legal receptionist

Amaro Law Firm

<div>Bilingual Legal Receptionist

Well-established and nationally recognized Plaintiff&rsquo;s law firm in Houston, Texas is seeking to add a Legal Receptionist. Our firm has been helping the injured and wronged for over 19+ years in personal injury, insurance claims, and mass tort litigation. The firm is experiencing rapid growth, which presents unique opportunities for a Legal Receptionist to gain exposure to the growth, development and operations of both a growing company, and a law firm. The firm is dedicated to the highest quality legal representation, a collaborative firm culture, and unrivaled customer service to our clients.

Role Overview: 


The successful candidate will be responsible for managing front desk operations, handling inquiries both in person and over the phone, and providing general administrative support. This role also involves disseminating information about our law firm to clients, customers, and the public. 


Key Responsibilities: 

<ul>
<li>Answer and direct telephone calls, screen calls, and relay messages.</li>
<li>Greet visitors and direct them to the appropriate destination.</li>
<li>Respond to public inquiries and maintain security awareness.</li>
<li>Provide general administrative and clerical support.</li>
<li>Manage mail and deliveries.</li>
<li>Schedule appointments and organize conference and meeting room bookings.</li>
<li>Maintain the appointment diary, both manually and electronically.</li>
<li>Ensure the reception area is tidy and presentable.</li>
<li>Utilize Needles case management software to update clients on the status of their claims.</li>
<li>Perform various administrative task as needed.</li>
<li>Must have strong attention to details.</li>
<li>Serves as the first point of contact for clients, representing Amaro law Firm with professionalism and welcoming demeanor.</li></ul> 


Qualifications: 

<ul>
<li>Bilingual in Spanish is required.</li>
<li>3 - 5 years of experience in a front desk setting.</li>
<li>High school diploma or equivalent required.</li>
<li>Previous experience in a law office is highly preferred.</li>
<li>Proficient in Microsoft Office Suite (Outlook, Word, Excel) and social media platforms.</li>
<li>Familiarity with administrative and clerical procedures.</li>
<li>Strong customer service skills and principles.</li></ul> 


Key Competencies: 

<ul>
<li>Strong organizational and multitasking abilities.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Professional personal presentation, as the receptionist represents the firm.</li>
<li>Attention to detail and the ability to prioritize tasks effectively.</li>
<li>Initiative and reliability, including punctuality and dependable transportation.</li>
<li>Ability to work under pressure and maintain a high stress tolerance.</li></ul></div>

Bilingual Legal Receptionist

Wilson Immigration

FULL-TIME RECEPTIONIST Wilson Immigration is seeking a bilingual, full-time receptionist to be the welcoming face of our office and the first point of contact for potential clients. The position will be performed in-person (Hybrid optional - remote Tuesdays and Thursdays). Training will be provided.ABOUT WILSON IMMIGRATIONWilson Immigration is an immigration law firm serving Contra Costa County and surrounding counties. Committed to helping individuals and families navigate the U.S. immigration system with compassion and professionalism. The firm specializes in immigration cases for those in immigration court proceedings, victims of domestic violence and crimes (VAWA, U visas, T visa), affirmative asylum and family petitions. Wilson Immigration was established in 2017 and currently has 1 attorney, 4 full-time paralegals and 3 administrative support staff.RESPONSIBILITIES:<ul><li>Greet clients and visitors with a positive, helpful attitude</li><li>Phone system handling - Answer, screen, and forward incoming phone calls</li><li>Schedule consultations and follow-up appointments</li><li>Manage and monitor voice and text messages</li><li>Conduct initial client intake and gather essential information</li><li>Assist with scanning, filing, and organizing client documents</li><li>Contact clients to remind them of appointments and deadlines</li><li>Ensure confidentiality and professionalism in all interactions</li><li>Provide administrative support to attorneys and paralegals as needed</li></ul>QUALIFICATIONS:<ul><li>Fluent in English and Spanish (written and oral).</li><li>Previous experience in a receptionist or front office role preferred</li><li>Ability to multitask, prioritize, and manage time effectively</li><li>Punctuality and reliability</li><li>Attention to detail</li><li>Positive and proactive attitude</li><li>Team collaboration and communication</li><li>Proficient in Microsoft Office and Google Suite.</li><li>An interest and passion for advocating for the immigrant community.</li></ul>SCHEDULE AND COMPENSATION:<ul><li>40 hours per week, Monday-Friday, 9:00am-5:00pm.</li><li>Hybrid position (2 days WFH).</li><li>Salary: $45,000-50,000/year.</li><li>Medical, dental and vision insurance.</li><li>Simple IRA with employer matching.</li><li>Monthly gym ($30) and mental health care ($30) reimbursement.</li><li>20 days paid vacation.</li><li>Other paid office holidays: Martin Luther King Jr. day, President&rsquo;s day, International Women&rsquo;s day, Cesar Chavez Day, Memorial day, Juneteenth, July 4, Labor Day, Indigenous People&rsquo;s day; Veteran&rsquo;s day, Thanksgiving and day after Thanksgiving, week from Christmas Eve through New Year&rsquo;s day.</li><li>24 hours/year of PTO to volunteer.</li><li>Annual bonus and career development opportunities.</li></ul>Employer is EOE/M/F/D/C No third-party candidates please.Please send your resume and a brief cover letter outlining your interest in immigration law and relevant experience to: anita@wilsonimmigration.orgJob Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What motivates you to support the immigrant community?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Google Suite: 1 year (Required)</li><li>Administrative: 1 year (Preferred)</li><li>Immigration law: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Concord, CA 94520 (Required)</li></ul>Work Location: In person

