new case files and maintain organized physical and electronic files (using case management software); track case deadlines, court dates, and discovery timelines.</li><li>Document Preparation - Filing Drafts, review, and proofread legal documents including correspondence, motions, affidavits, discovery requests/responses, pleadings, and client letters; prepare and e-file documents with Wake County District and Superior Courts, NC AOC systems, and other required agencies; assist with DMV-related paperwork, license reinstatement requests, and administrative hearings.</li><li>Court &amp; Calendar Coordination - Maintain attorney calendars, schedule court hearings, pre-trial conferences, client meetings, and deadlines; coordinate with court clerks, prosecutors (Wake County District Attorney&rsquo;s Office), law enforcement agencies, and opposing counsel; prepare attorneys and clients for hearings, trials, and sentencing.</li><li>Client Communication and Support - Serve as the primary point of contact for clients, providing timely case status updates (under attorney supervision); prepare clients for court appearances, explain procedures, and ensure they understand next steps; handle high-volume phone calls, emails, and client inquiries professionally and compassionately; Maintain effective communication with courts, vendors, and internal teams.</li><li>*Discovery &amp; Evidence Handling Request *- Review, and organize discovery materials including police reports, body camera footage, 911 calls, lab results, and witness statements; assist with evidence management, redaction (when required), and trial/hearing preparation.</li><li>Research &amp; Investigation Support  - Conduct basic legal research and fact investigation as assigned; interview witnesses or gather background information when directed; using Westlaw, LexisNexis, and other legal research tools to support case development across multiple practice areas.</li><li>Trial &amp; Court Hearing Assistance - Prepare trial notebooks, exhibits, and witness materials; attend court with attorneys as needed to take notes, organize documents, and provide real-time support.</li><li>Administrative &amp; Office Support  - Answer phones, manage office correspondence, process mail, and handle general administrative tasks; assist with billing, invoicing, and time-entry tracking; maintain confidentiality and comply with all ethical standards (attorney-client privilege).</li><li>Additional Duties  - Perform other tasks as assigned to support the firm&rsquo;s mission of aggressive, results-driven representation in criminal and traffic matters. Stay informed about updates in laws relevant to expunctions, securities compliance, workers' compensation procedures, and other pertinent areas.</li></ul>Experience<ul><li>Previous experience as a legal assistant preferred but NOT REQUIRED to apply, paralegal preferred but not required to apply, or in a law firm or legal environment (criminal/traffic experience strongly preferred).</li><li>Possess a willingness to learn North Carolina court procedures, e-filing systems (NC AOC), and traffic/criminal case workflows is a plus.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel), Adobe Acrobat, and case management software (e.g., MyCase, Clio, PracticePanther, or similar legal practice management database software). Training Provided.</li><li>Strong understanding of legal procedures across diverse areas like workers' compensation protocols, personal injury claims procedures, and criminal defense including interviews and documentation review.</li><li>Exceptional organizational skills, attention to detail, and ability to manage multiple cases in a fast-paced setting.</li><li>Strong written and verbal communication skills; bilingual (English/Spanish) is a significant plus.</li><li>Professional demeanor, empathy for clients facing legal challenges, and a team-player attitude.</li><li>High school diploma or equivalent required; associate&rsquo;s degree, paralegal certificate, or higher preferred.</li><li>Must be able to pass a background check and maintain strict confidentiality.</li></ul>Job Type: Full-timePay: $35,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Legal Assistant / Legal Receptionist

Jim Leach, LC

Jim Leach, L.C. is looking for a full-time Legal Assistant / Receptionist to join our team in Parkersburg, WV. We are a family-run law firm committed to providing best-in-class service to our clients in West Virginia and Ohio.This is an entry-level position with potential to advance and develop into an integral pillar of the office. In-house training is available for highly driven individuals interested in furthering their law-oriented career with Jim Leach, LC.Responsibilities:<ul><li>Organizing case files, both in paper and digital format, ensuring all documentation is accurate and up-to-date.</li><li>Assisting in the organization and implementation of digital filing, specifically regarding medical records and bills.</li><li>Scheduling and reminding staff of all upcoming deadlines and events</li><li>Competency in utilizing Excel, Microsoft Word, and working with PDF files</li><li>Performing general administrative tasks, including answering phones and managing emails</li></ul>Qualifications:<ul><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>We offer a competitive wage, retirement plan, health insurance, paid holidays, paid vacation, and a 401k with profit sharing. This is a full-time, in-person position.If you&rsquo;re passionate about helping others and ready to join a well-established team, we&rsquo;d love to hear from you!Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Parkersburg, WV 26101 (Required)</li></ul>Ability to Relocate:<ul><li>Parkersburg, WV 26101: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Receptionist

Law Office of Lena A. Clark

<div>We are a busy Trusts and Estates law firm seeking a Receptionist to warmly welcome clients and visitors, creating a positive and professional first impression. This role involves engaging with potential new clients, ensuring they feel comfortable and supported, and guiding them through the first steps of addressing important legal matters. 
You will be welcoming potential new clients who are seeking help with estate planning or probate matters and providing excellent customer service.
This role is ideal for someone who enjoys talking with people, building trust quickly, and helping them take action. 
Legal experience is helpful but not required. Candidates from financial services, real estate, insurance, healthcare, or client advisory roles often excel in this position. 
Compensation:
$20 - $24 hourly 
Responsibilities:<ul><li>
Welcome visitors into the office while providing exceptional customer service</li><li>
Proficiently handle large call volumes</li><li>
Listen to client concerns, clearly explain how the firm can help, and provide a supportive first point of contact</li><li>
Guide prospective clients toward scheduling consultations with attorneys</li><li>
Address common questions or concerns about the process</li><li>
Track inquiries and follow up with potential clients</li><li>
Maintain organized records in the firm's client management system</li></ul> 

