logistics administrative coordinator

Lab Pro Scientific laboratory

* Maintaining the record of all the company documents &amp; file Such as (VAT, PO, Quotation,.... )* Prepare shipping documents like proforma invoice, invoice, packing list, delivery note ect., as per customs rules &amp; regulations for the export shipments.* Co-ordinating with freight forwarders on all import, export &amp; cross trade shipments* Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access,etc.,* Placing orders of different products with different suppliers &amp; request for the order confirmations.* Responsible for GCC visa processing.* Managed a wide range of administrative tasks, including appointment scheduling andcorrespondence handling.* Coordinated international shipping operations, ensuring the smooth import and export ofgoods.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Al Sharqi Shipping (Pvt.) Ltd.

Role: A well-known Freight Forwarding &amp; logistics company requires talented energetic and self-motivated individual to fill the following role Transport Coordinator:Previous experience in Freight forwarding/shipping/ logistics is highly preferred.The main responsibility of transportation coordinator is to manage daily activities or operations of transportation. He is responsible for arranging transportation vehicles like trucks and trailers. Transportation coordinator is responsible for ensuring safe journey during transportation. He is also responsible for looking after the availability of vehicles and concern over repairing process of vehicles.Experience in Transport department and good computer skills will have added advantage.Job Description: - -<ul><li>Good knowledge of roads and routes in UAE.</li><li>Oversees fleet drivers, dispatching, and service operations.</li><li>Proper coordination with Sales, Operation staff drivers, customers and warehouse staff.</li><li>Inputs data into computerized transportation system (ERP) on daily basis.</li><li>Good knowledge of heavy vehicles like Volvo and Tata.</li><li>Proper scheduling of drivers for day to day trips and following up the status of drivers and customers.</li><li>Ensure drivers are performing all of their necessary tasks and responsibilities.</li><li>Flexibility with schedule and work duties &amp; Ability to work independently as well as part of a team. Ensure appropriate safety procedures for transporting Reefer Containers.</li><li>Ensure a high level of customer service is emphasized at all levels.</li><li>Ability to effectively communicate with customers and provide good customer service.</li><li>Update and enter all billing details and related information accurately into the computer system.</li><li>File and/or scan all related paperwork accurately and efficiently</li></ul>Requirements for this job: -<ul><li>Male Only</li><li>Bachelor&rsquo;s degree preferably in Logistics or a related field.</li><li>Effective communication skills: verbal and written communication skills (English, Hindi, Urdu) including good telephone skills.</li><li>Experience in transport department in Freight Forwarding or Logistics Company.</li><li>Good Computer Knowledge (Microsoft Office (primarily Excel).- Outgoing, team player, and a willingness to learn.</li><li>Willing to work round the clock.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Transport Coordinator

Regal Lubricants & Grease Mfg

Company: Regal Lubricants and Grease Manufacturing LLCDesignation: Sales CoordinatorExperience: 2- 3 YearsLocation: Ajman, UAE.Notice period: Immediate/ 15 Days<ul><li>Should have good experience in Documentation (Sales, &amp; Logistics)</li><li>Should have good experience in Coordination with different Department (Sales, Production, Logistics &amp; Accounts)</li><li>Coordinate with suppliers &amp; Vendors</li><li>Reports Management.</li><li>Strong verbal and written communication skills</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Sales Coordination: 3 years (Required)</li></ul>

Sales Coordinator

Management Solutions International (MSI)