Felipe D.J. Millan P.C.

Legal Secretary / Receptionist &ndash; Immigration LawLocation: El Paso, TX (On-site) Job Type: Full-timeAbout UsOur law firm is dedicated to providing trusted legal representation and compassionate guidance to families and individuals navigating the U.S. immigration system. We are seeking a professional, detail-oriented Legal Secretary/Receptionist to join our team and help us continue delivering excellent service to our clients.Responsibilities<ul><li>Welcome clients and visitors, providing a friendly and professional first impression</li><li>Answer, screen, and route phone calls and emails promptly</li><li>Schedule consultations, client meetings, and court dates</li><li>Draft, edit, and format immigration forms, letters, and legal documents</li><li>Maintain organized case files and update client records</li><li>Assist attorneys and paralegals with administrative support</li><li>Manage incoming/outgoing mail, scanning, and filing of immigration documents</li><li>Handle sensitive information with strict confidentiality</li></ul>Qualifications<ul><li>Prior experience in an immigration law office or legal setting preferred</li><li>Knowledge of USCIS forms and immigration procedures a plus</li><li>Strong organizational and multitasking abilities</li><li>Excellent verbal and written communication skills</li><li>Bilingual (English/Spanish) required</li><li>Professional demeanor and ability to work well under pressure</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Opportunities for training and career growth in immigration law</li><li>Supportive, team-oriented environment</li></ul>Job Type: Full-timeExpected hours: 40 per weekWork Location: In person

Receptionist/ Legal Secretary

Epstein Shakh LLP

Position: Bilingual Receptionist / Office Assistant (Spanish/English) Location: Melville, New York Employment Type: Full-TimeAbout UsA busy litigation firm is seeking a professional and dependable bilingual receptionist/office assistant to join our team and provide excellent support to our attorneys and clients.Key Responsibilities<ul><li>Greet clients and visitors in a professional, courteous manner.</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish.</li><li>Schedule appointments, maintain calendars, and manage client communications.</li><li>Translate and interpret conversations, documents, and correspondence when needed.</li><li>Open, sort, and distribute mail and emails; prepare outgoing correspondence.</li><li>Maintain organized client files (physical and digital).</li><li>Perform general office duties such as copying, scanning, and filing.</li><li>Provide administrative support to attorneys and paralegals as requested.</li><li>Ensure the reception area and meeting spaces are clean and presentable.</li></ul>Qualifications<ul><li>Bilingual proficiency in Spanish and English (oral and written) required.</li><li>Prior experience in a receptionist, office assistant, or customer service role preferred.</li><li>Experience in a law office or legal setting is a plus.</li><li>Strong organizational skills with attention to detail.</li><li>Professional phone etiquette and strong communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with office technology.</li><li>Ability to handle confidential information with discretion.</li></ul>Desired Qualities<ul><li>Friendly, approachable, and professional demeanor.</li><li>Team player with a positive attitude.</li><li>Ability to multitask and manage time effectively.</li><li>Reliability and punctuality.</li></ul>Benefits<ul><li>Paid time off and holidays.</li><li>Opportunities for professional development and growth.</li><li>Supportive and collaborative work environment.</li></ul>Job Type: Part-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Office: 3 years (Required)</li></ul>Work Location: In person