Qualifications:<ul><li>
3+ years of receptionist or relevant experience</li><li>
Strong communication skills, computer skills, and the ability to multitask are required</li><li>
Confidence guiding conversations and helping people make decisions</li><li>
Professional attitude and appearance, impeccable follow-through, and a high level of commitment to the role and company</li><li>
Comfortable discussing professional services and consultation fees</li><li>
Experience in sales, client services, financial services, healthcare coordination, or legal intake is a plus</li></ul> 

About Company 
The Law Office of Lena A. Clark, LLC, was founded eleven years ago and has eleven full-time employees. We are an Inc. 5000 business. We are Winners and Finalists in the Frederick News-Post's annual Best of the Best competition for the Estate Planning Law Firm, Best Attorney, and Best Woman-owned business for the last six years. We were honored to receive the Law Firm 500 award for three years, recognizing us as one of the fastest-growing small law firms in the United States.<ul><li>
PTO</li><li>
Paid federal holidays</li><li>
401(k), match, and profit-sharing</li><li>
Pretax contribution to health insurance, if needed</li><li>
An amazing collegial team</li></ul></div>

Receptionist

HOUSE WORKER CENTER

Job Summary: House Worker Center is seeking a versatile, bilingual professional to serve as the face and operational hub of our new Milwaukee office. This dual-purpose role combines high-volume call management with essential administrative support for our internal legal team. You will be the first point of contact for our community and the primary support for our staff attorney.Primary Responsibilities:<ul><li>Reception &amp; Intake: Manage all incoming phone calls, greet visitors, and conduct initial intake for community members seeking legal assistance.</li><li>Attorney Support: Assist the staff attorney with scheduling, drafting basic correspondence, and organizing case files.</li><li>Office Coordination: Maintain the office calendar, manage mail/deliveries, and ensure the front-office environment remains professional and welcoming.</li><li>Documentation: Scan, upload, and organize sensitive legal documents into our digital filing system.</li></ul>Required Profile:<ul><li>Bilingual (English/Spanish): Required. Must be able to communicate effectively with our community members in both languages.</li><li>Communication Skills: Professional phone etiquette and a welcoming demeanor.</li><li>Tech Savvy: Proficiency in Microsoft Office (Word, Outlook) and a quick learner of legal case management software.</li><li>Reliability: Must be able to consistently work the 10:00 AM &ndash; 7:00 PM shift.</li><li>Experience: 1&ndash;2 years in a receptionist, administrative, or customer-facing role (Legal or non-profit experience is a major plus, but not required).</li></ul>What We Offer:<ul><li>A professional and structured work environment.</li><li>The opportunity to provide meaningful support to the immigrant community.</li><li>Long-term growth potential as our Milwaukee team expands.</li></ul>How To Apply:Please send your Resume and a brief summary of your interest in this role to:Email: chicago@hwcus.orgSubject Line: Milwaukee - Legal Receptionist/Assistant ApplicationREQUIRED FOR APPLICATION: &gt; In your email, please provide 3 separate dates within the next two weeks and your preferred time window for an in-person interview in Milwaukee.Pay: $16.00 - $18.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Receptionist & Administrative Assistant

Amal Alrashedi Lawyers and Legal Consultants LLC

We are hiring!A reputable law office in Dubai is looking for a professional and dedicated Receptionist (Russian speaker) with a legal background.Requirements:* Fluent in Russian and English (spoken and written)* Educational background in Law (degree or relevant experience)* Previous experience in a law firm or legal environment is preferred* Strong communication and organizational skills* Professional appearance and client-focused attitudeResponsibilities:* Welcoming clients and managing front desk operations* Handling calls, emails, and appointments* Assisting legal team with administrative tasks* Maintaining confidentiality and professionalism at all timesLocation: DubaiEmployment Type: Full-timeIf you meet the above requirements and are ready to join a dynamic legal team, please send your cv with a short cover letter to jobs@amalalrashedilawfirm.comWe look forward to hearing from you!Please do not apply if you don&rsquo;t speak Russian language due to specific preference.Thank you.Job Type: Full-timeWork Location: In person

Receptionist (Russian Speaker)

Skalka Baack Fiala Law Firm

About usSkalka Baack Fiala Law Firm is a small law office in Hastings, Nebraska. We are looking to add a receptionist/legal assistant to our office.Duties include:-Handle clerical tasks such as answering phones, scheduling appointments, and managing correspondence- Welcoming and greeitng clients- Perform clerical duties such as filing, photocopying, transcribing, scanning and faxing- Provide administrative support to lawyers and other legal assistants/paralegals- Assist with proofreading and editing legal documents- Perform data entry and maintain accurate records- Transcribe dictations and prepare legal documents- Maintain organized files and document management systemsSkills:- Excellent proofreading skills to ensure accuracy in legal documents- Strong administrative and organizational abilities- Proficient in data entry and file management- Knowledge of legal terminology and document formatting- Familiarity with document management systems- Ability to transcribe dictations accurately-Strong phone etiquette and communication skills-Knowledge of Microsoft Office, inlcuidng Word, Excel and OutlookThis position requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have previous experience as a legal assistant or in a similar administrative role, although this is not required.Please note that this job description is not exhaustive and additional duties may be assigned as needed.Job Type: Full-timePay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Profit sharing</li><li>Retirement plan</li></ul>Work Location: In person

Receptionist/Legal Assistant

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