<div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Ajman, United Arab Emirates</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><div>8</div></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
 <div><div><div>Job Description
</div></div><div>Job Description
As an Administration Manager, you will be responsible for overseeing and streamlining all administrative, logistics, maintenance, and supplier management functions across the Group&rsquo;s diversified businesses. In this role you will be ensuring operational efficiency, cost optimization, and compliance with UAE regulations while supporting business growth and cross-functional coordination between retail, manufacturing, hospitality and the other divisions within the group.
Roles and Responsibilites:
Administration:
<ul><li>Oversee and manage the day-to-day administrative functions of Admin Department.</li>
<li>Develop and implement group-wide administrative policies, SOPs, and process improvements.</li>
<li>Supervise documentation, asset control, and recordkeeping systems.</li>
<li>Manage coordination with government entities (Municipality, Civil Defense, DED, etc.) for decoration, police permits, and compliance.</li>
<li>Manage coordination with Malls Management for permits, renewals of lease agreement, decorations, and fit-out related work.</li>
<li>Manage company facilities, leases, and property insurance coverage.</li>
</ul>
Logistics &amp; Supply Chain Coordination:
<ul><li>Oversee and manage all logistics operations.</li>
<li>Coordinate transportation, customs clearance, and inventory movements across stores, warehouses, and production sites.</li>
<li>Optimize supply chain efficiency by monitoring logistics performance and controlling freight costs.</li>
<li>Collaborate with procurement and warehouse teams to ensure timely delivery and accurate documentation.</li>
</ul>
Maintenance &amp; Facility Management:
<ul><li>Manage preventive and corrective maintenance for stores, factories, offices, and hospitality units.</li>
<li>Supervise maintenance teams and external service providers for electrical, mechanical, and HVAC systems.</li>
<li>Ensure compliance with health, safety, and environmental standards across all facilities.</li>
<li>Prepare and manage maintenance schedules, contracts, and annual budgets.</li>
</ul>
Supplier &amp; Vendor Affairs:
<ul><li>Build and maintain strong relationships with suppliers, contractors, and service providers.</li>
<li>Negotiate service agreements, pricing, and credit terms to optimize cost efficiency.</li>
<li>Evaluate supplier performance, ensure timely payments, and maintain accurate vendor records.</li>
<li>Collaborate with procurement to streamline vendor selection and qualification processes.</li>
</ul>
Financial &amp; Budgetary Responsibilities:
<ul><li>Prepare and monitor the annual administration and maintenance budget.</li>
<li>Track expenditures, analyze variances, and implement cost control measures.</li>
<li>Support internal audit requirements and ensure transparency in administrative spending.</li>
</ul>
Team Leadership &amp; Coordination:
<ul><li>Lead and develop the administration, logistics, and maintenance teams.</li>
<li>Provide training, mentorship, and performance evaluations.</li>
</ul>
Communication &amp; Coordination
Internally:
<ul><div><ul><li>Head of Departments</li>
<li>Line Managers</li>
</ul></div></ul>Externally:
<ul><div><ul><li>Suppliers</li>
<li>Government entities</li>
</ul></div></ul>Mall Managements</div></div>

Administration Manager

DKG DIVING SERVIC

Job DescriptionAdmin Manager -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 5 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-time

Admin Manager

OHS Recruitment

<div>
 
 🧾
 
 Administration Manager &ndash; Ajman, UAE
 
 
 
 Industry: Manufacturing / Retail / Fashion / Fragrance / F&amp;B
 
 
 Experience: Minimum 8 years
 
 
 Contract: Full-time
 
 
 Languages: Fluent English; Arabic is an advantage
 
 
 Start Date: ASAP
 
 
 
 
 
 
 
 
 🎯
 
 Job Purpose
 
 
 
 Our Multi Sector Group client is looking for an exceptional candidate to streamline administrative, logistics, maintenance, and supplier functions across the Group&rsquo;s diverse sectors. Ensure operational efficiency, cost control, and regulatory compliance while supporting growth across retail, manufacturing, hospitality, and other divisions.
 
 
 
 
 
 🛠️
 
 Key Responsibilities
 
 
 
 Administration
 
 
 &bull; Lead daily operations of the Admin Department
 
 
 &bull; Develop and implement group-wide policies, SOPs, and process improvements
 
 
 &bull; Supervise documentation, asset control, and recordkeeping
 
 
 &bull; Liaise with government entities (Municipality, Civil Defense, DED) for permits and compliance
 
 
 &bull; Coordinate with mall management for lease renewals, decorations, and fit-out approvals
 
 
 &bull; Manage facilities, leases, and property insurance
 
 
 Logistics &amp; Supply Chain
 
 
 &bull; Oversee logistics operations across stores, warehouses, and production sites
 
 
 &bull; Coordinate transportation, customs clearance, and inventory movement
 
 
 &bull; Monitor logistics performance and control freight costs
 
 
 &bull; Collaborate with procurement and warehouse teams for timely delivery
 
 
 Maintenance &amp; Facility Management
 
 
 &bull; Manage preventive and corrective maintenance for all business units
 
 
 &bull; Supervise internal teams and external service providers (electrical, mechanical, HVAC)
 