Bilingual Receptionist/Office Assistant

Super Wheels Passenger Transport by Luxury Motor Vehicles LLC

The Receptionist at Dubai Courts serves as the first point of contact for court visitors, clients, legal professionals, and employees. The role involves managing the front desk, directing inquiries, providing accurate information about court procedures and services, and ensuring a professional and welcoming environment in accordance with Dubai Courts&rsquo; service standards.Key Responsibilities:<ul><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Manage the front desk and maintain a clean and organized reception area.</li><li>Answer and direct incoming phone calls and emails to appropriate departments.</li><li>Provide accurate information about court schedules, services, and procedures to visitors and callers.</li><li>Verify and check appointments, case numbers, and visitor identity, ensuring proper access and adherence to security protocols.</li><li>Assist clients in navigating self-service kiosks or e-services offered by Dubai Courts.</li><li>Handle general inquiries and provide basic support in Arabic and English.</li><li>Maintain visitor logs and manage the issuance of visitor passes as required.</li><li>Liaise with internal departments for coordination of appointments, hearings, or customer service requests.</li><li>Report any security or safety concerns to the appropriate authorities.</li><li>Adhere to Dubai Courts&rsquo; standards of confidentiality, integrity, and public service excellence.</li></ul>Qualifications and Requirements:<ul><li>High school diploma or equivalent; diploma or degree in Business Administration or similar field preferred.</li><li>Proven experience as a receptionist, customer service representative, or in a front desk role, preferably in a legal or government environment.</li><li>Fluency in Arabic and English (spoken and written) is required.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Knowledge of court systems, legal terminology, or government procedures is an advantage.</li><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills, with a professional and courteous demeanor.</li><li>Ability to handle sensitive information with discretion and confidentiality</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Required)</li></ul>

Dubai Courts Recepionist

Esam Al Zarooni Advocates and Legal Consultants

Here&rsquo;s a more detailed version of your job listing:Job Title: Female Secretary or Receptionist for Law Firm Location: Dubai, UAE Company: Esam Al Zarooni Advocates and Legal Consultants &amp; Private NotaryKey Responsibilities:<ul><li>Answer and direct phone calls in English</li><li>Manage calendars, appointments, and meetings</li><li>Assist with administrative tasks and legal documentation</li><li>Maintain filing systems and client records</li><li>Prepare correspondence and legal documents as required</li><li>Coordinate with clients and provide updates</li><li>Support day-to-day office management</li></ul>Requirements:<ul><li>Female candidate</li><li>Fluent in English (spoken and written)</li><li>Fresher</li><li>Excellent communication, organizational, and multitasking skills</li><li>Excellent in Microsoft - Excel, Word</li></ul>If you meet the qualifications, please submit your CV to info@eza.ae or Whatsapp to 0567272525Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthExperience:<ul><li>secretary: 5 years (Preferred)</li></ul>

Female Receptionist For Law Firm

Goren & Barreto, LLC

Goren &amp; Barreto, LLC is a growing law firm in downtown Silver Spring, MD specializing in wide-ranging areas of immigration law. Our practice is heavily focused on immigration matters such as family-based petitions, naturalization, adjustment of status, consulate processing, hardship waivers, removal defense, asylum, special immigrant juvenile status, appeals, employment authorization, non-immigrant visas, and employment-based petitions for skilled workers and other professionals.We are looking for a full-time receptionist who is fluent in both English and Spanish. The ideal candidate is detail-oriented, able to multitask, and to manage a heavy workload.Responsibilities include:Answer phone calls and schedule and confirm appointmentsContact clients as assigned by Attorneys or Paralegals and provide updates accordinglyPerform clerical tasks, including but not limited to assistance in drafting letters and drafting other documentsPerform clerical duties with case management softwareOpen, Scan and Close Physical FilesRespond to EmailsReceive and record incoming mail, and prepare outgoing mailReceive paymentsSchedule is from 9AM to 5PM.Qualifications:<ul><li>Must be FLUENT in Spanish and English</li><li>Excellent communication skills</li><li>Familiar with Immigration Court and USCIS procedures</li><li>Able to multi-task and productive in a fast-paced environment</li><li>Minimum 2 yeas of experience as a legal receptionist</li></ul>Salary will be determined based on experience. Full-time employment includes healthcare benefits and paid time off for vacation, illness, and federal holidays.To apply, please submit a resume and cover letter describing your relevant skills and experience.Job Type: Full-timePay: $35,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

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