 
 &bull; Ensure health, safety, and environmental compliance
 
 
 &bull; Prepare maintenance schedules, contracts, and budgets
 
 
 Supplier &amp; Vendor Affairs
 
 
 &bull; Build and maintain vendor relationships
 
 
 &bull; Negotiate service agreements, pricing, and credit terms
 
 
 &bull; Evaluate supplier performance and ensure timely payments
 
 
 &bull; Collaborate with procurement on vendor selection and qualification
 
 
 Financial &amp; Budgetary
 
 
 &bull; Prepare and monitor administration and maintenance budgets
 
 
 &bull; Track expenditures and implement cost control
 
 
 &bull; Support internal audits and ensure transparency
 
 
 Team Leadership
 
 
 &bull; Lead administration, logistics, and maintenance teams
 
 
 &bull; Provide training, mentorship, and performance evaluations
 
 
 Internal &amp; External Coordination
 
 
 &bull; Internal: Heads of Departments, Line Managers
 
 
 &bull; External: Suppliers, Government entities, Mall Management
 
 
 
 
 
 🎓
 
 Qualifications &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s in Business Administration, Operations Management, or related field
 
 
 &bull; 8&ndash;12 years in administration/operations, preferably in multi-industry groups
 
 
 &bull; Strong knowledge of UAE laws and compliance
 
 
 &bull; Proven experience in logistics, vendor management, and maintenance
 
 
 &bull; Excellent leadership, negotiation, and communication skills
 
 
 &bull; Proficient in MS Office and ERP systems
 
 
 &bull; UAE driving license preferred
 
 
 
 
 
 🧠
 
 Core Skills
 
 
 
 &bull; Strategic planning and organizational efficiency
 
 
 &bull; Vendor and contract negotiation
 
 
 &bull; Problem-solving and decision-making
 
 
 &bull; Budgeting and cost control
 
 
 &bull; Multitasking across diverse sectors
 
 
 &bull; High attention to detail and accountability
 
</div>

bonecrepe chocolate

Production Planner &ndash; Chocolate Factory (Ajman, UAE)Location: Ajman, UAE Company: Bone Crepe Chocolate LLCAbout UsBone Crepe Chocolate LLC is a fast-growing chocolate manufacturing company based in Ajman. We specialize in creating premium quality chocolates, ensuring excellence in taste, quality, and presentation.Job DescriptionWe are looking for a Production Planner to join our team and oversee the scheduling, planning, and coordination of production activities. The ideal candidate will ensure efficient use of resources, maintain product quality standards, and meet delivery deadlines.Key Responsibilities:<ul><li>Develop and maintain daily, weekly, and monthly production schedules.</li><li>Coordinate with procurement, inventory, and production teams to ensure raw materials and packaging availability.</li><li>Monitor production workflow and adjust schedules as needed.</li><li>Track production performance against targets and provide reports to management.</li><li>Optimize manpower, machinery, and material utilization.</li><li>Ensure compliance with food safety and quality standards (HACCP, ISO, etc.).</li><li>Collaborate with sales and logistics teams to meet customer demand on time.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Industrial Engineering, Business Administration, Supply Chain, or related field.</li><li>Proven experience as a Production Planner / Production Coordinator (food industry preferred, chocolate experience is a plus).</li><li>Strong knowledge of production planning, scheduling, and inventory management.</li><li>Proficiency in MS Excel / ERP systems.</li><li>Excellent communication and organizational skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>What We Offer:<ul><li>Competitive salary (to be discussed during the interview).</li><li>Opportunity to grow with a rapidly expanding chocolate brand.</li><li>Friendly and professional work environment.</li></ul>How to Apply: Send your CV to hr1@bonecrepe.com with the subject line &quot;Application &ndash; Production Planner&quot;.Job Type: Full-timeLanguage:<ul><li>english (Preferred)</li></ul>

Production Planner

Explore 62+ Logistics administrative coordinator in  Ajman this November. Find roles across top companies and apply now to boost your career.

62 logistics administrative coordinator jobs IN Ajman

logistics administrative coordinator

Transport Coordinator

Sales Coordinator

Administration Manager

Admin Manager

Administration Manager

Production Planner